chapter 1 overview

Technical Manual Environmental Processes Manual August 2013

Environmental Processes Manual, Transport and Main Roads, August 2013

Copyright

http://creativecommons.org/licenses/by/3.0/au/

State of Queensland (Department of Transport and Main Roads) 2013

Feedback: Please send your feedback regarding this document to: [email protected]

Amendment Register

Issue / Rev no.

Reference section Description of revision Authorised by Date

1 First issue (Draft_EPM_September 2011) Environmental Sustainability Unit Sept 2011

Review from project Working Group and Consultation Group Working Group Consultation Group

Nov 2011

2 Second issue (Draft_EPM_December 2011 Environmental Sustainability Unit Dec 2011

Review from project Working Group, Consultation Group and Environmental Operations Group (EOG)

Working Group Consultation Group Environmental Operations Group

Jan 2011

3 Third consultation (Draft_EPM_December 2011) Environmental Sustainability Unit Jun 2012

4 Final processes sequence queries to ESU management, Working Group, EOG and CTS (Environment)

Environmental Sustainability Unit Working Group Environmental Operations Group CTS (Environment)

June 2012

5 Final review and issue State Program Office July 2013

Environmental Processes Manual, Transport and Main Roads, August 2013 i

Contents

1 Overview .........................................................................................................................................1 1.1 Introduction ..................................................................................................................................... 1 1.2 Previous version ............................................................................................................................. 1 1.3 Scope.............................................................................................................................................. 1 1.4 Aims ................................................................................................................................................ 1 1.5 Objectives ....................................................................................................................................... 2 1.6 Manual structure ............................................................................................................................. 2

1.6.1 Environmental processes alignment to the OnQ framework..........................................3 1.7 Infrastructure projects environmental processes flow chart ........................................................... 5 2 Project management methodology..............................................................................................6 2.1 Environmental input to transport infrastructure projects................................................................. 6 2.2 Component project ......................................................................................................................... 6

2.2.1 Internal management of component project...................................................................6 2.2.2 External component project delivery ..............................................................................7 2.2.3 Accountabilities & responsibilities ..................................................................................7

2.3 Project management streams......................................................................................................... 8 2.3.1 Process management ....................................................................................................8 2.3.2 Work management .........................................................................................................8

2.4 Environmental management system (EMS) ................................................................................... 9 3 Project classification...................................................................................................................10 3.1 Project classification ..................................................................................................................... 10

3.1.1 Overall (OnQ) project classification..............................................................................10 3.1.2 Environmental project classification .............................................................................10 3.1.3 Nil or negligible environmental risk...............................................................................11

3.2 Risk ............................................................................................................................................... 12 3.2.1 Risk management.........................................................................................................12

3.3 High level project classification..................................................................................................... 12 3.3.1 Significant project environmental impact assessment .................................................13

3.4 Medium level project classification ............................................................................................... 13 3.5 Low level project classification (including emergency response works)....................................... 13 4 Legislation and department requirements................................................................................16 4.1 Environmental Legislation Register (ELR).................................................................................... 16 4.2 Other departmental manuals, standards and systems................................................................. 16 5 Scoping.........................................................................................................................................19 5.1 The scoping process..................................................................................................................... 20 5.2 Completing the environmental scoping report (ESR) ................................................................... 20

5.2.1 Scoping process initiation.............................................................................................20 5.2.2 Communicate project scope.........................................................................................20 5.2.3 Strategic level scoping for link study ............................................................................21 5.2.4 Scoping assessment ....................................................................................................21 5.2.5 Environmental project classification .............................................................................23 5.2.6 Project approval triggers - scoping...............................................................................26 5.2.7 Options analysis ...........................................................................................................26 5.2.8 Component project cost estimate.................................................................................27

Environmental Processes Manual, Transport and Main Roads, August 2013 ii

5.2.9 Environmental scoping report (ESR) management recommendations........................27 5.3 Environmental management plan (site investigation) EMP(SI) ................................................. 28 5.4 Input to business case .................................................................................................................. 29 6 Environmental assessment ........................................................................................................30 6.1 The environmental assessment process ...................................................................................... 30 6.2 Completing the environmental assessment report (ear) .............................................................. 31

