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Department of Education

POSITION AND COMPETENCY PROFILE

PCP No. ______

Revision Code: 00

Position Title

Chief Education Supervisor

Salary Grade

24

Parenthetical Title Chief Education Supervisor

Office Unit School Operations and Governance Division Effectivity Date

Reports to Schools Division Superintendent Page/s

Position Supervised EPS, SMME, SMN, HRD, PR OPEN

JOB SUMMARY To provide strategic direction and technical inputs to the management of the schools division towards effective and efficient governance and operation of the schools and learning centers and in being

accountable for its organizational effectiveness

To lead and manage the work of the team that will help ensure that Schools Division have the resources, technical assistance and are able to implement sustainable programs and projects to help schools establish and manage conducive learning environment and ensure learner readiness to learn.

QUALIFICATION STANDARDS A. CSC Prescribed Qualifications

Education Masters degree in Education or other relevant Masters degree

Experience 4 years of relevant experience involving management and supervision

Eligibility RA 1080 (Teacher)

Trainings 24 hours training in management and supervision

B. Preferred Qualifications

Education

Experience

Eligibility

Trainings

Key Result Areas (KRAs)

Major Outputs

Duties and Responsbilities

PLANS, PROGRAMS and PROJECTS

Policy recommendation on school and learning centers governance and operation

Plans and strategies towards efficient and effective governance and operations of schools and learning centers

Concept Papers and Program proposals to respond to needs related to special programs, governance and operation by Schools and Learning Centers.

Schools Division initiated programs related to providing education support to schools and learning centers

Report on the progress implementation of planned programs

Report on progress implementation of Division planned programs and projects and achievement of expected education outcomes of the Division Education Development Plan (DEDP)

Report on Organizational Effectiveness of the Division

Submit to the Schools division management, policy recommendations to improve the governance and operation of school and learning centres

Recommend plans and strategies towards efficient and effective governance and operations of schools and learning centers.

Review and recommend for approval Concept Paper s, Program and Project Proposals to respond to needs related to special programs, governance and operation by Schools and Learning Centers.

Recommend to management, Schools Division initiated programs related to providing education support to schools and learning centers to respond to immediate needs of schools and learning centers.

Present to management, status and progress reports of Schools Division initiated programs for management support and action.

PARTNERS AND DONORS Partners in education with MOA/MOU

Recommendations for localized policies/standards for engaging partners

Sustained relationships of partners for increased support to basic education

Review and evaluate partnership proposals to strengthen education support services and recommend to the SDS, the signing of partnership agreements (MOA/MOU/Contracts) with donors and partners.

Review and recommend to the SDS localized policies/standards for engaging educational partners that will protect DepED interest and values.

Finalize and recommend approval for implementation initiatives to sustain relationships of partners to maintain continuous support.

SCHOOL COMPLIANCE TO QUALITY

STANDARDS (Public and Private)

Complete portfolio of documents of schools requesting to operate for submission to the regional office reviewed and endorsed to SDS.

Reviews documents submitted by schools requesting to operate to check for completeness before endorsement of SDS to the regional office.

RESEARCH AND DEVELOPMENT

Strategic Directions for the conduct of Action Research in the Division

Policy Recommendations based on results of Action Research

Review research requirements arising from issues and challenges, M&E reports, etc and recommend to the division management, the strategic directions for the conduct of Action Research in the Division

Submit recommendations for policy issuances to support school governance based on results of Action Research

TECHNICAL ASSISTANCE TO

SCHOOLS AND LEARNING CENTERS

Consolidated needs of Schools and Learning Center related to Governance and Operation

TA plan and reports

Policy recommendations based on TA Reports

Ensure the provision of technical assistance to the schools by responding to the identified needs of the schools and learning centers in relation to governance and operations

COMPETENCIES

Behavioral Competencies

Attitudes and Traits/ Aptitudes

Management Competence

Self-management (Personal

Effectiveness) Interpersonal Effectiveness

Communication Thinking/Conceptual Skills

Attitude

Aptitude

Management

Leadership

-Self-awareness and personal

clarity

-Proactive

-Continuous self-improvement

-Time management

-Stress management

-Management of personal

resources

-Building Trust

-Understanding Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship Building

-Working with teams

-Conflict management

-Networking

-Partnership building

-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speaking

-Written Communication

Skills

-Technical Writing

-Presentation Skills

-Facilitating skills

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills

-Analytical thinking

-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

Advocacy

Accuracy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Stress

Tolerance

Tenacity

Planning

Organizing

Leading

Delegating

Coaching

Managing Change

Performance Management

Program/ Project Management

Accountability

Integrity/ Ethics

Vision/ Strategy

Results Focus

Judgment

Passion/ Optimism

Building teams

Cares for/ Develops others



PCP No. ______

Revision Code: 00

Position Title

Engineer III

Salary Grade

19

Parenthetical Title Engineer III

Office Unit Education Facilities Effectivity Date

Reports to Chief Education Supervisor (SGOD) Page/s

Position Supervised OPEN

JOB SUMMARY Provide technical services for schools, learning centers, and the schools division office to have a physical environment that is conducive to effective teaching, learning and working by ensuring access to adequate, structurally and physically safe buildings, grounds and facilities according to the requirements and standards of an education and work facility that is environmentally sustainable, hazard free, gender sensitive and friendly to people with disability. It also provides services to the following offices

Schools Division Superintendent for the purpose of - Providing updated report on the structural integrity of all school buildings and facilities - Informing the Superintendent on how the school buildings are constructed, whether or not - Standards and specifications of the DepEd are strictly followed

Bids and Awards Committee (BAC) for the purpose of - Ensuring the accurateness and correctness of technical documents submitted by the contractors

Planning Office for the purpose of - Providing accurate and updated data from the schools for the purpose of analyzing school needs

Legal Office for the purpose of - Providing a list of schools with or without titles


Education Bachelors degree in Engineering relevant to the job

Experience 2 years of relevant experience

Eligibility Eligibility RA 1080 (Engineer/Architect)

Trainings 8 hours of relevant training


Education

Experience

Eligibility

Trainings


Major Outputs


Site Inspection Assessment of School Site’s Safety and Security Condition (including report after disaster)

School Site appraisal report for the following: - New construction, and repair of educational facilities - Preservation of heritage school buildings - Inventory of existing school buildings

Conduct site inspection and appraisal through ocular inspection and assessment against standards, in order to determine the topography and availability of buildable space and volume of cut and fill to be included in the program of work

Conduct site inspection of areas affected by disasters to determine extent of damage and repair needed.

