chia house of delegates - californiahia.org · 6/17/2020 · the chia house of delegates purpose...

ANNUAL MEMBER ENGAGEMENT MEETING (HOUSE OF DELEGATES)

CALIFORNIA HEALTH INFORMATION ASSOCIATION ‐ 6/17/20 1

CHIA House of Delegates

June 17, 2020Virtual Meeting

© 2020 California Health Information Association

Call to Order1:15 p.m.

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Agenda

Check-in 1:00

Call to Order 1:15 PM

Break 2:45 PM

Adjournment 3:30 PM

Credentials Committee

Adoption of Credentials Committee Report Mary Jo Jenkins, MPH, RHIA, CHDA Linda Rader, RHIT Sharon Lewis, MBA, RHIA, CHPS, CPHQ, CAE, FAHIMA, CHIA Resource Rissa Thomas, CHIA Resource

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Approval of Consent Agenda

Standing Rules Governing the House Meeting Agenda Appointment of Committee to Approve Minutes Motion for Adoption

House of Delegate Resources

CEO/Executive Director & Secretary Sharon Lewis, MBA, RHIA, CHPS, CPHQ, CAE, FAHIMA

Timekeeper Sharon Lewis, MBA, RHIA, CHPS, CPHQ, FAHIMA

Credentials Committee Mary Jo Jenkins, MPH, RHIA, CHDA Linda Rader, RHIT

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2019-20 Board of Directors Nancy Andersen, MS, RHIA, CCS, President Melany Merryman, MSL, RHIS, President-elect Maria Caban Alizondo, MOL, MLC, RHIT, FAHIMA, Past President Diane Premeau, MBA, MCIA, RHIA, CHP, CHC, 2nd Year Director Larry Smith, RHIA, 2nd Year Director Sally Gibbs, RHIA, CCS, 1st Year Director Vivian Thomas, RHIA, CHDA, CHPS, CDIP, CPHQ, 1st Year Director Sharon Lewis, MBA, RHIA, CHPS, CPHQ, CAE, FAHIMA,

CEO/Executive Director

Business Meeting Preamble

The CHIA House of Delegates purpose is to be the legislative and policy-making body of CHIA.

The House of Delegates:• receives reports from the Board and Committees• reviews the budget• acts on proposed bylaw amendments and other business that

comes before the House• advises the CHIA Board on strategic initiatives• serve as a forum for meaningful discussion and exchange of ideas

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CHIA Annual Report Prepared By

Nancy Andersen, MS, RHIA, CCSPresident

CHIA Committee Chairs/Co-Chairs

Sharon Lewis MBA RHIA CHPS CHPQ CAE FAHIMACEO/Executive Director

CHIA’s Achievements

The CHIA Board strives to align CHIA strategic initiatives with operations focusing on the needs of association members and health information community.

Our 2019-2020 achievements are the result of the collaborative efforts of our CHIA committees, task forces, and CLAs working in conjunction with the CHIA Board.

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Catalyze Health Information Integrity

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Catalyze Health Information Integrity

Strategy #1: Develop and promote best practices, standards, tools, and training for health information integrity excellence.

Strategy #2: Train, mentor, and empower professionals to lead health information integrity improvement activities and initiatives.

Committees: Academics, Coding Data Quality, Convention, Editorial Advisory Board, Legislation & Advocacy, Professional Education

Task Force: Health Information Integrity Task Force

Academics CommitteeContributing Members:Janet Daley-Janus Sarah EdwardsDebra Hamada Holly JagielinskiSteve Kim Patricia SpitlerJanet Robertson Monica ThurstonWanda Ziemba Kristen BorthAlexis Riley Steve KimAndrew Dowgiert

Board Liaison: Diane Premeau

Co-Chairs: Pauline Cabanada & Holly Jagielinski

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Academics Purpose: To establish and maintain communication between CHIA and

existing and potential Health Information Administration (HIA) and Health Information Technology (HIT) programs in California.

Deliverables: Identify the value of transforming the Academics Committee into a professional practice

group. Develop the program for the Student Academy for the CHIA annual convention

coordinating the event with the Convention Committee. Consider feasibility of a Convention Track Session for educators and/or students. Topics

may include HIIM curriculum models, entry level competencies, professional practice experiences, etc. This program should be planned by Academics Committee and submitted to the Convention Committee for consideration in time for the Convention Committee’s October meeting adhering to CHIA presentation guidelines.

Evaluate feasibility of a West Coast educational collaborative for consideration and prepare a recommendation to the CHIA Board of Directors.

Invite Board members to visit/speak at California’s academic programs.

