“chemsherpa,” a scheme that facilitates sharing ... · pdf filesharing information...

“chemSHERPA,” a scheme that facilitates sharing information on chemicals in products

Summary Explanation

chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.)

chemSHERPA Introductory Seminar

What’s chemSHERPA? A scheme that facilitates sharing information on chemicals in products • Information transfer between supply-chain partners is essential for appropriate

management of chemicals in products (CiP), in order to continuously respond to expanding regulations. The chemSHERPA can be used as a common scheme for information transfer across a supply chain.

Designed for steady & efficient information transfer • Applicable to various products and industries. Throughout a supply chain, from up- to

down-stream, This scheme allows organizations to handle the CiP information under a shared policy.

Toward a better information transfer and chemical management in a supply chain • The chemSHERPA ensures "responsible information handling” that transfers composition

information based on a common substance list, as well as compliance assessment information for articles, striving for a better CiP management in the future.

Starts operation in October 2015 • Based on the second phase verification results, the data entry support tools were finalized

and formally released in October 2015.

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chemSHERPA [kémʃéərpə]： Chemical information SHaring and Exchange under Reporting Partnership in supply chain

2016-02-03 chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.)

Background on information transfer scheme Currently, two schemes of JAMP and former JGPSSI serve as Japan’s standard CiP guidelines for electric/electronic field. (IMDS for auto industry) Nevertheless, such “standard schemes” account for 36% of overall data-handling practices: another 64% is comprised with company’s own reporting format, which causes substantial burden to midstream operators.

3 2016-02-03 chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.)

SMEs Average (breakdown) analysis cost

Upstream 3,000 1,680

Midstream 1,530 870

Downstream 1,560 540

Other 4,180 3,810 SME total 2,230 1,280 [Source] Research on actual situation of CiP information transfer (research commissioned by METI, FY2013)

[Uses of information transfer scheme] [Cost for chemical management]

Large companies Average (breakdown)

analysis cost Upstream 25,230 7,740 Midstream 26,850 13,890 Downstream 28,710 19,090 Other 16,350 500 Large co. total 25,790 11,770

(1,000 yen/year)

Chemical management cost per company (Averages of 65 large companies and 74 SMEs)

JAMP (Panasonic, RICOH, Sumitomo Chemical, Mitsubishi Chemical, Murata Manufacturing, Hitachi, Fujitsu, etc.)

* JAMP: Joint Article Management Promotion-consortium

Automotive industry (Toyota, Nissan, Honda, etc., major auto makers in Europe and the US) * IMDS: International Material Data System

JGPSSI (current VT62474) (Sony, Canon, etc.; plus electric/electronic manufacturers in EU, US.)

* JGPSSI: Japan Green Procurement Survey Standardization Initiative

Proportion of data format required by clients (164 SMEs; multiple answers)

Recipients’ own format (domestic) 30%

Recipients’ own format (overseas) 4%

Providers’ own format 11%

Analysis data 16%

Other 3%

Other(own formats, etc.) 64%

Cited from final report of the Study group under METI (2013)

Discussion to establish a new scheme

2016-02-03 chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.) 4

Period Body Major outcome

May 2013

- March 2014

• Study group for chemical regulations & Japanese business operations in Asia (Asia study group)

• Info-sharing WG

Discussions on issues for business operation of Japanese companies in Asia amid expansion of supply chain to a global scale while addressing overseas chemical regulations.

Released the Report that outlines possible actions and solutions to the issues, as having discussed in SG and WG.

June 2014

- March 2015

• Study committee for the new information transfer scheme

• WGs for Substance and material list, Tool and converter for chemicals and for articles, IT system, Tool verification.

Program design of the new information transfer scheme. Public consultation on substance list; Select relevant standards Establish data format (XMLschema; for chemicals/articles) Develop prototype data entry support tools for chemicals/articles Create related documents for the tool (manuals, etc.) Verification of the tools (1st), with approx. 130 participants. Discussions on operating structure and rules for the scheme.

April 2015

- March 2016

• Steering committee • chemSHERPA interim

secretariat • Tool technical WG, List

technical WG, Promotion and planning WG

[1st half] Verification of the tools (2nd) Develop formal version of the tools Develop related documents Conduct promotion of chemSHERPA [2nd half (including plans)] Official release of Data Entry Support Tools (formal version); launch

operation. Conduct promotion and dissemination of chemSHERPA Select operational body; Handover the tools and documents.

[Rules on the use] The principles that all organization using chemSHERPA for information transfer shall satisfy.

Major Elements for Information Transfer Scheme

information

flow

Info-transfer & accumulation infrastructure

Company A Company B Company C

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chemSHERPA Chemicals data

XML

chemSHERPA Article data

XML

information

flow


XML

[IT system] (Future plan) Group of systems for efficient information transfer among operators in a supply chain, such as database and communication portal, etc.

[Declarable substances] Chemical substances subject to information transfer. Selected based on relevant regulations (law/regulation, industry criteria, etc.)


prepare, revise, request/response data

[Data entry support tools (and compatible software)] Software to enter and/or browse data in a specific format. Data entry support tool provided under the scheme; also assumes package software and operators’ in-house system.

[Data format] Format for computerizing information on chemicals in products. Adopts XML schema of IEC 62474.