Prepare school site appraisal reports on - new construction, and repair of educational facilities - preservation of heritage school Buildings - Inventory of existing school buildings for planning and budgeting purposes.

BAC Procurement Activities Evaluation of Accuracy of Contractor’s submission of: - Technical documents - Program of works

Examine the accuracy of the technical documents to determine the lowest bidder by calculating the amount of bids using the program of works and specifications.

Conduct pre construction conference to all the contractors and school heads to iron out problems that may arise in the implementation stage.

Provide Technical Assistance to the School Heads in the procurement process of School Based Repair and Maintenance Scheme by providing the Program of Works as guide in the implementation.

Conduct monitoring on the implementation of the SBRMS to recipient schools through ocular inspection.

Construction Pre Construction Conference Orientation with SHs and Contractors

Material Testing Conducted and Reported

Construction Progress Assessed and Reported

Safety Compliance Assessed and Reported

Conduct “Pre-Construction Conference Orientation” with School Heads and Contractors to inform them of the ------

Conduct testing of delivered materials to check for adherence to standards and report to concerned parties to take corrective action as needed.

Assess on a periodic basis the progress of construction work and report to concerned parties to take corrective action as needed to ensure adherence to program of works, quality standards, and time schedule for completion.

Conduct ocular inspection of construction sites to assess compliance to safety standards and report to concerned parties to take corrective action

as needed.

Facilities Repair

Program of Works

Procurement Activities

Evaluation Report

Prepare program of works for minor facilities repair to guide the activities and procurement of materials and labor.

Guide the procurement of materials and labor for the repair work to ensure adherence to cost and quality requirements.

Evaluate the repair work made and recommend payment upon completion of work according to work and cost specifications.

Final Inspection

Punchlist

Certificate of completion and acceptance

Documents for the turnover of the project

Conduct punchlist to projects with 95% status of accomplishment for rectification so that defects can be corrected before issuing the Certificate of Completion and Turn Over.

Issue “Certificate of Completion and Acceptance” on construction projects that are finished and meet quality standards.

Prepare the documents for the turnover of the project for signature of concerned parties and filing for future reference.

Preservation of Heritage Buildings

Inventory of heritage buildings

Building Appraisal

Preservation Initiatives and Accomplishment Reports

Conduct appraisal and create an inventory of Heritage Buildings through actual inspection to determine the status of structure for preservation and required intervention of the Central Office for budgeting purposes.

Document preservation initiatives and prepare progress and accomplishment reports to inform management of utilization of resources and additional requirements.

Demolition and Condemnation of

Education Building Building Appraisal

Building inspection report

Demolition documents submitted to the SDS Office

Appraise buildings identified for demolition and recommend demolition of such by submitting a “Building Inspection Report”.

Monitor the demolition work and ensure adherence to safety standards by workers.

Prepare and submit demolition documents to the SDS Office and keep a copy in file for future reference.

School Mapping, Inventory of School

Buildings and Educational Facilities School and Vicinity Maps

Consolidated data on school inspection gathered from site inspections

Updated data requested for planning and implementation purposes

Needs of Schools vis Facilities

Coordinate the drafting of School and Vicinity Maps with technical staff and check for accuracy to serve as reference for school improvement plans.

Consolidated data on school inspection gathered from site inspections and ensure accurate encoding into the education data information system.

Gather updated data as requested for planning and implementation purposes.

Identify needs of schools with regard facilities and input into the technical assistance plans of the SDO technical assistance teams.

School Titling List of schools with or without title

Proofs of site ownership

Reports on Status of Schools for School Titling

Files and Records

Data of educational facilities for DRRMC reference

Copies of POW, inspection reports and Bidding Documents of all DepEd projects

Copies of Deed of Donations, Acceptance of educational facilities

Create and maintain a databank of all constructed, repaired, demolished, preserved buildings for inventory purposes and compiling all bidding documents, orogram of works, inspection reports, deed of donations, Titles Certificate of Completion and Acceptance of projects implemented.

Maintain data on educational facilities for DRRMC reference

Maintain copies of POW, inspection reports and Bidding Documents of all DepEd projects

Maintain duplicate copies of Deed of Donations, Acceptance of Educational Facilities and other such documents needed for reference in future building and construction and repair projects.

COMPETENCIES



Technical

Competence Management


Effectiveness)

