MIS AS CONTROL SYSTEM

Controls are constraints and other restrictions imposed on

user and a system and they can be used to secure systems

against the risk or to reduce damage caused to systems, app.

and data. Controls are not only for access but also to

implement policies and ensure nonsensical(ridiculous) data

not entered into corporate database.

Elements of Control System:

1. Set of Objectives

2. Performance Standards

3. Feed back mechanism

4. Control /action center

All these should be properly evolved and instituted in the

org with due identity to internal and external environment

BASIC FOUR STEPS OF CONTROL SYSTEM

Establish

Standards of

Performance

Measure

PerformanceCorrective

Action

Actual

Vs

Planned

No Action

Not ok

ok

FEATURES OF CONTROL SYSTEM

Early Warning Mechanism :predicts possibility of achieving goals and standards

Performance Standards: meaningful standards and challenging

Strategic Controls: critical success factors

Feed back :continuous to control center, not only progress but also deviation,

Accurate and Timely : accurate and on time to control center for corrective action

Realistic : cost of control <<< benefits, encouraging factors for employees ex. incentives, rewards.

Information flow: should be aligned with org and decision makers to ensure right info for right people

Exception principles: control sys should approve some deviations.

TYPES OF MIS CONTROL SYSTEM

Administrative Controls : Invigilation duty

Information System Control :

input, processing, output ,storage

controls

Procedural Control :for operation of IS

Valuation

Physical Facility Control :communication

lines, systems, insurance.

TYPES OF MIS CONTROL SYSTEM

Security Codes End user feedback

Encryption Data Security Codes

Entry Screens Encryption

Error Signals Control Totals

Control Total Control Listings

Input

controls

Processing Controls

Software Controls

HardwareControls

Fire Walls Check

Points

Output

controls

Storage

Controls

Security Codes,

Encryption

Backup files

Library Procedures

DB Administration

APPLICATIONS OF MIS Strategy Support

Data Processing

Strategy Support:

• While computers cannot create business strategies by

themselves they can assist management in understanding the

effects of their strategies, and help enable effective decision-

making.

*provide financial statements and performance reports to assist in

the planning, monitoring and implementation of strategy.

*unmanageable volumes of data: By studying the correct reports

decision-makers can identify patterns and trends that would

have remained unseen if the raw data were consulted manually

APPLICATIONS OF MIS

Data Processing:

A valuable time saving benefit to the workforce. Where in the past business information had to be manually processed for filing and analysis it can now be entered quickly and easily onto a computer by a data processor, allowing for faster decision making and quicker reflexes for the enterprise as a whole.

Example :Personnel Management