chakradharpur division welcomes all
DESCRIPTION
Chakradharpur Division welcomes all. A Story About Single Batch Salary Payment System Under 100% RTGS / NEFT Environment. Presentation By Md Manzarul Hasan IRAS Sr. DFM Chakradharpur. Programme for the session . Chakradharpur. - PowerPoint PPT PresentationTRANSCRIPT
1
Chakradharpur Division welcomes
all
12-04-2013 Sr.DFMs' Conference New Delhi
12-04-2013 2Sr.DFMs' Conference New Delhi
A Story About
Single Batch Salary
Payment System Under
100% RTGS / NEFTEnvironment
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Presentation By
Md Manzarul Hasan IRAS
Sr. DFMChakradharpu
r
4
Programme for the session
Single Batch Payment System Through
RTGS/NEFT
Old AgeSystem of Salary
PaymentConclusion
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Sr.DFMs' Conference New Delhi 5
Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa .
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Chakradharpur
JSG(514)
ROU(413)
BNDM(407)
CKP(312)
DPS(366)
TATA(249)JHARKHAND
ORISSA
JHARSUGUDA DT.
SAMBALPUR DT.
SUNDARGARH DT.
KEONJHAR DT.
MAYURBHANJ DT.
SINGHBHUM WEST DT.
SINGHBHUM EAST DT.
SIMDEGA DT.
NGP
HWH
ADA
SYSTEM MAPCHAKRADHARPUR DIVISION
AD
A D
IVN
.
CK
P D
IVN
.(KM
.377
.800
)
LEGEND
KUR DIVN.CKP DIVN.(KM.422.133)
SARAIKELA - KHARSWAN DT.
CHAKRADHARPUR DIVISION, S.E.RAILWAY
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JSG
BRMP
ROU
NXN
CKPTATAADTP
GUMI
BMPR
BUF
BNDM
BSPX
DPS
TO KGP
TO BSP
TO MURITO ADRATO RNC
Double LineSingle Line
GP
RKSN
MOUCBSA
SNYKND
CHAKRADHARPUR DIVISION, S.E.RAILWAY
FINANCE DEPTT.
SR.DFM OFFICE
CASH & PAY OFFICE
SUB - PAY OFFICE
CKP CKP TATADPS
BNDMROUJSG
TOTAL 1 Nos. 1 Nos. 5 Nos.12-04-2013
BACK
8
Present Staff Strength
12-04-2013Sr.DFMs' Conference New Delhi
• Total - 145• Gr A - 75 • Gr B – 62• CMP - 8
• Total - 21839• Gr. C - 18039• Gr. D - 3778• CMP - 22
• 21984
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Financial Performance
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Items 2011-12 2012-13Passenger Earnings 183.65 Cr 229.97 Cr
Other Coaching Earnings 23.25 Cr. 12.96 CrGoods Earnings 5896.94 Cr. 6136.42 Cr
Sundry / Other Earnings 24.83 Cr. 33.59 CrTotal Earnings 6128.68 Cr. 6412.94 Cr
Ordinary Revenue Expenses 1233.39 Cr. 1399.21 CrWorks Expenditure 254.90 Cr. 190.18 Cr
Performance Efficacy Index 20.13% 21.81%
10
Wage period 1st day to The Last Date of the Month.
Muster Roll Period 11th of Previous Month to 10th of Current Month.
Period of Actual Attendance
From 1st of the Month to 10th of the Month.
Period of Assumed Attendance
From 11th of the Month to last date of the Month.
Date of Payment Salary/Wages
Last Date of the Month.
Schedule for Single Batch Payment
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• Compilation of Bills• Input Data in PRIME• Checking of Change Data• Further Edit if required in PRIME• Printing of Bills• Submission of Salary Bills along with all relevant documents
P-BRANCH & PRIME
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Payment Cycle
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4-BatchOFFICE STAFF
31st RUNNING STAFF
10th SECURITY
COMMERCIAL17th GANGMAN
24th 12-04-2013
13
4 BATCH SCHEDULE
1st Batch 2nd Batch 3rd Batch 4th Batch
Payment Day 31st 10th 17th 24th
Closing of Muster Roll 15th 20th 25th 7th
Wage period 1-31 6-5 11-10 24-23
No of Staff 6127 9473 4318 3423
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4 BATCH PROFILE
No of Employees 21984
No of Banks to which Salary Transferred 445
No of Bill Units 245
No of Bill Clerks Involved 170
No of Associated Accounts Clerks 20
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Traditional 4-Batch System
Huge No of
Bill Units &
Bill Clerks
Staff Engagement / Extra
Bookings
Debt Trap/
Money Lenders
Stationary&
Other Estt Cost
Occupation Of
MACHINE &
SPACE
Cumbersome,
StressfulData Feed
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INCEPTION
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BatchExisting Wage Period
ProposedWage Period
Existing Date For
Closure of Muster Roll
i.e Attendance
Register
ExistingPay Day
Proposed No. of Days
to set right the anomaly due to Change of Wage
Period
Actual Attendance to be connected
for the New System
1st1-30 of
the Same month
1-30 of the Same
month10th
30th /31st of the same
month when the muster has been
closed
30th /31st (30 days) 11th – 10th
2nd 6th – 5th of
the following
month
1-30 of the same
month15th
10th of the following
month
30th /31st (25 days) 16th – 10th
3rd 11th – 10th
of the following
month
1-30 of the same
month20th
17th of the following
month
30th /31st (20 days) 21th – 10th
4th 24th – 23th
of the following
month
1-30 of the same
month2nd
24th of the following
month
30th /31st (8 days) 3rd – 10th
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WAGE PROGRAMME
Activities Time ScheduleWage period 1-30/31
Actual Attendance 11th of previous month – 10th of the pay month
Date of submission of change Data by Bill Clerk to IT Centre/CKP for all Allowance / Recoveries etc. for inclusion in the salary 1st of the Month
Date of Closing Master Roll 10th Evening
Assumed Attendance 11th – 30/31Date of submission of the Master Roll to IT Centre /CKP ( Absentee Statement) of Bill Clerks 11th
Generation of Edit List by the IT Centre 14th Data of generation of Final Pay-bill and submission to Personnel Branch 17th
Date of submission of pay bill to Accounts 21st
Date of submission of Book section 26th evening
Date of Cheque preparation 27th
Date of submission of cheque to Bank 28th / 29th
Pay date 30th / 31st
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PAYMENT PROGRAMME for SINGLE BATCH
Srl No.