Basic requirements for the new scheme


1. Usable to address current substance regulations and risk assessment/management, and capable to handle info to be used as basis of risk evaluation and management while contributing to achieve the 2020 target under World Summit on Sustainable Development (WSSD);

2. Available for entire supply chain, not limited to type of business/product categories, plus, for those who have already introduced a CSiP communication through supply chain, the new scheme shall provide an equivalent or better quality in info-transfer and management practices;

3. Enough qualified as an international (de jure) standard, in conformity with requirements in IEC 62474 which has already been published for EE, with an intention to get approved as an ISO/IEC standard at some point in future by expanding its scope.

4. Important to work on making it not only de jure standard but also de facto standard. To do so, the new scheme needs promotion, in B2B, mainly in the supply chain in Asia where Japanese manufactures are widely involved. Moreover, the initial premise is to standardize this Scheme at a national level covering Japan’s industries, in order to facilitate GtoG promotion by the Government of Japan.

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2018.4- FY2017 FY2016 FY2015 FY2014

MSDSplus AIS

JGP file

new chemicals data

new articles data

Design (considering data format and tools)

Construction GP in operation (trial for improvement)

Spec planning,

developing Tools of official version in operation

Release of official version Converter in operation

Spec planning,

developing trial Β-ver. Tools of official version in operation

Converter in operation (Tools for JGP file remain effective until March 2016)

Materializing the concept, defining basic requirements (in the form of tech mtgs)

Transition of official version

Full-fledged operation of the new scheme (tools, IT system)

Publicly-available data

Operational body

Operational body of the new scheme

Operational body for new IT system/business entity

Release, transition of official ver.

Official ver. developing

format/Data entry support tool for chemicals

format/data entry support tool for articles

IT system

Transition of tools completed. (former scheme abolished)

[Ref.] Step & timeline to transfer the new scheme

Preliminary body

trial

Official ver. developing

β-ver.

▼EU REACH: regulation on PAH content ▼EU RoHS: review of exemption requests (Appendix III)

▼EU RoHS: adds prohibited substances

▼Denmark: bans phthalate (including RoHS)

▼Denmark: bans phthalate (excluding RoHS II)

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Declarable substances (1)


Basic idea to select relevant management standards • The new scheme seeks to establish a chemical management standard that is a need of and

is agreeable in entire supply chain, which ensures and facilitates information transfer for chemicals in products in the supply chain.

Selection of relevant management standards 1. General

• Relevant standards are selected from laws/regulations and/or industry criteria related to chemicals in products.

• Prescriptions of regulations (condition, language, criteria, etc.) are adopted without modification. 2. Laws & regulations

• For the 1st edition, major chemical regulations in Japan, US and EU are selected. • Regulations in Asian countries may be selected in future as necessary, based on full discussions.

Addition to relevant standards will be determined in line with a specific procedure under the scheme. 3. Industry criteria

• For the 1st edition, those of electric/electronics and auto industries are selected. • Regulations of other industries may be selected in future as necessary, based on full discussions.

Addition to relevant standards will be determined in line with a specific procedure under the scheme.

Maintenance and management of declarable substance list • Search list is to be revised twice a year (in January and July). • For revision in relevant substances, rules will be developed while accepting proposals from

the public.



Relevant standard ID Laws & regulations, industrial criteria

LR01 Chemical Substances Control Law (Japan): Class I Specified Chemical Substances

LR02 Toxic Substances Control Act (TSCA) (US): Section 6 LR03 EU ELV Directive 2011/37/EU Targeted substances list LR04 EU RoHS Directive 2011/65/EU ANNEX II Targeted substances list LR05 EU POPs REGULATION (EC) No 850/2004 Annex I

LR06 EU REACH REGULATION (EC) No 1907/2006 The Candidate List of Substances of Very High Concern for Authorisation (SVHC), Authorisation List

LR07 EU REACH REGULATION (EC) No 1907/2006 Annex XVII Restriction substances

IC01 Global Automotive Declarable Substance List (GADSL)

IC02 IEC 62474 DB Declarable substance groups and declarable substances

Relevant management standards

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Term Definition Chemical substances in product

Chemical substance recognized as being contained in products. (JIS Z 7201: 2012)

Declarable substance

Chemical substances subject to data provision in accordance with relevant standards.

Relevant standard for chemical management

Law/regulation and/or industry criterion as the basis to define declarable substances.

Aggregated list of declarable substance (aggregated list)

List that aggregates substances and substance groups designated as declarable substances under regulations and/or industry criteria.

Search list of declarable substance (search list)

List that details aggregated list with names, CAS Nos. of individual substances within a range of practical use.

Declarable substance list

Collective term of “aggregated list” and “search list”.

Scope of declarable substance is defined as union of a set of relevant standards. (The figure shows an image of union.)

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GADSL IEC62474

REACH ANNEX XVII

Chemical

Substance Control

Law (Japan)

・・・・・・

Info. on chemicals (chemSHERPA-CI) and data format For chemical products, composition information shall be provided as

information on chemicals in products. XML schema of IEC 62474 is used as the data format, ensuring

consistency with data format for articles.