6.2.1 Environmental assessment initiation............................................................................31 6.2.2 Scoping confirmation or commencement.....................................................................32 6.2.3 Review of environmental factors (REF)........................................................................32 6.2.4 Environmental management plan (planning) EMP(P)...............................................33

6.3 Detailed cost estimates................................................................................................................. 34 6.4 Preliminary design ........................................................................................................................ 34

6.4.1 Review preliminary design ...........................................................................................34 6.4.2 Environmental design report (EDR) for preliminary design..........................................35

6.5 Detailed design ............................................................................................................................. 36 6.5.1 Review detailed design ................................................................................................36 6.5.2 Environmental design report (EDR) for detailed design...............................................36 6.5.3 Input to tender documentation......................................................................................37

6.6 Development of scheme prototype............................................................................................... 38 6.7 Tendering process ........................................................................................................................ 38 6.8 Project contracts ........................................................................................................................... 39 6.9 Project data entry into departmental GIS systems ....................................................................... 42 7 Environmental management.......................................................................................................43 7.1 The environmental management process .................................................................................... 43 7.2 Completing the environmental management plan (construction) EMP(C) ................................ 44

7.2.1 Environmental management initiation ..........................................................................44 7.2.2 Environmental officer input to the EMP(C)...................................................................45 7.2.3 EMP(C) development ...................................................................................................45 7.2.4 EMP(C) document review ............................................................................................45 7.2.5 Interim EMP(C).............................................................................................................46 7.2.6 Tender review phase....................................................................................................46 7.2.7 EMP(C) implementation audit ......................................................................................46 7.2.8 Environmental harm incident reporting (work improvement note (W.I.N.) system) .....47

8 Project finalisation and network management .........................................................................49 8.1 Post implementation review.......................................................................................................... 49

8.1.1 Defect liability period ....................................................................................................50 8.2 Surrender of approvals ................................................................................................................. 50 8.3 Handover report ............................................................................................................................ 50 8.4 Nomination of a significant environmental area (sea) .................................................................. 51 8.5 Maintenance of infrastructure network ......................................................................................... 51

8.5.1 Program maintenance ..................................................................................................51 8.5.2 Routine maintenance ...................................................................................................51 8.5.3 Environmental management plan (maintenance) EMP(M) .......................................52 8.5.4 Emergency works (under maintenance contract).........................................................53

8.6 Road corridor permits ................................................................................................................... 53 Glossary ................................................................................................................................................55

Environmental Processes Manual, Transport and Main Roads, August 2013 iii

Environmental Processes Manual, Transport and Main Roads, August 2013 iv

Table of Figures

Table 1.6.1 - Alignment of Key Environmental Processes 4

Figure 1.7 Environmental Processes Flow Chart.................................................................................... 5

Figure 2.1 - Overall Project and Component Project .............................................................................. 6

Figure 3.1.2 - Project Classification....................................................................................................... 11

Table 4.2-A - Summary of other departmental documents related to environmental assessment and management.......................................................................................................................................... 17

Figure 5 - Environmental Scoping Report (ESR) Process .................................................................... 19

Figure 5.2.5 - Outcome of the Environmental Project Classification..................................................... 24

Figure 6 - Environmental assessment process ..................................................................................... 30

Table 6.8-A - Environmental input to various departmental contracts .................................................. 39

Figure 7.1 - Environmental management process ................................................................................ 43

Overview

1 Overview

1.1 Introduction

This manual provides the governance for environmental assessment and management of transport infrastructure projects undertaken by the Department of Transport and Main Roads (the department).

This manual integrates environmental risk assessment and impact management within the departmental project management framework.

The manual ensures the quality and consistency of environmental assessment and management processes within the department.

1.2 Previous version

This manual supersedes the Road Project Environmental Processes Manual (2004).

1.3 Scope

This manual establishes the processes for assessing and managing the environmental impacts of transport infrastructure projects undertaken by the department.