Activities Time schedule
1 Wage period 1st day to last day of each month.
2 Actual period of attendance 11th of previous month to 10th of current month.
3 Date of closing of muster Roll 10th of the month.
4 Date of submission of muster Roll by the unit to Bill compiling unit.
By 12th of the month.
5 Assumed attendance 11th of current month to last date of current month.
6 Submission of TA and OT statement along with vouchers for all Non-running categories by unit to bill compiling unit.
By 4th of the month.
TIME SCHEDULE
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SINGLE BATCH MILESTONES100% BANK PAYMENT SEPT 2006
COMPLETE MERGING OF WAGE PERIOD DEC 2007
SINGLE BATCH SYSTEM IMPLEMENTED JAN 2008
100% RTGS/NEFT IMPLEMENTED OCT 2011
RTGS/NEFT MODE FULLY ACTIVATED SEPT 2012
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BENEFITS OVER EXISTING SYSTEM
Ø 2Ø 1
Proc
ess
Cost
Out put
Proc
ess
Cost
Out put
X X
YY
OO
4 Batch System Single Batch System
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The Saving Factors
A• Complete abolition of
TA/OT Section by merging it with bill passing section
B• Fixed cost become less in
terms of man material & machine
C • Saving in power consumption & stationary
D• The intermittent system is now
completed in one go resulting increase in performance index i.e
Ø 1< Ø 2
1st
2nd
3rd
4th Single Batch
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1. To Staff Credit on the last date of the month, where as in present pay programme it is STRETCHED OVER 7 days.
2. Books Section
a) Abolition of ‘Suspense Head’ demands Paybill related to salary batch ( 2nd & 3rd )
b) One Cheque Statement instead of four chequ statement for the month. Similarly, Batch Cash Book would be required only once instead of four time as at present.
c) Cheque writing function would be drastically reduced. Single Batch would require anly about 375Bank cheque to be written instead of existing 800 ‘Bank Cheque’
3. Simplicity At present salary programme start every week, whereas single batch would mean one salary programme in a month
4 QualityBetween 1st to 20th more time would be available at a stretch for quality and analytical checks on allocation head and patterns of allowances, arrears, recoveries etc of all type.
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Benefits Over Existing System
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FUTURE CHALLENGES
DIFFICULT LOCATIONS
NO MOBILES
MANPOWER CRUNCH
MONEY LENDERS DEBT TRAP
INDUSTRIAL ISSUES
ADMINISTRATIVE HURDELS
STAFF RESISTANCE
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GEOGRAPHY
BRANCH Lines
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E-RIMS DIGITAL RECORD KEEPING
ACCOUNTAL RECONCILIATION OF PF BALANCES & GP-49
DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas
e-Processing of CEA / IPAS LINKAGE
SMART OFFICE NETWORKING INTERCOM INTERNET INTANET
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BEST PRACTICES
• Keeping of Accounts and compilation thereof at the end of each financial period according to well established procedures and formats.
• To play a significant role in reduction of expenditure as well as increase in earning to book the whole array of expenditure and earnings by well built mechanism.
• Scrutiny of investment proposals to enable the management to take a decision of its financial viability. The financial appraisal enables the management to take a decision with eyes wide open and not as if it were a hit in the dark.
• Preparation of a realistic Revenue and capital Budget against which the actual performance could be appraised.
• Last but not least, a constant search for application of the latest techniques in financial management.
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Section Purulia to Chakradharpur(via Sini)
Chakradharpur to Goilkera Goilkera to Jharsuguda
Chakulia to Sini(Via Tata) Tata to Gorumahishani
Kandra-Gamharia Chord Rajkharswan to Dongoaposi
Dongoaposi to Gua(via Barajamda) Barajamda to Barbil
Rourkela to Birmitrapur Bondamunda to Barsuan(via Bimalgarh)
Bimalgarh to Kiriburu Bondamunda to kiriburu
BRANCH LINES
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BACK
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New Measures Taken: PF
RTGS/NEFT File
Generation
Tagging
PRIME (pay
related)
Module with AFRES
On the spot
registration
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e-PATH FOR GP-49Registration of
Application Application
Entry in AFRES
Auditing the Application on line Co6 Generation
Co7 Entry Cheque Section to make
RTGS/NEFT Files
Bank for RTGS/NEFT Uploading
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Reduction in Man-Hrs
Effective Control Accuracy
OUTCOME
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Procedural Achievement • PROMPT PROCESSING
OF PF CLAIMS EVEN ON “DAY- 1”
• PROMPT AND CORRECT PAYMENT TO THE EMPLOYEES’ BANK ACCOUNT THROUGH RTGS/NEFT WITHOUT INVOLVING ANY EXTRA TIME FOR THE PAYMENT PROCESS.
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BACK
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• fihggjgjhgle:///G:/ckp/index.html
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