checklist
DESCRIPTION
The humble checklist is too often your protection from event disaster. You need to understand them and improve them. In this slideshow I give an example of the toolkit on the day of the event. the commentary is found at https://soundcloud.com/epms/checklist Listen to this as you view the slide show.TRANSCRIPT
1Copyright William J. O’Toole epms.net
Checklist
Event Management
It is so familiar that people rarely think of itThe toolkit checklist
William O’Toole, Events Development Specialist
2Copyright William J. O’Toole epms.net
Commentary
The commentary to accompany this slideshow is found at:
https://soundcloud.com/epms/checklist
3Copyright William J. O’Toole epms.net
Advantages of the checklist
Easy to compile The checklist can be adapted It can be more of a prompt list - i.e. a
reminder It is the little things that can ‘derail’ the event Each event can be a test of your checklist Everyone I’ve met can use a checklist Excellent tool for delegation
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Checklist example: the kit
What you will ‘kit up’ on the day of the event A selection from thousands of event
professionals around the world – I have been collecting these types of checklists for years
This is only a guide for your tool kit I prefer to call it the o’toolekit
Concert in Papua New Guinea Concert dance in Saudi Arabia
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the event (o)toolkit - what do you have on you on the day of the event:
Smart phone/PDA Hand held Loud speaker/hailer
Clipboard Spare paper Pens - lots of Security passes Event Operation Manual/tablet Schedules Contact numbers Incident report sheet
Plenty of cheap pens
Very handy Swiss Army knife
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Torch ( small one) Swiss Army penknife (some event managers would not
be without a pair of scissors) - however watch the legality of this - particularly if travelling
Camera ( small) Gaffer tape Bluetak Electrician's Screwdriver/pliers Cable ties Keys
Never buy a black torch
Gaffer tape
Electrician’s screwdriver
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Blockout, hat, sunglasses, rain cape
Credit cards Cheque/Check book Cash (and change) *
Small edibles ( as it can be difficult to get food on the day)
Water bottle Flat shoes Toothpaste and brush Business cards
keys
Business cards
pliers
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Paper Clip – removing DVD/CD A ruler (this wasn't explained by the event manager) Rubber gloves (if you do kid's events - handy for picking
up stuff) Your medication Adapter (i.e. for electric plugs) Mobile phone top up card Safety pin Bright shirt or distinctive hat so you can be found in a
crowd Spare USB memory stick
Cash change (mine from many events around the world)
USB stick with cord so you don’t loose it
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More information
Books: Events Feasibility and Development, Corporate Event Project Management, Festival and Special Event Management - find them on the web - William O’Toole author
The best is to attend a workshop on event project management, risk management or any of my other workshops.
Send me an email to find out the next workshops - go to www.epms.net/contact/