XML


XML


XML


XML


XML


XML

Type of information Content Data format

0 Business information Name of company, person in charge, etc. IEC62474

XML schema 1 Composition

information Declarable substance


Info. on articles (chemSHERPA-AI) and data format


XML


XML


XML


XML


XML


XML


For articles, composition information and/or compliance assessment information shall be provided as information on chemicals in products.

XML schema of IEC 62474 is adopted as the data format, facilitating promotion in overseas countries.

Type of information Content Data format

0 Business information Name of company, person in charge, etc.

IEC 62474 XML schema 1 Composition information

(Level) – part - material - substance Declarable substances

2 Compliance assessment information Specified by “Area”

“Area” to enter compliance assessment information Items to be entered for compliance assessment information (substance, reportable

application, reporting threshold, etc.) can be selected with “Area”.

Area Relevant law/regulation, industry criteria

IEC 62474 IEC 62474 DB: Declarable substance groups and declarable substances

GADSL

REACH ANNEX XVII

Chemical

Substance Control

Law

・・・・・・

IEC62474

■Data entry window for the Area “IEC 62474” (partial image)

13

Setting “Area” Select an Area from regulations and/or industry criteria (relevant standards). IEC 62474 is adopted as Area by default for compliance assessment information for electric & electronic appliances. Addition of Area is subject to future consideration for other industries, as necessary.


• International Electrotechnical Commission (IEC) • International organization to introduce harmonized international standards for

electric and electrotechnical industries, with an aim to contributes to development of global economy and expansion of international trading.

• IEC 62474 • [Outline] International standard on information transfer in supply chain regarding

chemical substances and materials contained in electric/electrotechnical products, effective from May 2012.

• [Objective] Improving efficiency in data transfer in a global supply chain. • [Content] It provides requirements for material declaration between supply-chain

operators (basic requirement and option), and criteria to determine relevant substance and data-transfer means.

• ［IEC62474 DB］Public database that accommodates revisions in key elements of IEC 62474 as appropriate. It contains the substance list that needs to reflect regulatory updates, and data-exchange specification (XML schema) that may require improvement in some cases.

• Substance list: Declarable substance groups and declarable substances • IEC62474 DB is regularly updated by VT62474, the international team with 14

participating countries including Japan. • URL: http://std.iec.ch/iec62474/iec62474.nsf/welcome?openpage

[Ref.] IEC 62474


Key information items to be provided


Articles Composition information Level Part Material Substance

Name Qty. Name Qty. Usage Code Mass Name CAS No. Content rate (%)

Compliance assessment information Content assessment (Y/N) to relevant standards, reportable application and reporting threshold as selected by “Area”.

Content rate (%) (in “Y” status)

Chemicals Composition information Content status of declarable substance (0/1) Name of substance CAS No. Maximum content rate (%)

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Criteria to provide composition information

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•Declarable substances are controlled under Regulations and therefore are not subject to protection of confidential business information (CBI) in principle.


Threshold under Regulation Concentration of declarable substance

Whether to handle composition information

Clarified as reportable application, or application unknown

Prescribed threshold > 0.1wt%

equal to or greater than allowable concentration under Regulations

Required to provide composition information, incl. declarable substance.

equal to or greater than 0.1wt% of chemSHERPA’s voluntary criteria and below allowable concentration under Regulations

Provide composition information incl. declarable substance, in line with voluntary criteria under chemSHERPA.

below 0.1wt% of chemSHERPA’s voluntary criteria

Not required to provide composition information on declarable substance. Optional reporting.

Prescribed threshold ≦ 0.1wt%

equal to or greater than allowable concentration under Regulations

Required to provide composition information of declarable substance in products.

below allowable concentration under Regulations

Not required to provide composition information of declarable substance in products. Optional reporting.

Clarified as other than reportable application

equal to or greater than 0.1wt% of chemSHERPA’s voluntary criteria

Provide composition information incl. declarable substance, in line with voluntary criteria under chemSHERPA.

below 0.1wt% of chemSHERPA’s voluntary criteria

Not required to provide composition information of declarable substance in products. Optional reporting.

Responsible information handling All information handled between supply chain operators under the

chemSHRPA is deemed as “responsible information handling”. [Chemical products] For “responsible information handling” for chemical products, organizations shall take every effort to

prepare composition information by using information from suppliers or based on its own knowledge. Such information to be handled needs authorization before delivery, as being in accordance with “responsible information handling”.

[Articles] For “responsible information handling” for articles, organizations shall take every effort to prepare

composition information by using information from suppliers or based on its own knowledge. Such information to be handled needs authorization before delivery, as being in accordance with “responsible information handling”. For declarable substances subject to regulations in a selected Area, operators provide such information of all substance contained by above reporting threshold of composition information.

For “responsible information handling” for articles in terms of compliance assessment information, organizations as article providers shall conduct material declaration based on specific criteria in “Area” to its customer. Level of compliance assessment information based on Area corresponds to the level of requirement in relevant regulations in the Area.

[for both] Information obtained from upstream organizations needs be handled to downstream ones without giving

any omission or deletion of the information. Information on purchased products is not necessarily available from suppliers. Therefore, organizations

shall make a reasonable effort to supplement information by adding its own knowledge and scientific findings to it, as necessary, in order to prepare own data for subsequent information handling.


