Finance Department CFMS WORKS MODULE

DIRECTOR OF WORKS ACCOUNTS

ROLES OF EMPLOYEES IN CFMS

• MAKER : SENIOR ASST./JUNIOR ASST

• CHECKER : DAO / SUPERINTENDENT

• SUBMITTER : EXECUTIVE ENGINEER

• WORKS MASTER: PREFERABLY T.O/A.T.O/J.T.O

DEMO TRAINING LINK

• https://qascfms.apcfss.in:44300/sap/bc/ui5_ui5/ui2/ushell/shells/abap/FioriLaunchpad.html?sap-client=250&sap-language=EN#CFMS-FLM&/myscreen

• This link is placed in BMS home page

WORK FLOW CONFIGURATION

AT FIRST INSTANCE THE EXECUTIVE ENGINEER IN HIS LOGIN ID ASSIGN DUTIES BASED ON WORK ALLOCATION OF HIS OFFICE AS FOLLOWS

1. TO WORKS MASTER FOR CREATION OF ADMINISTRATIVE SANCTION/TECHNICALSANCTION /AGREEMENT.

2. TO MAKER FOR CREATION OF BILLS.

Contd..

3 TO CHECKER FOR VERIFICATION OF BILLS AND SCRUTINY OF AS/TS/AGT.

4 BEING SUBMITTER THE EXECUTIVE ENGINEER AFTER SCRUTINY OF BILLS SUBMIT TO PAO/APAO THROUGH ONLINE

DESCRIPTION OF TILES AS/TS/AGT; BLM AND WORK FLOW CONFIGURATION

• AS PER WORK FLOW CONFIGURATION ASSIGNED BY EXECUTIVE ENGINEER WORK MASTER CAN CREATE ADMINISTRATIVE SANCTION/ TECHNICAL SANCTION /AGREEMENT ONLY, AND RESPECTIVE TILE ONLY DISPLAYED IN HIS LOGIN.

• SIMILARLY IN MAKER LOGIN BILL LIFE CYCLE MANAGEMENT(BLM) TILE ONLY DISPLAYED

Contd..,

• MAKER CAN CREATE BILLS ONLY AS PER WORK FLOW CONFIGURATION ASSIGNED TO HIM BASED ON RESPECTIVE HEADS OF ACCOUNT/SUB DIVISIONS/SECTIONS ETC.

• TILES WILL BE DISPLAYED ONLY BASED ON THE WORK FLOW DEFINED BY THE EXECUTIVE ENGINEER

ADMN SANCTION CREATIONWORK MASTER IN HIS LOGIN WILL CREATE AS/TS/AGT DETAILS

1. ADMN SANCTION DETAILS: ORIGINAL/REVISED

2. ADMN SANCTION REFERENCE: GO/PROCS.NO.

3. NAME OF WORK/PROJECT

4. SANCTION DATE

5. SANCTIONING DEPARTMENT (selection from dropdown list)

Contd.,6 SANCTION AMOUNT: IN RUPEES ONLY7 CATEGORY OF WORK:

