Bonn, 9th June 2011

CCAFS Climate Change Contact Point Meeting

Bruce CampbellProgram Director

ObjectivesFri/Sat: To deepen engagement with the global

environmental research communityToday:• To get initial thoughts on the future directions of

CCAFS (and to start the process of building a coherent vision of the CCAFS strategy) (am)

• To get your inputs into the proposed regional selection process (am)

• To get feedback on our proposals for reporting, contracting, internal learning and budget allocation (pm)

• To get feedback on how to get a coherent 3-year rolling workplan and budget (pm)

• To discuss on how to ensure good internal communications (pm)

Updates on Contracting and Funding

• Start: Jan 2011• PIA – about to be signed between CB

and CIAT – next 10 days?• PPA – can be finalized between CIAT and

PPs once PIA completed – next 10-20 days

• Money flows…… • Centers have “Activity Plans” & Budgets

– they will be the basis of contracts, and we will be…….

Roles and responsibilities CC CPs

• Crucial to success !!!!!

• “Go to” point for CCAFS to understand what is happening in Centers

• Crucial to ensure internal communications• Coordinate inputs from Centers into planning

(workplans and budgets)• Coordinate inputs from Centers into reporting• Help connect CCAFS to other CRPs

Next steps: Revisit TOR and discuss with DGs

Is this the new CGIAR?

Reporting, contracting, internal learning, budget allocation

Aim: to get feedback from you on our proposals

Whatever is finally decided – open to future changes and CB decisions

Outline

1. General principles 2. Reporting3. Contracting4. Internal learning5. Budget allocation

Behaviours that we would love to see:• Flawless delivery on activities and milestones from centres

and overachievement in terms of delivering more than promised

• Alignment of activities within 12 months to the CCAFS overarching strategic framework (CRP7 proposal document)

• Development of inter-centre activities that result in multi-disciplinary and large research outputs and associated outcomes and impacts

• Co-branding of research outputs through communications channels and through formal scientific output

• Demonstrated affiliation in scientists with CCAFS and not only their centers, enthusiastic participation

• Leveraging of CCAFS funds with other bilateral and co-branded projects that fit within the CCAFS strategic framework

• Execution of research in CCAFS target regions and target sites with CCAFS priority partners (ESSP, strategic partnerships etc.)

General Principles

Behaviours that we would love not to see!!• Failure to deliver promised activities• Duplication of research activities across

centers or programs• Silos of research with little external

participation• Sense of competition between centers• Poor quality research products

General Principles

General Principles• Recognize three types of budgets: General, TL,

RPL– “Total General Budget”– “CGIAR Fund”– “Bilateral”

• Recognise three levels of budgets (based on total general budget): – small: < US$1.5 million/annum ; – medium: US$1.5 million/annum – US$3

million/annum ; – large: > US$3 million/annum .– Small: AfricaRice, IITA, CIFOR, IRRI– Medium: CIAT, CIP, ICARDA, ICRISAT, IFPRI,

WorldFish– Large: Bioversity, CIMMYT, ICRAF, ILRI, IWMI

CentreTotal

Budget

Theme 1 :Pro-

gressive Climate Change

Theme 2 :

Climate Risk

Theme 3 : Miti-gation

Theme 4: Integ for Decision Making

CGIAR Fund

Bilateral

% of Centre Budget

from Fund

AfricaRice 0.2 0.2 0.4 0.0 0.8 0.6 0.2 75%

Bioversity 5.6 0.0 0.0 0.0 5.6 3.7 1.9 66%CIAT 1.2 0.0 1.2 0.7 3.0 1.1 1.9 36%CIFOR 0.0 0.0 1.0 0.0 1.0 0.5 0.5 50%CIMMYT 2.0 2.1 0.9 0.5 5.5 4.2 1.3 76%CIP 0.9 0.7 0.3 1.0 3.0 1.8 1.2 61%ICARDA 1.7 0.2 0.1 0.0 2.0 1.5 0.5 74%ICRAF 0.9 0.5 2.3 1.2 4.9 2.5 2.4 51%ICRISAT 0.8 0.9 0.2 0.7 2.6 1.6 1.1 60%IFPRI 0.0 0.0 0.3 2.4 2.6 0.4 2.2 16%IITA 0.2 0.2 0.2 0.3 1.0 0.8 0.1 85%ILRI 1.3 0.6 0.6 2.0 4.5 1.6 2.9 36%IRRI 0.4 0.0 0.6 0.0 1.1 0.7 0.4 68%IWMI 3.1 0.0 0.0 0.0 3.1 1.0 2.1 32%

WorldFish 0.4 0.6 0.2 0.8 2.0 0.4 1.6 20%Total 18.7 6.1 8.4 9.5 42.7 22.4 20.3 52%

General budget e.g. 2011

• One Common System (“OCS”)– Objective, – Outputs, – Output Targets/Milestones (500k-2

million in MTPs)– Activities (on average: 250k – our

definition)

1

1.1 1.2 1.3

2

2.1 2.2 2.3

3

3.1 3.2 3.3

4

4.1 4.2 4.3

Themes

Objectives

Outputs

= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones

In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)

2. Reporting- Annual report (31 Jan)

Small budgets Medium budgets

Large budgets

Numbers of outcomes At least 1 outcome every third year

At least 1 outcome every second year

At least 1 outcome per year

Impact studies 1 every 5 years 1 every 4 years 1 every 3 years Succinct summary of activities (total pp.)

