CHATTERBOX

J u n e 2 0 1 5 V o l u m e X X I I N o 3

An Official Publication of the

South Carolina Chapter of the American Payroll Association

www.scchapterapa.org

OFFICER 2015-2016

President Ann Fink Joe Henry Company 803.212.7055 annf@joehenry.com

President-Elect/Vice President Kelvin Byrd CPP Sonoco Products Company 843.383.7938 Kelvin.byrd@sonoco.com

Secretary Timothy Peters Alvin S Glenn Detention Center 803.576.3292 peterst@rcgov.us

Treasurer Tracy Rutland CPP Howden North American 803.741.2704 Tracy.rutland@howden.com

Board of Directors Bonnie Jones CPP Ann Fink Nancy Sousa CPP Tim Peters Tracy Fish CPP

BI-MONTHLY MEETING August 20 2015

Palmetto Protective Services

810 Dutch Square Blvd

Columbia SC 29210

803.939.1117

Hosted by: Lisa Lee

COMMITTEE COORDINATORS

Speakers - Lynn Williams, Susan Bishop, CPP, Halsey Hinson

Education- Kathy Smith, CPP

Member Services, Newsletter & Webmaster - Pat Hinson

National APA Liason - Ann Fink

Conference Co Chair - JoAn Roland

ITINERARY 9:30 Registration & Refreshments 10:00 Andrea Roubal Special Agent— Homeland Security IMAGE 12:00 Lunch (on your own) 1:00 Business Meeting 1:30 Tom Sheaffer IRS ACA Section 36B Provision/IRS Privacy Rules & Identity Theft Procedures.

July 29 2015

Good afternoon all. Hope you have had a good couple months. I am sorry I have

not been in touch more but had surgery on left shoulder. It has been rough but

over the hardest part now.

I have enclosed in the Chatterbox a copy of the new membership letter. I would

like to declare September our membership drive month. I do have a list of new

companies in Lexington County and I do believe we can get the same list from

Richland County. I will be happy to help send out letters when possible. If you

know of anyone that might benefit from being a member of the SCAPA, please in-

vite them to a meeting as a guest. This is something we will discuss in our August

meeting.

This is our meeting for the SCAPA National payroll week celebration. I hope we

will have a big attendance this meeting. If anyone has anything they would like to

cover in the meeting, please feel free to contact me by email or by cell phone. My

number is803-237-9590.

If anyone needs help with anything, please do not hesitate to call me. I will do

what I can. At this time, I am involved in some ministries for a couple different

places here in the Columbia area so little busy with that.

I hope everyone has a good month, (what is left of it) and next month as well. We

look forward to seeing you at our next meeting being held at Dutch Square in Co-

lumbia, SC.

Respectfully

Ann Fink

SCAPA President

Date

Dear Name

By way of introduction, I am Ann Fink, current President of the South Carolina Chapter of the American

Payroll Association. I would like to tell you a little about our organization.

Founded in 1987, the South Carolina Chapter of the SCAPA is located in Columbia, SC and has en-

joyed continued growth since its inception.

The chapter and several individual members have won awards and have been recognized by the

American Payroll Association, http://www.americanpayroll.org for involvement in National Payroll

Week, National Congress Activities, Speaker Bureaus, National Hotline, Donald Sharper Award, Meri-

torious Service Award, CHAMPS and Board of Advisors.

Members of the SCAPA administer payrolls ranging in size from 20 to over 20,000 employees, repre-

senting many types of private businesses and governmental organizations. Chapter meetings are

scheduled at various locations around the state on the third Thursday of every other month throughout

the year beginning in February. Meetings are focused on a variety of payroll related topics that are im-

portant to those doing the payroll and taxes for their respective companies. Networking and round ta-

ble discussions are an integral part of the meetings. Personal and professional development is also

emphasized.

The Chapter Offers an annual CPP training course that qualifies for RCH credits. The South Carolina

Chapter co-sponsors with the North Carolina, Charlotte, Triad, Upstate South Carolina and the West-

ern Piedmont Chapters the Carolina Payroll Conference held in November each year in Myrtle Beach,

SC. The chapter honors a Payroll Person of the Year at the annual conference.

Enclosed are the membership forms for the SCAPA and also the American Payroll Association with a

list of our officers and their contact information. You can also become a member by going online to

www.scchapterapa.org . You will find the forms there and you can check out the website at the same

time. If you would like to be a guest at any of our meetings, please feel free to call any of our officers

or myself and we will be glad to make arrangements for you.

