cii agenda june2012 - · pdf file · 2012-05-31f:\sm1x\sm14.02 regulatory...

$: CII Agenda June2012 - · PDF file · 2012-05-31F:\Sm1x\Sm14.02 Regulatory Compliance and Planning\CII\meetings\June 12\CII Agenda June2012.doc 9. Share Information on Illicit Discharge$
F:\Sm1x\Sm14.02 Regulatory Compliance and Planning\CII\meetings\June 12\CII Agenda June2012.doc

CII Subcommittee Meeting

June 20, 2012 – 1:00 to 2:30 pm County Environmental Health – Conference Room

2000 Alameda de las Pulgas – San Mateo

AGENDA

1. Introductions, Announcements, and Review Agenda

Outcome: Agree on agenda and receive announcements. 5 min. Ward Donnelly

2. Approval of Meeting Summary Outcome: Approve March meeting summary with any needed changes.

5 min. Everyone

3. Update on Pollution Prevention Group’s Activities Outcome: Obtain update.

10 min. Catherine Allin

4. FY 2011/12 Annual Report Outcome: Obtain information about reporting template, SMCWPPP guidance and training workshop.

10 min. Kristin/Everyone

5. Update on County Environmental Health (CEH) Inspections Outcome: Obtain status of CEH inspections for FY11/12.

10 min. Dermot Casey, CEH

6. Update on BASMAA’s Municipal Operations Committee Outcome: Obtain update on BASMAA’s planned outreach to carpet cleaners and fleet washers.

5 min. Kristin/ Everyone

7. Mobile Business Outreach Piece Outcome: Obtain information on SCVURPPP developed Mobile Cleaners Outreach Piece.


8. Copper Control Outreach Pieces Outcome: Obtain information on SMCWPPP New Development Subcommittees architectural copper BMPs.


9. Update on CII Training Workgroup Outcome: Discuss April 2012 Workshop and future training/outreach needs.

15 min Kristin/ Everyone

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9. Share Information on Illicit Discharge and Industrial/Commercial Inspection Problems Outcome: Identify common problems and gain information on successful ways to resolve them.

15 min. Everyone

10. Agree on Next Meeting Date and Topics Outcome: Agree on next meeting date of September 19 and topics.

5 min. Everyone

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DRAFT CII Subcommittee Report

Meeting Date: March 21, 2012 Subcommittee Actions: • Agreed that the December subcommittee meeting summary was acceptable. • Agreed to distribute the web link for the EPA Order of Sims Metal Management’s Port of

Redwood City facility. • Agreed to update the Stormwater Illicit Discharge Coordinators and Stormwater Business

Inspectors contact list on the Countywide Program's website (www.flowstobay.org). Requested Action or Feedback/Guidance (if any): None. Other Information/Announcements: • Bay Area Pollution Prevention Group. The BAPPG budget and workplan for FY12-13 are

available. BAPPG is developing a copper algaecide fact sheet that will be distributed through the OWOW program.

• Regional Campaign. The San Francisco Bay Protection & Behavior Change Campaign is in the process of developing a logo and tag line. The Executive Group includes representatives from City of San Jose, SFEP, BACWA, BAPPG, BASMAA and SFPUC.

• EPA Enforcement Order for Redwood City Industry. Sabrina Mih, CEH, provided information on the U.S. EPA enforcement order for Sims Metal Management’s Port of Redwood City facility following their inspection and sampling to determine compliance with the Industrial Storm Water Permit. The EPA first inspected the site due to a complaint. Kristin will send the web link with more details to the Subcommittee (http://www.epa.gov/region9/water/npdes/compliance.html#sim-metal).

• Information from the Annual Reports. Selina Louie, Water Board staff, communicated with Matt Fabry that she sees a lack of understanding in San Mateo County Annual Reports that the mobile business requirements in C.5.d.iii apply to all mobile business and not just those hired by the Permittees. Information from the Annual Report was reviewed. One observation was the majority of Permittees reported on both their individual hiring practices and the mobile business program in their service area. The members discussed methods for identifying lists of different types of mobile businesses that may operate in their service area.

• BASMAA’s Municipal Operations Committee. The BASMAA project to develop BMPs and a training video for automotive washing and carpet cleaning mobile businesses and a web-based application to share enforcement actions for mobile businesses is still waiting for the final contract for the training video.

