change management at ghent university bert hoogewijs
TRANSCRIPT
Situating the citySituating the city
Between the coast and BrusselsPart of FlandersDutch-speakingGhent University (UGent)
– 25,000 students– distributed campus
Situating the UniversitySituating the University
Founded in 1817Autonomous public university since 199111 faculties and 134 departments5,500 staffPart of Ghent University Association
Founded Students
K.U.Leuven (Louvain) 1425 27,000
VUB (Brussels) 1834 (1969)
9,000
UA (Antwerp)(RUCA-UFSIA-UIA)
1995
(2003)
9,000
LUC (Limburg)(+ TUL with Maastricht)
1971 2,500
KUB (Brussels) 1969 700
Other Universities in FlandersOther Universities in Flanders
Mission statementMission statement
EducationResearch Services to society
Also: socially committed, pluralistic, broad
international profile, decentralised and dynamic, participation
Organisational Structure IOrganisational Structure I
Rector and Vice-RectorBoard of DirectorsExecutive CommitteeManagement Committee
Organisational Structure IIOrganisational Structure II
Central administration (8 Departments)
11 Faculties (+ Faculty boards) Faculty departments Degree planning committees Advisory councils and committees
Change Management: Change Management: OverviewOverview
Financial reform: 1991-1996Reorganisation of Faculty departmentsResource allocation modelsPersonnel management reorganisationReform of central administrationBologna process
Financial ReformFinancial Reform
Autonomy led to financial accountabilityReduction of personnel costsReduction of Faculty departmentsIntroduction of resource allocation modelsConstraints on spending
Resource Allocation ModelsResource Allocation Models
Autonomy and lump sum fundingDistributive codes for distribution of
resourcesMore autonomy for faculties
Distributive codesDistributive codes
Academic staff:
85% teaching activities
30% programmes offered
45% teaching load
10% graduate dissertations
15% researchNew analysis of real needs in progressDecentralisation
Reorganisation of Reorganisation of DepartmentsDepartments
From 400 to 134Smallest administrative unitCollectively responsible for organisation of
teaching (content = degree planning committees)
Led by elected chairmanResearch units
Personnel management Personnel management reorganisation Ireorganisation I
Support staff– new procedure for hiring– job assessment and evaluation– job function classification:
functional groups with specific salary scales
Personnel management Personnel management reorganisation IIreorganisation II
Academic staff– new career model for senior academic staff– two major classes and a dual approach– seniority and biannual evaluations (incl. student
evaluations)– competition applies to the highest categories
Reorganising the Central Reorganising the Central Administration IAdministration I
First analysis of information flows led to recommendations
Second analysis led to STaR projectS= service-oriented
T= transparant
and
R= responsibility-oriented
Reorganising the Central Reorganising the Central Administration IIAdministration II
STaR led to new structure from 1 Oct 2001Eight central departments:
Educational AffairsResearchAdministrative AffairsPersonnel and OrganisationFinanceInformation and Communication
TechnologyInfrastructure and Facility ManagementStudent Facilities
Enterprise Resource Planning Enterprise Resource Planning (ERP)(ERP)
Automation of administrative procedures
First application is Finance (with SAP)
Bologna – Prague – BerlinEuropean Higher Education AreaConvergence towards 2-cycle structure of
Bachelor’s and Master’s degreesImplementation by 2010
Educational change: BolognaEducational change: Bologna
Bologna in FlandersBologna in Flanders
Structural Decree (April 2003)
Other decrees to come (by 2004-2005) Professionally oriented and Academic Bachelor’s
degrees Master’s degrees of at least 60 credits (1 year) Master’s degrees as additional qualification Ba-Ma system implemented from 2004-2005
AssociationsAssociations
Collaboration between 1 university and several other institutes of higher education
Ghent University Association comprises 4 institutions
University supervises research of the members of the association
Bridging programmes
Flexible learningFlexible learning
Decree is being preparedIndividual learning pathsFrom credit transfer to credit accumulation
Ghent University AssociationGhent University Association
Legal status since the spring of 2003Representatives of all institutes in governing bodiesCo-operation by means of wide-ranging working groupsDiscipline-oriented working groups discuss contentThe transition towards the Ba-Ma structure is on
course
Strategic Policy LinesStrategic Policy Lines
Continued and strict budget controlMarket-orientationInternationalisationPersonnel managementInnovation
ConclusionConclusion
Drastic transition from state university to autonomous public university
Confidence in the future
Change Management at Change Management at Ghent UniversityGhent University
Bert Hoogewijs
Universiteit GentSint-Pietersnieuwstraat 25B-9000 Gent – Belgium