chair: kay daggett vice-chair: shawn orme · · 10/25/2017 250,000 300,000 350,000 400,000...
TRANSCRIPT
Celebrating60Years!
Chair:KayDaggett,Vice-Chair:ShawnOrmeLisaAtkins,DaleLarsen,OrmeLewisJr.,TerriPalmberg,JohnSefton
BOARDMEETINGOctober25,2017
AGENDA- A– B– C
CalltoOrder,PledgeofAllegiance,andBoardMemberRollCall
AGENDAD
FINALIST AWARDSSeptember 25, 2017
AGENDAD
CONFERENCE CENTERSeptember 26, 2017D
OPENING SESSION MAIN HALL
September 26, 2017
D
OPENING SESSIONSeptember 26, 2017
D
DISCUSSIONITEM– D1
Dr.DawnCollinsChiefofResources&PublicPrograms
FY17Metrics• Visitation:+4%(2,941,539)• Revenue:+7%($17,895,958)• OnlineReservationUsage:MetGoal• OccupancyRate:+3%• VolunteerHours:+23%• DigitalTraffic:+4%• SHPOE-Compliance:+16%• CustomerSatisfaction:+4%
FY18Metrics• Visitation:>3,000,000• Revenue:>$18,000,000• OccupancyRateCabins:52%• VolunteerHours:200,000• EarnedMediaValue:>$5,000,000• SocialMediaEngagement:177,292• Numberofnewovernight
opportunitiesgenerated:13,505• Percentofinfrastructureprojects
onschedule:90%
DISCUSSIONITEM– D1FY17/FY18ScorecardMetrics
FiscalYear2018AgencyPerformanceBowlingChart-ArizonaStateParksandTrails
PerformanceMetricTitle FYTargets JOP July Aug SeptBreakthroughMetrics
6/30/17 Target 718,646 298,299 218,704 201,6432,941,539 Actual 716,688 296,607 197,616 222,465
Operational/SustainmentMetrics6/30/17 Target 4,143,384$ 1,588,283$ 1,298,326$ 1,256,775$
17,895,958 Actual 4,287,367$ 1,653,196$ 1,348,413$ 1,285,758$6/30/17 Target 50% 60% 43% 48%52% Actual 57% 71% 50% 49%
6/30/17 Target 27,737 12,700 7,152 7,885181,400 Actual 35,007 11,238 11,389 12,3807/1/17 Target $1,777,705 $914,803 $368,698 $494,204
Actual $31,614,916 $138,042 $875,882 $30,600,9927/1/17 Target 31,526 10,972 7,680 12,874169,233 Actual 35,928 12,013 12,643 11,2727/1/17 Target 0 0 0 013,505 Actual 0 0 0 07/1/17 Target 90% 90% 90% 90%90% Actual 98% 100% 100% 95%
StatewideReportingMetrics6/30/17 Target 250 250 250 250251 Actual 244 245 243 243
7/1/172.2
6/30/1723
6/30/170
6/30/171
6/30/1757
7/1/170
7/1/170
PRA0017#ofImprovementIdeasImplementedOriginatingfromCustomerFeedback
PRA0014#ofBreakthroughsAchieved 1
PRA0015%ofServicesOnline
PRA0016#ofImprovementIdeasImplementedoriginatingfromAgencyEmployees
PRA0010#ofAgencyFTECount *
PRA0012#ofRegrettableAttrition
PRA0013#ofAdministrativeRulesImprovedorRepealed
YTD
PRA0002Visitation 3,036,586
PRA0006VolunteerHours 200,000
PRA0018EarnedMediaValue $5,850,543
2Actual
$5,286,230
PRA0023OccupancyRate-Cabins 52%
PRA0003Revenue $18,381,446
PRA0019SocialMediaEngagement 177,292
PRA0021Numberofnewovernightopportunitiesgenerated 13,505
PRA0022PercentofInfrastructureprojectsonschedule 90%
PRA0011ArizonaManagementSystemImplementationScore 3.2 2.82.8Actual
122
00Actual
Actual
68%
0
0
0
0
Actual
Actual
Actual
68%68%68%
DISCUSSIONITEM– D1– FY181st Quarter
Name: Role:
Sue Black Process Owner
Jim Keegan Project Lead
Katharine Schinzel AMS Coord.
Dawn Collins AMS Coord.
