CEO Report

August 3, 2015

EARLY LEARNING COALITION OF

MIAMI-DADE/MONROE

AUGUST 2015

PROFILE

The Home Instruction for Parents of Preschool Youngsters (HIPPY) program is a parent involvement, school readiness home visitation program

HIPPY helps parents who are eligible to participate in the Temporary Assistance for Needy Families (TANF) prepare their 3, 4 and 5 year old children for success in school and beyond

HIPPY is funded through TANF funds and is authorized by the Florida Legislature in the General Appropriations Act

HIPPY funding flows through the Office of Early Learning (OEL)

HIPPY is administered by the University of South Florida

1 of only 9 (certified 2011) nationally recognized home visiting models that meets the evidence based criteria of the Maternal, Infant, Early Childhood Home Visiting Program (MIECHV)

HISTORY

HIPPY was founded by Dr. Avima Lombard in 1969 and was piloted with diverse immigrant families and communities in Israel

Operates internationally with fidelity to the HIPPY model (13 countries)

HIPPY USA was established in 1984 and now serves more than 15,000 economically disadvantaged families in 21 states and the District of Columbia

HIPPY has operated in Miami since 1985

THE HIPPY MODEL

Standardized developmentally appropriate curriculum

Role-Play as a method of instruction

Staffing includes: peer home visitors from the community and specially trained professional coordinators

Home visiting is the service delivery model

THE HIPPY MODEL

3-year home based curriculum30 weeks per year

CoordinatorStaff of Home Visitors

Home Visits and Group Meetings

Role Play Technique

HIPPY CURRICULUM

FRAMEWORK

HIPPYCurriculum

Physical and Health

Social Emotional

Approaches to Learning

LanguageDevelopment

Literacy Knowledge

Mathematics

Science

Creative Arts

Logic and Reasoning

SocialStudies

THE RESEARCH

Research Summary Highlights

Florida HIPPY Parent Involvement Study (268 parents English/Spanish)

Fall 2011-documented frequency w/which 1st yr HIPPY parents take part in various home literacy & community activities with their children

Results compared w/parents in 2007 National Household Education Study (NHES)

Florida HIPPY Longitudinal Study ( 2,452 enrolled)

Began in 2005 to demonstrate sustainability of HIPPY’s influence on academic performance

Florida DOE provides the kindergarten & FCAT test scores to Florida HIPPY State Office researcher

HIPPY IN MONROE COUNTY

Oversite provided by Lidia Clarke, MAEd.

Fifty (50) children and families to be served across the upper, middle and lower Keys

One coordinator to serve Monroe County

Two full time home visitors to serve 50 families across Monroe County

Draft 2015-2016 Strategic Plan for Review

Initiative StatusContract with Miami Children’s Initiative (MCI) to provide Liberty City parents and providers training on ELC programs

In progress

ELC co-sponsored Overtown Music & Arts Festival –Information on quality early learning and registration for School Readiness, VPK, & Early Head Start provided to attendees

Complete

Status Miami Gardens – Ongoing meetings with David Williams to collaborate with the Miami Gardens Parent Academy

Partially complete

Secured Miami Trolley stop at ELC North Service Center Complete

HIPPY Initiative In progressOn track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start. Over 250 alreadyenrolled.

In progress

Strategic Initiative – Neediest Children

Strategic Initiative – Youngest ChildrenInitiative Status

Provider reimbursement rate increase for the youngest children: 5% increase for Infants and Toddlers; 4% for three year olds

Complete

Eligibility application packet sent to the families of 3,400 children birth to 5 from the School Readiness waitlist

Complete

On track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start. Over 250 alreadyenrolled.

In progress

Distributed more than 5,100 Summer Slide book kits to providers in Miami-Dade and Monroe to address summer learning loss.

