chapter 3 file management
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Chapter 3 File Management. 3.1 Basic Concept of Directory and Sub-directory. To handle computer files systematically put files of the same type or for the same purpose in a directory We can have sub-directories inside a directory. - PowerPoint PPT PresentationTRANSCRIPT
CHAPTER 3 FILE MANAGEMENT
3.1 Basic Concept of Directory and Sub-directory To handle computer files systematically
put files of the same type or for the same purpose in a directory
We can have sub-directories inside a directory.
In Microsoft Windows, the terms folder and sub-folder are used to represent a directory and a sub-directory respectively.
3.1 Basic Concept of Directory and Sub-directoryThe ‘music’ sub-
directory has 2 sub-directories.
The ‘my files’ directory has 3 sub-directories.
The ‘text’ sub-directory has 1 sub-directory and 2 files.
Files for the same typeFiles for the same type
Files for the same typeFiles for the same purpose
The use of directory to store files
3.2 Basics of File Management Common tasks in managing files are to
create save search move copy delete
Creating and Saving a File when we use software to perform a specific task, e.g.:
writing a letter with a word processor a file may be created in the process a file can be saved in specific folders
3.2 Basics of File Management
Searching a File If we know the location of a particular file, we can use
Windows Explorer to access the file.
3.2 Basics of File Management
Locating a file by Windows Explorer
Searching a File If we cannot recall the file location, we can use the
search function to find the file for us.
3.2 Basics of File Management
1. Run ‘Search’ function by selecting ‘Start’ ‘All Programs’ ‘Search’.
2. Select ‘All files and folders’.
Locating files with the search function
Searching a File3.2 Basics of File
Management
6. Matched files will be shown on the right.
3. Type in file name.
4. Select a target disk drive or folder in the pull down menu.
5. Click to start searching.
Search
Locating files with the search function
Moving and Copying a File To move a file is to place it from one location to another. To copy a file is to create a new file with the same
content as the original one.
3.2 Basics of File Management
Moving and Copying a File3.2 Basics of File
Management
1. Start Windows Explorer. Select the file you want to move or copy.
2a. Select ‘Edit’ ‘Cut’ on the menu.
Move a file
Copy a fileMoving and copying a file
Moving and Copying a File3.2 Basics of File
Management
3. Select the destination of the file and then select ‘Edit’ ‘Paste’.
2b. Select ‘Edit’ ‘Copy’ on the menu.
Moving and copying a file
Moving and Copying a File3.2 Basics of File
Management
Moving and copying a file
4. File has been moved or copied.
3.2 Basics of File Management• Deleting a File
– remove a file from the computer– The deleted file will first be kept in the
Recycle Bin.– Files in the Recycle Bin will be removed
completely when you empty the Recycle Bin or when it is full.