Academics Committee2019-2020 Strategic Accomplishments Decided to keep the Academics Committee as a committee instead of a

professional practice group Subcommittee presented for eLearning track session 2: Organizational

Management and Leadership Track Session-designed in lieu of West Coast Collaborative as a way to engage professionals on their path to careers in education.

Board member spoke (via Zoom) at some of California’s academic programs. Worked with CHIA and board liaison to promote student engagement at

CHIA convention (prior to transition to virtual) It was determined with CHIA involvement that the Student Academy for

2020 would not take place due to scheduling changes, but committee plans to look at different opportunities for the future.

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Coding and Data QualityCo-Chairs: Deanna Klure & Caleb JesudassonContributing Members:Vilena Boussarova Tina JohnsonRobert Caban Monica Leisch Mayra Ayala Carole SandersDebra Collingwood Victoria WeinertElizabeth Graham Svetlana WoerschingShaunte Hardy-Wade Freddie GuzmanPhoebe Dacha Robyn Strong, OSHPD

Board Liaison: Sally Gibbs

CDQ Committee

Purpose: Disseminate current coding, clinical documentation and improvement, auditing, and reimbursement information to CHIA membership and other health care practitioners which includes planning and developing CHIA’s educational offerings. Take an active role in all matters related to classification, severity, adjustment, auditing, collection and use of health care data.

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CDQ Committee Deliverables Publish articles, and any necessary coding tips, for the CHIA Journal and CHIA

Website providing members with important changes, updates, and information on the topics including: Coding guidelines, coding accuracy and clinical coding issues in all health care

settings Health care measurement and reimbursement Data Quality State/national data sets, including proposals for additions and modifications Regulatory changes that have an impact on reimbursement across the

continuum of care Plan for at least six revenue generating webinars on educational topics related

to coding and reimbursement including CPT Updates and E&M Coding. Prepare content and presenters for a topic for the coding roundtable track at

the CHIA annual convention. Quarterly review CHIS Website CDQ Resource page for member relevance

and make recommendations to CHIA office.

Coding and Data Quality Accomplishments2019-20 Strategic Accomplishments Coordinate seminars and webinars related to Coding Published articles for the CHIA Journal and CHIA Website providing

members with important changes, updates, and information on the topics including: Coding guidelines, coding accuracy and clinical coding issues in all health care

settings Data quality COVID-19

CHIA Convention 2020 – Coding Survivor Review coding, clinical documentation, and auditing questions

submitted by members and, where appropriate, provide informed references in CHIA publications and organized Coding Roundtable settings.

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Editorial Advisory BoardContributing Members:Sara Arriaza Janet FranklinToni Galloway Shirlie MarymeeAngela Niparko Sharon SchumanBraden Michael Tabisula

Copy Editor: Gayle Old-Smith, Cynthia Doyon

Board Liaison: Larry Smith

Co-Chairs: Judy Holloway and Diana McWaid

Editorial Advisory BoardPurpose: Serve as the advisory and peer-review body responsible for the content of the CHIA Journal, inform CHIA membership of activities of the Association and educate its readers in matters pertaining to health information administration and technology. Publish broadly applicable informational resources advocating CHIA’s vision, “improved health

through trusted information”. Provide a broad range of HIM articles addressing traditional and non-traditional health care settings

and roles. Coordinate at least one article a year that increases awareness about electronic health record (EHR)

integrity and the associated implications for health care quality and safety Coordinate the following columns for the Journal: Corporate Corner; Spotlight on Volunteers,

Spotlight on Members; Emerging Professionals. Promote two or more authoritative CHIA legal columns on HIM topics. Identify and submit CHIA published articles on topics such as data quality, data analytics, patient

centered care, and/or privacy and security encouraging author submission in a major health care publication.

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Editorial Advisory Board Accomplishments & Recommendations2019-2020 Strategic Accomplishments List your 2019-2020 Strategic Accomplishments

We peer reviewed articles on time or earlier then requested. We collaborated with other committees including Coding and Data Quality to

provide timely articles on ICD-10-PCS and E&M 2020 revisions. We worked diligently to identify volunteer and professionals to highlight for

our ongoing columns. We brainstormed to generate ideas that resulted in a pool of articles to

ensure that we had more than two feature articles in progress at one time. We recommend that as CHIA moves to a digital only format, it focus on

making the journal linkable to footnoted material on-line, provide for searching back issues for relevant articles as well as allowing capture in reference software such as Zotero for members to easily organize articles that are of interest to them.

Professional Education Co-Chairs: Shirley Lewis and Freida SmithContributing Members:Rafaela Arteaga Marisol DavisCorneliu Delogramatic Amy HendersonVictoria Hernandez Patricia MedranoTunde Oyefeso Esther TolentinoSvetlana Woersching Rosie Zamora

Board Liaison: Vivian Thomas

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Professional Education Committee

Purpose: Annually plan, develop, and coordinate CHIA-sponsored seminars, webinars and education programs.