Michelle Thompson Marketing Lead
Skip Varney Development Lead
Sarah Steele Operations Lead
Mickey Rogers Grants and Trails Lead
Nichole Fleshman Human Resources Lead
Reinvest all earned revenue in Park system (no General Fund)
Timing and completion of development projects.
Innovation – elimination of red tape
Connections with customers
Vision to be the best
Weather
Day and time for regular update meeting:
Business Review – 10/18/17Next Business Review – 11/15/17
Regular Updates are due to project lead by:
1st Friday of each month
External Cost for this project (if any):
3 P’s and earned revenue
The experience begins when the customer starts planning and searching for information about State Parks and Trails and ends after the customer has visited the park, and reminisces about their park visit with their family, friends and networks.
List project team members and their role.
List immediate obstacles that are blocking progress on this project.
BreakthroughProject ProjectName:Visitation Agency:ArizonaStateParksandTrails(ASPT) )ReportDate:10/20/17
1. DEFINE (PLAN) TEAM
PROGRESS
Project Start Date:
Est. Proj. Comp. Date: Jun 2018
Project Management
ISSUES
2. MEASURE and ANALYZE (PLAN)
Problem Statement (what specifically is being solved):
ASPT needs to continue to explore new growth opportunities to meet the needs of Arizona residents and the increasing interest in exploring the state’s historic, cultural and outdoor recreation areas, which in-turn, creates economic stimulus for the local communities.
Scope (Specifically what process or bounds exist):
1 2 3 4 5
P D C A
Communicate developed actions, plans, systems that will sustain the achieved improvement, e.g., poka-yoke, standard work, training, equipment, audits, measurements, etc. Recognize and share achievement.
4. RESULTS (CHECK)
3. IMPROVEMENT ACTIONS (DO)
5. SUSTAIN & ADJUST (ACT)
X ProblemStatement
ProjectCharter
Goal Statement (format specific “From X to Y by When”):To increase visitation by 3%, or from 2,941,539 to 3,036,586 total visitors, by June 30, 2018.
ST = Completed FY18 MT = Completed FY19 LT = Completed FY20+
Monthly Visitation
Findings (SCORP, 2018; ASPT Strategic Planning Process, 2017):
COMPLETEDEXEC
MKT ✔ ️
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Visitation TrendsFY16 to FY18
FY16 FY17 FY18Actuals FY18Targets
Optimize System Vitality
• Increase strategic investment of existing resources to responsibly manage maintenance and growth.
• Utilize business tools to assess:
1. return on investment of resource allocation and 2. processes to identify inefficiencies and improve the
customer experience.
• Identify and prioritize opportunities for partnerships, efficiencies, and growth system-wide.
• Provide more overnight opportunities to the public by expanding cabin program, increasing number of campsites and developing new group campsites to accommodate visitor needs.
• Identify non-traditional, alternative funding sources and opportunities.
Conservation of Cultural and Natural Resources
• Protect Arizona’s natural environment, cultural resources, water supplies, and open spaces.
• Evaluate and prioritize natural and cultural resource protection in development and maintenance processes.
• Identify resource protection strategies that can be used to generate visitation and revenue.
• Provide information, education and interpretive programs that engage visitors, community members and partners in resource protection.
Thriving Individuals and Communities
• Support the tourism and outdoor recreation industry in communities across Arizona benefiting local communities economically.
• Enhance positive mental and physical benefits of outdoor recreation through programs and conservation, as supported by research.
• Develop and maintain connections with community leaders, members and partners.
• Link parks and trails to enhance economic, geographic and physical fitness opportunities.
Accessibility and Inclusion
• Promote community connections and economic viability by increasing access to parks and open space.
• Increase diversity in agency staff, volunteers.
• Provide outdoor recreation opportunities to all people regardless their race, ethnicity, age, income level, or ability.