Complete

HIPPY Initiative In progress

Strategic Initiative – Educate All

(Public Service Announcement to air: La educación temprana conduce a toda una vida de éxito. Las investigaciones confirman que las bases, para una vida entera de aprendizaje, son sentadas durante los primeros años de los niños. Early Learning Coalition ofrece servicios que apoyan el aprendizaje temprano. Desde recién nacidos asistiendo a Early Head Starta niños de 4 años entrando a pre-Kinder, o padres aprendiendo sobre la selección de calidad de cuidado de niños, Early Learning Coalition está aquí para ayudar. Para más información llame al (305) 646-72-20 o visite elcmdm. org)

Initiative Status• UNIVISION collaborative to reach Hispanic community on the

benefits of quality early education.• Back to School initiative – August 17 -23

In progress

Strategic Initiative – Educate AllInitiative StatusBillboard on Palmetto Expressway promoting the importance of early education

Complete

Meeting 7/31 with Gepsie Metellus, Sant La Haitian Neighborhood Center for Haitian community outreach via Teleskopi

In progress

Back to school Miami Herald ad to promote selecting quality child care, School Readiness, VPK and Early Head Start, never too early too develop good homework and study habits, read with your child, etc.

In progress

Identification of accredited and Quality Counts providers as recommended sites during eligibility determination

In progress

Visibility – Hired a videographer to record video of trainings and events. In the process of purchasing equipment needed to produce videos.

In progress

Visibility – Issue an Invitation to Negotiate (ITN) for Public Awareness and Outreach campaign

In progress

Back to school calendar in partnership with the Florida Prepaid College Program

Complete

Strategic Initiative – ProvidersInitiative StatusRetitled Contracts staff positions to Provider Relationship Managers and Specialist to reframe from a compliance slant to a partnership model

Complete

Provider reimbursement rates increased for all eligible School Readiness providers: 5% for Infant/Toddlers; 4% for Three/Four Year Olds; and 3% for School Age

Complete

Roll out of Family Utility Portal that enhances the ability of providers and families to electronically submit eligibility packets and supporting documents

Complete

On track to enroll 750 children birth to 2.5 from high need neighborhoods into Early Head Start which increases provider revenue ($ added to local economy)

In progress

Distributed more than 5,100 Summer Slide book kits to providers in Miami-Dade and Monroe to address summer learning loss. Many other benefits to providers.

Complete

ELC Professional Development Institute has prioritized provider training, particularly for VPK providers out of compliance with state requirements.

Complete

Strategic Initiative – Internal CapacityInitiative Status

Issue ITN for Customer Service training for all staff In progress

Engage Florida Sterling Council to conduct performance and process management training for leadership

In progress

Elimination of Quality Counts waitlist In progress

Executed a MOU with MDCPS to open a Satellite center in Liberty City Parent Resource Center when the school year begins

Complete

Partnership with Sant La to open a Satellite center in the Haitian Neighborhood Center

In progress

Customer service training for all ELC staff In progress

Brand and Identity training for all ELC staff In progress

Performance and process management training In progress

Contract management training for all contract managers In progress

Continued professional development for board members at board meetings

Ongoing

Auditor General Data Reports• The Auditor General (AG) has notified the Office of

Early Learning of questionable data identified either by doing a data extract of anomalies within the Enhanced Field System (EFS) data or by completing data matches between two different Agencies’ files that contain conflicting data, such as Department of Economic Opportunity and OEL

• Coalitions are asked to contact the parents for appropriate documentation

Auditor General Data Reports• Parents who received Reemployment Assistance during

the period identified that may or may not have been reported

• Request proof of the Reemployment Assistance received• Calculate the amount of lost benefits, if any▫ Individuals have two months to reestablish purpose for care

before they become ineligible for the school readiness program

▫ They also have to report new income sources within 10 days

• If the Reemployment Assistance income was not reported timely it should be added to the month in which the 10 day after receipt occurred in calculating lost benefits▫ For lost benefits, the coalition needs to follow their fraud

plan to recoup the benefits including appropriate referrals to the Department of Public Assistance Fraud

VPK Providers on Probation (POP)

Integrating the Standards: Phonological Awareness

(Instructor Led)

VPK Assessment Instructional Implications

(Instructor Led)

How to Administer the VPK Assessment

(Instructor Led)

Provider Zone 1 39 41 33

Provider Zone 2 69 74 81

Provider Zone 3 79 102 87

Provider Zone 4 45 46 26

Provider Zone 5 10 12 12

Provider Zone 6 29 23 22

Total Staff 271 298 261

Total number of PROVIDERS whose staff requires training: 137

Course completion on the VPK Readiness Rate website.