The environmental processes described in this manual are structured to align with the principles of the departmental project management framework, OnQ (Section 1.6.1).

This manual describes a process methodology and tools for the department to deliver its program of work, Queensland Transport and Roads Investment Program (QTRIP). The environmental process methodology and tools described in this manual may also be applied to other departmental projects and activities (non-QTRIP project works).

This manual distinguishes between Process Management (Section 2.3.1) and Work Management (Section 2.3.2). This manual describes the Process Management required for departmental projects and describes a process for project delivery. Work Management documentation is not provided in this manual. The departmental Environmental Management System (EMS) (refer to Section 2.4) is the repository for Work Management documentation, and is referenced throughout this manual.

Project teams may be flexible in the timing to apply the tools described in this manual to meet individual project requirements. The process flexibility enables a project to be entered at the appropriate timing and deliver an environmental response and outcome that is fit-for-purpose to the project.

Legislative requirements are the basis of the environmental assessment and management processes in the department. The department also sets internal objectives for environmental outcomes. Compliance with processes specified in this manual will provide the basis for implementation of effective environmental outcomes and facilitate legislative compliance for projects.

1.4 Aims

The environmental processes described in this manual support:

the departments general environmental duty to the environment as required by the Environmental Protection Act 1994

the department to manage the performance of its functions and operations in accordance with the Corporate Governance Framework (2010)

the strategies of the Transport and Main Roads Corporate Plan 2011 2015, including the Corporate Strategies to:

Environmental Processes Manual, Transport and Main Roads, August 2013 1

Overview

Reduce the environmental impact of our [departmental] operations and Implement effective business systems, processes and practices.

1.5 Objectives

This manual serves as the primary document to establish environmental assessment and management processes for transport infrastructure projects undertaken by the department.

The objectives of this manual are to:

Standardise and clarify the process of environmental assessment and management of infrastructure projects across the department.

Provide easily accessible information and guidance for environmental assessment and environmental management of infrastructure projects (including reference to the departmental EMS) (Section 2.4).

Provide a framework to manage projects that establishes:

- distinct environmental assessment and environmental management stages

- project scale differentiation: High, Medium and Low Level project streams, in terms of project complexity and environmental risk

- a clear process map (Figure 1.7) to guide the user through the formal project management process

- internal templates for department staff to perform and manage projects

- external brief / contract proformas for department staff to engage external consultants to carry out project tasks

- a streamlined process for environmental assessment and management.

- external brief / contract proformas for department staff to engage external consultants to carry out project tasks

- a streamlined process for environmental assessment and management.

1.6 Manual structure

Chapters 1 to 4 of this manual provide the background rationale (why) for the manual structure, aim, purpose and requirements.

Chapters 5-8 of this manual provide the process details (what, when, how and who) for assessing and managing the environmental component of the project.


Overview

1.6.1 Environmental processes alignment to the OnQ framework

The departments OnQ project management framework identifies four project phases as:

Concept Development Implementation Finalisation

The OnQ framework also states that projects included in the road program are generally initiated from the Link Study process. Input to this Link Study process occurs at a strategic level before detailed project assessment is required.

The OnQ framework details a methodology that can be tailored to any size and nature of project, and a framework that plans out the total project life-cycle. It is used to estimate project costs and resources, clarify the roles and responsibilities of project members, and offers tools, techniques and templates to assist with the project management process.

This manual aligns environmental processes with strategic level assessment, as well as the OnQ project phases, as demonstrated in Table 1.6.1 below.

The manual alignment with OnQ project phases is expanded in Figure 1.7 to demonstrate the work tasks associated with each OnQ project phase and manual section.

The key environmental processes and document names are shown in Figure 1.7 of this manual. Templates and associated procedures are supplied by the departmental EMS (Section 2.4).