Deliverables: Schedule and coordinate seminars and webinars through December of

the following year and establish the CHIA educational program calendar (planning for 6 months in advance).

Establish a CHIA education calendar that avoids conflict with CLA dates and topics.

This enables the incoming committee, that begins in July, to have adequate time to plan and market programs that are scheduled for the next six-month period.

Plan for at least five seminars. Plan a minimum of eighteen revenue generating webinars. Offer at least one complimentary webinar with open invitation to all

CHIA and AHIMA members.

Professional Education Committee2019-2020 Strategic Accomplishments

Provided 33 webinars to CHIA Membership Completed 4 CHIA Seminars Two Webinar Educational Sessions with CLA partnership (NCHIA) CHIA Community Chat - COVID-19 (10 Community Chats) Successful eHIM Symposium “Operational Best Practices” The Road to Health

Information Integrity Increase in Attendance Supporting CHIA Strategic Goals 2020-2022 Timeliness of Topics- Great Panelists

Release of Information/Confidentiality eLearning Program - worked with CHIA Executive Office to transition the April 2020 Seminar to a Virtual Offering

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Health Information Integrity Task Force

Co-Chairs: Kamar Braish and Freddie Guzman

Contributing Members:Deborah Collier Janet CriswellLori Hack Adriana HernandezScott Leggett Tara McLellanLinda Rader James Hoover

Board Liaison: Nancy Andersen

Health Information Integrity Task Force

Strategy Outcomes Phase 11. Develop and promote best practices, standards, tools and training for health information integrity excellence

First generation best practice tools/resources, toolkits and standards are available.• A California health information integrity training program is in place. This includes modules for major domain area as agreed upon (e.g., EHR/PHR, coding, compliance, privacy).• Training/tools adapted to at least one nonacute health information setting.• Partner with other health care industry professional(s) to provide targeted training.• HIM professionals speaking to California stakeholder groups.

• Provide a summary of defined dimensions of health information integrity that health information management professionals can impact.

• Define guidance for California’s health information management community that includes integrity standards, definitions and recommendations for a health information integrity toolkit.

• Provide education for the health information community on defined definitions (webinar, article).

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Health Information Integrity Task Force2019- 2020 Strategic Accomplishments

1. 3 different workgroups were created to work on the following: Documentation Integrity EMPI Copy and Paste

Board Report phase one: Outlines

The 3 different groups were able to provide the board with a preliminary outline for each: documentation improvement, EMPI and copy and paste.

The group will continue their work on expanding the outlines to an actual tool kit document that can be used for eLearning, articles and other CHIA educational tracks.

Utilize students from different programs to expand the writing for the different tracks as part of their professional practice.


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Connect the Health Information Community

Connect the Health Information Community

Strategy #3: Offer high value and easily accessible resources and education using web and other technologies.

Strategy #4: Strengthen opportunities for community connectivity. Strategy #5: Make membership more inclusive.

Committees: Academics, Awards and Scholarship, Candidates, Coding Data Quality, Convention, Editorial Advisory Board, Legislation & Advocacy, Professional Education

Task Forces: CHIA IT Transformation Task Force

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Awards and Scholarship

Contributing Members:Sadie AlbonicoLinda DietzDiana McWaid

Board Liaison: Diane Premeau

Co-Chairs: Sandy Hames and Victoria Hernandez

Awards and Scholarship CommitteePurpose: To honor and recognize the excellence, dedication and service of those professionals or groups whose steadfast efforts have enriched the HIM profession by selecting and acknowledging these individuals or groups for these awards. Maintain award categories that are meaningful and fitting for the profession, the industry and the membership.Deliverables: Select exceptional individuals to receive CHIA recognition awards by objectively

reviewing all nominations and supporting documentation. Select exceptional students to receive CHIA scholarships by objectively reviewing

all scholarship submissions. Select the recipient of the CHIA HIIM Program Grant by objectively reviewing all

applications. Draft citations honoring all recipients for presentation at the CHIA Awards

Ceremony and publication in the CHIA Journal. Review and make recommendations to CHIA Recognition awards categories when

needed.

