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Management 101
Tools and tips for managing employees
Michael Landis, PHR
Director, Human Resources
Children’s Healthcare of Atlanta
Children’s Healthcare of Atlanta
About Us
• Not for profit
• 575 licensed beds
• 3 hospitals
• Almost 9,000 employees
• 6,500 volunteers
• Almost 900,000 patient visits a year
• 361,927 patients from every county in Georgia
• 10 years in a row appearing on the Fortune 100 Best Places to Work
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Children’s Healthcare of Atlanta
Outline
• Be A Leader
• Be Clear and Compelling
• Grow Relationships
• Build a Strong Team (Recognition)
• Get Results (Addressing Concerns)
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Children’s Healthcare of Atlanta
Be a Leader
• Respect is earned; not given
– Set an example
– Be Visible• Round on your staff to ask how they are doing and if they have
what they need to do their jobs
• Be on the unit
• Be available
– Follow Policies• Time and Attendance
• Dress Code
– Admit when you’re wrong
– Say “I don’t know” when you don’t
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Children’s Healthcare of Atlanta
Be a Leader
• Engage your employees by showing genuine interest in them, their ideas, their contributions
– Listen!
• Be Professionally Blunt
– Be clear and firm in your communications
– You’re going to have to deliver bad news• Prepare for it
• Check the Policy
• Call your HR partner
• Get a witness if needed
• It is never easy, but call HR for help if you need assistance
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Children’s Healthcare of Atlanta
Be a Leader
• Coach appropriately
– Create an environment of learning; not fear
– Want to give people the opportunity to grow, but need to correct behaviors/performance from time to time
• Manage Relationships
– Relationships outside of work time don’t need to end, but need to stay out of Children’s business, decisions, etc.
– Colleague relationships turned into Supervisory can be tricky, but need to establish new boundaries
– Social Media…be careful
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Children’s Healthcare of Atlanta
Be a Leader
• Be a Team Player
– If a “working” supervisor, take your appropriate share of the load
– If it’s busy, help your employees• If you can’t help communicate why
• Negotiate resources
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Children’s Healthcare of Atlanta
Communication
• General Communication to Staff
– Cascading news, changes, updates
– Ensure a process is in place to reach all staff in a reasonable time frame
• Communicating the Why
– Explain reasoning behind changes, not just the change
• Be Transparent
– When possible, give appropriate information to help give context and explain reasoning
– It’s ok to say “I can’t tell you the details”
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Children’s Healthcare of Atlanta
Communication
• Say Hello/Be Friendly
– While respecting professional boundaries
– Acknowledge and get to know your employees
• Listen to your employees
• Say Thank You
• Get your employee’s side of the story
• Check on your employees who are sick/on FMLA
– Welcome them back
• If you say you will do something, ensure you follow up
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Children’s Healthcare of Atlanta
Setting Expectations
• Make policies and procedures clear and known
– Review policies and procedures with new hires, at staff meetings, when changes are made
• Day to Day Expectations should be well communicated
– Schedule
– Daily duties
– Where/When
• Be clear on consequences
– Discuss consequences on the front end
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Children’s Healthcare of Atlanta
Accountability
• Let people know when they’re on the right or wrong path
• If you see someone not meeting expectations, address them in the spirit of helping them with development
• Address timely, don’t wait until it’s too late
– Attendance memos
– Coaching before Corrective Action
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Children’s Healthcare of Atlanta
Build a Strong Team
Recognition
• Just as, if not more important, than coaching
• Should be timely
• Reward employees with what is of interest to them
– Some enjoy being recognized in public, some don’t
– Starbucks gift cards aren’t valuable to someone who doesn’t drink coffee
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Children’s Healthcare of Atlanta
Build a Strong Team
• Say Thank You often
– 10 Pennies- Start the day with 1- pennies in your pocket. Each time you thank someone for doing a good job or recognize a team member for their contribution, transfer a penny to your other pocket. The goal is to move all the pennies!
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Children’s Healthcare of Atlanta
Treating Employees with Respect
• Be consistent
– Every decision sets a precedent; so ensure you are following set department guidelines/system practices
• Be transparent with your decision making
• Avoid playing favorites
– Take the name out of the situation when coaching
– Treat your best employee the same way that you would treat your most difficult
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Children’s Healthcare of Atlanta
Coaching for Performance
• Continually review expectations
– Can take up to 7 times to be “heard”
• Coach in real time
– Address issues as quickly as possible; after full investigation
• Research issues before moving forward
– Talk to Employee
– Talk to Witnesses
– Review facts
– Review system and departmental policies and guidelines; when applicable
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Children’s Healthcare of Atlanta
Coaching for Performance
• Coach vs. Corrective Action
– Coach when feel concern needs to be addressed for first time/first time in a long time
– Corrective action when feel the policy/behavior issue is well known and accepted practice isn’t followed
• The more you review expectations; the easier it is for the employee to understand
– Don’t wait until performance reviews to address concerns
– When you see an issue address appropriately; even if not your employee• Seeing employees on cell phone/internet
• Working on your unit not in dress code
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Children’s Healthcare of Atlanta
Accountability Traps
When an employee is performing poorly
be cautious of:
• Holding Work Back
• Assigning work to colleagues
• Doing work yourself
• “I don’t want to address the issues because then they can’t transfer”
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Children’s Healthcare of Atlanta
Conducting Performance Conversations
• Conduct in private
• Identify the problem and address it specifically
• Be direct but professional
• Don’t coach emotionally (from leader or employee)
– Emotions from work
– Emotions from personal life
• Clearly explain consequences
• Follow up coaching with email
• Complete appropriate follow-up steps listed in the document
• Respect confidentiality27
Children’s Healthcare of Atlanta
Keep it Factual & Remove the Emotion
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You’re always late. / You’re never on time.
You accumulated eight occurrences in the last quarter.
You create a hostile work environment.
Repetitive questioning of orders is perceived as argumentative &
inappropriate.
You neglect your patients.
Protocol requires vitals be taken hourly. An audit of your charts
shows that vitals are done every 3 hours.
Take pride in your work. / Do the kind of work you can be
proud of.
Your performance is below expectations in the following
areas…
Children’s Healthcare of Atlanta
Performance Reviews
• Be direct, but professional
• Be fact based
• Own the review you are giving
• Avoid addressing things for the first time in a review
• Review notes from throughout the year to ensure you capture the totality of performance year
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Children’s Healthcare of Atlanta
Performance Reviews
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• Ensure you have an individual face to face conversation with all employees on your team
• If you give an NI in any competency or job duty, you should create a performance improvement plan to address
Children’s Healthcare of Atlanta
Contact Information
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Michael Landis, PHR
Director, Human Resources
404-785-6975