Overview


Table 1.6.1 - Alignment of Key Environmental Processes

OnQ Project Management Phases

Concept (including Link Study) Development Implementation Finalisation OnQ Project Management

Phase

Project Propos

al

Options Analysis

Business

Case Preliminary

Design Detailed Design

Construction Handover

LOW ** ** EMP* (Construction) Checklist Review

MED ** EAR* EDR * (Preliminary Design)

Key documents in Environmental Process

ESR*

HIGH REF* EMP* Planning

EDR* (Preliminary Design)

ED

R*

(Det

aile

d D

esig

n)

EM

P*(

Con

stru

ctio

n) R

evie

w

Env

ironm

enta

l Site

Insp

ectio

n C

heck

list

Env

ironm

enta

l Com

plia

nce

Aud

it R

epor

t

Post Implementation Review / Handover Report (Environment)

Environmental tasks aligned to project phases

LINK STUDY Typically centred on route or corridor analysis Link study utilises desktop study tools (electronic environmental datasets (GIS)) (Link Studies include environmental input in to Route Constraints Analysis (RCA) & Corridor Development Plans (CDPs))

CONCEPT PHASE Environmental input to overall project proposal Includes environmental component options analysis and cost estimate which contribute to the overall project Business Case.

Input to Preliminary and Detailed Design Recommendations for Environmental Management Input to Contract Documentation

Project EMP*

Project Maintenance Plans Input to RMPC* Input to RCP*

*Document acronyms provided in Glossary and also in later manual content with accompanying document / process descriptions.

** Content of ESR is considered sufficient for this phase

Overview

1.7 Infrastructure projects environmental processes flow chart

Figure 1.7 Environmental Processes Flow Chart

Input to Detailed Design

Environmental Risk

Assessment forProject Classification

Classification Decision

(Provisional)

Low LevelMedium Level High Level

Further assessment & management required before proceeding to Implementation Phase

Management recommendations provided in Scoping Report.

Review of Environmental Factors (REF)

Environmental Management Plan (Planning) EMP(P)

Environmental Design Report (EDR)

Input to Business Case

Preliminary Design Review

Input to Preliminary Design

Detailed Design Review

Input to Tender Documentation

Development of Scheme Prototype

Award of Contract

Confirm In-Scope and Out-of-Scope project requirements

Scope Communication or Confirmation (including review of Project Classification)

Review & Reference Existing Project Work (Link Study & Concept phase Scoping Report(s))

Environmental input to brief to external consultant

(Provisional)

Environmental Design Report (EDR)

EMP(C) Review

EMP(C) Implementation Audit

Post Implementation Review

DEVELOPMENTPHASE

FINALISATIONPHASE

IMPLEMENTATIONPHASE

CONCEPT PHASE

Surrender of Approvals

Handover Report

Maintenance of Infrastructure Network

EMP (Maintenance) EMP(M) Road Corridor Permits (RCP)Statement of Environmental Effects

Environmental Scoping ReportMajor Outputs:

Project ClassificationOptions Analysis

Cost Estimate

Environmental Assessment Report (EAR)Includes:

Review of Environmental Factors (REF)Environmental Management Plan (Planning) EMP(P)

Review of Environmental Factors (REF)

Environmental Management Plan (Planning) EMP(P)

Repeated if required by

project

EMP (Construction) EMP(C)

Site Inspection

Overall project manager engages Component Manager (Environment) CM(E)




- Input to Environmental Management Plan (Construction) EMP(C) through Specification Annexures- Input to Principals Erosion and Sediment Control (ESC) Plan

- Input to Environmental Management Plan (Construction) EMP(C) through Specification Annexures- Input to Principals Erosion and Sediment Control (ESC) Plan

LEGEND Key Document in

processProcess Decision

Nomination of Significant Environmental Areas

(Provisional)

Project data entered into Departmental GIS Systems (Environmental Workspace)

(Provisional)

Data Provisional ProcessSub-Task /

Input Process

No Further Assessment Required

Amendment RegisterContentsTable of Figures1 Overview1.1 Introduction1.2 Previous version1.3 Scope1.4 Aims1.5 Objectives1.6 Manual structure1.6.1 Environmental processes alignment to the OnQ framework1.7 Infrastructure projects environmental processes flow chart

chapter 1 overview

Documents