Interpersonal Effectiveness


Attitude

Aptitude

Skills Knowledge Management

Leadership

Self-Awareness and Personal

Clarity

Personal Effectiveness

Proactivity

Personal Leadership

Continuous Self-Improvement

Time Management

Stress Tolerance

Management of personal

resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship Building

-Working with teams

-Conflict management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speaki

ng

-Written

Communication Skills

-Technical Writing



-Organizational

Communication

- Non-verbal

Communication

- giving feedback

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

- observation

- logical thinking

Accuracy

Analytical

Assertive

Decisive

Deference to

authority

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Risk Taking

Tenacity

Reliability

Attention to detail

Advocacy

Care and

Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost

Consciousness

Integrity

Persistence

Quality

Orientation

Results

Orientation

Service

Orientation

Work Standards

Numeracy

Ability to handle and

lead people

Ability to calculate

using the different

field and areas of

mathematics

Ability to appraise

and analyze the

topography of a

certain site

Ability to estimate

from a given plan

and design given the

standards and

specifications

Ability to handle

seminar or

orientation activities

for a given purpose

Ability to read

structural plans

Ability to evaluate

the stability of a

building

Proficient in the use

Knowledge to handle

and lead people

Knowledge in

Mathematical

calculation

Knowledge in site

appraisal and

topographic analysis

Knowledge in

estimating and

designing

Knowledge in

conducting seminars

and orientation activities

Knowledge in reading

structural plans and

other structures

Knowledge in

evaluating the structural

stability of buildings and

other structures

Knowledge in dealing

with different kinds of

people with different

Planning

Organizing

Leading

Delegating

Coaching

Managing Change

Performance Management

Project Management

Integrity / Ethics

Visioning / Strategy

Results Focus

Judgment

Passion / Optimism

Building the Team

Cares For/Develops Others

Accountability

of MS Excel

Proficient in the use

of MS Word

Basic literacy in

using MS

Powerpoint

types of personalities

Knowledge in using

surveying instruments

Knowledge in

calculating areas of land

using DMD and DPD



PCP No. ______

Revision Code: 00

Position Title

Senior Education Program Specialist

Salary Grade

19

Parenthetical Title School Management Monitoring and Evaluation

Office Unit SGOD Effectivity Date

Reports to Chief Education Supervisor, SGOD Page/s

Position Supervised EPSII OPEN

JOB SUMMARY To provide technical support in implementing quality management systems in the schools division office, the schools and learning centers and monitor adherence to standards and policies towards effective and efficient delivery of quality basic education. To lead districts and schools/learning centers in the implementation of an M&E system to monitor their progress


Education Bachelor's degree in Education or its equivalent and completion of academic requirements for master's degree relevant to the job

Experience 2 years experience in education, research, development, implementation or other relevant experience

Eligibility RA 1080 Career Service (Professional) Appropriate Eligibility for Second Level Position

Trainings 8 hours training


Education

Experience

Eligibility

Trainings


Major Outputs


QUALITY MANAGEMENT SYSTEM

Report on quality assurance processes on: - School Planning - School Based Management - Implementation of Programs & Projects

Validated division (SDO)reports on School Achievements and Learning outcomes

Monitoring reports on the performance of the Schools Division along:

- TA to schools and LCs - Equitable Distribution of educational

resources to schools and LCs

Report/Documents on best practices for sharing and benchmarking purposes

Prepare and submit report of findings on implementation of quality assurance processes on:

School Planning

School Based Management

Implementation of Programs & Projects as basis for continuous improvement.

Define the approach and methods to validate division (SDO)report on Schools Achievements and Learning outcomes and submit report on findings.

Monitor performance of the Schools Division along:

TA to schools and LCs

Equitable Distribution of educational resources to schools and LCs and submit reports to be able to identify areas for improvement.

Prepare report/documents on best practices with regard school management and governance for sharing and benchmarking purposes and inputs to recognition

ASSESSMENT

M&E Report on the implementation of Division assessment program aligned to national assessment framework

Report on Validated/Authenticated assessment strategies and tools for schools, classrooms and LCs use

Report on assessment results for tracking progress and for grading purposes.

M&E Report on the conduct of national, regional and Division assessment

M&E Report on Organizational Effectiveness of the Division

Design the approach and methods for gathering data and prepare a report on the monitoring and evaluation result of the implementation of Division assessment program aligned to national assessment framework

Validate/ authenticate assessment strategies and tools for utilization by schools, in classrooms and learning centers and submit report to SDO management on its utilization and result of utilization.

Prepare and submit report on assessment results for tracking learner progress and for grading purpose to establish validity and reliability of method.

Conduct monitoring and evaluation ofthe conduct of national, regional and division assessment tests to identify issues and concerns arising and help improve the process.

Prepare and implement process for monitoring and evaluating the organizational effectiveness of the schools division office and submit a report to document process and recommendations for continuous improvement.

SCHOOL COMPLIANCE TO QUALITY

STANDARDS (Public and Private) Information, Education and Advocacy Programs

and Materials to Accreditation Standards

Validated documents of schools requesting permit to operate

Complete portfolio of documents of schools

Information, Education and Advocacy Programs and Materials to Accreditation Standards


Complete portfolio of documents of schools requesting to operate for submission to the regional office.

requesting to operate for submission to the regional office.

RESEARCH AND DEVELOPMENT Action research on factors contributing to successful implementation of programs and projects in schools

Conduct action research on factors contributing to successful implementation of programs and projects in schools to provide information for continuous improvement.

TECHNICAL ASSISTANCE TO SCHOOLS AND

LEARNING CENTER

Reports on provision ofTA on: - Utilization of Assessment Result - Curriculum implementation and Localization - SBM Installation in all schools - Assessment of SBM Level of Practice - SBM M&E implementation in schools - Implementation of National and Regional

programs & projects

Utilization of assessment and evaluation of results of all programs and projects

Provide Technical Assistance to schools and learning centres by responding to the identified needs on the above areas

COMPETENCIES


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speaking

-Written Communication

Skills

-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

Attention to detail

Advocacy

Accuracy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Numeracy

Tenacity

Planning

Organizing

Leading

Delegating

Coaching

Managing

Change

Program/

Project

Management

Accountability

Integrity/ Ethics



PCP No. ______

Revision Code: 00

Position Title


Salary Grade

19

Parenthetical Title Social Mobilization and Networking

Office Unit SGOD Effectivity Date


Position Supervised EPSII OPEN

JOB SUMMARY To provide technical support in strengthening and sustaining relationships and collaboration of education partners and stakeholders, and mobilizing resources; and providing technical assistance to support special programs and projects towards increasing access to and enhancing the delivery of quality basic education.







Education

Experience

Eligibility

Trainings


Major Outputs


RESOURCING (for Special Programs and

Projects: e.g. Adopt a School Program, Funding

Resource for School-Based training for teachers)

Advocacy campaign programs

Analysis of partners

Final Draft of Partnership proposals

Final Draft of MOA/MOU

Prepare and implement advocacy campaign programs to increase awareness of stakeholders and gather resource support for basic education.

Monitor progress and outcome of projects and partners to identify areas for continuous improvement and sustaining partnerships and submit report to the SDS.

Prepare final draft of partnership proposals for recommendation to the SDS.

Prepare final draft of Memorandum of Agreement/ Understanding for recommendation to the SDS.

SUSTAINED PARTNERSHIPS Finalized Updates to stakeholders

Report on Programs supported by Stakeholders (existing and New Ones)

Final Report of Accomplishments of Programs supported by stakeholders

Finalize write up and provide updates to stakeholders on the status and progress of programs and projects to provide feedback and generate continuous support.

Prepare and submit Report on Programssupported by Stakeholders (existing and New Ones) to the management of the schools division as feedback on the progress and status of the program as well as the resource requirements of school.