Arizona State Parks Monthly Visitation
Month FY16 FY17FY18
TargetsFY18
ActualsJuly 255,574 282,570 298,299 296,607 Aug 194,241 184,610 218,704 197,616 Sept 175,443 189,362 201,643 222,465 Oct 200,659 231,695 231,127 Nov 176,658 196,659 188,916 Dec 121,800 146,713 138,758 Jan 193,522 195,071 208,310 Feb 272,730 259,939 278,249 Mar 367,144 394,715 413,779 Apr 259,046 334,438 330,993 May 239,614 274,275 270,224 Jun 225,273 251,492 257,584 TOTAL 2,681,704 2,941,539 3,036,586 716,688 FYTD 718,646 716,688
FY16 to FY18
Dept. Type Action / Analysis / Status Owner StatusProjected/Actual Completion Date
Add Group Camping areas to Oracle and Kartchner Caverns. DEV OCT 2017
Expand camping opportunities to overflow areas at Lake Havasu and Cattail Cove to accommodate increased visititation. OPS NOV 2017
Develop CIP prioritization methodology based on asset inventory system. DEV FY18
Implementation of new annual pass program by 3/31/18. OPS MAR 2018
Create land acquisition plan draft by 6/30/18. EXEC Jun-18
Placement of targeted social ads to increase cabin and campsite occupancy. MKT ✔ ️ SEPT/OCT 2017
Teamwork and Training conference hosted at the Central office in Phoenix. EXEC OCT 2017
ASPT actions, programs and events were included in 508 print and online articles within state and national media outlets. MKT ✔ ️ SEPT 2017
Expand cabin rental program through partnership with CAVCO. DEV FY18-19
Increase number of campsites available to visitors. DEV FY19
Historic Park infrastructure projects. DEV FY19
LT Develop and open two parks that were previously not available to the public. EXEC FY20
Attend chamber and visitor center events to educate communities about parks/trails. OPS/MKT FY18
Collaborate with local schools/youth serving organizations to provide interactive programs in the parks. OPS FY18
Draft and implement an Environmental Sustainability Plan for the agency by 12/31/17. RPP DEC 2017
Partnered with the Natioanl Asssociation of Conservation Districts at their regional conference. MKT ✔ ️ FY18
Update collections management materials and displays at historic parks. RPP FY18-19
Collaborate with partners to deliver more resource-related programs on parks. OPS FY19
Implement an agency-wide program service plan. EXEC FY19
Collaborate with organizations on existing safety campaigns such as Take a Hike and Leave no Trace. OPS FY19
Complete signage inventory (including interpretive signage) for each park in the system. GIS FY19
Parnter with New Horizon Transportation to operate shuttle service from Yarnell to Granite Mountain Hotshots during busy season. OPS OCT/NOV 17
Attend local school career days and/or job fairs to communicate diversity of park opportunities. OPS/MKT/HR FY18
Placement of targeted social ads to increase volunteer base. MKT ✔ ️ SEPT/OCT 2017
Engaged with 3 outside volunteer community/business groups to assist with park programs. OPS ✔ ️ SEPT 2017
Assess programs and special events to reach underserved and rural communities. OPS FY18
Attended 11 outreach events targeting niche markets. MKT ✔ ️ SEPT 2017
Promote opportunities for ASPT staff to engage in leadership roles in strategy development to increase agency diversity. HR FY18
MT Collect accessibility-related information at all ASP sites and trails. ADA FY19-20
Park managers partner with local media, chambers and elected officials to promote park opps. OPS FY18
Cross promote events using ASPT social media. MKT FY18
Host events at parks that are provided by community partners. OPS FY18
Support economic development in park communities by promoting new and existing park amenities. OPS/MKT FY19
Allow visitors to log miles hiked via website. IT FY19
Provide park, regional and statewide maps that include park resources. GAT FY19
Draft plan in collaboration with community partners for trail connectivity projects. EXEC FY19
Opt
imiz
e Sy
stem
Vita
lity
ST
MT
Con
serv
atio
n of
Cul
tura
l and
N
atur
al R
esou
rces
ST
MT
Acc
essi
bilit
y an
d In
clus
ion
ST
Thr
ivin
g In
divi
dual
s and
C
omm
uniti
es ST
MT
DISCUSSIONITEM– D1– FY18– A3
DISCUSSIONITEM– D2