• Water Utilities. The formation of an ad hoc Water Utility Training Work Group was approved at the February TAC meeting. Kristin emailed TAC representatives from the 11 SMCWPPP members that are also water purveyors (as indicated in their Annual Reports) and requested contacts for the Work Group. Eight of the eleven TAC representatives replied with contact information. A meeting will be planned for April.

• Training Work Group Update. The Training Work Group asked for volunteers to be a part of the IDDE panel discussion at the upcoming Training Workshop. Ward Donnelly and Shelli St. Clair volunteered. The Group also asked for volunteers to be Facilitators during the

F:\Sm1x\Sm14.02 Regulatory Compliance and Planning\CII\meetings\June 12\CII Mar12 sum.doc

Group Exercise at the training. There were no volunteers at the meeting so Kristin will email a request for volunteers to the larger email list. A request was made to look into video recording the Training Workshop.

• CEH. Dermot reported that the second quarter inspections have been posted to the Countywide Program's web site (www.flowstobay.org), except for two cities.

• Contact Lists. A request was made to update the Stormwater Illicit Discharge Coordinators and Stormwater Business Inspectors contact list on the Countywide Program's website. Kristin will send the most recent tables from the January 2011 orientation training by email for members to confirm or revise the contacts listed.

• Survey. Matt sent a survey to TAC representatives on their data collection methods. The TAC is considering developing tools and procedures to make MRP mandated data collection activities easier/more efficient.

Subcommittee Work That Affects Other Subcommittees: Next Steps: The Training Work Group will send out a registration flyer for the Training Workshop scheduled for April 25. Next Meeting Date: Subcommittee will meet next on Wednesday June 20, 2012 at 1:00 pm.

FINAL February 29, 2012

Requirements for Architectural Copper

Protect water quality during installation, cleaning, treating, and washing!

Copper from Buildings May Harm Aquatic Life

Copper can harm aquatic life in San Francisco Bay. Water that comes into contact with architectural copper may contribute to impacts, especially during installation, cleaning, treating, or washing. Patination solutions that are used to obtain the desired shade of green or brown typically contain acids. After treatment, when the copper is rinsed to remove these acids, the rinse water is a source of pollutants. Municipalities prohibit discharges to the storm drain of water used in the installation, cleaning, treating and washing of architectural copper.

Use Best Management Practices (BMPs) The following Best Management Practices (BMPs) must be implemented to prevent prohibited discharges to storm drains.

During Installation • If possible, purchase copper materials that have been pre-patinated at the factory.

• If patination is done on-site, implement one or more of the following BMPs:

o Discharge the rinse water to landscaping. Ensure that the rinse water does not flow to the street or storm drain. Block off storm drain inlet if needed.

o Collect rinse water in a tank and pump to the sanitary sewer. Contact your local sanitary sewer agency before discharging to the sanitary sewer.

o Collect the rinse water in a tank and haul off-site for proper disposal.

• Consider coating the copper materials with an impervious coating that prevents further corrosion and runoff. This will also maintain the desired color for a longer time, requiring less maintenance.

During Maintenance Implement the following BMPs during routine maintenance activities, such as power washing the roof, re-patination or re-application of impervious coating:

• Block storm drain inlets as needed to prevent runoff from entering storm drains.

• Discharge the wash water to landscaping or to the sanitary sewer (with permission from the local sanitary sewer agency). If this is not an option, haul the wash water off-site for proper disposal.

Protect the Bay/Ocean and yourself! If you are responsible for a discharge to the storm drain of non-stormwater generated by installing, cleaning, treating or washing copper architectural features, you are in violation of the municipal stormwater ordinance and may be subject to a fine. Contact Information The San Mateo Countywide Water Pollution Prevention Program lists municipal stormwater contacts at www.flowstobay.org (click on “Business”, then “New Development”, then “local permitting agency”).

Storm drain inlet is blocked to prevent prohibited discharge. The water must be pumped and disposed of properly.

Photo credit: Don Edwards National Wildlife Sanctuary

Building with copper flashing, gutter and drainpipe.

Doing the Job Right Checklist of BMPs

Walk the area to identify storm drains.

Sweep the wash area to remove debris.

If feasible, wash on a vegetated or gravel surface where wash water can infiltrate into the ground without runoff.

Contain wash area so that water does not drain down streets and gutters– use sand bag berms, wattles, or bermed mats.

Block or seal off any storm drain inlets and sloping areas that release water to the storm gutter to prevent wash water from entering the storm drain.

Put storm drain protection in place before starting the washing process and remove before you leave the site.