Prepare and provide Final Report of Accomplishments of Programs supported by stakeholders to provide feedback and generate continuous support

Monitor and ensure implementation of policies, standards, and guidelines for outcomes-focused resource mobilization to maintain the integrity and credibility of the schools division to its partners and stakeholders.

Design approach and method for monitoring implementation of programs and projects focused on resource mobilization and submit report to management to provide feedback and generate continuous support.

Implementation of policies, standards, and guidelines for outcomes-focused resource mobilization

Monitoring report with recommendations for improvement on the implementation of programs and projects focused on resource mobilization


Action research on utilization of educational resources

Conduct action research on factors contributing to successful participation and provision of resources for school governance

TECHNICAL ASSISTANCE

Needs of Schools and Learning Center related to resources and support from stakeholders

Interventions provided

Documentation Report on the status of accomplishmentof Technical Assistance intervention

Monitoring & Evaluation Tool

Reports on Analyzed Monitoring Results

Recommendations

Provide Technical Assistance to schools and learning centres by responding to the identified needs of the schools and learning centers in relation to social mobilization and governance and operations

COMPETENCIES



Technical Competence





Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

Attention to detail

Advocacy

Accuracy

Care and Concern

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Deference to

Authority

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Tenacity

Planning

Organizing

Leading

Delegating

Coaching

Managing

Change

Program/

Project

Management

Accountability

Integrity/ Ethics



PCP No. ______

Revision Code: 00

Position Title


Salary Grade

19

Parenthetical Title Senior Education Program Specialist

Office Unit SGOD/Planning Unit Effectivity Date


Position Supervised OPEN AFTER “FOR PLACEMENT”

JOB SUMMARY To provide technical support and inputs in the preparation and updating of the school division’s 6-year strategic plan and annual work plans To provide technical assistance in the preparation of the strategic and operational work plans of schools and learning centers, and of the units in the division office.






B. Preferred Qualifications: Basic knowledge in ICT

Education

Experience

Eligibility

Trainings

Key Result Areas (KRAs) Major Outputs Duties and Responsbilities

PLANNING FRAME, SYSTEMS, and PLANS

Inputs to the first draft of the School Division’s Strategic and

Operational Plans (6-year DEDP and SDO annual work and

financial plans)

Final Draft of Division Education development plan

Annual Implementation Plan adjusted

Monitoring and Evaluation Reports on Planning System

Implementation

Recommendations for policy formulation on matters relevant

to education planning system, planning standards & criteria,

and planning processes based on action research

Provide technical inputs and support to the crafting of the first draft of the School Division’s

Strategic and Operational Plans (6-year DEDP and SDO annual work and financial plans)

to facilitate the crafting of the plan for the Schools Division.

Prepare the final draft of the school division’s strategic plan (DEDP) based on output of the

Division Planning Team for review of the Chief of Governance and Operation and approval

of the SDS.

Prepare the final draft of the Annual Implementation Plan and subsequent adjustments

based on the output of the Division Planning Team for review of the Chief Governance and

Operation and approval of the SDS.

Develop approach and method for monitoring and evaluating the implementation of the

planning system at the Schools Division Office and in schools and learning centers towards

continuous improvement of the system.

Assess reports and data gathered on the planning system and submit recommendations for

policy formulation on matters relevant to education planning system, planning standards

and criteria, and planning processes based on action research.

Coordinate preparation by the Planning Team of the Annual Accomplishment Report

against plans of the schools division for submission to the management of the schools

division.

BASIC EDUCATION INFORMATION SYSTEM (E-BEIS) MAINTENANCE AND REPORT GENERATION

Descriptive and analytical report of processed basic

education data to be used in planning

Consolidated requirements of schools and learning

centers validated

Prepare descriptive and analytical reports of processed basic education data and its

implications, to be used as basis for facts-based and data driven planning and decision

making.

Consolidate, analyze, and validate requirements of schools and learning centers as basis

for reliable and accurate resource allocation.

Lead in designing, coordinating and implementing policy and planning research studies as identified by M&E reports, TA reports, the management of the schools division, schools and learning centers.


TA reports on the needs of the SDO, schools and learning centers with regard planning.

TA interventions on identified needs of schools division, schools, and learning centers with regard planning.

Provide Technical Assistance to schools and learning centres by responding to the identified needs in relation to planning and other matters on governance and operations

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress Management


resources

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

Attention to detail

Advocacy

Accuracy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Numeracy

Tenacity

Planning

Organizing

Leading

Delegating

Coaching

Managing

Change

Performance

Management

Program/

Project

Management

Accountability

Integrity/ Ethics

Vision/ Strategy

Results Focus

Judgment

Passion/

Optimism

Building teams




PCP No. ______

Revision Code: 00

Position Title


Salary Grade

19

Parenthetical Title Senior Education Program Specialist

Office Unit SGOD/HRD Unit Effectivity Date



JOB SUMMARY To provide technical support in the implementation of a strategic HRD plan, operationalize the HRD systems, develop its components to suit local situation, and provide technical assistance to the

schools division through the TA teams, in order to deliver quality and sustainable HRD services towards acquisition and development of competent personnel in the region.

To provide technical assistance in the preparation of the HR strategic and operational plans of schools and learning centers, and of the units in the division office







Education

Experience

Eligibility

Trainings


Major Outputs


HR STRATEGIC PLANS AND POLICIES

Recommendations for policy formulation along HRD

programs and their implementation based on research

and benchmark study data

HR management and development needs assessment

and situation analysis findings

HRD Plans for the staff of the Schools Division Office

(SDO) and of School Heads in the Division.

Review and analyze researches, M&E Reports and identify HRD related issues and findings and

submit recommendations for policy directions in the formulation on HRD programs and their

.implementation.

Conduct an assessment of the human resource development situation and needs of the Schools

Division Office, schools and learning centers, to provide basis for HRD plans and programs.

Coordinate the preparation of a Human Resource Development Plan for the Schools Division to

ensure the availability of competent personnel in the schools division when needed.

PROFESSIONAL and CAREER

DEVELOPMENT

A. HR Development Plans

Results of assessment of professional and

competency development needs of employees

HR Development Plans (including professional and

career development plans of employees)

Determine professional and competency development needs of individual personnel in the

schools division by implementing the system designed for such , in order to arrive at profiles on

individual and group competency development needs.