Data entry support tool (outline)


for chemicals

for articles

18

Cross-sectoral usage • Consisted of two levels of information: composition information and compliance assessment information for industry-specific range (“Area”). • Designed to cover more than one Area, as well as creating Area information as external lists.

Flexibility to cover “distribute” and “request-to-reply” types • Allows both approaches of data preparation for distribution and for responding to requested forms. • With data request/response format that can be “one product per file” and “plural products per file”.

Ensure continuity from existing schemes • Allows importing data from JAMP (AIS, MSDSplus) and JGPSSI. • Covers information items in JAMP (AIS, MSDSplus) and JGPSSI. • Composition information view is based on interface of AIS and MSDSplus. • Adopts XML Schema of IEC62474 as the data format for export file. • [Articles] succeeds AIS’s integration function. • [Articles] Corresponds to the substance list under IEC 62474 (for cases selecting IEC62474 as area). • [Articles] Covers information required in IEC62474 (eg., authorizer information).

User-friendly interface and data entry support function • Substances and exemptions can be selected from pull-down lists for data entry. • Mounts function to import existing data. • [Articles] Mounts data conversion function from composition information into compliance assessment information

(to the extent convertible).

Item for chemicals for articles Export data • Composition

info. • Composition info. • Compliance assessment info. (for cases of selecting Area)

Data entry for

composition info.

• Name of substance, content rate

• Part, substance name by material, content rate

Integration function

• Not mounted • Mounted

Transition to chemSHERPA


Preparation and assumed works to transfer to the new scheme

19

Entity Assumed discussions and preparation works

(depending on product, business category, company size, up-/mid-/downstream)

•chemSHERPA’s operation schedule

•operation schedule of existing schemes

Company Group or affiliate companies

• Learn the new scheme chemSHERPA • Learn data preparation using data entry support tool.

• Share information on chemSHRPA such as basic concept. • Convert data prepared with existing scheme into chemSHERPA. • Conduct reviews in affected documents related to chemical

management and information transfer (revisions of in-house rule, manuals, guidelines, etc.)

• Upgrade in-house IT system, etc. B2B (downstream)

• Confirm customer’s transition schedule; coordinate when to start data provision, etc.

B2B (upstream)

• Request to suppliers for data provision under chemSHERPA; coordinate when to start data transfer, etc.

Industry association, etc.

• Develop guidelines for data preparation as necessary, which accommodates specific conditions of each product type, as industrial response to the scheme.

chemSHERPA Operation & deployment Timeline (& plans for April 2016 onward)


FY2015 FY2016 FY2017 FY2018 April July October January April July October January

Organization

Secretariat

Substance list Data entry support tool for chemicals/ articles

External actions and promotion (Japan, overseas)

Tool verification (Phase 2)

Publicity by contribute articles, lectures, web, etc. Preparatory seminar

(nationwide, with SME assn.)

Start-up; works by interim body, committee activities (minimum)

Maintenance & revision

Support for committee, promotion (interim secretariat)

Publicity by contribute articles, lectures, web, etc.

Seminars

Maintenance & revision of declarable substance list

Maintenance & revision of tool for articles (JGP file converter to halt operation in Mar. 2017) (AIS converter to halt operation in Sep. 2017)

Operation by official operational body Prep

works

Preparatory works

Create a new list

Coordinate with candidates; prepare contract documents

Select entity as operational body

Prepare for transfer Discuss

condition for transfer

Maintenance & revision Develop official version

Oct.7: release official ver.

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Preparatory seminar (overseas, incl. Thailand)

Prepare manuals Release documents in series Translate & release documents

Revise the list

Preparatory seminar (for industry assn.)

9/E Release documents for developer

Develop web contents (video) Discuss on E-learning and mid-/long-term promotion policies

Release (Mar. 2016; plan)

Maintenance & revision of tool for chemicals (MSDSplus converter to halt operation in Mar.2017)

21

Promotion of standardization of the new scheme

October 2015

JGPSSI/Ver.4

JAMP MSDSplus JAMP AIS

Other formats chemSHERPA Various product

categories Entire supply chain Global

implementation Conformity with int’l standards


chemSHERPA Data entry support tool

Summery Explanation


chemSHERPA Introductory Seminar

XML XML XML information

flow

information

flow

Info-transfer & accumulation infrastructure

23

Company Ａ Company Ｂ Company Ｃ [Supporting tools for data preparation] Software for filling out and/or browsing data format as necessary. eg., simplified tool at reasonable price; multifunctional tool provided by vendors.

[IT system] Group of systems for efficient information transfer among operators in a supply chain, such as database and communication portal, etc.

Scope of the scheme is defined as the “substance list”: rulemaking required.

[Data format] Format for recording CiP data to handle between operators, based on “XML schema” data form. Creating a uniform data format is the top agenda of this study group.

Three key elements for Information Transfer Scheme. (Other important elements may include documents of operating rules and guidelines, etc., dissemination and education activities.)

Ｉ. Objective & concept of Data entry support tool

2016-02-03 chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.) Source: METI “Concept of information transfer scheme on information on chemical substances in products” (March 2014)

input/output data

24

Ⅱ. Characteristics of data entry support tool


Cross-sectoral usage Consisted with two levels of information: composition information and compliance assessment

information for industry-specific range (“area”). Designed to cover more than one area, as well as creating area information as external lists.

