Chapter 9:Chapter 9: New Company Setup New Company Setup

and Beginning Balancesand Beginning Balances

McGraw-Hill/Irwin Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

New Company Setup and New Company Setup and Beginning Balances, p. 277Beginning Balances, p. 277

Chapter 9 begins Part 2 of the book—Peachtree Complete Accounting 2010 for Service Businesses. In this part of the book, you are the owner of an accounting practice that does the monthly record keeping for several service businesses.

In Chapter 9, you set up two service businesses—Vernon Firestone Designer and the end-of chapter exercise, Your Name, Design. You set up a business using one of PCA’s sample companies. Then, you record October 1, 2010 beginning balances from Mr. Firestone’s balance sheet.

The chapters in Part 2 work together--the service businesses set up in Chapter 9 are continued in Chapters 10 and 11.

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Peachtree TipsPeachtree Tips• The chart of accounts beginning balances must be set for the

preceding month—September 1 through 30, 2010. See Entering Chart of Accounts Beginning Balances text pages 301 through 305. Specifically, review steps 2, 3, and 4 on page 303.

• The businesses that you set up in Chapter 9 are continued in Chapters 10 and 11.

• Remember to use a unique name for the businesses that you set up in Chapter 9. For example, use your first and last name to identify the businesses.

• When a company is set up in Peachtree, a shortened named is assigned for that company; for example, the shortened company name for Vernon Firestone Designer is verfirde. The default location for Vernon Firestone Designer is C:\Program Files\Sage Software\ Peachtree\ Company\verfirde. (If a unique name is used, the shortened company name will differ.)

• For Using Windows Explorer to see the file size, refer to text pages 309-310.

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Peachtree Tips (concluded)Peachtree Tips (concluded)

You can restore to an existing company—one that is previously set up—or restore a new company, bypassing the process of creating a new company. The Restore Wizard includes two options on the Select Company window: An Existing Company and A New Company. If A New Company is selected, then the company will be named the same as the backup file selected.

Let’s say you want to restore a backup file for a company that is not set up in Peachtree; for example, a back up file exists but the company is not shown as a Peachtree company.

If you start Peachtree and the appropriate company cannot be

opened, use the Restore Wizard to select A New Company. Using the appropriate backup file, and the selection for A New Company, you can start where you left off the last time Peachtree was used.

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Backing Up Chapter 9Backing Up Chapter 9

Backup Name (.ptb)

Excel (.xlsx)

Kilobytes Page Nos.

Chapter 9 Chart of Accounts.ptb 1,316 KB 294-298

Chapter 9 Beginning Balances.ptb 1,322 KB 310

Chapter 9_Chart of Accounts Beginning Balances.xlsx

18 KB 311-312

Exercise 9-1.ptb 1,272 KB 319

Exercise 9-2.ptb 1,276 KB 322-323

Exercise 9-2_Chart of Accounts and Beginning Balances.xlsx

18 KB 323

In the textbook, detailed steps are shown for backing up to Peachtree’s default hard drive location: C:\Program Files\Sage Software\Peachtree\Company\verfirde [or, your company’s shortened name]. The chart on pages 275-276 shows the size of the backup files. The Excel files saved are also shown. The textbook steps explain how to backup to external media such as CD-Rs, DVD-Rs, and USB media.

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Business Status – Peachtree’s Dashboard, p. 285Business Status – Peachtree’s Dashboard, p. 285

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Shortened name for Vernon Firestone Designer, Shortened name for Vernon Firestone Designer, p. 285 (Read me box) p. 285 (Read me box)

A folder is set up on the hard drive for Vernon Firestone Designer— C:\Program Files\Sage Software\Peachtree\ Company\verfirde.

Peachtree’s shortened name is the first three letters from the first word (ver), the second word’s first three letters (fir), the third word’s first two letters (de).

If you used your first and last name, the shortened name will differ.

Vernon FirestoneDesigner

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Entering Chart of Accounts Entering Chart of Accounts Beginning Balances, pages 300-303Beginning Balances, pages 300-303

Follow steps 1-3 on pp. 302 and 303 to select the beginning balance period. (The Select Period window is shown below step 3 on p. 303).

Make sure you have selected From 9/1/10 through 9/30/10. You cannot change this later. Then, click on <OK>.

Make sure thatFrom 9/1/10 through 9/30/10 is selected

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Chart of Accounts Beginning Chart of Accounts Beginning Balances window, pp. 304-305Balances window, pp. 304-305

Make sure that your beginning balances are as of September 30, 2010. If you enter your balances for the wrong month (period), your financial statements will not show the current, month and year-to-date amounts correctly in Chapter 11.

Complete steps 7 and 8, pp. 305-306.

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Posting, p. 273 Posting, p. 273 Part 2 openerPart 2 opener

One of the best features of a computerized accounting system is how quickly posting is done. Once entries are recorded and checked for accuracy, posting is a click of the mouse. All entries are posted to accounts in the general ledger and account balances are calculated—fast, easy, and accurate. The diagram illustrates this process.

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Balance Sheet, p. 301 Balance Sheet, p. 301

A Balance Sheet lists the types and amounts of assets, liabilities, and equity as of a specific date. The balance sheet is also called a statement of financial position. Vernon Firestone’s October 1, 2010 balance sheet is shown on page 302. [Hint: Peachtree dates reports the last day of the month.]

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Statement of Financial Statement of Financial Position, p. 301 Position, p. 301

A balance sheet is also called a statement of financial position.

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Peachtree’s Resource Center, p. 313Peachtree’s Resource Center, p. 313

1. Read the Peachtree Resource Center information on page 313.

2. To access Peachtree’s Products & Services website, link to www.peachtree.com/productsServices/whatsNew/.

3. In the New Features Videos list, select Automatic Backup.

4. Watch the YouTube video.

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Internet Activity, p. 313Internet Activity, p. 313

1 Go to the book’s website at www.mhhe.com/yacht2010.

2 Link to Student Edition.

3 In the Choose a Chapter field, select Chapter 9. Observe that the Quizzes and More Resources list includes additional activities. In the Course-wide Content list, link Internet Activities; then link to Part 2 Internet Activities for Chapter 9-10. Select Open or Save.

4 If necessary, scroll down the window to STARTING A BUSINESS – Chapter 9. Read steps 1, 2 and 3.

5 Follow the steps shown on the textbook’s website to complete this Internet activity.

6 Use a word processing program to write a summary for each website visited. Your summaries should be no more than 75 words.

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Going to the Net, p. 314Going to the Net, p. 314 Access information about the chart of accounts at

http://en.wikipedia.org/wiki/Chart_of_accounts. Read the information on Wikipedia’s chart of accounts website.

1. What is the chart of accounts

2. List four asset accounts, two liability accounts, two equity accounts, one revenue account, and three expense accounts.

3. What is the trial balance?

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