Implement system for preparing HR Development Plans (including professional and career

development plans of employees) of personnel of the schools division.

B. HR Development Interventions

Calendar of Training and Development Programs (Annual) including SDO initiated programs

Training and development program designs and packages

Training and development programs conducted

Career development programs

Career Paths for teaching and non-teaching positions in the schools division office

Determine the competency development needs of personnel in the Schools Division and identify those which can be responded to by training.

Identify (internal and external) training providers (including NEAP-R), resource speakers and facilitators, and prepare contract for design and conduct of training.

Prepare a “Calendar of Training and Development Programs” offering to division personnel to help them determine and schedule their attendance.

Prepare training and development program designs and packages (may be from NEAP-R) to be offered regularly to schools division personnel.

Conduct training programs (including career development programs) regularly offered to schools division personnel .

Design Career Paths for teaching and non-teaching positions in the schools division office to guide personnel in their career goals setting and development.

C. Scholarship and Professional

Program Coordination

Sourcing of Scholarship programs

Candidate pool of scholars and final list of scholars

Orientation of scholars

Tracking and follow through on the scholarship programs and scholars

Build and maintain network of institutions providing opportunities for Scholarship Programs to get updates on offerings

Disseminate to school division personnel opportunities for scholarships and accept applications.

Coordinate the screening and selection of applicants with SDO management to arrive at a final list of scholars

Coordinate with institutions confirmed scholars and documentary requirements to facilitate

availment of the scholarship

Coordinate/ conduct orientation of scholar to ensure awareness of the conditions of the scholarship and expectations of the agency from the scholar

Coordinate and maintain communication and moral support to the scholar (before, during, and after scholarship) to help them complete their scholarship.

Monitor, evaluate and submit report on the status and progress of scholars, and the benefits of the scholarship programs to the agency.

D. Training and Development Records Operational TDIS : training and development records and reports and systems maintenance

Coordinate the installation and ensure continuous operation and maintenance of the TDIS

Supervise encoding of training records in the TDIS to ensure accuracy

Guide the generation of reports and analyze data and its implications in order to provide management with information and feedback on the implementation of training and development n the schools division.

E. SUCCESSION and EXIT Succession Plan/ candidate pool for critical positions in the SDO

Leadership Development programs for high potential employees

Retirement programs

Exit Interview Reports

Coordinate the implementation of succession planning system in order to create a candidate pool for critical positions in the SDO

Coordinate the implementation of Leadership Development programs for high potential employees to build a pool of leaders in the SDO

Coordinate the implementation of retirement programs for employees due for retirement to prepare them and the organization for the transition.

Design and implement process for gathering data from resigning personnel to get feedback on factors that helped or hindered employees in the performance of his/her work and implications towards continuous improvement in the work climate and in the workplace.

EMPLOYEES WELFARE

Assessment of welfare needs of employees

Programs to respond to the welfare needs of various employee groups

Reward and recognition programs concept and guidelines

Monitoring of implementation of employee welfare programs

Monitoring results of implementation of rewards and recognition programs

Design and implement process for gathering data on welfare needs of employees.

Propose, design, and implement (upon approval), programs to respond to the welfare needs of various employee groups.

Review, propose and coordinate implementation of reward and recognition programs

Conduct monitoring and evaluation of employee welfare programs and submits report on status, progress, and impact to provide feedback to management.

Conduct monitoring and evaluation of results of implementation of rewards and recognition programs and submit report on status, progress, and impact in order to provide feedback to management


TA reports on the needs of the SDO, schools and learning centers.

TA interventions on identified HRD needs of schools division, schools, and learning centers

Provide Technical Assistance to schools and learning centres by responding to the identified needs in relation to HRD and other matters on governance and operations

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Innovation and

Creativity

-Resourcefulness

-Objectivity

Advocacy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Tenacity

Human Resource Management Human Resource Development Employee Welfare Facilitating Group Process

Planning

Organizing

Leading

Delegating

Coaching

Managing

Change

Performance

Management

Program/

Project

Management

Accountability

Integrity/ Ethics

Vision/ Strategy

Results Focus

Judgment

Passion/

Optimism

Building teams




PCP No. ______

Revision Code: 00

Position Title

Planning Officer III

Salary Grade

18

Parenthetical Title Planning Officer III

Office Unit SGOD/Planning Unit Effectivity Date


Position Supervised FOR PLACEMENT

JOB SUMMARY To provide descriptive and summary statistics and information that will be utilized for planning, budgeting, report preparation and policy direction as well as, ensure basic education data quality and access by intended users To monitor and evaluate implementation of policies and guidelines related to planning and education and data management systems by the schools and learning centers.


Education Bachelor’s Degree relevant to the job

Experience 2 years relevant experience

Eligibility Career Service (Professional) Second Level Eligibility

Trainings 8 hours relevant training

B. Preferred Qualifications: Basic knowledge in ICT

Education

Experience

Eligibility

Trainings


Major Outputs


PLANS AND BUDGET

Data and statistics for Division Education Development

Plan (DEDP)/Annual Implementation Plan (AIP) provided

Report on status of plan implementation prepared

Initial Draft of Division Education Development Plan

Annual Implementation Plan updated

Annual Plan and Budget prepared and submitted

Budget Accountability Reports (BAR)

Annual Implementation Plan adjusted

Annual Plan and Budget prepared and submitted

Division statistical reports validated and prepared

Critical resources, such as teachers, classrooms, furniture and textbooks equitably distributed

Accomplishment Reports(physical and financial,

prepared together with Budget)

Prepare analyzed data, statistics, and performance reports as inputs to the division’s strategic education plan (Division Education Development Plan) and operation plan (Annual Implementation Plan)

Coordinate the preparation and submission of a status and progress report on plan implementation to inform management on action needed towards plan accomplishment.

Coordinate the preparation of the initial draft of the strategic plan of the schools division (DEDP) by the Division Planning Team.

Assist in the preparation of the final draft of the Annual Implementation Plan (AIP) and subsequent adjustments based on the output of the Division Planning Team for review of the Chief Governance and Operation and approval of the SDS.