Vacuum or shake floor mats into a trash can.

Minimize water use; use nozzles on hoses.

Use less‐toxic cleaning products (wash without soaps and solvents, if possible)

Use a “wet‐vac” to vacuum up the contained wash water for proper disposal.

Remove all debris or sediment accumulated during the washing activities.

Plan Ahead

Determine where you will discharge wastewater before starting a new job.

Be sure to have equipment on hand (i.e. long hoses, sump pump, etc) for directing discharge to sanitary sewer access points. Ensure hoses are long enough to reach access points that are far from your holding tank.

Contact your local hardware or construction material stores for available tools and materials for mobile businesses including vacuum pumps, mats, sand or gravel bags, wattles, etc

What about biodegradable and non-toxic cleaning products? Cleaning products labeled “nontoxic” and “biodegradable” can still harm wildlife if they

enter a storm drain system. Fish, for example, are affected by both regular soap and biodegradable soap! However, if disposed of in the

sanitary sewer system, wastewater treatment plants prefer biodegradable products over toxic cleaners.

Why should we be concerned with wash water disposal? Wash water from mobile cleaning is NOT just dirt and water. It also may contain soaps, toxic chemicals, heavy metals, oil and grease that are harmful to our creeks and waterways. Pollutants draining from mobile cleaning activities are washed into the street and into the storm drain system which then flows to our creeks and Bay without any cleaning or filtering.

Federal, State and local regulations prohibit discharge of anything but rain water in the storm drain.

Implementing the proper Best Management Practices (BMPs) is easy and is required for compliance with State and local stormwater pollution prevention regulations.

Options for Wash Water Disposal

Never drain wash water into streets, gutters, parking lots, or storm drains.

Wash water can usually be discharged to the sanitary sewer through a drain the property owner’s home or business, such as a utility sink, floor drain, mop sink or toilet. Take precautions to prevent debris, hazardous materials or anything that can clog from entering sinks, toilets or sanitary drain.

Direct wash water to landscaping or gravel surfaces. Wash water must completely soak into vegetation before you leave the site.

May 2012

Three Steps to Remember Before You Clean

1. Be a BASMAA Recognized Mobile Cleaner Take the online “mobile surface cleaning” training from BASMAA (Bay Area Stormwater Management Agencies Association) This program will train you on how to clean different surfaces in an environmentally acceptable way and publish your name as a trained cleaner. Visit www.basmaa.org.

2. Ask Your Local Inspector Contact your local City stormwater inspector to determine specific discharge requirements. Obtain permission to discharge to the property owner’s sanitary sewer plumbing or landscaping before starting the job.

3. Divert and Collect Wash Water Cover the storm drains to prevent wash water from entering and divert wash water to the sanitary sewer system if permitted to do so. Small amounts may be diverted to landscaped areas, if appropriate.

Local Pollution Control Agencies

San Jose/Santa Clara Water Pollution Control Plant. (408) 945‐3000 Serving Campbell, Cupertino, Los Gatos, Milpitas, Monte Sereno, San Jose, Santa Clara, Saratoga

City of Sunnyvale Environmental Services Department (408) 730‐7270

Regional Water Quality Control Plant (650) 329‐2598 Serving East Palo Alto Sanitary District, Los Altos, Los Altos Hills, Mountain View, Palo Alto, Stanford

Protect the Bay and Yourself! When wash water flows into storm drains it goes straight to local creeks and the Bay without any cleaning or filtering.

If you discharge wash water generated by mobile cleaning activities to the storm drain, you are violating municipal stormwater ordinances and may be subject to a fine.

For More Information About Stormwater Pollution Prevention Insert Contact Information and logo

Santa Clara Valley Urban Runoff Pollution Prevention Program

MOBILE BUSINESSES Best Management Practices

This brochure provides information about using Best Management Practices (BMPs) to prevent polluted water from entering storm drain system Who should use this brochure?