GrantProgramManagementMickeyRogersChiefofTrails&Grants
DISCUSSIONITEM– D2– NASORLOAWARDOctober19,2017– LittleRock,Arkansas
PIMA
COCONINO
APACHENAVAJO
YAVAPAI
GILA
YUMAPINAL
MARICOPA
COCHISE
LA PAZ
GRAHAM
SANTA CRUZ
GREENLEE
MOHAVE
$28,583,145.34
$8,835,673.80$12,270,845.76
$32,664,272.18
$267,050,372.96
$15,661,257.66
$4,875,896.08
$11,515,001.77
$14,394,090.54
$9,689,530.29
$2,290,620.68
$20,609,466.93
$422,466.00
$4,546,890.24
Grant Fundingby CountyHeritage Trails - $266,448.00SLIF - $33,212,927.00SHPO - $510,962.00RTP - $676,295.00OHV - $1,143,323.00LWCF - $2,945,697.38Heritage Parks - $2,766,424.00Law Enforcement Boating - $7,696,293.61
Created by: ASPT GIS TeamDate: 10/24/17
CountiesTotal Grant Funding
$422,466.00 - $4,875,896.08
$4,875,896.09 - $12,270,845.76
$12,270,845.77 - $20,609,466.93
$20,609,466.94 - $32,664,272.18
$32,664,272.19 - $267,050,372.96
No Value
DISCUSSIONITEM– D2– EXAMPLE
USFS AWARD SPENT BALANCE %COMPLETETOTALS $3,534,356.00 $1,001,911.93 $2,532,444.07 28%BLM AWARD SPENT BALANCE %COMPLETE
TOTALS $1,486,502.00 $195,902.99 $1,290,599.01 13%
DISCUSSIONITEM– D2– OPENMOTORIZEDGRANTS
DISCUSSIONITEM– D3
DougFrerichsVice-President
KimKnotterManagingDirector
DISCUSSIONITEM– D3
• NewLogo/Branding• NewWebsite• NewMembers• NewFocusonASPTPrograms• MoreDonations
DISCUSSIONITEM– D3
Arizona’s 35 beautiful State Parks and hundreds of trails are the centerpiece of one of the most livable regions in the country. And they are popular, boasting more than 3 million visitors each year. Our State Parks system deserves serious support and investment—Arizonans expect this, and local communities depend on it.
PURPOSEFULGIVING
60TH ANNIVERSARY CITIZENS FUNDRAISING CHALLENGE
HOW CAN I HELP RAISE $60,000 FROM 60,000 PEOPLE?
“GIVE AND TELL A FRIEND”
AZPARKSFOUNDATION.ORG
DISCUSSIONITEM– D4
Potentialpurchase,leaseordonation
ofreal PropertytoASPTMovetopotentialExecutiveSession
DISCUSSIONITEM– D5
CapitalProjectUpdateSkipVarneyChiefofDevelopment
DISCUSSIONITEM– D5– ProjectRequestForm
PROJECT REQUEST FORM
01/19/17 Version 01_ProjectRequest_PARK_PROJECT_DDMMYYYY.docx Page 1 of 2
Instructions: Complete this form by typing into the template and saving the document adding the project name in the file name. This form is required to request approval to add, adjust, modify, or change a park. Submit form with any attachments to Leadership for review. Refer to the Projects at a Park Procedure.
Project Name:
Park:
Requestor: Date:
Requestor Email:
Cost Estimate:
Funding (identify options)
Park Operations Field Support Donations
Development Federal Funding
Grants Other: ______________
Purpose of Project Request
Add Modify Other: ________________
Project Justification
Visitor Experience Enhancement Enhanced Operation & Function
Poss. Fire & Life Safety Repair & Replacement
Revenue Generating Cost Reduction
Project Purpose
Considerations Park Master Plan Department Plan Strategic Plan
Project Location Describe as best as possible the location of the proposed project Map Included Land
Ownership
Project Description Explain the need/issue/problem that the project will address in as much detail as possible. Why is the project needed and necessary? What do you propose doing? Provider complete description of the proposed project and include the following information, if applicable: equipment/tools to be used, total acreage of surface disturbance; potential impacts; and alternatives considered in order to avoid or minimize impacts. Attach any project documentation, existing plans, blueprints, protocols, etc.
Pictures attached Sketches
attached Diagrams
attached
Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or schedule (e.g., fiscal year budget or project end date, seasonality, limit on number of staff that may be assigned to the project).
Project Involvement Checklist (attach any assessments and project checklists when applicable) Any filling in or cutting into ground? (Cultural
Checklist) Risk Management Claim
New Structures (Cultural Checklist) Will this require the Fire Marshall’s review?
Landscape (Natural Checklist) Are we introducing new or changed architectural detail?