Flexibility to cover “distribute” and “request-to-reply” types Allows both approaches of data preparation for distribution and for responding to requested forms. With data request/response format that can be “one product per file” and “plural products per file”.

Conformity with IEC62474 Corresponds to the substance list under IEC 62474 (for cases selecting IEC62474 as area). Adopts XML Schema of IEC62474 as the data format for export file. Covers information required in IEC62474 (such as adding approver information).

Continuity from existing schemes Allows importing data from JAMP (AIS, MSDSplus) and JGPSSI and converting into the new format. Covers information items in JAMP (AIS, MSDSplus) and JGPSSI. Composition information view is based on interface of AIS and MSDSplus while succeeding AIS’s

integration function.

User-friendly interface and data entry support function Substances and exemptions can be selected from pull-down lists for data entry. Mounts function to import existing data. Mounts data conversion function from composition information into compliance assessment

information (to the extent convertible).


Ⅲ. Data entry support tool for two types of info.

Data entry support tool for chemicals Data entry support tool for articles Display

Assumed user Operators that provide chemical substances and mixtures.

Operators that provide articles.

Information contained (output)

CI: Chemical Information ・ Business information ・ Composition information

AI: Article Information ・ Business information ・ Composition information ・ Compliance assessment information

(when Area is selected)

chemSHERPA

AI chemSHERPA

AI

chemSHERPA

CI chemSHERPA

AI

Upstream (raw-material manufacturer)

Midstream Downstream (Final assembly manufacturer)

Chemicals Mixture Raw material Subassembly End product chemSHERPA

CI chemSHERPA

AI chemSHERPA

CI chemSHERPA

AI chemSHERPA

AI chemSHERPA

AI chemSHERPA

CI AI : Article Information CI : Chemical Information

Integration

Color code: yellowish

tone Color code: bluish tone


Ⅲ. Data entry support tool for articles

[System requirements] ・OS: Microsoft Windows Vista, 7, 8, 8.1 ・Monitor resolution: XGA (1024 x 768) or higher ・.NET Framework 4 or higher ・Microsoft Excel 2007 or higher

chemSHERPA

AI

External list

JGPSSI

JAMP AIS

(ver4.x)

(ver4.xx)

(import data by conversion *1)

chemSHERPA-AI（成分情報）

製品品番製品名確定日時対象エリア製品質量(g)材料質量総計(g)

製品質量に対する材料総計比(%)

統合バン

KLM7890 タクトスイッチ IEC62474 0.286 0.286 100 1.00.

名称（階層）員数（階層）名称（部品）員数（部品）用途（材質）分類記号（材質）

名称（材質）質量（材質）単位（材質）公的規質）

ハウジング 1 1.母材 N499 フィラー(充填 102 mg ISO101.母材 R312 銅合金 77.63 mg JISH36.（表面処理系S002 ニッケルめっき 0.08 mg JISH86.（表面処理系S012 銀めっき 0.29 mg JISH81.母材 R312 銅合金 13.79 mg JISH36.（表面処理系S012 銀めっき 0.21 mg JISH8

フレーム 1 1.母材 R111 高合金鋼 30 mg JISG4ステム 1 1.母材 P529 その他の熱可塑 62 mg ISO10

材質情報集計結果分類記号材質名称質量(g)N499 フィラー(充填 0.102R312 銅合金 0.09142S002 ニッケルめっき 0.00008S012 銀めっき 0.0005R111 高合金鋼 0.03

ターミナル 1

メタルコンタクト 1Format*2 （Excel）

*2: The form can be exported by window (Business/composition/ compliance)

[Input support] ○ Select & enter info that is mastered in

external list, for substance, material, exempted application, etc.

○ Substance search by partial match of CAS No., substance name (Jpn/Eng/Chn) and filter by relevant standards, etc.

○ Integration of composition info., combining AI of purchased parts.

○ Citing AI already prepared for data entry; additional importing.

○ Convert composition info to compliance assessment info., in line with selected Area. (partly applied)

(*1: with expiration date)

(language: Japanese/English/Chinese) [input] [output] chemSHERPA

AI

Authorized file contains information with no error and authorized. Request file contains information on requested product and requester. Temporary file is under development.(No transfer allowed in supply chain)

[External list]

Lineup includes: ○ Area info. ○ Substance

search list ○ Material list ○ Application list ○ Conversion

factor

Window Info item Item for data entry Business info. view

Issuer and Authorizer info.

Company name, address, person in charge, contact info, authorizer info, date of authorization, date of preparation, etc.

Product and part info. Product name, number, manufacturer, quantity, unit, date of issuance, etc.

Requester info. Company name, address, person in charge, contact info, date of request, reply deadline, etc.

Composition info. view

Info with structure of level part material substance.

Level and its quantity, part and its quantity, material, material mass, substance name, content rate per material, exemption code, etc.

Compliance assessment view.

Compliance assessment info for specific Area.

Content status (Y/N) for each reporting ID, content rate, quantity of content, usage code, application, portion used, etc.

