Chapter 6:

Application Software

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Learning Objectives Describe what application software is, the different types of

ownership rights, and the difference between installed and Web-based software.

Detail some concepts and commands that many software programs have in common.

Discuss word processing. Explain the spreadsheet software Describe what presentation graphics and electronic slide

shows are and when they might be used. List some types of graphics and multimedia software

consumers frequently use. Name other types of application software programs and

discuss what functions they perform

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Overview This chapter covers:

Characteristics of application software in general

A look at a variety of types of application software, including:

Word processing Spreadsheet Database Presentation graphics Graphics and multimedia software Other types of application software

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The Basics of Application Software Software ownership rights: Specify the

allowable use of the program Software license: Specifies the

conditions under which a buyer of the program can use it

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Software Ownership Rights Commercial software: Copyrighted software

developed, usually by a commercial company, for sale to others

Shareware: Copyrighted software distributed on the honor system; consumers should either pay for it or uninstall it after the trial period

Freeware: Copyrighted software that may be used free of charge

Public domain software: Software that is not copyrighted and may be used without restriction

Open source software: Programs with source code available to the general public

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Software Ownership Rights

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Installed vs. Web-Based Software Installed software: Must be installed on

the PC before it can be run Can be purchased in physical form Can be downloaded from the Internet

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Installed vs. Web-Based Software

Web-based software: Run directly from the Internet Also called Software

as a Service (SaaS) Includes games and

other free programs Includes fee-based

software available through an application service provider (ASP)

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Software Suites Software suite: Collection of software programs bundled

together and sold as a single software package Office suites (e.g. Microsoft Office) are used by most

businesses and many individuals to produce documents; typically include:

Word processing software Spreadsheet software Database software Presentation graphics software Additional productivity tools like calendars,

messaging programs, or collaboration tools Facilitate object linking and embedding

Integrated software programs: Similar to suites, but with fewer features (e.g. Microsoft Works)

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Desktop vs. Mobile Software Desktop software: Used with desktop and

notebook PCs Mobile software: Used with handheld PCs

and mobile devices Wide variety

available Some is

compatible with popular desktop software, such as Microsoft Office

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Common Software Commands Application programs today have a

number of concepts and commands in common Toolbars Menus Icons Keyboard

shortcuts Ribbon Mini toolbar

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The Ribbon Used in Office 2007 programs Commands are organized into groups

located on tabs Contexual: Commands appear as they are

appropriate

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Common Software Commands Editing a document (changing the content

of the document) Insertion point: Indicates the current location in

the document (where changes will take place) Typing text will insert it Delete and Backspace key will delete text Text and objects can typically be selected to be

moved, copied, deleted, or formatted

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Common Software Commands Formatting a document (changing the

appearance of the document), such as Changing font face, size, style or color Changing line spacing or margins Adding page numbers or borders

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Common Software Commands Help for software programs

Often built into the program Table of Contents Browsing Search

Online help (via manufacturer’s Web site and independent sites)

Offline help (periodicals, books, tutorial videos, classes)

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Built-In Help Systems

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Word Processing Concepts Word processing software: Used to create written

documents (memos, letters, reports, etc.) Actual commands and features vary somewhat from

program to program Important to be familiar with the basic features of word

processing and the general concept of what word processing enables you to do

Common programs Microsoft Word Corel WordPerfect Apple Pages

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Microsoft Word

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Word Processing on the Web Most word processing programs today

include Web-related features allowing you to: Send a document as an e-mail message Include Web page hyperlinks in documents Create or modify Web pages

Default Word 2007 file format is .docx There are optional file formats for

documents created in many word processing programs

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Spreadsheet Concepts Spreadsheet software: Used to create electronic

spreadsheets Spreadsheets: Documents which typically contain a great

deal of numbers and mathematical computations and are organized into rows and columns

Worksheet : A single spreadsheet Workbook: Multiple worksheets saved in a single file Most widely used spreadsheet programs

Microsoft Excel Corel Quattro Pro Apple Numbers

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Microsoft Excel

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Spreadsheets and the Web

Most spreadsheet programs have built-in Web capabilities

Many spreadsheet programs have an option on the File menu to save the current worksheet as a Web page

Hyperlinks can be inserted into worksheet cells Ranges of cells can be selected and copied to a

Web publishing or word processing program to insert spreadsheet data into a Web page as a table

Default Excel 2007 file format is .xlsx

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Database Concepts Database: A collection of related data that

is stored in a manner enabling information to be retrieved as needed

Database management system (DBMS): Software that allows the creation and manipulation of an electronic database

Most widely used database programs Microsoft Access Corel Paradox Lotus Approach

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Microsoft Access Databases contain a variety of objects

(such as tables, queries, forms, reports)

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Databases and the Web Many Web sites use one or more databases

to: Keep track of inventory Allow searching for people, documents, products,

or other information Place real-time orders

Anytime you type keywords in a search site or hunt for a product on a retail store’s Web site using its search feature, you are using a Web database

Default Access 2007 file format is .accdb

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Presentation Graphic Concepts

Presentation graphic: An image designed to visually enhance a presentation Can be used in

electronic slide shows, as well as in printed handouts, overhead transparencies, word processing documents, and Web pages

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Presentation Graphic Concepts

Electronic slide show: Group of slides containing images, text, video clips, or sound clips displayed for educational or business presentations

Presentation graphics software: Used to create presentation graphics

Most common presentation graphics programs are Microsoft PowerPoint Corel Presentations Apple Keynote

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Microsoft PowerPoint

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Graphics and Multimedia Concepts

Graphics: Graphical images, such as digital photographs, clip art, scanned drawings, and original images created using a software program

Multimedia: Typically refers to content containing sound or video

Large variety of graphics and multimedia software, such as to Create or modify graphics Edit digital audio or video Play multimedia files Burn CDs and DVDs

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Graphics Software

Graphics software: Used to create or modify images Painting programs: Typically used to create bit-mapped

images (Microsoft Paint, Corel Painter X) Drawing programs: Typically create images using

mathematical formulas (Adobe® Illustrator® CS3, CorelDRAW X3)

Image editing or photo editing programs: Designed for touching up or modifying images

Crop, eliminate red-eye, etc. Optimize file size for the Web Adobe Photoshop, Apple iPhoto, etc.

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Graphics Software

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Audio Editing Software Audio editing software: Used to create and

edit audio files Podcasts, musical compositions, etc.

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Video Editing Software Video editing software: Used to modify existing videos

Deleting scenes Rearranging scenes Adding voiceovers, etc.

DVD authoring software: Used to create DVD content Importing videos, creating menus, burning onto a DVD

CD and DVD burning software: Used to record data on recordable or rewritable CDs and DVDs Custom music CDs Home movie DVDs

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Video Editing Software

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Media Players Media players: Used to play multimedia

Music CDs, downloaded music, online audio Downloaded and online video Rip and burn CDs and DVDs

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Graphics, Multimedia, and the Web Graphics and multimedia software is often

used by individuals and businesses alike to create Web sites or content to be shared via the Web Games Tutorials Videos Demonstrations Other content

Creating multimedia Web sites is discussed in Chapter 10

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Other Types of Application Software Desktop and personal publishing software Educational software Entertainment software Reference software Accounting and personal finance software CAD and other types of design software Project management and collaboration software Remote access software Note taking and personal productivity software

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Other Types of Application Software

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Summary The Basics of Application Software Word Processing Concepts Spreadsheet Concepts Database Concepts Presentation Graphics Concepts Graphics and Multimedia Concepts Other Types of Application Software