central tablelands water › ... › 2019 › 10 › june-2016-website.pdf · 2019-11-01 ·...
TRANSCRIPT
[Type the company name]
CENTRAL TABLELANDS Wat e r
Business Paper
Ordinary Meeting of Central Tablelands Water
15th June 2016
Canowindra
Phone: 02 6391 7200 Fax: 02 6368 2451 Email: [email protected] Web: www.ctw.gov.au 30 Church Street P.O. Box 61 BLAYNEY NSW 2799
Central Tablelands County Council T/A Central Tablelands Water ABN: 43 721 523 632
9 June 2016
Notice to Members Your attendance is requested at an Ordinary Meeting of Council to be held at the Old
Vic Inn, Canowindra on Wednesday, 15th June 2016 at 10.30am. Morning tea will be
served at 10.00am.
Agenda
1. Public Forum
2. Apologies for non-attendance
3. Leaves of absence granted
4. Confirmation of Minutes - Ordinary Meeting held on 13th April 2016
5. Chairman’s Minute
6. Councillor Representation
7. Notices of Motion
8. Reports of Staff
9. Adjourn Meeting and proceed into Committee of the Whole
10. Resume Ordinary Meeting & Report of Committee of the Whole
11. Next Meeting – Grenfell – 10th August 2016
Yours faithfully
Meeting of Ce0Blayne G. Rhodes General Manager
Ordinary Meeting – 15th June 2016
This is Page No. 1 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
INDEX OF REPORTS OF THE ORDINARY MEETING OF CENTRAL TABLELANDS WATER
HELD ON WEDNESDAY 15 JUNE 2016
CORPORATE & FINANCIAL SERVICES REPORTS
01 Financial Matters (FM.BA.1) 2
02 Budget Review Statement - 31st March 2015 (FM.FR.1) 5
03 Integrated Planning & Reporting - 2016/2017 Management Plan (FM.PL.1) 13
04 Delivery Program Progress report (FM.PL.1) 16
05 Draft Procurement Policy (RM.PO.1) 22
06 Staff Performance Reviews (PE.EC.1) 31
07 Local Government Remuneration Tribunal (GR.LR.4) 32
08 Inquiry into water augmentation in rural and regional New South Wales (GR.LR.2) 34
09 Local Government Water Management Conference (CM.CF.1) 40
10 Centroc Board Meeting held 12 May 2016 (CM.CF.3) 45
11 Executive Dean’s Award – Director Finance & Corporate Services (PE.EC.3) 56
ENGINEERING & OPERATIONS SERVICES REPORTS
12 Maintenance of Council's Systems (WS.MO.4) 58
13 Performance of Council's Systems (WS.MO.4) 60
COMMITTEE REPORTS
14 Questions on Notice 63
15 Standard & Poor’s class action settlement agreement (LS.CO.1) Regional Water Security Pipeline Project Stage 2 Funding (WS.AM.1) General Manager performance review (GO.CO.4) 64
16 Proceed to Committee of the Whole 65
17 Report of the Committee of the Whole 66
Ordinary Meeting – 15th June 2016
This is Page No. 2 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 2
This is Page No. 2 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
01) FINANCIAL MATTERS (FM.BA.1)
(Raelene Mulligan)
RECOMMENDATION: 1. That the information be noted.
REPORT Cash and Investments
The below investment summary represents Council’s total investments as at 31st May
2016 in accordance with clause 212 of the Local Government (General) Regulation
2005.
Short Term Deposits $ 6,800,000.00 92.46%
IMB Treasury 500,000 183 2.80% 7/06/16 6.80%
NAB 500,000 91 3.06% 14/06/16 6.80%
NAB Term Deposit - NAB Orange 500,000 153 2.95% 27/06/16 6.80%
Bank of Queensland 500,000 180 3.05% 25/07/16 6.80%
AMP - Curve Securities 500,000 183 3.00% 2/08/16 6.80%
Reliance Credit Union 500,000 180 2.95% 2/08/16 6.80%
Bank of Queensland 500,000 181 3.05% 8/08/16 6.80%
Reliance Credit Union 500,000 180 2.95% 26/08/16 6.80%
Reliance Credit Union 500,000 180 2.95% 12/09/16 6.80%
NAB 500,000 182 3.07% 13/09/16 6.80%
NAB Term Deposit - NAB Orange 800,000 215 3.08% 24/10/16 10.88%
Bank of Queensland 500,000 181 3.10% 11/06/16 6.80%
AMP - Curve Securities 500,000 181 3.00% 21/11/16 6.80%
At Call Deposits $ 778,222.95 10.27%
Commonwealth Bank Cheque Account $ 189,311.77 At Call 1.85% N/A
Commonwealth Bank - BOS Accounts $ 588,885.87 At Call 1.90% N/A
Reliance Credit Union - Cheque Account $ 25.31 At Call 2.00% N/A
Total Value of Investment Funds $ 7,578,222.95 100%
BANK RECONCILIATION
Balance as per Bank Statement $ 778,222.95
Less: Outstanding Cheques -$ 741.22
Add: Outstanding Deposits $ 16,760.26
Balance as per Cash Book $ 794,241.99
GENERAL FUND
(a) Cash Book Balance $ 778,222.95
(b) Bank Balance $ 794,241.99
Ordinary Meeting – 15th June 2016 Page 3
This is Page No. 3 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Cash and Investments by Type
Bank Reconciliation as at 31st May 2016
BANK RECONCILIATION
Balance as per Bank Statement $ 778,222.95
Less: Outstanding Cheques -$ 741.22
Add: Outstanding Deposits $ 16,760.26
Balance as per Cash Book $ 794,241.99
GENERAL FUND
(a) Cash Book Balance $ 778,222.95
(b) Bank Balance $ 794,241.99
The above investments have been secured in accordance with the Act, regulations and
Council’s Investment Policy.