½ page 1 page 2 pages

Case studies (1/2 page each)

1 per year 2 per year 3 per year

• 2-4 sentences required per activity (Program Participants

could have between 3-15 activities).• Publications – all CCAFS-related publications

Extra requests: attempt to keep to a minimum

Leveraged funds: All activities under CCAFS documented for display/advertisement on CCAFS website (form provided – CB designed).

Contribute to databases (where needed): possible examples: partners, capacity strengthening, gender

Additional reporting

Contracting

• Annex 1: Workplans (2011)– Centre General Funds– Theme Leader Funds– Regional Program Leader Funds

• Annex 2. Annual Budget– General– Theme Leader– Regional Program Leader

• Annex 3. Technical Reporting • Annex 4. Financial Reporting • Annex 5. Procedures for annual work plan and

budget development, annual reporting, internal learning and budget allocation  

• Annex 6. Special provisions for communications, data sharing and prior informed consent

•  Annex 7. Terms of Reference Theme Leaders and Regional Program Leaders

2011 Activity Plan for CCAFS Centre General Funds: Activities, Deliverables & Partners

CG Centre:

Table A. Main contacts persons in the Centre

Contacts Name(s) (add roles if more than one) Email Climate Change Contact Point

Admin. Issues Communications

Table B. Bilateral funded projects under CCAFS 2011

ID# Name of project Approx. total

bilateral (+others) budget

under CCAFS (2011)

Donor Principal investigator (also list any key contacts in EA, WA or IGP, if applicable)

1 2 3 4

Annex 1

Theme 1, Adaptation to Progressive Climate Change

Mile-stone

#

Activity in 2011 Deliverables in 2011

Partners Contact persons (If different from in Table B)

Approximate

budget – Fund Council

Approximate budget

- Bilater

al

If inc. bi-

lateral, give ID#

Budget distribution per Region (%)

EA WA IGP Global

Other Specify

1.1 Adapted Farming systems to changing climate conditions

xxxx xxxxxxxxxxxxxxxxxxxxxx Major workshop; Book

IPAM

1.2 Breeding strategies for future climatic conditions

1.3 Species and genetic diversity for climate change

Table C. Activity tables by Themes/Objectives (3-15 activities per centre)

Internal learning• Annual reports subject to 360o assessment in the first quarter

of each year• Each CC CP expected to read reports of 2 centers each year

(5 pages max) (also one external consultant, and one TL/RPL)

• Coordinating unit compiling feedback on strengths and weaknesses - linked into the internal learning cycles for CCAFS.

• Why?• Transparent• Promotes cross-centre understanding

Assessment on:1. achieving outcomes2. satisfactory implementation of activities and

completion of deliverables3. satisfactory expenditure and financial reporting4. research productivity5. Cross-centre collaboration, teamwork and data

sharing6. adherence to general CGIAR/CCAFS principles,

e.g. related to gender mainstreaming, capacity development, partnership development, communications, and leveraging resources.

• Program Participant Agreements will run for five years.• Subject to CCAFS receiving the same level of funding as

in the previous year and satisfactory performance, Program Participants will get at least 70% of what they got in a previous year.

• The remaining percentage will be allocated amongst Participating Centers subject to (a) past performance of Participating Centres; and (b) the strategic directions taken by the Program Management Committee (in consultation with Program Participants) and the Independent Science Panel.

Budget allocation

Towards a coherent 2012-2014 workplan

• Rolling three-year plans (like MTPs)• CCAFS has 4 Themes,

– each of which has 3 Objectives, – and each of those has 2-4 Outputs– And each of those has milestones – we don’t want to change the text for these,

at this stage.• From each Centre we need “activities”

proposed under milestones • Activities should be worth ~US$250k• Allocate for 2012, 2013 and 2014

1

1.1 1.2 1.3

2

2.1 2.2 2.3

3

3.1 3.2 3.3

4

4.1 4.2 4.3

Themes

Objectives

Outputs

= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones

In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)

We will not organise this way

= Theme Leader= Regional Program Leader

= CIP

OBJECTIVES OUTCOMES OUTPUTS Output Targets/ Milestones

Activities/ Deliverables

Objective 3.2 Identify institutional arrangements and incentives that enable smallholder farmers and common-pool resource users to reduce GHGs and improve livelihoods

Outcome 3.2: Improved knowledge about incentives and institutional arrangements for mitigation practices by resource-poor smallholders (including farmers’ organizations), project developers and policy makers in at least 10 countries

Output 3.2.1 Evidence, analysis and trials to support institutional designs, policy and finance that will deliver benefits to poor farmers and women, and reduce GHG emissions

• bbbbbb (2012)

•Bbbbb (2013)

• Workshop and papers …•E.g. Paper on …

•Centre x: …..• Centre z:•Paper on …•Centre x …..

Output 3.2.2 Improved capacity to increase the uptake and improve the design of incentives mechanisms and institutional arrangements to deliver benefits to poor farmers and women

THEME 3

THEME 3 HAS THREE OBJECTIVES, EACH WITH AN OUTCOME

EACH OBJECTIVE HAS SEVERAL OUTPUTS

Timeline 2011

• Centers to make suggestions by 25 Aug.• Theme leaders make suggestions for

cross-centre activities by 30th Aug• Centers provide comments by 5th Sept

(future years we will schedule contact point meeting at this time)

• Theme leaders synthesize by 11th Sept• Comments by 18th Sep.• Finalized by TLs by 1st Oct. • Once 2012 is in place it is “fixed” for

2012 contract