When you choose “Staff Development” as a target area one must complete four sections.

One section is the “Staff Training Requirements” which requires the program to enter names and positions of staff who need to complete training.

Click save and then click on a name which takes you to the screen shot listing trainings and instructions to complete the trainings prior to program opening or by mid-point of program operations.

How is the VPK Readiness Rate is determined• Florida Kindergarten Readiness Screener (FLKRS) determines a provider’s readiness

rate. • Children are assessed using the FLKRS assessments within the first 30 days of

kindergarten.• FLKRS includes two assessment tools:

▫ Work Sampling an observational assessment conducted by the Kindergarten teacher over 30 day period.

▫ Florida Assessment for Instructional Reading-Kindergarten is an individual assessment assessing for phonological and alphabet knowledge.

• The VPK Readiness Rate is determined by:▫ The percent of children ready for kindergarten on both measures is calculated by dividing

the number of children substantially completing the program who score ready on both measures by the number of children substantially completing the program and screened on both measures. Substantially completion is 70% of 540 hours school year or 70% of 300 hours summer.

For example, if, out of a total of 22 children served by a VPK provider, 20 children attended at least 70% of the program and are screened on ECHOS™ and FAIR-K and 15 are ready, 15 divided by 20 equals 75 percent.

The sum of the percent of children ready for kindergarten is the Readiness Rate. In the example above, the percent of children ready equals a readiness rate of 75.

The maximum rate is 100. The minimum rate, historically, been 70.

School Readiness Application Packet• Packet has been revised a number of times to make it more

family friendly• Copies will be provided to a group of providers for additional

feedback and suggestions for improvement• Goal communicated to all eligibility staff is that we should

make every effort possible to assist families become eligible and remain in the program

• Program guidelines (e.g. maternity leave) and oversight (Auditor General data reports) are very strict

• Communication and education of parents about program requirements remains an important goal

• Underlying contradiction between the very important social work part of the eligibility process and the regulatory role of the Early Learning Coalition

Family Portal Version 1.0• OEL deployed the Family Portal on July 1, 2015• Families can only submit initial applications for School

Readiness via the Family Portal• Not too far of a departure because families have been

applying for the School Readiness waitlist (Single Point of Entry) and Voluntary PreKindergarten (ATLAS online system) online

• The new system requires that documents be scanned and uploaded

• Parents who do not have access to technology can visit an Early Learning Coalition service center and use one of our kiosk as they have been doing to apply for VPK

• Online applications are much more accurate, efficient, and improve accountability and customer service significantly (e.g. provider portal)

Family Portal• OEL has deployed the Family Portal

• Families can only submit initial applications for School Readiness and VPK through the portal

Family Upload Utility• Family Portal is not yet fully automated and must be

used in conjunction with the Early Learning Coalition’s Family (Document) Upload Utility

EFS Modernization Release Notes

No.TFS

No.Description Change Type Portal(s) Affected

1. 471 Add basic reports. Enhancement Coalition Services

2. 493 Fix an issue to allow all available records to show up in appropriate coalition work queues. Defect Coalition Services

3. 488 Fix an issue to allow coalition user role to re-open VPK applications. Defect Coalition Services

4. 498Assign a “Rejected - Legacy" status for rejected VPK applications that were migrated from the VPK Registration System

to allow coalitions to upload documents.Enhancement Coalition Services

5. 434 Move and modify the “Other Income” section in the School Readiness application. EnhancementFamily Services

Coalition Services

6. 390 Fix an issue to allow SR applicants to create a new SR application. Defect Family Services

7. 503 Fix an issue to allow coalition users/admins to sort SR work queues. Defect Coalition Services

8. 505 Make text change to “Add Employer” button on SR application. Defect Family Services

9. 125 Fix document upload bypass issue for VPK. Defect Family Services

10. 492 Fix document upload bypass issue for SR. Defect Family Services

11. 502 Fix an issue where the County shows up in the City field for VPK applications. Defect Coalition Services

12. 162 Add ability for VPK applicants to preview their documents before they submit their application. Enhancement Family Services