CAPITAL/REVENUE/DCW(CASH)8 SANCTIONING AUTHORITY (selection from

dropdown list)9 AUTHORITY NAME (system will auto display)10 FINAL REVISED AMOUNT

COPY OF ADMINISTRATIVE SANCTION IS TO BE ATTATCHED AFTER SAVING AND ENTERING DDO DETAILS

DDO/HOA DETAILS

1. DDO CODE: RESPECTIVE DDO CODE TO BE ENTERED.

2. DESCRIPTION (System auto display)

3. HEAD OF ACCOUNT TO BE CAPTURED (selection from list)

4. AFTER SAVING DDO/HOA DETAILS ADMINISTRATIVE SANCTION ID WILL BE CREATED AGAINST THE WORK.

TECHNICAL SANCTION DETAILS

1. ORIGINAL/REVISED

2. DEPARTMENT NAME

3. DEPARTMENT DESCRIPTION

4. TECHNICAL SANCTION AMOUNT

5. TECHNICAL SANCTION REFERENCE.

6. NAME OF WORK/PROJECT

7. SANCTIONING AUTHORITY

8. TECHNICAL SANCTION DATE

Contd.,

AFTER SAVING OF TECH SANCTION DETAILS AND TECHNICAL SANCTION COPY IN PDF FORMAT IS TO BE ATTATCHED AFTER THAT TECHNICAL SANCTION ID WILL BE CREATED.IF ADMINISTRATIVE SANCTION,TECHNICAL SANCTION DOCUMENTS NOT ATTATCHED NEXT AGREEMENT CREATION WILL NOT PERMIT.

AGREEMENT DETAILS1. AS/TS CREATED: YES/NO

2. SELECT SANCTION: ORIGINAL/SUPPLEMENT

3. AGREEMENT ID: WILL BE GENERATED

4. ADMINISTRATIVE SANCTION ID

5. FINAL REVISED AMOUNT

6. NAME OF THE WORK/PROJECT

7. TYPE OF CONTRACT: EPC/NON-EPC

8. METHOD OF ENTRUSTMENT: NOMINATION/TENDER

9. CHOOSE TENDER TYPE: PREMIUM/DISCOUNT/ESTIMATE RATES

10. AGREEMENT REFERENCE: SANCTION NO. WILL BE GIVEN

CONTD…..

11. AGREEMENT DATE

12. AGREEMENT AUTHORITY

13. VENDOR: CONTRACTOR/AGENCY

14. ECV

15. AGREEMENT CONTRACT VALUE

16. VALIDITY FROM DATE

17. VALIDITY TO DATE

18. AGREEMENT PERIOD

19. DEFECT LIABILITY PERIOD

20. MAINTANCE PERIOD UPTO

CONTD….21. NO.OF BILLS PAID TO DATE

22. CUMULATIVE GROSS PAID TILL TO DATE

23. CIMULATIVE DEDUCTIONS RECOVERED TILL TO DATE

24. CUMULATIVE NETT AMOUNT PAID

25. WHETHER FINAL BILL PAID: YES/NO

26. ACTUAL DATE OF COMLETION

27. PRICE ADJUSTMENT PAID

IN NUMBER OF BILLS PAID MOBILISATION ADVANCE PAID WILL ALSO TO BE TREATED AS ONE BILL.

VENDOR DETAILS

• VENDOR DETAILS TO BE CAPTURED FROM THE FOLLOWING SEARCH OPTIONS.

• CODE• NAME• PAN IS MANDATORY FOR FIRMS/INDIVIDUALS• AADHAR NUMBER IS MANDATORY FOR EVERY

INDIVIDUAL VENDOR• IFSC CODE• BANK ACCOUNT NUMBER• CITY• AMOUNT

BANK GURANTEE DETAILS

1. IF ECV>50,00,000: BANK GURANTEE IS TO BE ACCEPTED FOR EMD

2. IF ECV<50,00,000: DD/CHALLAN TO BE TAKEN AS EMD

3. BANK GURANTEE.NO:4. BG TYPE: EMD/ASD/RETENTION AMOUNT/OTHERS5. BANK GURANTEE AMOUNT6. VALIDITY FROM DATE7. VALIDITY TO DATE8. IFSC CODE9. NAME OF BANK10. BG COPY TO BE ATTATCHED11. GENUINESS OF BG AVAILABLE: YES/NO

Contd.,NOTE:

BANK GURANTEE SHOULD BE VALID UPTO 28 DAYS+ DEFECT LIABILITY PERIOD OTHERWISE SYSTEM WILL NOT ACCEPT BANK GURANTEE DETAILS.

IF BANK GURANTEE GENUINITY NOT AVAILABLE, SYSTEM WILL NOT ACCEPT BANK GURANTEE DETAILS.