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2019 Recognition Award Recipients Distinguished Member:

Sharon Lewis, MBA, RHIA, CHPS, CPHQ, CAE, FAHIMA

Educator:Rebecca Clark, RHIA

LiteraryDeanna Klure, RHIT, CDIP, CCS

Mentor:Monica Thurston, MBA, RHIA

Rising Star:Rachael Goodman, RHIA

Volunteer:Freida Smith, RHIAEsther Tolentino, BA, RHIT, CPHI, CHTS-IS, CHTS-PW

Research Support Award Recipient

Maria Caban Alizondo, MOL, RHIT, FAHIMA


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HIIM Program Grant Recipient

Shasta Community CollegeAndrew Dowgiert, MS-HIM, RHIA

Scholarship Award Recipients

Vicky Ng, San Diego Mesa College, HIM BS Ruby Garcia, Santa Barbara City College, HIT Sharon Steger, Santa Barbara City College, HIT Susan Stranak, Saddleback College, HIT Suzanne Covarrubias, East Los Angeles College, HIT David Alex Tan, Loma Linda University, HIA

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Nominating CommitteeChair: Brian Faust

Contributing Members:Mary (Kit) Leong Debra Primeau

CLA Representatives:Kathleen Witte Daniel MayDebra Darden Djuanique SlaughterAshley Baker Brooke MorganSara BickleBoard Liaison: Melany Merryman

Nominating CommitteePurpose: To identify and present to Board a proposed leadership ballot for CHIAs Board of Directors. This is accomplished by reviewing, interviewing, and selecting qualified candidates. In odd numbered years, prepare and submit to the CHIA President, CHIA’s nominee for the AHIMA Nominating Committee. Enhance CHIA’s leadership development and member engagement initiatives by improving the process for identifying volunteers to fulfill leadership positions and fostering diversity and inclusion. Suggest improvements for the voter experience and increasing voting rate.

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Nominating CommitteeDeliverables: Identify qualified CHIA members who are willing to serve as a CHIA officer or AHIMA delegate and select a final ballot of candidates that contains at least two candidates

for each seat to be filled. Evaluate if California residency is a consideration for ballot

candidacy. Establish objective criteria for each position on the ballot to be utilized in evaluating candidates for ballot selection. Review and update criteria annually. Select reactor questions for each office on the ballot. In odd-numbered years, at least seven months in advance of the following even

year’s AHIMA Convention, the Nominating Committee shall prepare and submit to the

President the name, including qualifications, of CHIA’s nominee for the AHIMA Nominating

Committee. The nomination shall be submitted to the CEO/Executive Director of the AHIMA as

specified in the Bylaws of the AHIMA. Develop criteria for those circumstances where a slate ballot is appropriate.

Nominating Committee2019-20 Strategic Accomplishments

2020 CHIA Ballot

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Nominating Committee2019-20 Strategic Accomplishments Drafted criteria, approved by the CHIA Board of Directors, in the event that

qualified candidates cannot be found to complete a ballot for a CHIA election. Clear processes defined by the Nominating Committee are as follows: Only one qualified CHIA member is submitted as a candidate for a CHIA elective

office. Qualifications are developed by the Nominating Committee and clearly defined in CHIA policy.

Concerted recruitment efforts have not identified additional qualified candidates. A general announcement to the membership seeking additional candidates is

published. If no response is received, a second general announcement will be communicated to

the membership informing them that no further candidates have stepped forward that CHIA will be offering a SLATE ballot.

The CHIA ballot includes every instance a “write in” option for a second candidate.

Candidates Committee

Contributing Members:Marie Conde John FolgerKamar Braish Roberta BarandaDjuanique Slaughter Monica LeischRobert Caban

Board Liaison: Maria Caban Alizondo

Co-Chairs: Vilena Boussarova and Svetlana Woersching

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Candidates CommitteePurpose: To solicit and/or recommend candidates for nomination for AHIMA elected positions, AHIMA Triumph Awards, and CHIA Recognition Awards, and to coordinate the completion of the respective nominations process.

Deliverables:• Recommend and coordinate submission of all documentation of at least

one candidate for each one of the CHIA Recognition Awards considering the respective eligibility criteria for each award.

• Recommend a CHIA member for an AHIMA Triumph Award and AHIMA elected office.

• Recommend and implement strategies to increase the number of nominations from the previous year.

• Review and make recommendations to CHIA Recognition awards categories when needed.

CLAs

Co-Chairs:Vilena Boussarova and Svetlana WoerschingMembers:Marie Conde John FolgerKamar Braish Roberta Baranda Monica Leisch Robert CabanDjuanique Slaughter

CHIA Awards and Scholarship Committee

CHIA Board

AHIMA Triumph Awards and Elected Offices

Nominations

CHIA Candidates Committee

Candidates Committee Workflow

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At least one nomination per CHIA Recognition Award