Provide inputs on the budgetary requirements of the Annual Plan and in the preparation of the

Budget Accountability Reports (BAR)

together with the Budget Officer.

Recommend strategy for the equitable distribution of critical resources (e.g. teachers, classrooms, furniture, textbooks) based on summary and consolidation of human, financial, capital resource requirements of schools and learning centers (e.g. teachers, textbooks, chairs, classrooms, etc) for management decision.

Provide technical support to the Division Planning Team in the preparation of the Annual Accomplishment Report of the schools division for submission to Regional Management.

BASIC EDUCATION INFORMATION SYSTEM (E-BEIS) MAINTENANCE AND REPORT GENERATION

Processed basic education data to be used in planning

Consolidated requirements of schools and learning

centers

Data inputs for planning of resource allocations (Critical resources, such as teachers, classrooms, furniture and textbooks)

Division statistical reports validated

Division basic education data/ information generated and provided to stakeholders

Timely, accurate and relevant basic education statistics disseminated to stakeholders

Critical inputs served as bases for the management’s strategic and operational decisions

Division/ schools research prepared and implemented

Review and analyze education data (e.g. performance indicators, resource requirements) and

its implications to education management and operation as basis for setting targets, defining

strategies, and selecting/ deigning programs.

Prepare a summary and consolidation of human, financial, capital resource requirements of

schools and learning centers (e.g. teachers, textbooks, chairs, classrooms, etc) as inputs to

budgeting and resource mobilization.

Validate statistical reports of Schools Division, schools and learning centers by checking historical records, related documents and triangulating with other data source, to ensure accuracy of data.

Generate data and reports on the School Division basic education data/ information and provide to internal and external stakeholders

Prepare reports related to planning as may be required by the Central and Regional Offices, and other partner organizations

Assist in designing, coordinating and implementing policy and planning research studies as identified by M&E reports, TA reports, the management of the schools division, schools and learning centers.

CAPABILITY BUILDING

Management of Schools Division Office, schools and learning centers trained and capacitated to operate and utilize web – based systems

Design and implement training program for the management of Schools Division Office, schools and learning centers to capacitate or enable them to operate and utilize web – based systems to generate information for planning and decision making.

Provide continuing technical support to users of the web-based education information system (eBEIS) by responding to their queries and coaching them on its maintenance and utilization.


Data gathered on the needs of the SDO, schools and learning centers with regard planning.

Inputs and technical support to TA interventions on identified needs of schools division ,schools, and learning centers with regard planning.

Provide Technical Assistance to schools and learning centres by responding to the identified needs in relation to planning and other matters on governance and operations

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

Attention to detail

Advocacy

Accuracy

Care and Concern

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Numeracy

Tenacity

Knows basic planning concepts and processes in making operational plans Knows the agency’s mandate, vision, mission, thrusts and direction

Planning (own

work)

Organizing

Managing

Change

Program/

Project

Management

Accountability

Integrity/ Ethics

Vision/ Strategy

Results Focus

Judgment



PCP No. ______

Revision Code: 00

Position Title

Education Program Specialist II

Salary Grade

16

Parenthetical Title Education Program Specialist II

Office Unit SGOD/HRD Unit Effectivity Date



JOB SUMMARY To assist the Chief and Education Program Supervisors in maintaining systems and implementing its components in order to ensure delivery of quality and sustainable HRD services


Education Bachelor's degree in Education or its Equivalent


Eligibility RA 1080 (Career Service (Professional) Appropriate Eligibility for Second Level Position



Education

Experience

Eligibility

Trainings


Major Outputs


HR STRATEGIC PLANS AND POLICIES

Research and benchmark studies data

HR Needs assessment and situation analysis data

Gather data from reports, research findings and benchmark studies data as inputs to HRD

needs assessment and findings as basis for HRD plans and programs.

Assist in preparing report on HR development needs and situation analysis to facilitate by

providing the facts and data gathered

Assist in the preparation of a Human Resource Development Plan for the Schools Division to

ensure the availability of competent personnel in the schools division when needed.

PROFESSIONAL and CAREER DEVELOPMENT

A. Researches and Studies

Data gathered of professional and competency development needs of employees

Research inputs for curriculum of Programs for the various job groups of the schools division

Provide technical support in identifying professional and competency development needs of

individual personnel in the schools division, implementing the system designed for such , in

order to arrive at profiles on individual and group competency development needs.

Provide technical support in implementing system for preparing HR Development Plans

(including professional and career development plans of employees) of personnel of the

schools division.

B. Training and Career Development

Materials and Logistical Support

Training and career development manuals and handouts packaging

Training and development materials produced

Training and development programs logistical support

Customize training and career development manuals and handouts packaging to make it applicable to the SDO situation and requirements.

Reproduce in print or electronic format training and development materials to be used as reference by participants.

Prepare training venue and logistical requirements or coordinate venue arrangements to ensure a physical environment conducive to learning.

C. Scholarship and Professional Program

Coordination

Identified and screened scholars

Registration of Participants in Courses

Participants Confirmation and Attendance coordinated

Provide technical support in the screening and selection of applicants for scholarship by gathering additional data and coordinating acquisition of supporting documents as basis for final selection.

Provide support in coordinating with institutions recommended scholars and documentary requirements to facilitate attendance and availment of the scholarship.

Provide support in the registration of scholars in courses as needed.

Assist in monitoring, evaluating and submitting report on the status and progress of scholars, and the benefits of the scholarship programs to the agency.

D. Training and Development Records Operational TDIS : training and development records encoding

Gather and encode data and maintain records on training participants and training and development activities using data capture tools and instruments designed for the system.

E. Employee Welfare Assist in gathering data on welfare needs of employees.

Provide technical support in proposal preparation, design, and implementation (upon approval) of programs to respond to the welfare needs of various employee groups.

Provide technical support in the review, proposal preparation and coordination of the implementation of reward and recognition programs

Provide technical support in the conduct of monitoring and evaluation of employee welfare programs and submission of report on its status, progress, and impact in order to provide feedback to management.