Automobile Washers or Detailers

Power Washers

Carpet Cleaners

Steam Cleaners

Pet Care Services

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Evaluation Summary

SMCWPPP CII Inspector Training Workshop Wednesday, April 25, 2012

68 Attendees 44 Evaluations submitted (65% Evaluation Participation)

What Did You Think of the Following Presentations and Activities? 1. Regulatory Review –Kristin Kerr, EOA

35 very helpful 7 somewhat helpful 0 not helpful Comments:

• Good refresher & useful information • Clear and concise • Can not hear • Good overall review of MRP • Very nice, efficient, useful introduction to the basics • Good way to start the training • Not dry!! Good overview of where program comes from and oversight responsibility. • Good summary of MRP • Informative! • Late arrival • Provide 2 items in the handout (1) list of facilities that should have NOI, (2) Info site for list

of facilities that have filed an NOI. 2. County Environmental Health (CEH) Business Inspection Work Flow – Dermot

Casey, San Mateo County Environmental Health (SMCEH)


• Can not hear • Don’t use yellow print. Can not see. • Good to know more about • Good speaker @ ease in front of crowd • Dermot is a very great speaker. Presentation is thorough yet humorous. • Good speaker with good info. • Since I work for the county (very helpful choice) • Good recommendations • Great job, Dermot – Maybe a little less about EH work flow (or make more generic). • Always very helpful. Excellent. • Couldn’t hear from the back.


• Map on slide 2 was too small, use 1 slide with

3. Retail Food Programs – Eva Justimbaste, City of Burlingame (Veolia Water)


• Too long • Needs a PA system • I don’t work with FOG, but did have some good things to look out for. • Can’t hear her that well. • Couldn’t hear the presentation (too soft spoken) • Not my responsibility, but good info. Needed a microphone, machine in back was LOUD! • Material very helpful, but needs to speak louder. Very knowledgeable. • Speaker needed to speak up. • Could not hear her in the back of the room. • Went way over timeline far as 15 minutes. Presentation needs more time. • Would be helpful if I could have heard Eva. Need a microphone for this large of a room. • Clear and to the point. • Not helpful only because I’m really familiar with this already. • Couldn’t hear from the back. 4. Commercial Programs: Vehicle Facilities, Mobile Food Service Providers and Mobile

Washers– SMCEH staff

25 very helpful 17 somewhat helpful 2 not helpful

Comments:

• Learned something about food trucks. • Needs a PA system • Don’t have these in our city, but will look for them. • Could not hear him very well. Hard to understand. Needs to talk louder. • Wasn’t able to hear much. • Review of inspection form helpful. Good basic info. Good re-awareness • Recap of info. • Count not hear/understand speaker much. • Good presentation • Again, difficult to hear. • Powerpoint photos very applicable. It visually illustrated main points. • Dermot’s and Estuardo’s, very helpful. Mobile Food somewhat helpful. Very short, 1

minute? • I want more information.


5. SMCWPPP Public Information and Participation Program (PIP) – Timothy Swillinger and Mary Bell, SMCEH


Comments:

• Some give away items that could be useful. • Would be nice to have pictures/examples of programs and stories because it is public

education. That their specialty. • Can not hear • Always good to hear what is available for us to pass on to our residents. • Understandable. • Agenda states 10 minute allotment! • Fairly familiar with this program. • Very clear and informative presentation. • I appreciate the outreach materials. • Good, quick overview of program and website. • Lots of useful resources provided. • Not helpful only because I already am familiar with it. • Should have promoted program site as resource 6. U.S. EPA Staff Perspective on PCBs – Jennifer Downey, U.S. EPA Region 9 Southern

California Office


Comments:

• Don’t use yellow print. Can not see it. • Could not hear her very well. Needs to talk louder. • Appreciated the slides, especially since I could not really hear the presentation • Good refresher, well done, educational and concise. • Presentation needs more media. Pictures. • I didn’t know anything about PCB regs before the talk. So this was valuable. • Generally not what we deal with. Could not hear speaker in rear of room. • Interesting presentation • Interesting, again difficult to hear though. • Hypothetical situations most helpful. • Content great • Very general maybe more focused to recent regulations and permittees.

7. Regional Water Board Staff Perspective on PCBs – Mark Johnson, RWQCB


Comments:

• Better idea of what to do for in spotting potential PCB sources. • Very interesting information.


• Can not hear • Do not have PCBs in town but will keep an eye out for small transformers. • Could not hear him very well needs to talk louder. • Could not hear. • Very informative. • Good stuff, good experience, good tips to identify PCB sources. • Concise presentation. • Interesting presentation and helpful info for what to look for • Speaker needed to speak up. • Could not hear this speaker either. Sounded like he was very informed on his line of work. • I loved the photographs. • Very interesting talk on PCBs • Great Content • Excellent practical info on what to look for.

