chapter 12 quick links slide 1 performance objectives desktop publishing terms word features used...

Copyright 2005, Paradigm Publishing Inc.

Chapter 12

Quick Links

Slide 1

Performance Objectives

Desktop Publishing Terms

Word Features Used

Knowing When to Use Each Application

Applying Design Concepts

Exploring the Publisher Window

Creating a New Publication

Working with Layout Guides and Ruler Guides

Using the Microsoft Publisher Design Gallery

Using AutoFit Text

Creating a Logo from Scratch

Working with Text in Overflow

Using Connected Text Boxes

Using Master Pages

Creating a Watermark

Using Mail Merge

Converting to a Web Publication

Using the Pack and Go Wizard

DTP Pointers

Commands Review

Introducing Microsoft Publisher 2003

Advanced Microsoft® Word 2003: Desktop Publishing


Chapter 12

Quick Links

Slide 2



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Upon successful completion of Chapter 12, you will be able to use Publisher to create professional-looking desktop documents such as a flyer, a trifold brochure, and a newsletter using Publisher’s powerful, yet easy-to-use templates. You will also understand when it is best to use Word and when to use Publisher to create such documents. In addition, you will apply desktop publishing design concepts to your documents.


Chapter 12

Quick Links

Slide 3



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Layout guides Master page Ruler guides

Smart objects Story

Click a link to advance to the related slide.


Chapter 12

Quick Links

Slide 4



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Word Features Used

AutoFit Text Catalog merge Clipboard task pane Color schemes Commercial printing Connected text boxes Continued notice Design sets Font schemes Graphics Manager Group Layout guides Master page Microsoft Publisher Desi

gn Gallery New Publication task pa

ne

Objects toolbar Pack and Go Wizard Page numbers Picture Frame Publication designs Rotate or flip Ruler guides Save as Picture Smart objects Snap To Templates Text overflow Ungroup Watermarks

Click a link to advance to the related slide.


Chapter 12

Quick Links

Slide 5



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Publisher offers full support for commercial printing including:• four-color separation• spot color processing• automatic trapping for printing on an offset

digital press Consider using Publisher if your document

layouts need to be precise or complex. Limit the size of Publisher-created Web

pages to around 10 pages.


Chapter 12

Quick Links

Slide 6



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Commercial Printing

Publisher can automatically convert colors created in RBG configuration to spot or process colors using CMYK.

Colors are printed more accurately. Click Tools, Commercial Printing Tools,

Color Printing. May have to save Publisher files in .pdf

format for a commercial printer; unless printer has a current version of MS Publisher—cannot read .pub files.

Use Adobe Writer© software to save in .pdf format and Adobe Acrobat Reader© to open files.


Chapter 12

Quick Links

Slide 7



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Publisher includes thousands of design templates, predesigned layouts, and publication designs.

Reinforce consistency by using design sets–35 design sets available.

15 additional specialty sets. Publisher 2003 includes color schemes and

font schemes. Use styles to reinforce consistency. Include focus, balance, proportion,

directional flow, color, and contrast.


Chapter 12

Quick Links

Slide 8



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review



Chapter 12

Quick Links

Slide 9



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Other Task Panes


Chapter 12

Quick Links

Slide 10



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Microsoft Publisher Window and Objects

Toolbar


Chapter 12

Quick Links

Slide 11



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Select a template from the New Publication task pane.


Chapter 12

Quick Links

Slide 12



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Publications for Print with Quick Publications

Displayed


Chapter 12

Quick Links

Slide 13



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Web Sites and E-mail with the Easy Web Site Builder

Displayed


Chapter 12

Quick Links

Slide 14



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Blank Publications with Blank Templates Displayed


Chapter 12

Quick Links

Slide 15



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Creating a Personal Information Set

Prompted after you select a template. Saves time in formatting a template. Data automatically displays in templates

containing these fields. Changes are synchronized.


Chapter 12

Quick Links

Slide 16



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Working with Color Schemes

click Format, Color Schemes


Chapter 12

Quick Links

Slide 17



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Working with Font Schemes

click Format, Font Schemes


Chapter 12

Quick Links

Slide 18



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Layout guides: Layout guides create a grid that is used to arrange text, pictures, and other objects.