Accomplishments

Distinguishedmember

EducatorHIM Industry

ChampionLiterary Mentor Rising Star Volunteer

2018 1 4 2 1 2 4 3

2019 3 4 1 2 5 4 42020 2 3 2 1 2 4 3

0

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6

Number of Nominees per CHIA Recognition Award category from 2018 till 2020

# of

nom

inee

s

AHIMA Triumph Award nominations

Tracy Elmer, MS, RHIA won the 2018 Advocacy and Public Policy Award

Cassi Birnbaum, MS, RHIA, CPHQ, FAHIMA wonthe 2019 Distinguished Member Award

CHIA member nominated for 2020 Leadership Award

Recruiting members from all CLAs to participate on our committee for 2020-2021

Work in Progress

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CHIA IT Transformation Task Force

Chair: Maria Caban Alizondo

Contributing Members:Daniel Castanon Robert HamiltonAnn Marie Gould Esther TolentinoDaniel May Rissa Thomas, CHIA Executive Office

Board Liaison: Maria Caban Alizondo

CHIA IT Transformation Task ForcePurpose: To meet the desired outcomes of CHIA’s Strategic Plan for 2020 – 2022, a task force is being formed to address the following desired strategy and outcomes to enhance communication and learning opportunities.

Strategy Outcomes Deliverables1. Offer high value and easily accessibleresources and education using the web and other technologies

• CHIA’s technology offers the opportunity for members to interface with CHIA

• CHIA offers education and training products via the web

• CHIA has evidence of the usefulness of web resources

• Provide a recommendation to the CHIA Board of Directors outlining desired “membership experience” technological requirements/digital resources. The recommendation includes an evaluation of:

• CHIA Websiteo Content available to members (detailed review of

specific content that includes recommendation to eliminate/add content)

o Ease of use• CHIA Social Media Platforms• Community Forum/Engage Community (similar to

AHIMA)• Educational platforms• Shared resource library

2. Strengthen opportunities for communityconnectivity

• Offer connectivity resources so members can engage with one another; evaluate use and value to members

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CHIA IT Transformation Task Force1. Completed a technology and member needs assessment with Dennison & Associates2. Launched new user dashboard for the CHIA Community:

making information easier to find, delivering legislative and regulatory information to our member community, and foster collaboration and discussion relevant to topics of community interest

3. Quickly moved to a virtual platform to enable CHIACon20!i. hosts, presiders and presenters swiftly transitioned to a virtual presentation via Zoomii. experience provided footprint for future webinars/interactive eFace-to-reface meetingsiii. virtual conference has provided opportunities for those interested in attending, with

limited resources or personal commitments and even distance learning!

4. Explored technology options, such as Twitter, email, mobile technologies, to communicate with members, and leverage LinkedIn as CHIA's official social media presence

CHIA IT Transformation Task ForceFuture Plans: Continue discussion of a “community page” for CHIA members and development of

platform for communication/blog. Perform a member’s needs assessment on topics members are interested in and

linking these members’ topics between members who have same interests. Leverage LinkedIn as CHIA's official social media presence Explored technology options, such as Twitter, email, mobile technologies, to

communicate with members

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Convention CommitteeContributing Members:Kamar Braish Marie CondeMary Jo Jenkins Elaine LipsTunde Oyefeso Adriana PreciadoPatricia Small Esther Tolentino

Board Liaison: Melany Merryman

Chair: Roy Shurtliff

Convention Committee

Purpose: Plan and develop all education programs and selected social events for the annual CHIA Convention & Exhibit while remaining within the confines of the CHIA budget. Select topics and speakers to develop an all-inclusive educational program that includes important national trends and reflects the interests of all HIM professionals across the healthcare continuum working in both traditional and non-traditional roles. Recommend policy and procedure changes for future CHIA conventions.

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Convention Committee Deliverables Develop the plan for the State Convention, including educational sessions, and social activities. Utilize

the AHIMA core content areas as reference to ensure all areas are included. Finalize the convention program by December 31 for submission to the CHIA BOD, including two back-up speakers. Develop convention theme ideas for next year’s convention by December 31 for submission to the CHIA BOD.

Include topics related but not limited to CHIA’s Strategic Initiatives: Health Information Integrity, Revenue Integrity, Health Informatics, Technology related topics, Soft Skills, Health Information Exchange, Patient Identity Management, Population Health, Telehealth, and other current topics in health care and Health Information.

Provide a Industry Innovation track. Plan for a “focus group” track with an emphasis on EHR Operational Best Practices.

Work with Academics Committee to plan the agenda and speakers for the CHIA Student Academy.

Host or co-host one event showcasing the role of personal health information management in promoting wellness and community health.

Invite program and speaker suggestions from CHIA Committees. Assign two committee members to serve as the Credentials staff at the House of Delegates.

Write articles promoting the Convention for the CHIA Journal adhering to policy guidelines and journal deadlines. Serve as educational program presiders.

Coordinate Silent Auction Donations (solicit CLAs, Solicit Non-HIM vendors (restaurants, movies, hotels). Coordinate and assist CHIA staff with planning and executing the CHIA Celebration Party.