8. Residential Illicit Discharge Panel Discussion – panelists

N/A

9. Corporation Yard Inspection Group Exercise – All


Comments:

• Helpful but could be better organized. Groups were too big, should have groups of 6 to 8 people, give a map, # sites and tell people how long they have at each place.

• Good to walk a site with others to get a different perspective on issues. • Corny! • Need smaller groups • This is very valuable – to get different opinions on rankings • Great staging of violations • Should include other type of industry like restaurants • Groups way to large • Love This!!

Did this workshop meet your expectations? 40 Yes 0 No Which topics/activities were most beneficial? PCBs (9) USEPA (2) Reg. review and insights by speakers. Exercise/ Outdoor Corp Yard inspection (9) Parts I could hear Water Pollution Prevention Session time management. Reviewing SWPPP Inspection form Case Studies


Handouts with MRP requirements Inspection and review topics Retail food programs/mobile trucks Restaurants, CEH workflow Food related The workshop was good mobile food & washers Which topics/activities were least beneficial? PIP information (3) Food Commercial Programs just don’t have these in our town. Commercial Programs Food Trucks Parts I could not hear. All PCB topics (5) County health work flow How many previous workshops have you attended? 17 - 0 9 - 1 8 - 2 3 - 3 3 - 4 1 - 5+ Would you be interested in attending a workshop next year? 36 Yes 4 No What is your position (i.e., primary function as it relates to stormwater)?:

I do not perform stormwater inspection, primarily FOG inspections. So over control Inspector. Water Quality Specialist (no Stormwater Inspectors). Maintenance worker HazMat inspector (4) City Inspector overseeing all stormwater issues. Public works inspector (2) Maintenance Tech III LPWMW Environmental Health Inspector (2) HMS III Water Conservation Specialist Inspector (County) Food Inspector/ Retail Food Facilities Inspector (2) Inspector and manager of Environmental Programs. Public Works Superintendent. New at this position. Health Department (2) Inspector (4) Environmental Compliance Inspector Source control Inspector, checks for stormwater violations during business inspections & responds to Illicit Discharge complaints, public outreach. Stormwater Coordinator Environmental programs manager NPDES Coordination/Inspector


Does your agency hold internal meetings for stormwater staff?: 21 Yes 12 No Suggestions for future workshop topics:

• More technical presentation such as PCBs, Copper, Surface Cleaning, mobile businesses-presentations by industry & examples of how they do it.

• I always like to hear real life issues with photos. • Please consider setting up a microphone. It was difficult to hear most speakers. • Less speakers, but more time for them to speak. Microphone for speakers. • More pictures would be helpful, some slides were too text heavy. • More specific things to watch for like other materials that have PCBs • Many, many slides of activity area, for discussion of rankings • Mircrophones • Expand topic and presentation on mobile service – it appears this type of service is evolving. • Agreement on violation/PIL numbers

General Comments:

• Need to have a good sound system so we can hear & understand. • It does kind of stink that the RWQCB doesn’t review/visit sites with SWPPP. • A microphone for the speakers would have bee nice. • Food was good, could have used a mic to help those in the back to hear better. Thanks for

the forms from D.C and SM County. • Get a mic. Enforce respectful & sound sensitive settings. • I liked how some of the presentations were short. 20 to 25 minutes per presentation is great. • Could not hear most of the people. • Great Training • I like the slides that went through pictures of a site and filled the storm water form while

looking at the form. • I didn’t know annual training is required – important. • Could not hear most of the presentations in back of room. Very noisy due to vending

machines. Should have P.A. system, or speaker system. • I would like to see more information on restaurant sw inspections e.g. how to document

certain violations to be standardized with other inspectors. • Provide microphones for speakers. Hard to hear with equipment running at back of room. • Good training. Could have managed time better. Good presenters. Microphone system

would be helpful, for people in back. Field exercise beneficial. I would like to have a panel with ideas as to how to implement BMPs through planning agencies and city agencies such as bioswales in parking lots and also storm drain by erosion and silt filters.

• More solutions during presentations. Case study from a typical problem that was solved, So that we can learn from experienced inspectors.

• Microphone and speaker system would be beneficial as it was hard to hear some presentations in the back.

• Please use some kind of amplification next time. It was hard to hear many of the speakers. • Need microphones & speaker system. Video tape so we can have for new EE. • Tell presenters up front how much time they’re allotted and ask them to time their

presentations to make sure they don’t go over time. Provide handouts for all talks. A/V issues! Can’t hear speakers. Restroom ran out of TP!!!

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