[Main windows and items for data entry]

[System requirements] ・OS: Microsoft Windows Vista, 7, 8, 8.1 ・Monitor resolution: XGA (1024 x 768) or higher ・.NET Framework 4 or higher ・Microsoft Excel 2007 or higher

chemSHERPA-CI 成分表基本情報

１．製品情報

２．発行者・承認者会社情報

３．製品中の管理対象物質含有状況

　４．成分情報

LR LR LR LR LR LR LR IC IC

01 02 03 04 05 06 07 01 02108-88-3 0.2% 1 D

14808-60-7 15.0% D

５．管理対象基準の詳細

LR01LR02LR03LR04LR05LR06LR07IC01IC02

統合バージョン 1.00.00

整理番号 A0001234-1初版作成日付 2013-09-26

都道府県（ローカル）東京都

物質リストバージョン D8.00ツールバージョン chemSHERPA-C1.00.01

承認承認日付 2015-01-01

会社ID登録機関ID

製品名接着剤01A製品品番 000-000-000メーカ名 JAMP株式会社

シリーズ品名

会社名英字 SupplyCompany

ローカル供給会社

国

管理対象基準任意報告

DUNS会社ID 987654321部署名 CSR Div.

役職 Staff担当者名 HanakoTANTO

番地（ローカル）テスト町　1-2-3

TokyoJapan/日本

都道府県（英字）

市町村（英字） Chiyodaku

番地（英字） 1-2-3 test

EU RoHS指令　Annex II 2011/65/EU

トルエン

コメント

製品中の管理対象物質情報に関する宣言 1.本製品は管理対象基準に掲載される管理対象物質を含有します

物質名 CAS番号最大含有率コメント

発行部門

電話番号 123-456-789内線番号

メールアドレス [email protected]

市町村（ローカル）千代田区

承認者名 Taro SHONIN

郵便番号 100-0011

石英(結晶)

IEC62474 IEC62474 D8.00

部署名 CSR Div.役職 Senior Manager承認部門

EU REACH規則　SVHC 2012-06-15

GADSL 2015 GADSL Reference List Version 1.1EU REACH規則　Annex XVII EUNo 628/2015

EU POPs規則I 2012-06-20

米国有害物質規制法（TSCA） 40 CFR 763EU ELV指令 2011/37/EU

管理対象基準名制定・改訂

日本化学物質審査規制法 2014-03-19

chemSHERPA

CI


Ⅳ. Data entry support tool for chemicals

chemSHERPA

CI

External list JAMP

MSDSplus (ver4.x)

Format （Excel）

[Input support] ○ Select & enter info on substance that is

mastered in external list. ○ Substance search by partial match of

CAS No., substance name (Jpn/Eng/Chn) and filter by relevant standards, etc.

○ Citing CI already prepared for data entry; additional importing.

Window Info item Item for data entry Business info. view

Issuer and Authorizer info.

Company name, address, person in charge, contact info, authorizer info, date of authorization, date of preparation, etc.

Info on product and parts

Product name, number, manufacturer, date of issuance, etc.

Requester info. Company name, address, person in charge, contact info, date of request, reply deadline, etc.

Composition info. view

Info. on chemicals in products

Substance name, content rate, content status of declarable substance, etc.

[Main windows and items for data entry]

[input] [output]

[External list] Lineup includes: ○ Substance

search list ○ Material list ○ Application list

(language: Japanese/English/Chinese)

(import data by conversion *1)

(*1: with expiration date)

Authorized file contains information with no error and authorized. Request file contains information on requested product and requester. Temporary file is under development.(No transfer allowed in supply chain)


Ⅴ. Assumed work-flow scenarios

Work Data distribution type Request-to-reply type 依頼回答型 Summary

A company supplies its own data by self direction.

A company sends existing data (or newly-prepared data) to requesting party upon request.

A company provides data by filling in a specific form provided by requesting party and sends it back to them.

Process

[1] Prepares and discloses data through such as websites and IT systems.

[2] Users download data as necessary from which the data is posted.

[1] Makes request to counterparty by E-mail or phone to provide data.

[2] The requested party prepares and provides its data by using existing data or creating new data (incl. data citing).

[1] Requesting party sends data format to counterparty with specific conditions (on requester’s model number, area, etc.).

[2] Requested party provides data in the data format of [1] (incl. data citing) and send it back.

Website, IT system, etc.

Distributing company

Requesting company

Distributing company Requesting

company

[2] [2]

[1]

Requesting company

Distributing company

[2]

[1]

[1]

Scenario (1) (see page 29)

Scenario (2) (see page 30)

chemSHERPA AI/CI chemSHERPA

AI/CI chemSHERPA

AI/CI (respond)

chemSHERPA AI/CI

(request)


Ⅴ. Assumed work-flow scenario (1): voluntary data provision

[D1] Enter info on issuer, date, Area

[D2] Enter, finalize info on product

[D3] Enter, finalize composition info

Data issuer Authorizer

Data providing

[D5] Perform error checking

[D11] authorize, export data

[D8] Enter info on authorizer, date

[D7] import temporary-saved data

Company to provide data

[D4] Enter, finalize compliance info

[D6] Export temporary-saved file

[D9] Finalize info on product, composition, compliance


e chemSHERPA

AI/CI (temporary)

chemSHERPA AI/CI

(authorized)

D4 is for articles only


Ⅴ. Assumed work-flow scenario (2): data delivery respond upon request

Data issuer Authorizer Requester

[R1] ] Enter info on requester, date, Area

[R2] Enter info. on product items for data request

[D7] import data already prepared

回答

request

respond

Company to respond Company to request for data

[R3] export data request format

[D1] Enter info on issuer, date, Area

[D2] Enter, finalize info on product

[D3] Enter, finalize composition info


[D4] Enter, finalize compliance info

[D6] Export temporary-saved file

[D11] Authorize, export data

[D9] Enter info on Authorizer, date

[D7] Import temporary-saved data

[D8] Finalize info on product, composition, compliance


e

e

chemSHERPA AI/CI

(authorized)

chemSHERPA AI/CI

(temporary)

chemSHERPA AI/CI

(request)

D4 is for articles only.