Master page: The background layer in Publisher. Elements on this page appear on every page.

click Arrange, Layout Guides


Chapter 12

Quick Links

Slide 19



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Working with Layout Guides and Ruler

Guides…/2 Ruler guides: Ruler guides are useful to

measure or align objects. The Snap To commands make objects align

with the rulers, guides, or other objects.


Chapter 12

Quick Links

Slide 20



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Layout Guides and Ruler Guides

Pink dotted lines indicate center guide between columns and rows.

Green dotted linesindicate ruler guides.

Blue dotted linesindicate margins.Blue dotted lines

indicate grid guides.

Gold dotted linesindicate baseline guides.


Chapter 12

Quick Links

Slide 21



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Contains a wide variety of predesigned objects to enhance a document.

Smart objects: Design objects that have a wizard associated with them.

click Insert, Design Gallery Object


Chapter 12

Quick Links

Slide 22



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Using AutoFit Text

AutoFit automatically resizes text to fit into an allotted space.

Click Format, AutoFit Text, and then select one of the following:• None• Best Fit• Shrink Text on Overflow


Chapter 12

Quick Links

Slide 23



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


A logo is a special design used as a trademark for a company or product.

Create a logo with WordArt effects, drawn objects, clip art, and color and fonts.

Many features on the Arrange menu can be used to position objects precisely.

When grouping an appropriate clip art with the name of the company, look for a special visual relationship between the two elements.


Chapter 12

Quick Links

Slide 24



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Saving a Logo in Publisher

Can group objects together and save the entire selection as a picture.

Right-click on the grouped object and then click Save as Picture.

Choose file format for your picture, such as .tif, .wmf, .gif, .bmp, .jpg, .png, .emf.

Use the Clipboard task pane to copy your logo to your documents.

Include the logo inside a picture frame.


Chapter 12

Quick Links

Slide 25



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Displays when you have inserted or typed more text than what your text box can hold.

Message asks if you want Publisher to flow the text automatically or if you want to connect the text boxes yourself.


Chapter 12

Quick Links

Slide 26



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Story: Connected text boxes in a series. To create a chain of connected text boxes:

1. Create the text boxes.2. Select the first text box.3. Click the Create Text Box Link button on the

Connect Text Boxes toolbar.4. Position the pointer (pitcher) over an empty

text box.5. Click the empty text box to make the

connection.


Chapter 12

Quick Links

Slide 27



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Adding a Continued Notice

A chain of connected text boxes can span numerous pages.

To add a Continued notice:1. Select the text box.2. Click Format, Text Box.3. Click the Text Box tab.4. Click to add a check mark in the desired

option.


Chapter 12

Quick Links

Slide 28



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Using Master Pages

The master page is a page that exists below the foreground or text layer.

Design objects will appear on every page. To view a master page(s), click View and

then Master Page. To create a master page, open the Edit

Master Pages task pane, click the New Master Page button, and then give the page a name.

To apply a master page layout, click Format and then Apply Master Page.


Chapter 12

Quick Links

Slide 29



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Apply Master Page Task Pane


Chapter 12

Quick Links

Slide 30



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Inserting Page Numbering

Page numbering may be added in the foreground layer or in the Master Page layer.

click Insert, Page Numbers


Chapter 12

Quick Links

Slide 31



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Watermark will appear on every page if inserted in the Master page.

Select image, click Color button on the Picture toolbar, and then click Washout.

Insert image in foreground layer—apply Washout and then click Arrange, Order, Send Backward.

May have to remove fill color in text frame to No Fill.


Chapter 12

Quick Links

Slide 32



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Using Mail Merge

You can use mail merge to combine records from a data source with a Publisher publication.

Each record in a data source becomes a unique publication.

Use to create:• letters• postcards• envelopes• labels


Chapter 12

Quick Links

Slide 33



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Using Publisher’s Catalog Merge

Catalog merge can be used to create:• catalogs• directories• photo albums

The records in the data source are merged to a single publication.