CHALLAN DETAILS

1. CHALLAN NO.

2. CHALLAN AMOUNT

3. CHALLAN DATE

4. NAME OF REMITTER

5. PURPOSE

6. EMD/ASD REMITTANES HAVE TO BE MADE IN SEPERATE CHALLANS FOR EACH WORK

7. SIMILIARLY IN R/O DEPOSIT CONTRIBUTORY WORKS REMITTANCE HAS TO BE MADE FUND WISE

EXTENSION OF TIME DETAILSIF EOT SANCTIONED FOR THIS WORK FOLLOWING DETAILS ARE TO BE ENTERED.

1. SANCTIONING AUTHORITY

2. SANCTIONED TILL

3. SANCTIONED WITH PENALTY: YES/NO

4. PENALTY AMOUNT

NOTE: IF EOT SANCTIONED, DEFECT LIABILITY PERIOD AND MAINTANCE PERIOD WILL BE AUTOMATICALLY EXTENDED IN THE SYSTEM ITSELF.

SANCTIONED COPY OF EOT IS TO BE ATTATCHED.

COST DISTRIBUTION DETAILS1. PREVIOUS PAID GROSS: CUMULATIVE VALUE OF

EXPENDITURE BOOKED UPTO DATE IS TO BE ENTERED.

2. PREVIOUS DEDUCTIONS: CUMULATIVE SUM OF ALL DEDUCTIONS RECOVERED FROM THE ABOVE GROSS ARE TO BE ENTERED.

3. PREVIOUS NETT: CUMULATIVE NETT VALUE PAID TO THE VENDOR IS TO BE ENTERED.

AFTER ENTERING OF ALL THE ABOVE DETAILS AGREEMENT SANCTION ID WILL BE GENERATED BY SYSTEM. ALL THESE DETAILS WILL BE ENTERED BY WORKS MASTER IN HIS LOGIN.

BILL LIFE CYCLE MANAGEMENT(BLM)

IN THE MAKER LOGIN BLM TILE IS TO BE SELECTED AND CREATE BILL IS TO BE SELECTED. FOLLOWING DETAILS ARE TO BE ENTERED.

1. DDO CODE, CREATED BY, DISTRICT, TREASURY OFFICE WILL BE AUTO POPULATED.

Contd.,

2. WORK BILL DETAILS

AGREEMENT NO: TO BE SELECTED FROM DROP DOWN

AGREEMENT AMOUNT

TYPE OF BILL: PART/FINAL/REFUND OF DEPOSIT

AVAILABLE BUDGET: AUTO POPULATED

HEAD OF ACCOUNT: TO BE SELECTED

GROSS AMOUNT

TOTAL DEDUCTIONS

NETT AMOUNT

ORG UNIT: SUB DIVISION TO BE SELECTED

DATE OF LAST MEASUREMENT TO BE ENTERED

DEDUCTIONS

DEDUCTION TYPE TDS/SC.CHARGES/EMD Etc., ARE TO BE SELECTED FROM DROP DOWN

HEAD OF ACCOUNT TO BE AUTO POPULATED

AMOUNT: DEDUCTION AMOUNT TO BE ENTERED

BENEFICIARY DETAILS

• VENDOR DETAILS WILL BE CAPTURED FROM ALREADY ENTERED DETAILS WHILE MAKING AGREEMENT DETAILS BY WORKS MASTER.

• BANK ACCOUNT CAN BE SELECED FROM DROP DOWN LIST.

COST DISTRIBUTION

ADMINISTARTIVE SANCTION ID

AMOUNT

TECHNICAL SANCTION ID

AMOUNT

COST DISTRIBUTION AMOUNT: PRESENT GROSS BILL VALUE TO BE ENTERED.

MEASUREMENT AND LF BOOK

BOOK NUMBER: MB/LF BOOK NUMBER IS TO BE ENTERED, SYSTEM WILL ACCEPTS ALPHA NUMERIC NUMBERS.

