child outcome data quality how to check on the quality of your child outcome data
TRANSCRIPT
Child Outcome Data Quality
How to check on the quality of your child outcome data.
Training Objectives
1.Understand how to check data quality for ecEval data
2.Analyze your information to improve local child outcome data
Oregon’s Child Outcome Data Quality Plan:
1.ecEval Guidelines document2.Training and Technical Assistance3.ecEval Data Quality program
How Does the ecEval Program Help with Data Quality?
• Cleans up individual records• Identifies individual staff training needs• Identifies systemic training needs• Increases the quality of program child
outcome data
Getting Started
1. Get a username and password for the ecEval website.
• Contact Dan Smellow at EC Data: 541-346-0819 or [email protected]
• Set up username and password for yourself and designated staff
• There are different levels of access depending on staff roles
Accessing the Website
2. Open the ecEval website: https://ecweb.uoregon.edu/eceval/login
ecEval Opening Web Page
Enter your Username and Password, then choose “Login”
3. Child List page will appear, showing the children entered into the ecEval database.
4. Choose the “Reports” buttonand the “Reports” page will appear.
The Reports Page
5. In the Cross-checks section, choose the program you want to check .
6. Choose “Child records with problems”.
7. The “Child records with cross check” page will appear.
• A list of 14 different kinds of record errors will appear at the top of the page.
• Records are listed by SSID and sorted by problem category.
Sorting by Errors
8. Sorting records by SSID, Evaluator, or Problem
9. To check a child’s record, choose the SSID and the Child Profile will
appear.
Correcting Data
• The previous slide is missing the EI eligibility date.
• To correct it, fill in eligibility date.• This record is resolved and is no longer a
problem.
10. What if the problem can’t be resolved with a simple data correction?
• Parents halt evaluation• Family moves away• Parents refuse or revoke services
Write the Reason in the Resolution Field
To Eliminate the Resolved Record from View on the Reports Page…
Return to the Reports Page, check “Omit Problems” and choose “Child Records with Problems”
Resolved Child Records with Problem List
Other Data Quality Features:
To Create a List of Children Who Need an Exit Assessment Because
They Are Transitioning to Kindergarten…
On the Reports page choose “Transition to kindergarten”
Transition to Kindergarten List
To Correct Records That Are Missing Data in the “County”
Field…
Choose “Assessments without counties”
Records with missing “county” fields are sorted by the county of the data entry person (“created by”)
A New Feature in the Child Profile
Entry and exit assessment designations have been created (annual and interim assessments will appear normally)
QUESTIONS• Bruce Sheppard – 503-947-5612,
[email protected]• Rita Snyder – 541-957-4838,
[email protected]• Dan Smellow – 541-346-0819,