Paving, sidewalks, etc. (Cultural Checklist) Does the project require multi-agency review?
Does this involve technology upgrades to the park? Does this involve software or technology hardware?
In/On/Or Near: Is there: Historic Structure/District (Cultural Checklist) Need for hanidcap access to or in and around facility A body of water or wash (Water Checklist) Potential to disturb any asbestos materials Vegetation (Natural Checklist)
Underground storage tank involved Buried hazardous materials involved
Does the project involve:
This image cannot currently be displayed.
Projects are in the planning, production and completed phases across the state.
DISCUSSIONITEM– D5– DevelopmentUpdate
Northern Region –Riordan Mansion – House of Apache Fires
Western Region – Multiple Projects
Southern Region –Kartchner Caverns - Oracle
DISCUSSIONITEM– D5– DevelopmentUpdate
ORACLE CATTAILCOVE BUCKSKINMOUNTAIN
HOUSEOFAPACHEFIRE
DISCUSSIONITEM– D5– ProjectsWebsite
ACTIONITEM– G6
MeetingMinutes.Review&approvethemeetingminutesfromtheAugust18,2017ASPTBmeeting
ACTIONITEM– G6
MeetingMinutes.RecommendedMotion:ImovetoapprovethemeetingminutesfromtheAugust18,2017ASPTBmeeting
ACTIONITEM– G7
ReviewAORCCadoptionof2018SCORPDawnCollinsChiefofResources&PublicPrograms
ACTIONITEM– G7– SCORPOverview
• Every5years,ArizonapreparesaStatewideComprehensiveOutdoorRecreationPlan(SCORP).– RequiredbyNationalParkServicetoreceiveLandandWaterConservationFunds(LWCF).
– EstablishesoutdoorrecreationandwetlandprioritiesforArizona.
– Encouragesinformedandcoordinateddecisionsaboutthestate’srecreationfacilitiesandprograms.
– EstablishesevaluationcriteriaforselectingLWCFparkandrecreationgrantprojectstobefunded.
ACTIONITEM– G7– SCORPPillars
Conservation
AccessibilityandInclusion
ThrivingIndividualsandCommunities
OptimizingSystemVitality
ACTIONITEM– G7– SCORPPriorityIssues
Preservation&Conservation
AccessibilityandInclusion
Engagement
CollaborationandPartnerships
Marketing,CommunicationandEducationOpportunities
Funding
ACTIONITEM– G7– EmergingThemes
Integrationof
Technology
Focuson
YouthConnectivity
ImportanttoArizonans(GallupPoll– 2009-present)
ImportanttoArizonanswhorespondedtosocialmedia&websurveys&millennials
Mostimportantresourcerelatedissues(LandManagerSurvey):• Preservationofrivers,water,forests,desertsandopenspace
• Sustainabilityofnatural&culturalresources
• Promotionofstewardshipactivities
PriorityIssuesRelatedtoConservation:• PreservationandConservation
• Engagement• CollaborationandPartnerships
•Marketing,communicationandeducationopportunities
• Funding
ACTIONITEM– G7– SCORPConservation
Importance/OpportunityMatrix:• LessopportunitiesandimportanceplacedonservicestoLGBTQ
• Higherimportance,lessservicesavailableto:• Lowincome• Diverseethnicgroups• Teenagers/Children
Increasingaccessandinclusionresultsinlargerimpactsin:• Thrivingindividualsandcommunities
• Conservation
Differencesbetweenurban,ruralandstatewideproviders:• Rural- moreopportunitiesformostgroups.
• Urban- moreopportunitiesforSeniorsandlargegroups
• State– mostopportunitiesforfamilies
ACTIONITEM– G7– SCORPAccessibility&Inclusion
ACTIONITEM– G7– SCORPThrivingIndividuals&Communities
• Outdoorrecreationispositivelyassociatedwithpositivementalandphysicalhealth.
• Communitybenefits–Doparkandrecreationprovidersknowtheeconomicimpacttheirsiteshaveonsurroundingcommunities?
6%8%
34%32%
20%
0%
10%
20%
30%
40%
Strongly Disagree Disagree Neither Disagree nor Agree
Agree Strongly Agree
My Agency Provides Economic Opportunities in the Surrounding Areas
4.00
3.33
3.91
3.35
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Federal State Local Non-profit
My Agency Provides Economic Opportunities in the Surrounding Areas
ACTIONITEM– G7– SCORP
OptimizingSystemVitality Funding
Partnerships&Collaboration
Whereisfundingcomingfrom?Areagenciessupplementingappropriatedfunding?
