certified local government grant workshop - history coloradoarchaeology and historic preservation ....

Certified Local Government Grant Workshop

CLG Grant Workshop

Historic preservation issues are often best understood and addressed

at the local level

CLG Grant Workshop

Certified Local Government program

Created by Congress in 1980 Federally-funded State-administered Assists local governments

interested in historic preservation

CLG Grant Workshop

Certified Local Government program

Provides grant funding and technical assistance to cities, counties,

and towns who meet certification standards established by the

State Historic Preservation Office and the National Park Service

CLG Grant Workshop

What all CLGs have in common…

a firm belief in the public benefits of historic preservation and a

strong commitment to preserving the historic places

essential to their community’s unique identity

CLG Grant Workshop

Colorado CLGs:

Provide local preservation leadership

Provide technical assistance

Adopt a preservation ordinance

Review projects within their jurisdiction

CLG Grant Workshop

Colorado CLGs:

Participate in Section 106 review of federally-funded projects

Can review state tax credit projects for residential properties on behalf of the State Historic Preservation Office

CLG Grant Workshop

Key Benefits of CLG Status:

Local landmarks designated by CLGs are eligible for the state tax credit program and State Historical Fund grants

Access to technical assistance and guidance from SHPO and NPS

Access to annual no-match grants available only to CLGs

CLG Grant Workshop

CLG Subgrant Program

10% of the funding Colorado receives from the

Historic Preservation Fund (HPF) Program

must be subgranted to CLGs for local preservation projects

CLG Grant Workshop

2016

$88,522 from Historic Preservation Fund

CLG Grant Workshop

2016

$49,983 from State Historical Fund

CLG Grant Workshop

2016

$138,505 awarded to CLGs

CLG Grant Workshop

No Match Required

CLG Grant Workshop

“History Colorado assumes the responsibility for ensuring that

public money will be spent appropriately

and with the maximum effectiveness.”

CLG Grant Workshop

“History Colorado is held accountable by the National Park Service

for compliance with all applicable

federal laws and regulations.”

CLG Grant Workshop

How are Projects Selected for Funding?

CLG Grant Workshop

Competitive Grant Process

CLG Grant Workshop

Who is Eligible?

Any CLG certified prior to the grant application deadline To learn more about CLG certification see the

Colorado Certified Local Government Program Handbook

CLG Grant Workshop

Eligible Projects

Technical or Professional Administrative Assistance to Commissions

CLG Grant Workshop

Preservation Plans Survey Plans Design Guidelines Interpretation Plans

CLG Grant Workshop

Historic Contexts

CLG Grant Workshop

Cultural Resource Surveys

CLG Grant Workshop

Individual or District Nominations

CLG Grant Workshop

HABS/HAER/HALS Documentation

CLG Grant Workshop

Interpretation

CLG Grant Workshop

Public Education & Workshops

CLG Grant Workshop

Preservation Commission and Staff Education & Training

CLG Grant Workshop

Eligible Projects

Creative Ideas Welcome!

CLG Grant Workshop

Eligible Projects

All projects must meet the

Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation

Preservation Planning • Identification

Evaluation • Registration • Documentation

CLG Grant Workshop

Eligible Projects

Key personnel must meet the

Secretary of the Interior’s Professional Qualifications Standards

Archaeology • Architectural History • History

Architecture • Historic Architecture

CLG Grant Workshop

Eligible Projects

Survey projects must meet standards detailed in the

Colorado Cultural Resources Survey Manual

OAHP Survey Forms • Survey Report Guidelines

To learn more visit the History Colorado website

CLG Grant Workshop

Not Eligible Acquisition of Buildings or Structures

Construction Plaques & Markers

CLG Grant Workshop

2018 Grant Timeline

FY18 Applications Due: January 15, 2018 Awards Announced: March 1, 2018 Contracts Executed: April, 2018

All projects must end no later than June 30, 2019

CLG Grant Workshop

2018 Grant Timeline

PLEASE NOTE! Contracting and funding may be delayed

due to finalization of federal funding.

CLG Grant Workshop

Application Review Process

Four History Colorado Staff Members

Evaluate and Score Each Application

Based on Evaluation Criteria

CLG Grant Workshop

Evaluation Criteria & Scoring

Project Team (15 points) Project Description (25 points) Project Timeline (10 points) Public Benefit and Outreach (20 points) Connection to State Preservation Plan (10 points) Combined Scope of Work and Budget (20 points)

CLG Grant Workshop

Additional Considerations

Geographic distribution of recipients

Number of past grants received

CLG Grant Workshop

Application Review Process

History Colorado Staff Review Committee

Applications presented and scores reviewed

Applications ranked from highest to lowest based on criteria

Recommendations forwarded to SHPO for final approval

Projects May Be Recommended for Full or Partial Funding

CLG Grant Workshop

Decisions announced March 1, 2018

Award Letter

Risk Assessment Form

CLG Grant Workshop

Contracts

A contract between HC and the CLG (subgrantee) is required for all funded projects

Must be signed by your local government’s primary signing authority

Work cannot begin until your contract with History Colorado is fully executed

CLG Grant Workshop

Application Components Application Form Signature Page Narrative Responses to Application Questions Scope of Work and Budget Form Recent W-9 Attachments

CLG Grant Workshop

CLG Grant Workshop

Brief Description

State goals and objectives

Summarize project’s primary components

CLG Grant Workshop

Brief Description

» Who will undertake the work?

