1. PAYGLOBAL CHANGE PAYS EXPERT TIPS ABOUT CHANGING YOUR PAYROLL SYSTEM YOUR BOSS WANTS YOU TO KNOW.

2. PAYGLOBAL DONT BECOME A BOILED FROG HAVE YOU EVER FELT VICTIMISED BY YOUR PAYROLL SYSTEM? Payroll problems can creep up so slowly that, before you realise youre in hot water, suddenly youre like a boiling frog. Recognising you need to change is half the battle. Here we walk you through 10 essential tips for changing your payroll software system. 3. TAKE A LOOK AT YOURSELF FIRST, LOOK INWARDS. Gather information. Identify what you need and want to change. Assess your existing payroll solution against broader business objectives. Ask how important is it that the new payroll solution can help your organisation with: > Automation of processes > Cloud-based data storage, security and mobility > Integration with other applications > Growth, both now and into the future > One solution for your Payroll & Human Resources or award interpretation 4. PINPOINT YOUR PRIORITIES The Australian Payroll Associations (APA) managing director, Tracy Angwin says: At the risk of feeling pedantic, document your requirements thoroughly when looking at payroll systems. Pinpoint your essential needs and nice to have wants. Analyse which business requirements are the most important so youre clear on priorities. Is this also a good time to look at integrating your payroll and HR software? Is it time to move into the cloud? 5. INTEGRATION IS VITAL Look at the wider picture of your companys applications and their integrations. When you list your integration requirements, consider: Current processes and the time taken for tasks - especially the gains youll make with automation. What other applications does your business need that could be integrated with a more flexible payroll system? Employee self-service, time & attendance, HR, rostering, business intelligence and reporting features will be more effective and efficient when integrated in a single source of truth database. 6. DO YOUR HOMEWORK Do your research. Use your networks and peer groups. Talk to the experts and payroll associations. And, of course, ask for information from vendors. Get an idea of price, how much its going to cost to fulfil your needs and wants. Ensure there are no hidden costs in implementation. Take a look at case studies and the ROI (return on investment). If several payroll software suppliers can provide what you need (and want), meet them and create a shortlist of preferred vendors. 7. PUT THEM THROUGH THEIR PACES This will be an ongoing partnership, so find a payroll software provider you can trust. Look for a payroll partner with experience in your industry, with your awards, your tax compliance needs and payroll complexity. How are you running your decision-making process is a formal RFP (request for proposal) the best approach? Decide what you want in a scripted demo and/or in your RFP. Gather the right people to help rate each vendor. Check as many references as possible. Once youve narrowed your search, request a demo. 8. WHATS GONNA WORK? Teamwork! Make sure you have the right team before you start a project like this, APAs Tracy Angwin says. The timeline and process will vary, depending on the complexity and size of your organisation. Each has unique needs. Theres no one-size-fits-all approach. Its easy to underestimate the amount of resource involved in the implementation of a new software system. Stay realistic and, like a good scout, be prepared. Ensure any roles involved in the implementation are back-filled and their hours are budgeted for. 9. THE VENDOR IS THERE TO HELP Ideally, you want an experienced, solution-focused, 24/7 support team, with a dedicated account manager to look after you long after implementation is complete. Check your provider has support available 24/7, via phone, email and online. Your chosen software vendor can outline the input required from you at different stages of the software implementation process. The change is far less daunting when you choose an experienced, trusted payroll software solution partner. 10. CHANGE DOESNT JUST HAPPEN Change management is crucial for every organisation. You need to consider how a new payroll system will affect your employees. Its vital to get company buy-in to the change process at every level of your organisation. Clear communication at every stage of implementation is vital for engaging and teaching your people how the change will affect and benefit them. THIS BLOG ON CHANGE MANAGEMENT IS FULL OF TIPS FOR EFFECTIVE CHANGE. 11. TRAINING IS CRUCIAL Modern payroll software is like buying a race car its amazing having all that power and technology at your fingertips, but not if you cant drive it properly. APAs Tracy Angwin has a message for anyone implementing a powerful new payroll software system without also investing in proper training and change management: Its nice to have a big, red, shiny Ferrari, but if no-ones going to tell me how to drive it, its pretty useless to me. 12. THESE ARE TESTING TIMES Before you begin rolling out the shiny new payroll system: Make sure your business has sound Internal Project Management (IPM), complete with realistic deadlines. You need to complete thorough User Acceptance Testing (UAT) to catch any potential problems. Then comes the exciting part THE GO-LIVE! Where the transformation is complete and the brave new world of payroll possibilities opens up. 13. PAYGLOBAL PEACE OF MIND PayGlobal creates and provides innovative, clever payroll & HR software. Packed with functionality, PayGlobals Exolvo solution includes Payroll, Human Resources, Self-Service, Time & Attendance, Rostering, Business Intelligence, Workflow, and Reporting modules that work seamlessly together. This enables us to give you everything you need to pay and manage your people. To find out how PayGlobals solution can help your organisation, contact us or request a demo. 14. PAYGLOBAL CHANGE FOR THE BETTER! There! That big payroll software change doesnt seem quite so daunting, does it? Now youre ready to tackle your own payroll software project. Remember, technology is improving so fast and becoming so smart that the biggest risk is in not taking the risk to change. To read more on changing pays and how to avoid turning into a boiled frog, see our blog: www.payglobal.com/blog