Whatorganizationsareagenciespartneringwithtoleverageresources?
ACTIONITEM– G7– SCORP
� Doesyouragencyactivelyseekalternativefundingopportunities?� Yes– 88%;No– 12%
� Agenciescollaboratewithfederalgovernmenton:� Co-management� Fundingandgrants� ResourceMonitoring
� Agenciescollaboratewithstategovernmenton:� Fundingandgrants� Resourcemonitoring� Trainingandeducation
ACTIONITEM– G7– SCORP
UseofTechnologyInOutdoorRecreation
UseSocialMediaMostOftento:• Provideinformation(M=4.13)• Reachouttocurrent&potentialusers(M=4.06)• Engagestakeholders(M=3.68)• Identifystakeholders(M=3.54)
Leastoftento:• Provideopportunitieswithemergingtechnologies
(M=2.16)• Encouragespecificmobileappstoengageusers
(M=2.79)• Communicatewithunderrepresentedyouth
(M=3.00)
TechnologyUsedMostused:• Socialmedia(M=4.10)• Onlinereservations(M=3.62)Leastused:• Drones(M=1.43)• VirtualReality(M=1.57)• Audiotours(M=1.67)Scale- 1=Never,5=Always
ACTIONITEM– G7– SCORP
YouthEngagement
1.84
1.93
2.45
2.71
2.86
3.03
3.44
3.69
1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00
Political/civic activities
Public hearing
Health related activities/programs
Social media initiatives/platforms
Youth led organizations and initiatives
Internships
Training and educational programs
Volunteer opportunities
Current Level of Youth Engagement
1.80 1.84 1.962.16
2.38 2.40
2.88
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Has a youth advisory council or similar body to engage them.
Involves youth to monitor
service delivery
Involves youth to make
important decisions about
the agency
Involves youth to identify
organization goals and objectives
Involves youth to develop recreation
programs and resource
management
Consults youth when there is a
need for information
input
Informs youth when we offer
any activities for them
How Much Does Your Agency Utilize Youth Participation?
Scale– 1=Notatall;5=Always
Howdoweandshouldwebeengagingyouthinoutdoorrecreationprocesses?
ACTIONITEM– G7– SCORP
Connectivity
13% 17%
5%
16%
50%
15%20%
4%
32%
21%25%
22%23%
16%
10%
19%
19% 11%
3%
20%
16%
34%
31% 24%
33%16%
10%
21%20%
17%
14%
23%
19%
21%18%
16%
19%
13%
16%17%
23%
17%
20%
10%
12% 17% 29% 39% 8% 29% 31% 52% 17% 21% 11%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
None Networking Cooperation
Coordination Collaboration
ACTIONITEM– G7– SCORP
2018LWCFGrantRatingCriteria Points1.LWCFHistory/Compliance 10
2.Collaboration 143.EngagementandCommunication 174.AccessibilityandInclusion 175.ConservationofResources 216.Secured Matching Funds 21TOTAL 100
ACTIONITEM– G7
RecommendedMotion:Imovetoapprovetheadoptionofthe2018SCORP
ACTIONITEM– G8
ReviewforapprovalAORCCMotorizedGrantfundingMickeyRogersChiefofTrails&Grants
MovetopotentialExecutiveSession
ACTIONITEM– G8
MotorizedGrantFundingAvailableMOTORIZEDFUNDING
Off-HighwayRecreationFund $1,500,000
RecreationalTrailsProgram $986,000
TOTAL $2,486,000
Year USFS %COMPLETEAWARD Spent Balance