COMMENTS: DESCRIPTION OF M BOOK/LF BOOK IS TO BE GIVEN.

CHECK MEASUREMENT DETAILS

CHECK MEASUREMENT AUTHORITY: TO BE SELECTED FROM DROP DOWN.

MB NUMBER: TO BE SELECTED FROM DROP DOWN

DATE: CHECK MEASUREMENT DATE IS TO BE GIVEN.

PAGE NUMBER: MB PAGES IN WHICH CHECK MEASUREMENT MADE IS TO BE GIVEN.

AMOUNT: VALUE OF CHECK MEASUREMENT IS TO BE GIVEN.

CHECK LIST

FROM THE GIVEN CHECK LIST ITEMS MARKED WITH ASTERISK (STAR) ARE MANDATORY FOR WHICH ATTACHMENT MUST BE UPLOADED AND ANSWER SHOULD BE YES, OTHER WISE SYSTEM WILL NOT PROCESS FURTHER.

REMAINING POINTS ARE TO BE SELECTED EITHER YES/NO/NOT APPLICABLE.

CONTD..

AFTER COMPLETION OF ABOVE PROCESS MAKER IS TO BE ENTERED HIS/HER OBSERVATIONS ON BILL IN NOTING AREA AND SUBMITTED TO CHECKER.

BILL ID WILL BE CREATED AND DISPLAYED IN SENT ITEMS UNDER MAKER LOGIN.

CHECKER LOGIN

IN CHECKER LOGIN BILL WILL BE DISPLAYED IN INTRAY BOX.

CHECKER IS TO BE SCRUTINIZED THE BILL IN FIFO BASIS AND SUBMITTED TO SUBMITTER DULY FILLING CHECKLIST ITEMS AND MAKING HIS/HER OBSERVATIONS IN PROVIDED NOTING AREA.

Contd.,

IF ANY REMARKS ARE NOTICED IN THE BILL, SAME IS TO BE SEND BACK TO THE MAKER FOR ATTENDING REMARKS.

CHECKER HAS NOT VESTED WITH ANY POWERS TO MAKE CORRECTIONS IN THE BILLS RECEIVED FROM MAKER , HE IS TO BE EITHER SUBMIT TO SUBMITTER OR SEND BACK TO MAKER

SUBMITTER LOGIN

BILL RECEIVED FROM CHECKER WILL BE DISPLAYED INTRAY OF SUBMITTER LOGIN.

SUBMITTER AFTER SCRUTINY OF BILL NOTING IS TO BE POSTED AND CHECKLIST IS TO BE SELECTED THERE AFTER SUBMIT THE BILL TO PAO DULY MAKING HIS BIOMETRIC AUTHENTICATION.

Contd.,

• OTHERWISE IF ANY REMARKS ARE NOTICED BY THE SUBMITTER IN THE BILL HE/SHE WILL EITHER SEND BACK TO THE CHECKER OR RETURN TO THE MAKER FOR ATTENDING REMARKS.

BILLS UNDER LOC HEADS

• BILLS UNDER LOC HEADS CAN BE SUBMITTED ONLY TO THE EXTENT OF LOC AVAILABLE.

• BILLS BEYODN LOC CAN BE PROCESSED IN DIVISION BUT CANNOT BE SUBMITTED TO PAO

• WHENEVER ADDL LOC IS RELEASED THE DDO HAS TO SUBMIT THE BILLS IN FIFO ORDER TO PAO TO THE EXTENT OF LOC AVAILBALE.

BILLS UNDER DIRECT DEBIT HEADS

• BILLS CAN BE SUBMITTED BY THE DDO WITHOUT BUDGET CONTROL

• THEY WILL BE PROCESSED IN PAO FIFO METHOD

• BILLS READY WILL BE IN IN QUEUE IN STATE LEVEL SENIORITY

THANKS TO THE DIRECTOR OF WORKS

ACCOUNTS ANDAPCFSS TEAM