Evaluate name/branding of the Convention (AHIMA Change to Conference)

Convention Committee2019-2020 Strategic Accomplishments

Very successful year with great participation from all of the committee members.

Created a great convention with 3 major tracks to match the 3 pillars of the CHIA Strategic Plan, “Catalyze, Connect and Partner”.

Created a great plan for the President’s party with a dance studio giving a demonstration and also dance lessons.

Learned how to move from a face-to-face convention to a virtual convention and helped implement it.

Made recommendations to the CHIA Board of Directors to use the name CHIACONXX, with the last two digits being the year of the convention for all upcoming conventions.

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Bylaws Committee

Contributing MembersSadie Albonico Adrienne BeauvoisDaniel Castanon Daniel MayBrooke Morgan Freida SmithKathleen Witte

Board Liaison: Nancy Andersen

Chair: Nancy Andersen

Bylaws Committee

Purpose: To review the CHIA Bylaws to determine if changes are needed to specifically address lessening restrictions/burdens for the Component Local Associations.

Deliverables: Make recommendations on the following:

Verbiage describing the ability for a CLA to form or dissolve Verbiage describing Professional Practice Groups and/or Specialty Interest Groups Evaluation of a year-round House of Delegates and defining supporting verbiage CLA Rules and Regulationso Loosening restrictions relating to a CLA Board of Directors Educational requirement (not a

CLA requirement)

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Bylaws Committee Accomplishments2019-2020 Strategic Accomplishments Reviewed and proposed revisions to the CHIA Bylaws to bring

before the Member Engagement Meeting (formerly House of Delegates) for vote: Revised CHIA Bylaws to promote transition to a year-round House of

Delegates to enhance member and CLA engagement. Revised CHIA Bylaws language to align with AHIMA Bylaws template

regarding the purpose of the HOD Added language to clarify the total number of CLA representatives in the

HOD. Added language to Bylaws stating CHIA abides by the AHIMA Code of

Ethics.

Partner to Accelerate Innovation

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Partner to Accelerate Innovation Strategy #6: Advocate for state policies governing health

information across the information lifecycle. Strategy #7: Convene industry stakeholders to advance

health information integrity improvement. Strategy #8: Collaborate to advance patient access and data

protection initiatives.

Committees: Academics, Editorial Advisory Board, Exhibitor Advisory Committee, Legislation & Advocacy, Professional Education

Task Force: Professional Partnerships Task Force

Legislation & Advocacy Committee

Contributing MembersKristie Brown Starla Ledbetter Je Hyun Esther Choi Vivian ThomasBrian Faust Joanne HewittAdriana Preciado

Board Liaison: Larry Smith

Co-Chairs: Esther Tolentino & Adriana van der Graaf

AHIMA State Advocacy Liaison: Debra Premeau

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Legislation and Advocacy

Purpose: Monitor proposed legislation and regulations with potential impacts on health information management and/or the HIM profession. Make recommendations to the CHIA Board of Directors to watch, support, support with amendment, or oppose proposed legislation and regulatory changes. Inform CHIA members about relevant legislative and regulatory actions and involve the members in advocating for or against proposals as appropriate. Advocate for health information management issues identified by CHIA and/or the American Health Information Management Association as priorities.

Legislation and Advocacy Deliverables Identify proposed legislation and regulations to be followed by the Legislation Committee. Develop a formalized process to provide a support/oppose response to bills during the legislative

cycle to the CHIA Board of Directors in preparation for the legislative cycle beginning January 1, 2020.

Recommend to the CHIA Board of Directors legislation to watch, support, support with amendments or oppose.

Propose advocacy strategies and draft position statements or testimony for review and approval by the CHIA Board of Directors in support of or in opposition to proposed legislative or regulatory proposals as deemed appropriate.

Monitor Title 22, Division 5 of the California Administrative Code to identify changes that may impact CHIA or HIM professionals.

Inform CHIA members about proposed and approved legislation and regulations that substantively impact health information management and/or the HIM profession including changes that impact coding in all settings of care.

Coordinate CHIA’s state and national health information advocacy initiatives. Lead CHIA’s advocacy efforts for legislation allowing research on a national patient safety identifier. Collaborate with external organizations on issues of mutual interest including but not limited to: 1)

California Health and Human Services Agency 2) California Hospital Association, 3) California Medical Association and 4) California Office of Health Information and Integrity.

Encourage committee members to attend the annual HIMSS California Hill Day in Sacramento.

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Legislation and Advocacy2019-2020 Strategic Accomplishments

2019-2020 Strategic Accomplishments (to date) (list up to five strategic accomplishments):

Proposed legislation to be followed by the Legislation Committee and inform CHIA members about proposed and approved regulations that impact the HIM profession.