13. 608 Remove the VPK “Upload Documents” button from the Family Profile. Enhancement Family Services

14. 506 Update coalition contact information in system-generated emails. Enhancement Family Services

15. 639 Fix an issue that allows the original submission date for SR applications to change to the date the application was last

updated.Defect Coalition Services

16. 645 Update SR hourly rate field to only allow numbers and decimal characters. Defect Family Services

17. 156 Update the Address 2 label for VPK and SR application to include the following text “(Apt, Suite, etc.).” Enhancement Family Services

18. 618 Fix an issue that allows SR records to be viewed by sending the direct URL via email. Defect Coalition Services

Release 1.0.1, Scheduled Deployment Date: 7/30/15

Participants: Who is part of QC?

343, 86%

45, 11%

5, 1% 6, 2%

399 early care and education programsas of June 30, 2015

Centers

Family Homes

Head Start*

RCMA

*Administration no longer requires Head Start programs to participate in Quality Counts. Of the 85 Head Start Programs in Quality Counts, 80 were dropped and may apply on an individual basis. Five Head Start programs are currently receiving WAGE$, scholarships, and/or translation services; therefore, they remain active in WELS.

**MDCPS Leadership has provided an updated list of classrooms wishing to participate in Quality Counts. These classrooms are expected to apply in the next few months.

Priority Programs: Who are we serving?

Priority, 303

Non-Priority , 96

Priority Non-Priority

0

50

100

150

200

250

300

350

n = 399 as of June 30, 2015

Priority Program = those serving 30% or more children receiving subsidized care or located in a low-income census tract.

Participants: Who is Accredited?

57%

51%

100%

83%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Centers FamilyHomes

Head Start RCMA

Percentage of QC Gold Seal Accredited Programsas of June 30, 2015

Gold Seal Accredited

QC Waitlist

42

6

9

3

0

5

10

15

20

25

30

35

40

45

Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16

(TCT Year 9: July 2015 – June 2016)Programs on the waitlist for QC as of July 31, 2015= 9

Centers FCCH

Miami-Dade/Monroe - Accredited Individual Sites

Source: United Way of Miami as of 7/20/15 Via WELS

Miami-Dade/Monroe - Gold Seal Sites

Source: United Way of Miami as of 7/20/15 Via WELS

Note: Some sites are accredited by more than one accrediting body.

Strategic Goal: Educate AllInitiative: Visibility

Achieve increased visibility throughout both counties by creating child care resources and providing information.

50 Years of Early Head Start• Coral Gables Mayor Jim Cason and Commissioner Vince Lago

hosted The Early Learning Coalition of Miami- Dade/Monroe, a “super grantee” for Early Head Start, for planting of a rosebush to commemorate the 50th anniversary of Head Start

• The planting ceremony took place on June 18 at the Coral Gables War Memorial Youth Center, 405 University Drive

Miami Gardens Trolley

• The ELC petitioned to get a trolley stop designated for the North Service Center

• With the support of Miami Gardens Councilman and former Early Learning Coalition board member David Williams, Miami Gardens approved the free trolley stop

Leading for Equity InstituteOn Wednesday, July

8, 2015 and

Thursday, July 9,

2015 the Leading for

Equity Institute held

a two day Leading

for Equity Retreat for

our partners and

sub-contractors in

the Board Room of

the main office.

This two day retreat included a

total of seventy four (74)

participants.

The retreat included a The

Poverty Simulation: UNIte!

Partners (Unified Toward

Equity) and a series of

thought provoking

discussions and purposeful

group activities centered

around poverty and

educational equity. The

responses from the retreat

were overwhelmingly positive

and many of the participants

enjoyed the experience

and were motivated to be

proactive as leaders for

equity in our community.

ELC Health Fair• ELC HR Dept.

hosted a heath fair for the staff on July 24, 2015

• Health screenings were provided to help provide early warnings to keep everyone healthy

Photo gallery: 5th annual Overtown Music & Arts Festival | Sat., July 25, 2015

OVERTOWN MUSIC FESTIVAL

Despite the rain, the turn out was

great. The Early Learning Coalition

was able to participate in a great

community event, registered children

and distributed back to school

calendars literature.