Sincerely

Margaret Ann Fink

SC Chapter of the American Payroll Association

(803)237-9590

New Member Recruitment Letter

MINUTES

SCAPA Bi-Monthly Meeting June 18, 2015

Submitted by: Tim Peters

Our president Ann Fink opened the meeting at 10:00 AM thanking everyone that helped at the April 16th

meeting in

Summerville, SC, because she was unable to attend. There were a total of 18 members and new member JoAnn Busbee from

Mid-Carolina Electric Cooperation one guest Wanda Gadsden from STG in attendance, we also welcome Perry Hopper for

returning, our host for the meeting was Virginia McGrady. During the opening of the meeting Pat Hinson gave the new

members packets and welcomed them to the chapter.

Our morning speaker Ms. Liz Mason from South Carolina Business One Stop was introduced. Ms Mason gave us a brief

history of her background and what she does. She introduced her co-worker who accompanied her telling what their job were

at the Business One Stop. Ms. Mason then went into her presentation on how the Business One Stop operates and how they

are there to help anyone get started with their business. After the presentation, Tracy Fish thanked the speakers giving them

gift packets

Places to go for lunch were discussed.

The chapter returned from lunch at 1:00. Ann Fink reminded everyone about the 50/50 and started the business part of the

meeting. Everyone was asked if they had a copy of the chatterbox and did they read the minutes. Nancy Sousa motioned to

approve the minutes and Lisa Lee seconded the motion. Tracy Rutland was unable to attend the meeting so she e-mailed the

Treasury report to Ann who read the report to the chapter, Tracy Fish made motion to approve the report, seconded by Lisa

Lee. JoAn Roland was unable to attend the meeting to give the chapter an update on the payroll conference in November but

Ann passed on to the chapter that everything should be on the website by July 1st. They are still figuring out a few details on

gift the chapter will give. We will have more information on the status of conference at the August chapter meeting.

Ann talked about the officers position of president and president elect, she stated that she got a copy of the by-laws and it

stated if the president was not present and the vice president was unavailable to perform the duty of the president during the

meeting then the president elect would handle the meeting. Ann mention that we only need to have a president and vice

president some of the members made comments as to why that elect position was started and it was determined that the

chapter did not need the position of president elect. The chapter then got the board member that were in attendance to vote on

removing the president elect position and four of the five member in attendance voted to remove it.

The next topic discussion was Ann had drafted a new membership letter that could be sent out to businesses around the area

to draw in new members. The letter would invite them to a meeting and if they enjoyed the meeting and information we shared

they could join the chapter. Pat Hinson mentioned about getting the chapter partnered with South Carolina Business One

Stop and maybe they could mention the chapters so new business owners could check out the chapters and get even more

information to help them with their business. Ann then asked the chapter if there were any old business that the group wanted

to discuss. Ann asked if everyone’s e-mail & phone number was up to date with the chapter. Virginia discussed the study

session for the CPP and FPC testing which is schedule for September 19th

thru October 17th. Kathy Smith has setup study

session at the city of Columbia in August to help members that want to prepare for the testing. The chapter briefly discussed

National Payroll Week and the pens we would get. Ann told the chapter that she would see what her company could get the

pens for and would get the information to the chapter. The 50/50 drawing was held and Perry Hopper was the winner, the

door prizes were draw and winners were Liz Broom, Tracy Fish, and Kelvin Byrd.

Ann then introduced the afternoon speaker Melissa Anderson from the Robert Half Company and she specializes in hiring for

accounting and HR. She spoked about going the extra mile building a service oriented business culture. After Melissa finish

her presentation she was given a gift bag, The second presenter was Jacob also from Robert Half Company who talked about

the secrets employees are not telling employers and how we can improve morale and retention in our company. After Jacob

finished his presentation he was given a gift bag and thanked for the presentation.

Ann thanked everyone for coming and adjourned the meeting.

Palmetto Protective Services

810 Dutch Square Blvd

Columbia SC 29210

939-1117 extension 0.

I –20 E: Take I-20 E, then exit 63 which is Bush River Road. Turn right onto Bush River Road. Follow Bush Riv-er Road and turn left onto N Arrow wood Rd (between Frank’s Car Wash and Schlotzsky’s Deli). This road will

make a right curve, and then the name will change Dutch Square Blvd.

Will see Dutch Center Building on left. (This is the 4-Story Bldg. next to Tire Center)

810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd

Flr, Left off elevator and straight to our door)

I-20 W: Take Exit 65 which is Broad River Road. Turn left and cross back over the interstate. Stay in right hand

lane.

After you pass Arby’s at the next red light turn right onto Dutch Square Boulevard. Will see Dutch Center build-

ing on right. (4-Story Bldg. just past Tire Center)

810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd

Flr, Left off elevator and straight to our door)

I-26 from Charleston –

Just past Exit 110, will see the Bush River Road Exit Lane. Take that exit lane to the stop light at the end. Turn

right onto Bush River Road.

Follow Bush River Road and turn left onto N Arrow wood Rd (between Frank’s Car Wash and Schlotzsky’s Deli).

This road will make a right curve, and then the name will change Dutch Square Blvd.