Chapter 12

Quick Links

Slide 34



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Mail and Catalog Merge Task Pane

click Tools, Mail and Catalog Merge, Mail and Catalog Merge Wizard


Chapter 12

Quick Links

Slide 35



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


If you used a wizard, you will not be able to use the options available in that wizard in your Web publication.

Certain Publisher features are not available in Web mode.

To convert a print publication to a Web publication:

1. Open the print publication.2. Click File and then Convert to Web

Publication.3. Follow the instructions in the Convert to Web

Publication Wizard.


Chapter 12

Quick Links

Slide 36



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


May use to package Publisher documents for printing or transporting on disk.

Click File, Pack and Go, Take to Another Computer or Take to a Commercial Printing Service.

May embed TrueType fonts. Includes Unpack.exe for use in unpacking

your files.


Chapter 12

Quick Links

Slide 37



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

DTP Pointers

Use Publisher if your publication requires commercial printing.

Publisher offers full support for commercial printing, including color separation and spot color processing.

A commercial printer must have the same version of Publisher to use the files without possible reformatting.

Adobe Writer is required to save Publisher files in PDF file format.


Chapter 12

Quick Links

Slide 38



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

DTP Pointers…/2

Use professionally designed templates for your publications, but customize to fit your needs.

Remember to include the following design concepts: focus, balance, proportion, consistency, directional flow, color, and contrast.

Publisher’s color schemes and design sets reinforce consistency in design and use of color.


Chapter 12

Quick Links

Slide 39



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

DTP Pointers…/3

Complete the personal information set to save time and energy in formatting a publication.

Keep your logo design simple. Connected text boxes reinforce continuity

and consistency.


Chapter 12

Quick Links

Slide 40



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Commands Review

New Publication task pane File, New

Color schemesColor Schemes hyperlink at Publication Designs task pane; or click Format, Color Schemes

Font schemesFont Schemes hyperlink at Publication Designs task pane; or click Format, Font Schemes

AutoFit TextFormat, AutoFit Text, and then select Do Not Autofit, Best Fit, or Shrink Text On Overflow

Line spacing Format, Paragraph, Indents and Spacing tab, Line spacing

Layout guides Arrange, Layout Guides

Ruler guides Arrange, Ruler Guides


Chapter 12

Quick Links

Slide 41



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review

Commands Review…/2

Snap To Arrange, Snap

Nudge Arrange, Nudge; or press arrow keys

Rotate or flip Arrange, Rotate or Flip

Group, ungroup, regroupArrange, then select Group, Ungroup, or Regroup; or press Ctrl + Shift + G

Send Backward Arrange, Order, Send Backward

Boundaries and guides View, Boundaries and Guides

Connect text boxesSelect text box, click Create Text Box Link button on Connect Text Boxes toolbar


Chapter 12

Quick Links

Slide 42



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Continued notice

Right-click text box, click Format Text Box, click Text Box tab, then click Include “Continued on page…” or Include “Continued from page…”

Page numbers Insert, Page Numbers

Personal information set Insert, Personal Information; or click Edit, Personal Information

Master page View, Master Page; or press Ctrl + M

Apply Master Page Format, Apply Master Page

Header and footer View, Header and Footer

Microsoft Publisher Design Gallery

Insert, Design Gallery Object; or Design Gallery Object button on Objects toolbar


Chapter 12

Quick Links

Slide 43



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Pack and Go Wizard File, Pack and Go

Print PreviewFile, Print Preview; or click Print Preview button on Standard toolbar

Save as Picture Right-click Picture, click Save as Picture

Delete page Edit, Delete Page

Delete object Edit, Delete Object

Watermark

Select picture, click Color button on Picture toolbar, click Washout, Arrange, Order, Send Backward


Chapter 12

Quick Links

Slide 44



Word Features Used







Using AutoFit Text




Using Master Pages


Using Mail Merge



DTP Pointers

Commands Review


Text file Insert, Text File

Mail and Catalog Merge View, Task Pane, Other Task Panes, Mail and Catalog Merge

Commercial printing Tools, Commercial Printing Tools

Convert to Web Publication File, Convert to Web Publication

Web Page PreviewFile, Web Page Preview, or click Web Page Preview button on Standard toolbar

chapter 12 quick links slide 1 performance objectives desktop publishing terms word features used...

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