Advisory note on the use of chemSHERPA


chemSHERPA website https://chemsherpa.net/

“Rules on the use of information on chemicals in products” provides the principle of information transfer for chemicals in products. Organizations who use the chemSHERPA, a chemical information transfer scheme, need to ensure correct understanding of and conformity with this scheme.

If you use the Data entry support tool, please make sure to read supportive materials before use, such as Operation manual, Data entry manual, FAQs, etc. •The tool can be downloaded from chemSHERPA website, free of charge. •Document materials (Rules on the use, Operation manual, Data entry manual, etc.) can also be downloaded from chemSHERPA website.

Specification of Data entry support tool may be changed due to revisions of regulations or industry criteria or for the purpose of addition or improvement of functions. Please note that such changes may cause gap in part with this material.

Supplementary documentation may also revised as necessary. Please check chemSHERPA website for latest news and revisions of tools and documents. Disclaimer: chemSHERPA assumes no responsibility whatsoever for any direct or indirect

damage or loss caused by use of information or data provided by or created with Data entry support tool. Users of this tool have full responsibility for all contents of information provided under the scheme.

32

Reference

Resources of information on chemSHERPA Ministry of Economy, Trade and Industries (METI) Chemical Management Directory website

http://www.meti.go.jp/english/policy/safety_security/chemical_management/index.html (English) http://www.meti.go.jp/policy/chemical_management/index.html (Japanese) chemSHERPA website (interim secretariat: Mizuho Information & Research Institute)

https://chemsherpa.net/chemSHERPA/english/ (English) https://chemsherpa.net/ (Japanese) Mizuho Information & Research Institute corporate website (application for seminars in Japan; accessible from chemSHERPA website)

http://www.mizuho-ir.co.jp/english/index.html (English: no information on chemSHERPA) http://www.mizuho-ir.co.jp/index.html (Japanese) http://www.mizuho-ir.co.jp/seminar/info/2015/sherpa.html/ (Japanese only)


≪Article≫ Data entry support tool Mock exercise


Prepare your data The flow to prepare and authorize ChemSHERPA file (extension: shai) of the cable is shown on the right figure.

Part:：Clad 0.8g/m Material: PVC Substance contained in part Bis (2-ethylhexyl)phthalate (DEHP)(CAS:117-81-7)( (15%)* * Concentration in a material

Part: Wire 1.5g/m x 5 Material: Copper Substance contained in part: Copper (CAS:7440-50-8) (99%)* * Concentration in a material

Item Content

Product name Cable A

Product Number CableA-1k1

weight 8.3g/m

Unit m

Note: File providing company doesn’t know how receiving company use this cable.

Practice1

[Cable :Product name etc.]

[Cable :cross-sectional view and Composition Info.]

File preparer File authorizer

provide

11.6 Perform error checking

11.2 Enter information on authorizer

11.1 Import data (in a temporary-save file) you are going to authorize

File providing company

11.3 Check product/component information 11.4 Check composition information 11.5 Check compliance assessment information

11.7 Authorize and save the formal data

11. Authorize the data

5.1 Enter information on issuer

5.2 Enter information on product/component

5.3 Enter composition information


5.4 Enter compliance assessment information

5.6 Save the informal data

5. Create data for new entry

12. Enter composition information

13. Enter compliance assessment information


chemSHERPA AI

(Temporary)

e chemSHERPA

AI (authorized)

☞ Numbers in the figure correspond to chapter numbers in Operation manual.

35

Authorize the data

In this step, you authorize the AI (temporary) of cable you created in Practice 1 to export it in an authorized file. Please follow the work-flow in the red circle.




11.1 Import data you are going to authorize


11.3 Check product/ component information 11.4 Check composition information 11.5 Check compliance assessment information



chemSHERPA AI

(Temporary)

e chemSHERPA

AI (authorized) provide

Practice 2

2016-02-03 chemSHERPA Interim Secretariat (Mizuho Information & Research Institute, Inc.) ☞ Numbers in the figure correspond to chapter numbers in Operation manual.





5.4 Enter compliance assessment information




13. Enter compliance assessment information

36

Prepare your response to info request Practice 3


First of all, import a request file (SHAI_Request_R11-1010.shai). In the table, there are two products on which you are requested to provide information. For the product “Cable XA,” you can use the data you prepared in Practice 2 by using “citing” function. For the product “Diode,” the same procedure as Practice 1 can be used to create your response.