Will see Dutch Center Building on left.

810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd

Flr, Left off elevator and straight to our door)

I-26 from Spartanburg –

Take Bush River Road exit (I think it is 108). Turn left onto Bush River Road at the light off the exit ramp. Fol-low Bush River Road to turn left onto N Arrowwood Road (between Frank’s Car Wash and Schlotzsky’s Deli). This road will make a right curve, and then the name will change Dutch Square Blvd. Will see Dutch Center

Building on left.

810 Dutch Square Boulevard, Suite 320, Columbia, SC 29210 (3rd

Flr, Left off elevator and straight to our door)

I-77 from Charlotte

Take I-77 to I-20 W and follow directions listed above.

Wanda Gadsden and Jeanne Soule

STG Inc

North Charleston SC

Get Involved

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Congress is the Premier Payroll Event of the Year!

The 34th Annual Congress brings you workshops, networking op-

portunities, and recertification credits! At Congress you are able

to choose from more than 200 workshops over 4-1/2 days and earn

up to 26 RCHs, 2.6 CEUs, 26 CPE credits, and 19 HRCI credits un-

der General HR! Congress offers a wide variety of educational work-

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Expo with over 100 exhibitors; and countless networking and motiva-

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Congress 2016 is being held at Opryland in Nashville, TN, May 10-

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Join APA now or renew your membership and you'll receive three Recertification Credit Hours toward your FPC or CPP recertification. The RCHs are awarded upon completion of your membership year.

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Publication: APA

June 2015

Crisis Management: 5 Ways to Come Out on Top

How well payroll specialists handle crises says much about their leadership skills and management

potential. Perhaps you entered the wrong data, which resulted in improper withholdings — and angry

employees. Or maybe your department didn’t file quarterly returns on time.

Next time there’s an emergency work situation, turn it into an opportunity to demonstrate leadership

by following these crisis management tips:

1. Keep your cool. It’s easy to panic when something bad happens. Be the person who stays calm and

approaches the situation with a level head. Take some deep breaths before going into action. You

don’t want to make the problem worse by overreacting and making poor decisions.

2. Don’t assign blame. It’s natural to make excuses and point fingers. But doing so is unproductive,

slows down crisis management and creates a poisonous workplace environment. If you made the

mistake, take responsibility, apologize and help fix the problem. Even when someone else is at fault,

the wise next step is to work toward a solution as a team, not to play the blame game.

3. Gather data. To solve the problem, you need to know exactly what went wrong. Retrace your steps

or, if other people were responsible for the crisis, help them discover the source of the mistake. The

sooner you find the source of the mistake, the sooner you can suggest ways to fix it (see the next step).

4. Offer solutions. During a crisis, management does not need hand-wringers. If you were the one

who discovered the mess, approach your boss with not just the problem, but also possible next steps.

Being a problem solver will show leadership potential.

5. Do a postmortem. After the emergency has passed, speak to your manager about gathering the

payroll team to discuss ways to prevent it from happening again. To cut down on human error, for

example, suggest a checklist for commonly performed payroll tasks.

Emergencies at work can happen at any time. By drawing on your crisis management skills, your

department can get back to business with minimal disruption, and you can impress your supervisor

with your leadership potential.

Accountemps, a Robert Half company, is the world’s first and largest specialized staffing firm for

temporary accounting, finance and bookkeeping professionals. Accountemps has more than 340

locations worldwide. More resources, including online job search services and the Accountemps blog,

can be found at accountemps.com.

2015 SCAPA ANNUAL MEMBERSHIP FORM

SC Chapter of APA

PO Box 8152

Columbia, SC 29202­8152 Make Checks Payable to SCAPA

Name:____________________________________________________________________

Title: _____________________________________________________________________

CPP: Yes__ No___ FPC : Yes____ No_____ Member of National APA: Yes___ No___ ID # ________

Name: ____________________________________________________________________

Title: _____________________________________________________________________

Company Name: __________________________________________________________

Address: _________________________________________________________________

City, State, and Zip: ________________________________________________________

Telephone: _________________________________ Fax: __________________________

Email: ___________________________________________________________________

Alternate Email: ___________________________________________________________

Type of payroll software: ___________________________________________________

○

Renewal Member: $50.00 thru March 15th $60.00 March 16th – December 31st

○

New Member: $50.00

Referred by:

CompanyName:___________________________________________________________

Address: _________________________________________________________________

City, State, and Zip: ________________________________________________________

Type of payroll software: ___________________________________________________

Frequency of pay: _________________________________________________________

2015 SCAPA CORPORATE MEMBERSHIP FORM

SC Chapter of APA

PO Box 8152

Columbia, SC 29202­8152 Make Checks Payable to SCAPA

$100.00—Three Members

$20.00 each Additional Members

Renewals: After March 15th $10.00 Late Fee