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Chapter 1

INTRODUCTION

1. Background of the Study

Todays generation of science and technology, almost all fields of

study are generated by computer; so to say that being literate in computer is

inevitable. When the researcher has an idea to propose a system, the

researcher chose to propose a Security, Time Keeping and payroll with

technological based for Employee which can be used by the management of

Fibertex Inc.

An employer uses a payroll system to process its payroll.

Consequently, payroll cannot be process without a payroll system. A payroll

system allows the employer to pay employees on time and accurately, plus

comply with other statutory regulations

Types

A payroll system can be manual, in-house computerized or

outsourced, external. With a manual system the employer processes its entire

payroll by hand, including wages, deductions and tax calculations. To reduce

the risk of errors, the employer should use this method only if it has few

employees. An in-house computerized system means that the employer buys

payroll software and uses it to process its payroll on site; the software

calculates wages, deductions and taxes based on inputted data. An

outsourced system the employer hires an off-site payroll service provider to

process its payroll.

Timekeeping

Employers with non-exempt workers, those not exempt from overtime

pay therefore must keep a record of hours worked for each employee. Any

timekeeping system is fine, but it should be accurate, complete and


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compatible with the payroll system being used. With a manual system, for

example, the employer can use a standard punch clock or have employees

complete weekly time sheets. With an in-house computerized system, the

employer can use a computerized time clock or time clock software, which

imports the time into payroll software. With an external system, the employer

sends the payroll hours to the payroll service provider to pay on the upcoming

pay date.

Implementation

A manual payroll system is quite inexpensive. The employer can buy

standard time sheets -- or a punch clock -- and blank checks with the check

stub attached from an office supply store. If the employer does not have to

give employees a check stub, it can use its bank checks. It can hand write the

paychecks or print them on a typewriter with an erase feature. If the system is

in-house computerized, the employer can purchase the software package that

best suits its needs. Small companies, for example, can use QuickBooks;

medium-sized companies can use Ultimate Software and enterprises with

more complex payroll requirements can use Condata. If the employer

chooses the external system, it can, for example, choose an online payrollservice provider with the ability to manage employee payroll accounts and

print payroll reports online. If the employer offers employees direct deposit, it

should forward bank account information including account and routing

numbers to the payroll service provider.

Considerations

If the payroll service provider will be handling the employer's tax and

benefit matters, the employer must sign a power of attorney document giving

the provider legal right to do so. The employer should always, however,

double-check the providers' work for errors because the federal -- and in

some cases the state -- taxation agency charges the employer for payroll tax

errors a third party makes.


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2. Rationale

The Security, Time Keeping and Payroll System of the Fibertex Inc.

are not efficient to use. Also, the Employees of the company are using

Bundy Clock to indicate in their Date Time Card their time of work, in and out

every day. Therefore, the Companys Time Keeping and Payroll system

need improvement.

Specific Problem

1. The information on time consumed by employees can easily be cheated.

2. The data are harder to monitor and more time consuming on the part of

Accountant Administrator when it comes to payroll computation.

3. The date time card has a huge tendency to be lost by employees.

4. Its so hard to monitor the employees attending by security personnel.

3. Objectives of the Study

3.1 General Objectives

This study was aimed to help the Fibertex Inc. to have an

efficient and effective way of Employees Time Keeping and Payroll

System to give a higher quality of service.

3.2 Specific Objectives

Specifically, this study was aimed to:

1. Develop a system that will improve the Companys operation in the

Employees Security, Time Keeping and Payroll System.

2. Make a system that will monitor employees data that is efficient to

use.

3. Secure the records of employees and to have more manageable

files.


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4. Theoretical Assumption of the Study

The proponents assume that will improve the Companys operation in the

Employees Security, Time Keeping and Payroll System to implement the

needs of the user of the system.

The proponents assume that if the system will crush, it will be having a

back-up.

The proponents assume to secure the records of employees and to have

more manageable files.

The proposed system will provide a (Local Area Network) LAN-Based

feature to easily share information accurately and it also transfer data

faster.

Make a system that will monitor employees data that is efficient to use.

5. Scope and Delimitation

The developed system for Fibertex Inc. covers many aspects of

security, time keeping and payroll process. This includes the capture of

information based on the employees work schedule, daily time worked and daily

time taken. The system also covers the Payroll Processing and Reporting which

includes the pay calculation of salary slip and Time off tracking. The payroll

process encompasses all activities necessary to report employees time worked.

The system will convert the current companys time keeping and payroll intoVisual Basic Programming.

However, the system cannot be accessed online and it focuses only on

the employees Time Keeping and Payroll System of Fibertex Inc. This system is

only applicable and can only be used by the Management of Fibertex Inc.


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6. Information Technology Innovation

Visual Basic 2008

Visual Basic is a programming language developed by Microsoft. It has a

strong following, although it has been largely replaced by Microsofts Visual Basic

.NET, which ships as a part of the Microsoft Visual Studio .NET.

Biometrics

(1) General: Biometrics is the science of measuring physical properties of living

beings.

(2) ISO/IEC: Biometrics is the automated recognition of individuals based on their

behavioural and biological characteristics.

Local Area Network

Local Area Network a technology system is the connecting of two or more

computers to common peripheral resources.

Database

Database is a system intended to organize, store, and retrieve large

amounts ofdata easily. It consists of an organized collection of data for one or

more uses, typically in digital form.

7. Significance Study

Fibertex Inc.
http://en.wikipedia.org/wiki/Datahttp://en.wikipedia.org/wiki/Data


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The developed time keeping and payroll system for Fibertex Garments

Corporation automated system that will be using Visual Basic Programming. It

will eliminate the problem usually encountered by the management of the

company which will motivate effectiveness.

Employees

The employees of the company will have a better access. The proper

time keeping process will follow and the salary for the hours that the

employees have worked will be accurate.

HR Personnel

Managing the time keeping will not be the same again as they will

experience relieve. It would be fast and easy for them to handle transactionssuch as report making and monitoring time entries. Further determining or

computing the payroll manually will be eliminated that will lead to faster

transaction.

Accountant

It used for tracking the employees attendance data. The organizationis also able to manage employee services, hours, pay rates, and locations.

An automated time and attendance employee system also helps in

implementing and enforcing fair pay policies. By using the Security, Time

Keeping and Payroll Systememployee software, online accrual balances, and

flexible labour distribution for projects and work orders can be maintained.


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Other benefits of the time and attendance employee software include the

elimination of time cards and unauthorized overtime.

Our Lady of Fatima University

Km23 Sumulong Hi-way Brgy. Sta Cruz Antipolo City

College of Computer Studies Antipolo Campus


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Security, Time Keeping with Technology Based and

Payroll for Fibertex Inc.

Submitted by:

Barry, Chester I.

Valenzuela, Joemel A.

BSIT 4Y1-1

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