37

ChemSHERPA files integration

(1)We explain the way to prepare “Product D” file by integrating Diode (Part A), Panel(Part B) and Fuse(Part C) files. We already received the AI (Article Information) ChemSHERPA files of parts from suppliers. The quantities of Part A, Part B and Part C are shown below. (2) Please note that ChemSHERPA tool integrates composition information, NOT compliance information. Compliance information shall be prepared by checking composition information and supplementary information below which Chemsherpa file receiving company provided your company. * Supplementary information

The product is not intended for children’s use. The product is not intended for contacting with user’s skin for a long time.

(3) Add product information, Issuer’s information and others by using error checking tool to finalize the data preparation.

And issue the formal AI data after authorization.

Part Number AI file name received from the Supplier

Diode 1 SHAI_PartA for Integration.shai

Panel 2.2cm2 x 1 SHAI_PartB for Integration.shai

Fuse 3 SHAI_PartC for Integration.shai

☞ Please refer Section 8 of Operation manual of AI tool

Practice 2

Product C Diode (Part A)

Panel (Part B)

Fuse Fuse Fuse (Part C)

Item Content

Product Name Product D

Product Number C-2p

Weight Calculate automatically when integrating

Unit piece

[Product D: product name etc.]

[Parts and their quantities, AI file name]


38

[Ref.] Concept of Integration

Article Name Level Part Electrolytic capacitor

- (not wanted)

Electrode foil Separator

Original part

Article Name Level Part Power supply Circuit board

Electrolytic capacitor


Article Name Level Part CPU board Power supply

Circuit board/ Electrolytic capacitor


Article Name Level Part CPU unit CPU board

/ Electrolytic capacitor


Article name Level Part Controller CPU unit

/ Electrolytic capacitor


File name Reporting unit Quantity Electrolytic capacitor.XML piece 2

File name Reporting unit Quantity power board.XML piece 2

File name Reporting unit Quantity

CPU unit.XML piece 1 Cable.XML piece 1

Integration

Integration

Integration

(Midstream)

(Downstream)

Integration

“Integration” is defined as preparing a composition information for a complex article by accumulating information for original parts which consist of the complex article.

File name Reporting unit Quantity

CPU board.XML piece 3

Practice 4

Power supply Circuit board CPU board

Cable

Controller


Electrode foil

Separator

Original part


Electrode foil

Separator

Original part


Electrode foil

Separator

Original part


Electrode foil

Separator

Original part

Power supply Circuit board

CPU board

CPU board

CPU unit


Example of response, supplementary information

[Composition information]

[Product/part information]

[Compliance assessment information]

Please check if the data meets the following conditions: ・ After authorized, “Data export status” in product/composition information table shows “”Standard data exported”. ・ A file with the name of “SHAI_{issuer serial number}_yyyymmddhhss.shai” (if file name by default is used) has been exported. *yyyymmddhhss in the file name represents year, month, day, hour, second.

As relevance to “reportable application” is not clarified.

Practice 1

Practice 2



[Product/composition information]

[Integration view] [Composition information view]

Practice 4

Practice 3

* Response data on diode is an example.


[Compliance assessment information]

* The table above is prepared by examining content assessment based on reportable application and threshold value of the conversion result. The original result of conversion from composition to compliance assessment information is as shown below.

Content is “N,” as not used for laminated PC board”.

Content is “N,” as not relevant to reportable

application

Content is “N,” as it is UVCB and is not SVHC.

Content is “N,” as skin exposure for long hours is

very unlikely.

Practice 4



41

≪Chemicals≫ Data entry support tool

Mock practice




10.3 Check product/component information 10.4 Check composition information








43

Prepare your data

In this step, prepare CI (temporary) of a product “cream solder” by following the work-flow in the red circle.

Item Description

Product name Cream solder

Product number H-001


provide


chemSHERPA CI

(temporary)

e chemSHERPA

CI (authorized)


Substance

CAS No. Maximum content rate (%)

tin 7440-31-5 59

lead 7439-92-1 34

silver 7440-22-4 0.4

gold 7440-50-8 0.18

rosin 8050-09-7 5.2

[Composition of cream solder H-001]

* Tin is not declarable substance under chemSHERPA and therefore eliminated from information transfer in this case.

[Information on product: cream solder]

Practice 1





44

Authorize the data

In this step, you authorize the CI (temporary) of solder you created in Practice 1 to export it in an authorized file. Please follow the work-flow in the red circle to create an authorized file.

Practice 2





10.3 Check product/component information 10.4 Check composition information









provide


chemSHERPA CI

(temporary)

e chemSHERPA

CI (authorized)




45

Prepare your response to info request

First of all, import a request file (SHCI_Request_Y1024A3.shci). In the table, there are two products on which you are requested to provide information. For solder paste, you can use the data you prepared in Practice 2 by using “citing” function. For water-based adhesive, the same procedure as Practice 1 can be used to create your response.

☞図中番号は操作マニュアルの章番号を示します。

Practice 3



[Composition information view]

Please check if the data meets the following conditions: ・ After authorized, “Data export status” in product/composition information table shows “”Standard data exported”. ・A file with the name of “SHCI_{issuer serial number}_yyyymmddhhss.shci” (if file name by default is used) has been exported. *yyyymmddhhss in the file name represents year, month, day, hour, second.

Practice 1

Practice 2




46

47


Practice 3

* In this example, data is prepared assuming that adhesive agent does not contain declarable substances under chemSHERPA.



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