2014 $631,740.00 $360,880.07 $270,859.93 57%2015 $1,235,968.00 $613,459.86 $622,508.14 50%2016 $920,147.00 $27,572.00 $892,575.00 3%2017 $315,871.00 $315,871.00 0%2018 $430,630.00 $430,630.00 0%TOTALS $3,534,356.00 $1,001,911.93 $2,532,444.07 28%Year BUREAUOFLANDMANAGEMENT
Award Spent Balance2011 $105,000.00 $58,629.72 $46,370.28 56%2014 $8,420.00 $6,798.00 $1,622.00 81%2015 $303,909.00 $24,064.00 $279,845.00 8%2016 $515,000.00 $93,817.83 $421,182.17 18%2017 $56,900.00 $12,593.44 $44,306.56 22%2018 $609,368.00 $609,368.00 0%TOTALS $1,486,502.00 $195,902.99 $1,290,599.01 13%
ACTIONITEM– G8– OPENGRANTS
ACTIONITEM– G8– MAPOVERVIEW
Sponsor Requested OHVAGRecommended
AORCCRecommended
1 BLM--Yuma $145,639.00 $145,639.00 $02 BLMGrandCanyonParashant $93,682.00 $93,682.00 $03 Town ofCamp Verde $211,600.00 $203,597.00 $211,600.004 ArizonaParksandTrails $750,000.00 $750,000.00 $750,000.005 USFSTontoNF--Globe $102,038.00 $102,038.00 $06 NOHVCC $17,320.00 $15,000.00 $17,320.007 TownofKearny $65,000.00 $65,000.00 $65,000.00TOTAL $1,385,279.00 $1,374,956.00 $1,043,920.00
ACTIONITEM– G8 – July2017MotorizedGrants
ACTIONITEM– G8 – July2017MotorizedGrants
BLMYUMAFIELDOFFICETMPIMPLEMENTATION
ACTIONITEM– G8 – July2017MotorizedGrants
BLMGRANDCANYON–PARASHANTNATIONALMONUMENTOHVANDFACILITYIMPROVEMENTS
ACTIONITEM– G8 – July2017MotorizedGrants
TOWNOFCAMPVERDERYALCANYONTRAILHEAD
ACTIONITEM– G8 – July2017MotorizedGrants
ARIZONASTATEPARKSANDTRAILSBOUSESTATEPARKCAMPING/STAGINGAREA
ACTIONITEM– G8 – July2017MotorizedGrants
TONTONATIONALFORESTOHVPATROLS,EQUIPMENTANDMATERIALS
ACTIONITEM– G8 – July2017MotorizedGrants
NOHVCCGREATTRAILSWORKSHOP
TOWNOFKEARNYMESCALMOUNTAINSOHVAREAREPAIRS
ACTIONITEM– G8 – July2017MotorizedGrants
ACTIONITEM– G8 – July2017MotorizedGrants
Sponsor Requested OHVAGRecommended
AORCCRecommended
1 BLM- Yuma $145,639.00 $145,639.00 $0
2BLMGrandCanyon-Parashant $93,682.00 $93,682.00 $0
3 Town ofCamp Verde $211,600.00 $203,597.00 $211,600.004 ArizonaParksandTrails $750,000.00 $750,000.00 $750,000.00
5 USFSTontoNF $102,038.00 $102,038.00 $06 NOHVCC $17,320.00 $15,000.00 $17,320.007 TownofKearny $65,000.00 $65,000.00 $65,000.00TOTAL $1,385,279.00 $1,374,956.00 $1,043,920.00
ACTIONITEM– G8 – July2017MotorizedGrants
RecommendedMotion:ImovetoapprovetheJuly2017Off-HighwayVehicleMotorizedGrant#___intheamountof$___________
ACTIONITEM– G9
ReviewforapprovalAORCCSupplementalMotorizedGrantfundingMickeyRogersChiefofTrails&Grants
ACTIONITEM– G9 – July2017SupplementalMotorizedGrants
Sponsor Requested OHVAGRecommended
AORCCRecommended
1 USFS—Red RockRD $98,412.00 $44,800.00 $44,800.00
2 USFS—Flagstaff RD $33,400.00 $0 $0
3 MohaveCounty $29,290.00 $7,756.00 $0TOTAL $161,102.00 $52,556.00 $44,800.00
ACTIONITEM– G9 – July2017SupplementalMotorizedGrants
COCONINONATIONALFORESTREDROCKRANGERDISTRICTWHITEHILLSSINGLETRACKPHASEI
ACTIONITEM– G9 – July2017SupplementalMotorizedGrants
COCONINONATIONALFORESTFLAGSTAFFRANGERDISTRICTKELLYCANYONCATTLEGUARDS
MOHAVECOUNTYLAWENFORCEMENTPATROLVEHICLECOMMUNICATIONUPGRADE
ACTIONITEM– G9 – July2017SupplementalMotorizedGrants