SUCCESSION and EXIT

Records and Documents on performance in Leadership and Development programs for high potential employees

Data gathered needed for Succession Plan/ candidate pool for critical positions in the SDO

Records on Candidate portfolio and documents

Information gathered from Exiting employees

Generate TDIS Records and Documents on performance in Leadership and Development programs for high potential employees to be considered in the candidate pool

Gather data needed in the identification of high potential employees targeted to be part of a candidate pool for critical positions in the SDO

Collect records and documents of personnel in the candidate pool to create a portfolio for candidates to be used as reference in the selection process.

Assist in coordinating the implementation of retirement programs for employees due for retirement to prepare them and the organization for the transition.

Gather data from resigning personnel to get feedback on factors that helped or hindered employees in the performance of his/her work and implications towards continuous improvement in the work climate and in the workplace.


Data gathered on the needs of the SDO, schools and learning centers with regard HRD.

Inputs and technical support to TA interventions on identified needs of schools division, schools, and learning centers with regard HRD.

Assist in providing Technical Assistance to schools and learning centres by responding to the identified needs in relation to HRD and other matters on governance and operations

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Innovation and

Creativity

-Resourcefulness

-Objectivity

Advocacy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Tenacity

Action Research Methods



PCP No. ______

Revision Code: 00

Position Title


Salary Grade

16


Office Unit SGOD/School Management Monitory and Evaluation Unit Effectivity Date



JOB SUMMARY To assist in providing technical support in implementing quality management systemsin the schools division office, the schools and learning centers and monitor adherence to standards and policies towards effective and efficient delivery of quality basic education To assist districts and schools/learning centers in the implementation of an M&E system to monitor their progress







Education

Experience

Eligibility

Trainings


Major Outputs


QUALITY MANAGEMENT SYSTEM

Data gathered and analyzed on quality assurance processes on: - School Planning - School Based Management - Implementation ofPrograms & Projects

Validated reports on School Achievements and Learning outcomes

Data gathered and analyzed on quarterly conduct of Division’s monitoring of plans and programs

Monitoring reports on the performance of the Schools Division along: - TA to schools and LCs - Equitable Distribution of educational resources to

schools and LCs

Report/Documents on best practices for sharing and benchmarking purposes

Gather data and provide support in the preparation and submission of report of findings on implementation of quality assurance processes on:

School Planning

School Based Management

Implementation of Programs & Projects as basis for continuous improvement.

Assist in validating report on School Achievement and Learning Outcome by gathering data utilizing prescribed approach and method.

Gather data as basis for M&E report on the performance of the Schools Division along:

TA to schools and LCs

Equitable Distribution of educational resources to schools and LCs

Gather data and prepare report/documents on best practices with regard school management and governancefor sharing and benchmarking purposes.

ASSESSMENT

Data gathered for M&E Report on the implementation of Division assessment program aligned to national assessment framework

Data gathered for Report on Validated/Authenticated assessment strategies and tools for schools, classrooms and LCs use

Data gathered for Report on assessment results for tracking progress and for grading purposes.

Data gathered for M&E Report on the conduct of national, regional and Division assessment

Data gathered for M&E Report on Organizational Effectiveness of the Division

Gather data for M&E Report on the implementation of Division assessment program aligned to national assessment framework

Gather data to validate and authenticate assessment strategies and tools for schools, classrooms and LCs use

Gather data to assess result of tracking progress and for grading purposes.

Provide assistance and support in the monitoring and evaluation ofthe conduct of national, regional and division assessment tests to identify issues and concerns arising and help improve the process.

Provide assistance in implementing a process for monitoring and evaluating the organizational effectiveness of the schools division office and submit a report to document process and recommendations for continuous improvement.

SCHOOL COMPLIANCE TO QUALITY STANDARDS

Information, Education and Advocacy Programs and Materials to Accreditation Standards


Complete portfolio of documents of schools requesting to operate for submission to the regional office.


Data gathered and analyzed for action research on factors contributing to successful implementation of programs and projects in schools

Assist in the conduct of action research on factors contributing to successful implementation of programs and projects in schools to provide information for continuous improvement.

TECHNICAL ASSISTANCE TO SCHOOLS

AND LEARNING CENTER

Data gathered for TA provision on: - Utilization of Assessment Result - Curriculum implementation and Localization - SBM Installation in all schools - Assessment of SBM Level of Practice - SBM M&E implementation in schools - Implementation of National and Regional programs

& projects

Utilization of assessment and evaluation of results of all programs and projects

Assist in the provision of Technical Assistance to schools and learning centres.

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

Attention to detail

Advocacy

Accuracy

Care and Concern

Cleanliness and

Orderliness

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Numeracy

Tenacity



PCP No. ______

Revision Code: 00

Position Title


Salary Grade

16


Office Unit SGOD/Social Mobilization and Networking Effectivity Date



JOB SUMMARY To assist in providing technical support to strengthening partnerships with both internal and external educational stakeholders and respond to the needs of the schools and learning centers for the resources and capacity to implement sustainable programs and projects to enhance the delivery of quality basic education.







Education

Experience

Eligibility

Trainings


Major Outputs


RESOURCING

Advocacy campaign materials

Data base of partners

Draft Partnership proposals

Draft MOA/MOU

Report on the status of accomplishment (with documents)

Provide assistance and support in the preparation and implementation of advocacy campaign programs to increase awareness of stakeholders and gather resource support for basic education.

Provide assistance and support in monitoring progress and outcome of projects and partners to identify areas for continuous improvement and sustaining partnerships

Assist in preparing draft for partnership proposals for recommendation to the SDS

Assist in the drafting of Memorandum of Agreement/ Understanding for recommendation to the SDS.

SUSTAINED PARTNERSHIPS

Draft Updates to stakeholders

Data base of Programs supported by Stakeholders (existing and New Ones)

Draft Report of Accomplishments (with documents)of Programs supported by stakeholders

Draft write up on updates to stakeholders on the status and progress of programs and projects to provide feedback and generate continuous support.

Develop and maintain a data base of Programs supported by Stakeholders (existing and New Ones)

Assist in preparing a Final Report of Accomplishments of Programs supported by stakeholders to provide feedback and generate continuous support

Assist in monitoring implementation of programs and projects focused on resource mobilization and submit report to management to provide feedback and generate continuous support.

Implementation of policies, standards, and guidelines for outcomes-focused resource mobilization

Monitoring report with recommendations for improvement on

the implementation of programs

and projects focused on resourcemobilization.

