Check in by logging in

portaltest.bham.ac.ukPlease note that this may take a few minutes

Welcome everybody!

‘Nice to see you…to see you nice’

Marks Entry

End of SessionProcessing

2014/15

MAIN PGT DISSSUPP

Introductions

Page 25 mins

Mark Bowen

Stuart Gillam Nick Stretton

Active Participation

Session OutlineWelcome

Objective Setting EOS Quiz

Intro to BIRMS Processing The Bigger Picture

Marks Entry Theory & Demo’s Exercises

Welcome

Objectives How good am I?

Page 2-35 mins

Marks Entry 14/15

Objectives

To be able to input & import marks by component

To be able to calculate module marks & recommendations

To understand where & how to make manual adjustments

Warm up Activity?

Page 410 mins

Intro to BIRMS EOS

BIRMS processing 1. Marks Entry2. End of Session Arts3. Release of Arts

Students view their marks online Taught Student Administration (TSA)

1. Run Student Data Audit2. Degree congregation booklet checking3. Produce Transcripts and Certificates

Graduation

Big Picture…

Online Student Marks

Student Paperwork

Ability to graduate

Student Satisfaction

Student Experience

BIRMS is your friend…

BIRMS does the hard work (Mostly)

BIRMS is programmed to UOB regulations BIRMS rounds up at module level not component Always enter true marks Marks Import can save you a lot of time Remember always to click save

Top Tips

Mark Entry

Assessment Periods

Three Assessment Periods in BIRMS:

MainSupplementaryPGT Dissertation

Which are relevant to you?

1

2

3

Marks By Components

Components

What and why?

Components are the individual assessments that comprise a module

Component marks must be entered in order to calculate a module mark in BIRMS

Component Structure (Basic)

Module Mark

Component Marks65 54 72

Essay 1 Essay 2 Exam25% of overall mark

25% of overall mark

50% of overall mark

66

BIRMS calculates

Component Structure (Complex)

Module Mark

Top Level Component

Marks65 54 72

Assessment Essay Exam

40% of overall mark

25% of overall mark

35% of overall mark

84 52Oral Presentation

40% of component mark

Project

60% of component mark

BIRMS calculates – roll up

65

Parent Component Mark

Child Component Marks

BIRMS calculates

Components & Modules

Every module needs a mark!

BIRMS needs to know that a student has a mark for every module they are registered for

If a student is registered for a module that has no mark this will prevent you from correctly running End of Session in BIRMS

This one is ready to be released

Once the components have been recorded Calculate the module mark

Not necessary to click

How to input Marks by Component

To demonstrate…

Module:

Click into Marks Entry on the home BIRMS Screen

Specify relevant academic year, assessment period and module code

Input Marks and click Save

#1

Key Pointers!

Marks can be imported by component only

Offers a quicker alternative

BIRMS only likes CSV files

Importing Marks

Demo &

Activities on way

How to import marks by Component

To demonstrate…

Click into ‘Marks Entry’ & Specify relevant academic year, assessment period and module code

Click ‘Create Marks by Component File’

Input component marks on the template and save

Click ‘Import Marks’ on main Marks Entry Screen

Choose File and Click ‘Load File’

#D2

Task 1 – Enter Marks by component

Page 6

20 mins

Module Recommendations

Module Recommendations

Modules will have different recommendations in BIRMS depending on whether a student has a:

Pass for the module

Fail for the module

Further attempt

Which Module Recommendation?

TSA have produced a Module Recommendation Quick Guide to help you

Use Away!

What’s your Recommendation…

Identify the correct module recommendation?

Where a student

• has achieved a mark equal to or higher than the pass mark for the module

#1

_____________

Where a student

• has not achieved a mark equal to or higher than the pass mark for the module

• has the opportunity to re-sit the failed assessment

• is going to re-sit the assessment in the supp. Period but not as a centrally timetabled exam

#2

_____________

Where a student

• has not achieved a mark equal to or higher than the pass mark for the module

• has opportunity to re-sit the failed assessment

• is to re-sit the assessment as a centrally timetabled exam in the supp. period

#3

_____________

Where a student

• has not achieved a mark equal to or higher than the pass mark for the module

• has extenuating circs. for failing the assessment

• is not going to sit the assessment as a centrally timetabled exam

#4

_____________

Where a student

• has not achieved a mark equal to or higher than the pass mark for the module

• has extenuating circs. for failing the assessment

• is to sit the assessment as a centrally timetabled exam in the supp. period

#5

_____________

Where a student

• Has achieved a mark lower than the pass mark for the module, and has extenuating circumstances

• Has a first sit opportunity in the next academic year

• Is required to sit the exam or submit coursework but is not required to attending teaching

#6

_____________

Where a student

• Has achieved a mark lower than the pass mark for the module, and has extenuating circumstances

• Have a first sit opportunity in the next academic year

• Is to sit the whole module again (by attending teaching sessions and paying fees)

#7

_____________

Where a student

• has not achieved a mark equal to or higher than the pass mark for the module; and

• is not permitted to have any further attempts at the failed assessments

#8

_____________

Where a student

• Has achieved a mark lower than the pass mark for the module

• Who will be taking an alternative module as a substitute in the next academic year

#9

_____________

Where a student

_____________

• Has achieved a mark lower than the pass mark for the module

• Who will be taking an alternative module as a first sit in the next academic year

#10

ANY QUESTIONS ?

How to calculate Marks & Module Recommendations

To demonstrate…

Click into ‘Marks Entry’ on the home BIRMS Screen

Specify relevant academic year, assessment period and module code

Click Calculate/Amend Module Marks button

#D2

Click ‘Calculate Mark’ and then save

Task 2 – Calculate/Amend Module Marks

Page 7

10 mins

Page 8-10

15 mins

Task 3 – Mark Recommendation Scenarios

Progress

How did you do?

Page 9-105 mins

Next Sessions

EOS ARTS UG Thursday 30 April 2015 10-12 am

EOS ARTS GT Thursday 30 April 2015 2-4 pm

BIRMS Pre-Board PrepFriday 1 May 2015 10-12 am

BIRMS Pre-Board PrepFriday 1 May 2015 2-4 pm

BIRMS Deadlines…

Inputting of all Marks & Recommendations

Wed 10th June 2015

Release of Marks & ArtsMon 22nd June 2015

Thank you for attending

Your Feedback would be most welcomed!