chapter 7 · chapter 7 numbering & filing systems ... •alphabetic filing •numeric filing...
TRANSCRIPT
![Page 1: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/1.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Chapter 7
Numbering & Filing Systems
and Record Storage &
Circulation
![Page 2: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/2.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Numbering Systems
• Serial numbering
• Unit numbering
• Serial-unit numbering
![Page 3: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/3.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Systems
• Alphabetic filing
• Numeric filing
• Terminal digit filing
• Middle digit filing
![Page 4: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/4.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Equipment
• Open shelf file
• Lateral file
• Movable/compressible file
• Power filing machines
• Vertical file
• Visible file
![Page 5: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/5.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Open Shelf Filing
![Page 6: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/6.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Lateral File
![Page 7: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/7.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Movable File
![Page 8: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/8.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Power Filing Machine
![Page 9: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/9.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Vertical File
![Page 10: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/10.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Visible File
![Page 11: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/11.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
File Folders
• Color-coding
• Fastener position
• Preprinted information
• Reinforcing, rounding, and scoring file folders
![Page 12: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/12.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Controls
• Charge-out system
• Chart tracking system
• Periodic audit of file area
![Page 13: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/13.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Circulation Systems
• Pneumatic tube
• Dumbwaiter
• Conveyor belt
• Facsimile machines (fax)
• Computers
![Page 14: Chapter 7 · Chapter 7 Numbering & Filing Systems ... •Alphabetic filing •Numeric filing •Terminal digit filing ... •Power filing machines](https://reader034.vdocuments.us/reader034/viewer/2022051011/5b3088607f8b9ad76e8e2e1c/html5/thumbnails/14.jpg)
Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Security of Health Information
• Secured storage
• HIPAA regulations
• Record destruction by natural and
man-made disasters