ACTIONITEM– G9 – July2017SupplementalMotorizedGrants
Sponsor Requested OHVAGRecommended
AORCCRecommended
1 USFS—Red RockRD $98,412.00 $44,800.00 $44,800.002 USFS—Flagstaff RD $33,400.00 $0 $03 MohaveCounty $29,290.00 $7,756.00 $0
TOTAL $161,102.00 $52,556.00 $44,800.00
ACTIONITEM– G9 – July2017MotorizedGrants
RecommendedMotion:ImovetoapprovetheJuly2017Off-HighwayVehicleSupplementalMotorizedGrant#___intheamountof$___________
ACTIONITEM– G10
ReviewforapprovalPolicies&ProceduresforCabinsSarahSteeleChiefofOperations
ACTIONITEM– G10
KartchnerCaverns– 4cabins
DeadHorseRanch– 8cabins
AlamoLake– 4cabins
Roper– 8cabins LymanLake– 8cabins
• Roomforfourtosixpeople• Electricityandair-conditioning/heating• Picnictablesandcharcoalgrillsright
outsideofthefrontdoor• Restroomsandshowersarewithin
walkingdistance• MicrowaveandMiniFridge
(KartchnerCavernsonly)
HistoryofCabinsforASPT
ACTIONITEM– G10
Reasonstostrategicallyenhanceoperationsandincreasedevelopmentofcabins:
• Alreadyreachingcapacityonvariousholidaysandweekends.• Servethepublicbyaccommodatinginclusive,underrepresentedvisitorbasesandspecialpopulations.
• Provideanewoutdoorexperiencetonewcampersorothergroupswhowouldnottraditionallycamp.• Memoriesformorevisitorsinparks.• Createanewmechanismforpeopletoconnectwithnature.• Increasingcabinopportunitiesisstrategicallyasoundplanwhichisevidentwhenreviewingoccupancynumbersandvisitor’sdemand.
ACTIONITEM– G10– AnnualCabinOccupancy
ACTIONITEM– G10– AnnualCabinOccupancy
ACTIONITEM– G10
CURRENTCABINSWesternNorthernSouthern
NEWCABINSWesternNorthernSouthern
ACTIONITEM– G10
OPERATIONSPLAN
• Reservations• Maintenance&
Operations• FeesandCharges• Cancellations
*Basedonnationalstandardsofbestpracticeforexcellenceinoperationandservice.(CAPRA)
DEVELOPMENTPLAN– Phase1•LostDutchmanSP•PatagoniaLakeSP•DeadHorseRanchSP • RoperLakeSP•Rockin’RiverRanchSP (NEWDevelopment)• UpperCattailCoveSP(NEWDevelopment)•BuckskinMountainSP•LakeHavasuSP
DEVELOPMENTPLAN– Phase2•KartchnerCavernsSP•CatalinaStatePark
ABETTERopportunityforourParks!
ACTIONITEM– G10
RecommendedMotion:ImovetoapprovetheArizonaStateParks&TrailsCabinandCampgroundPlan.
ACTIONITEM– G11
Review2018CapitalExpenditure&ReallocationPlanMovetopotentialExecutiveSession
ACTIONITEM– G12
ReviewFY18CapitalExpenditurePlan– Rockin’RiverRanch
MovetopotentialExecutiveSession
ACTIONITEM– G13
AppointmentofSpecialCommitteeforBoardBenStewartLegislativeLiaison
H - CALLTOTHEPUBLIC
ThosewishingtoaddresstheCommitteemustregisteratthedoorandberecognizedbytheChair.PresentationtimemaybelimitedtothreeminutesatthediscretionoftheChair;theChairmaylimitapresentationtoonepersonperorganization.TheBoardmaydirectstafftostudyorrescheduleanymatterforafuturemeeting.
I – TIMEANDPLACEOFNEXTMEETING
ProposedMeetingDates:
JANUARY/FEBRUARY:OHVAG&ASCOTJanuary12THAORCCJanuary19THBOARDFebruary2ND
APRIL/MAY:OHVAG/ASCOT/SRTACApril14THAORCCApril21STBOARDMay4TH
JULY/AUGUST:BOARDAugust10th
SEPTEMBER/OCTOBER:OHVAGSeptember21STAORCCSeptember28THBOARDOctober5TH
THANK YOU!