Monitor proposed Title 22 revisions Used AHIMA StateTrack to recommend legislation to monitor and

support. Tracked and monitored the effect of Covid-19 on Health Care

Facilities in California. Monitored and tracked effect of telehealth on the HIM profession

Consumer Engagement Task Force

Contributing MembersDeborah CollierTara McLellanJon StuartBrenda Taylor

Board Liaison: Melany Merryman

Co-Chairs: Roberta Baranda and Kenneth GrahamI want to thank all of you who have influenced and motived me over the years. I could not have gotten where I am today without you

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Our WorkPurpose:

Develop CHIA’s Consumer Engagement program.

Launched in November 2017Term: 2 years with work ending

June 2019

Co-Chaired by:Kenneth Graham &Roberta Baranda

10 Identified Deliverables

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Deliverables A recommended “core curriculum” for topics that consumers need to know about health

information resources. Example of items: access to medical records, POLST, Advance Directive, authorizations, personal health records, etc.

A list of health information topics and guidelines that are specific to California requirements related to consumer engagement. Example of items: End of Life Option Act (POLST), authorizations, etc.

Identify a list of resources related to consumer engagement that will assist in the development of a consumer health care focused resource page on the CHIA website.

Materials to assist HIM professionals in educating consumers about management of their health information to manage health for best outcomes. For example, PowerPoint slide presentation, brochures, pamphlet, etc.

Review of CHIA’s desired accomplishments provide additional recommendations to the CHIA Board.

Consumer Engagement Task Force2019-2020 Strategic Accomplishments

Built the structure for the CHIA website resource content (took the Task Force “idea” to build)

Recommended Consumer Engagement Task Force evolve to a new “Health Information Access Committee” CHIA Committee

Recommended strategic plan language from “Patient Access” to “Health Information Access”

Established deliverables for the new Health Information Access Committee for next 2-3 years

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CHIA Strategic Plan – Progress Update Catalyze Health Information Integrity

Formation of the Health Information Integrity Task Force Work progressing on drafting a toolkit, starting with EMPI

Connect the Health Information Community Formation of Technology Transformation Task Force

Engaged a technology advisor to evaluate and recommend technology upgrades to enhance communication with membership and learning opportunities including a searchable CHIA Journal/Body of Knowledge and a Learning Management System.

Bylaws Committee recommendation to transition to a year-round House of Delegates. Formation of a Governance Committee as a committee of the Board to evaluate governance

effectiveness that includes development of volunteer engagement activities, leadership development, and development of a succession plan.

HIM Community Chats related to COVID-19 Pandemic have been hugely successful. Plan to continue on a monthly basis with rotating topics, free to membership.

Partner to Accelerate Innovation Convened a task force of the Legislation and Advocacy Committee to review regulations for CA

Consumer Privacy Act when released for public comment. Formed a new committee, Health Information Access, to replace the Consumer Engagement Task Force

to develop resources for HIPAA and Release of Information leading practices in line with OCR guidelines, State and Federal regulations .


In Closing

Recommended goals for next year: Continue to actively drive tactics and key

deliverables of the CHIA Board of Directors and Committees to achieve the organization’s strategic goals:

Catalyze Health Information Integrity Connect the Health Information Community Partner to Accelerate Innovation

On behalf of the CHIA Board of Directors, I would like to give a heart-felt thank you to all the committee chairs, co-chairs and volunteers for their hard work this year.

Thank you

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CEO/Executive Director’s Report

CHIA Executive Office Team: Sharon Lewis, MBA, RHIA, CHPS, CPHQ, CAE FAHIMA, CEO/Executive Director Debi Boynton, Operations and Finance Manager Rissa Thomas, Member & Volunteer Communications Specialist Stefanie Granda, Accounting Specialist

CHIA Finance Report

The CHIA Bylaws require that the CHIA Board …

“Approve the annual budget and present it at the meeting of the House of Delegates for informational purposes. Render a full report on the financial status and activities of CHIA to the House of Delegates.”

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CHIA Operating Reserves 102.83%

Net Loss($21,795)

CHIA Strategic Initiative Fund

FY Ending June 30, 2019

2020-21 CHIA Budget (Approved March 2020)

Total Projected Income:$877,915

Total Projected Expenses:$910,868

Net Income (Loss):($32,953)

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COVID-19 Pandemic


Source: The Strategic and Economic Impact of COVID-19 on Associations - March 2020Association Laboratory, Inc. - www.associationlaboratory.com

COVID-19 Pandemic

Fiscal Year 2020-21 Budget to be Revisited and Revised Cancellation of April 2020 Face-to-Face Release of Information

Seminar (Pivot to Virtual Event) Decreased revenue

Pivot Virtual CHIACON20 Decreased Revenue Exhibitor Refunds

Uncertain Future regarding Face-to-Face Events CHIA technology needed to host virtual events

Projection of decreased revenue Projection of decreased expenses

Reserves will assist in “riding the storm”


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CHIA Reserves Policy

“CHIA’s Members” equity balance shall be approximately 100% of the total annual operating expense budget.”