RESEARCH AND DEVELOPMENT Data gathered and analyzed for action research on utilization of educational resources

Assist in the conduct of action research on factors contributing to successful participation and provision of resources for school governance.



Monitoring Results Reports

Analyzed

Recommendations

Assist in the provision of Technical Assistance to schools and learning centres by responding to the identified needs of the schools and learning centers in relation to social mobilization and governance and operations

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Understanding

Others

-Interpersonal

Sensitivity

-Rapport Building

-Relationship

Building

-Working with teams

-Conflict

management

-Networking


-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written


-Technical Writing



-Non-verbal

communication

-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Strategic Thinking

-Decision Making

-Judgment or

Discernment

-Innovation and

Creativity

-Resourcefulness

-Objectivity

-Intellectual

Versatility

Attention to detail

Advocacy

Accuracy

Care and Concern

Confidentiality

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Results-orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Assertive

Decisive

Deference to

Authority

Diplomacy

Energy

Flexibility

Honesty

Initiative

Organized

Tenacity



PCP No. ______

Revision Code: 00

Position Title

Project Development Officer II

Salary Grade

15

Parenthetical Title Project Development Officer II

Office Unit SGOD/Social Mobilization and Networking Effectivity Date



JOB SUMMARY To coordinate with the NDRRM (CO and RO), Local Government, and other government agencies to implement mandated measures, programs and projects, in Disaster and Risk Management (DRRM) to the schools division so as to prepare and mitigate the effect of disaster on the delivery of basic education. To provide technical assistance to schools management in identifying,assessing and reducing the risks of disaster to educational facilities, workers and learners and dealing with environmental and other hazards that could trigger disaster.


Education Bachelors degree relevant to the job

Experience 1 year relevant experience

Eligibility Career Service Professional (Second Level Eligibility)

Trainings 4 hours of relevant training


Education

Experience

Eligibility

Trainings


Major Outputs


PARTNERS AND LINKAGES (on DRRM)

Linkage with LGU

Linkage with National DRRM

Linkage with government agencies

Provide assistance and support in the preparation and implementation of advocacy campaign programs to increase awareness of stakeholders and gather resource support for basic education.

Provide assistance and support in monitoring progress and outcome of projects and partners to identify areas for continuous improvement and sustaining partnerships

Assist in preparing draft for partnership proposals for recommendation to the SDS

Assist in the drafting of Memorandum of Agreement/ Understanding for recommendation to the SDS.

SUSTAINED PARTNERSHIPS

Draft write up on updates to stakeholders on the status and progress of programs and projects to provide feedback and generate continuous support.

Develop and maintain a data base of Programs supported by Stakeholders (existing and New Ones)

Assist in preparing a Final Report of Accomplishments of Programs supported by stakeholders to provide feedback and generate continuous support

Assist in monitoring implementation of programs and projects focused on resource mobilization and submit report to management to provide feedback and generate continuous support.

POLICIES, SYSTEMS AND STANDARDS (FOR

DRRM)

Recommendation for localized policies/ standards on DRRM

Prepare draft recommendations for localized policies and standards on disaster management and risk preparedness to increase relevance and applicability to the local context.

Adapt National DRRM systems on disaster preparedness, response and mitigation to agency situation, needs and requirements (e.g. prioritizing disaster beneficiaries, etc.)

Draft , publish upon approval and distribute operations handbooks/ /manuals for critical DRRM protocols and mechanics.

Create and maintain DRRM database to provide information for management action and decisions.

PROGRAMS AND PROJECTS (FOR DRRM)

Needs Assessment

Proposals

Program Designs

Work Plans

Communication Plan

Advocacy materials

Draft and submit for approval, concept papers and program/project designs and proposals for programs/ projects for DRRM and climate change/ environmental risk reduction.

Facilitate and coordinate with stakeholders as needed, the development of work plans to implement DRRM programs and projects.

Draft for approval and implement a communication plan and information, education

Status and Progress Report

Assessment Report

advocacy activities for the specific program.

. Conduct monitoring and evaluation (together with QAD) on the status and progress of health and nutrition programs and provide feedback to management and stakeholders to obtain continuing support.

Conduct assessment and evaluation of programs and projects (with QAD) and submit evaluation reports to recommend sustaining, expanding or terminating special programs or projects.

INFORMATION, EDUCATION & ADVOCACY (for

DRRM)

Policies, Procedures and Operating manuals

Training programs

DRRM Plan to facilitate fire safety and earthquake drill

Linkage with stakeholders for support (list of stakeholders)

Implementation of the plan (e.g. fire safety, earthquake drill) with documentation


Map of needs (for DRRM and related Governance and Operations programs/projects)

TA Plans (DRRM and Governance and Operations) for each school

Special programs/projects DRRM

Increased partners to sponsor DRRM and Governance and Operations programs/ projects

Documentation Report on the status of accomplishment Technical Assistance Special Programs and Projects


Reports on Analyzed Monitoring Results

Recommendations

Prioritize and recommend to management interventions/programs to respond to DRRM needs of schools division offices.

Provide technical assistance to schools division offices in developing programs and projects for DRRM in their respective schools division.

COMPETENCIES








Attitude

Aptitude

Management

Leadership


clarity

-Proactive


-Time management

-Stress management


resources

-Building Trust

-Rapport Building

-Relationship

Building

-Working with teams

-Conflict

management

-Networking

-Negotiating

-Influencing

-Collaboration

-Organizational

Sensitivity

-Organizational

Understanding

-Listening

-Oral

Communication/Speak

ing

-Written



-Organizational

Communication

-Learning to Learn

-Conceptual skills

-Critical thinking

skills


-Problem Solving

-Srategic Thinking

-Decision Making

-Innovation and

Creativity

-Resourcefulness

-Objectivity

Attention to detail

Advocacy

Accuracy

Care and Concern

Courtesy

Cost-consciousness

Integrity

Persistence

Quality Orientation

Safety

Consciousness

Service Orientation

Work Standards

Adaptability

Analytical

Deference to

Authority

Energy

Honesty

Initiative

Organized

Numeracy

Sensitivity

Tenacity

Planning

Organizing

Leading

Delegating

Coaching

Program/

Project

Management