» Where will the work occur?

» What type of work is proposed?

» Why is the work needed?

» What issue or concern do you hope to address?

» How will your project help preserve significant historic or prehistoric resources?

CLG Grant Workshop

Criteria 1: Project Team

Describe the project participants, their qualifications and preservation experience, and their role in the project

CLG Grant Workshop



Do your consultants meet the Secretary of the Interior’s Qualifications Standards?

CLG Grant Workshop



Who will coordinate the grant activities?

CLG Grant Workshop



Partners?

CLG Grant Workshop

Criteria 2: Project Description

Describe the work to be done in detail.

Outline the steps necessary to complete the project.

CLG Grant Workshop




Discuss past efforts related to your project

CLG Grant Workshop




When project involves specific resources, provide location, type, number, significance

CLG Grant Workshop




Demonstrate that your project will meet the Standards and History Colorado’s guidance

CLG Grant Workshop

Criteria 3: Timeline

Projects must be fully completed by

June 30, 2019

CLG Grant Workshop


Outline project milestones and target dates for their completion.

Demonstrate that you can complete the project by June 30, 2019.

Work cannot begin until your contract with History Colorado is fully executed

CLG Grant Workshop




Contracts are typically executed in April or June, but remember this can vary

CLG Grant Workshop




Include deliverables as milestones

CLG Grant Workshop




History Colorado requires a 30-day review period for all deliverables

CLG Grant Workshop

Criteria 4: Public Benefit & Outreach

Demonstrate how the project will benefit your community.

How will the project help preserve significant resources or further your community’s preservation goals?

How will the results of your project be used now and in the future?

CLG Grant Workshop



Why is the work needed? Why it is urgent?

What important concerns/issues will the work address?

CLG Grant Workshop



How will you involve the public in the project?

A plan for sharing the results of your project with the public should be outlined

CLG Grant Workshop

Criteria 5: State Preservation Plan

Demonstrate how the project supports one or more State Plan goals.

GOAL A: Preserving the Places That Matter

GOAL B: Strengthening and Connecting the Colorado Preservation Network

GOAL C: Shaping the Preservation Message

GOAL D: Publicizing the Benefits of Preservation

GOAL E: Weaving Preservation Throughout Education

GOAL F: Advancing Preservation Practices

CLG Grant Workshop

Criteria 5: State Preservation Plan

Demonstrate how the project supports one or more State Plan goals.

Focus on goals that directly relate to your project

CLG Grant Workshop

Criteria 6: Scope of Work & Budget

Outline the components of your project and associated costs

Each component should be fully described in the

Project Description section

CLG Grant Workshop



Including three (3) estimates with the application is recommended, but not required.

Provide cost estimates to support budgeted costs

CLG Grant Workshop



If a consultant has been chosen prior to applying, provide evidence that two additional estimates were

received and considered.

Before choosing a consultant or vendor, you must solicit proposals from at least

three (3) qualified professionals

CLG Grant Workshop

CLG Grant Workshop

Eligible Expenses Staff Time May be included as an in-kind donation only

Hourly rates must fall within federal standards

Must be supported by documentation

Historic Preservation Commission members are considered staff

CLG Grant Workshop

Eligible Expenses Consultant Services you must solicit proposals from at least three (3) qualified

professionals

CLGs may enter into either a flat fee contract or a non-flat fee contract with a consultant

structure of a consultant’s contract with the CLG will determine the level of financial documentation required

CLG Grant Workshop

Flat-Fee Contracts Invoices include a list of tasks completed and invoiced amount

CLG Grant Workshop

Non-Flat Fee Contract Invoices include the number of hours worked, hourly rate, travel

expenses, and a breakdown of all other expenses

Consultant hourly rates cannot exceed federal limits

Travel rates cannot exceed federal and Colorado standards

All expenses incurred by consultant must be supported by receipts/invoices

CLG Grant Workshop

Fiscal 2017 Rates Consulting: $76.73/hour

Mileage: $0.54/mile

Hotel: $91/night

Meals: $51/day

CLG Grant Workshop

Eligible Expenses Supplies and Materials: Purchases must follow federal procurement rules

When not included in flat fee contracts, supply/materials reimbursement requests must be supported by invoices/receipts

CLG Grant Workshop

Eligible Expenses Mileage and Travel Expenses: Documentation required for mileage reimbursement

When not included in flat fee contracts, other travel expenses must be itemized and supported by receipts and cannot exceed federal and Colorado limits

CLG Grant Workshop

In-Eligible Expenses

Food other than meals associated with travel

CLG Grant Workshop

Attachments

Photos

CLG Grant Workshop

Attachments

Maps

CLG Grant Workshop

Attachments

Estimates

CLG Grant Workshop

Attachments

Letters of Support

CLG Grant Workshop

Submitting Your Application

Applications are accepted in pdf format via email

Application deadline

January 15, 2018

Mailed or faxed applications are no longer accepted.

CLG Grant Workshop

Submitting Your Application

You are encouraged to submit draft applications for staff comment! Submit draft applications by December 15, 2017.

FOR MORE INFORMATION: Amy Unger Survey, Education & CLG Grants Coordinator [email protected] 303-866-2976 Jenny Deichman Contracts Specialist [email protected] 303-866-2896 THANK YOU!

certified local government grant workshop - history coloradoarchaeology and historic preservation ....

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