Income & Expense Trends


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2020 -2021Election Results


2019-20 Nominating Committee Brian Faust, MLS, RHIA, Chair Kit Leong, RHIT, CPHQ Debra Primeau, MA, RHIA, FAHIMA Kathleen Witte, RHIA, CCS, GOCHIA Daniel May, RHIT, CCS, CCS-P, IAHIA Debra Darden, RHIT, CCS NCHIA Djuanique Slaughter, MPA, RHIT, CPC, COC, SCHIA Ashley Baker, RHIT SDHIA Brooke Morgan, RHIT, CCS, SHIA Sara Bickle, RHIT, CCA, SVHIA

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2020-21 Board of Directors Melany Merryman, MSL, RHIA, President Larry Smith, MHA, RHIA, President-elect Nancy Andersen, MS, RHIA, CCS, Past President Sally Gibbs, RHIA, CCS, 2nd Year Director Vivian Thomas, RHIA, CHDA, CHPS, CDIP, CPHQ, 2nd Year Director Kamar Braish, MS, RHIA, 1st Year Director Daniel Castanon, RHIA, 1st Year Director Sharon Lewis, MBA, RHIA, CHPS, CPHQ, FAHIMA, CEO/Executive

Director

2020-2021 AHIMA Delegates Melany Merryman, MSL, RHIS, CRCR, President Larry Smith, MHA, RHIA, President-elect

Shirley Lewis, DPA, MHA, RHIA, CCS, CPHQ, CHC Roberta Baranda, MS, RHIA, CHP Maria Caban Alizondo, MOL, MLC, RHIT, FAHIMAAHIMA Alternates Elizabeth Graham, RHIT, CCS (2nd Year Alternate) Vilena Boussarova, MS, RHIA, CHDA, CCS (1st Year Alternate) Sandy Hames, RHIA, CHP (1st Year Alternate)

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2020–2021 Committee ChairsAcademics:

Holly Jagielinski, MPI, RHIAAwards and Scholarship

Sandy Hames, RHIA, CHP Shirley Lewis, DPA, MHA, RHIA, CCS, CPHQ, CHC

Candidates: Vilena Boussarova, MS, RHIA, CHDA, CCS Svetlana Woersching, MBA, RHIA, CCS, CPC

2020–2021 Committee ChairsCoding and Data Quality:

Caleb Jesudasson, RHIA, CHPC Deanna Klure, CDIP, CCS

Convention: Esther Tolentino, RHIT, CPHI, CHTS-IS, CHTS-PW

Editorial Advisory Board: Diana McWaid, MS, MEd, RHIA, CDIP, CCS, CRC Judy Holloway, MPH, RHIA, CCS, CCS-P

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2020–2021 Committee ChairsLegislation & Advocacy (Term Ends December 31, 2020)

Esther Tolentino, RHIT, CPHI, CHTS-IS, CHTS-PW Adriana van der Graaf, MBA, RHIA, CHP, CCS

Legislation & Advocacy (Term Begins January 1, 2021) Adriana Preciado, BS, RHIA Adriana van der Graaf, MBA, RHIA, CHP, CCS

2020–2021 Committee ChairsNominating:

Maria Caban Alizondo, MOL, MLC, RHIT, FAHIMAProfessional Education Committee:

Freida Smith, RHIAHealth Information Access Committee

Roberta Baranda, MS, RHIA, CHPHealth Information Integrity Task Force

James Hoover Tara McLellan, RHIT, CHCO, CHA, CRIS


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2020 – 2021CHIA President

Melany Merryman, MSL, RHIA


BREAK – Snacks anyone?


Photo compliments of: Esther TolentinoConvention Committee in Riverside

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CHIA Bylaws Amendments

Proposal: Approval of Bylaws in one Motion Opportunity for Objections to this Proposal

If there are no objections, a Motion for the proposed amendments will be requested

If there are objections, we with each of the eleven sections, one motion at a time

Chair to request any objections to the proposal


Proposed Bylaws Amendments

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Wrap Up

We hope to see you next year: June 6-9, 2021 – Sacramento Convention Center, Sacramento

Please complete the HOD Survey Motion to Adjourn

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chia house of delegates - californiahia.org · 6/17/2020 · the chia house of delegates purpose...

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