Raelene Mulligan Director Finance & Corporate Services BUDGET IMPLICATIONS Nil
$6,800,000.00 , 90%
$778,222.95 , 10%
Short Term Deposits
At Call Deposits
Ordinary Meeting – 15th June 2016 Page 4
This is Page No. 4 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
POLICY IMPLICATIONS Nil ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 5
This is Page No. 5 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
02) BUDGET REVIEW STATEMENT - 31ST MARCH 2016 (FM.FR.1)
(Raelene Mulligan)
RECOMMENDATION:
1. That the budget review statement for the quarter ended 31st March 2016 be
accepted, and the variations therein be adopted.
REPORT
The Quarterly Budget Review (QBR) for the period ended 31 March 2016 is submitted
for examination by Council in accordance with clause 203 of the Local Government
(General) Regulation 2005.
It is estimated that the original forecast operating budget surplus for 2015/2016 of
$145,129 is now estimated to have a slight increase, with the final operating result for
the year estimated to result in a surplus of $169,129.
The major variations to the operational budget and capital budget are detailed in the
March 2016 QBR, and are summarised as attached.
The overall cash surplus of $660,770 as originally estimated for 2015/2016 has now
been revised to a surplus of $602,770 which, as per policy, will be transferred to
reserves.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS 1 Quarterly Budget Review Statement - 31st March 2016 7 Pages
Ordinary Meeting – 15th June 2016 Page 6
This is Page No. 6 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 7
This is Page No. 7 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 8
This is Page No. 8 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 9
This is Page No. 9 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 10
This is Page No. 10 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 11
This is Page No. 11 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 12
This is Page No. 12 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 13
This is Page No. 13 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
03) INTEGRATED PLANNING & REPORTING - 2016/2017 MANAGEMENT PLAN (FM.PL.1)
(Raelene Mulligan)
RECOMMENDATION:
1. That, in accordance with Sections 402-406 of the Local Government Act 1993,
and following the statutory period of 28 days public display, Council now resolve
to adopt the following Draft Plans:
a. Operational Plan 2016– 2017 – Parts 1 & 2
b. Long Term Financial Plan 2016/2017 – 2025/2026
REPORT
In accordance with the requirements of Section 405 of the Local Government Act, the
Draft Operational Plan 2016-2017, Parts 1 & 2, and the Long Term Financial Plan
2016/2017 – 2025/2026 were placed on public exhibition for a statutory 28-day
minimum period. Advertisements were placed in all local and regional newspapers
advising that the Draft Plans were on public exhibition at Council’s Office in Blayney
and on Council’s website. The advertisements invited members of the public to review
the Draft Plans and to make written submissions prior to 5 pm on 13th May 2016.
As at 5pm on 13th May 2016, Council had received no submissions.
Council can now proceed to adopt the Draft Operational Plan 2016-2017, Parts 1 & 2,
and the Long Term Financial Plan and give approval to the estimates of expenditure
and income for the ensuing 12 months.
The Draft Operational Plan 2016-2017 provides for consumption charges to increase
by 8% from $2.36 to $2.55. The increase in consumption charges will be applied to all
accounts issued after 1 July 2016. There is no planned increase in the annual
availability charge which will remain at $200.00 per year for a standard 20mm service.
The Section 64 Developer Charge for 2016/2017 will increase from $8,700.00 to
$8,850.00 per ET, whilst the capital contribution charge on existing vacant
unconnected land (in-fill blocks) for 2016/2017 will increase to $4,110.00 per ET.
The Estimates of Income and Expenditure for 2016/2017, as presented in the Draft
Operational Plan, are summarised as follows:
Operating Revenue
Availability Charges 1,219,968
Water Sales 3,939,953
User Charges 108,780
Interest 173,000
Other Revenues 38,714
Ordinary Meeting – 15th June 2016 Page 14
This is Page No. 14 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Grants – Acquisition of Assets 138,675
Grants & Subsidies 55,777
Contributions 25,084
Net Gains on Disposal of Assets 80,000 5,779,951
Less: Operating Expenses
Employee Costs 1,786,858
Borrowing Costs 171,560
Materials & Contracts 921,464
Other Expenses 837,680
Depreciation - System Assets 1,651,730
Depreciation - Plant & Equipment 203,459
Amortisation – Intangible Assets 57,714 5,630,465
Estimated Operating Result for Period - Surplus 149,486
Add Expenses not Involving Flow of Funds
Depreciation 1,912,903
2,062,389
Add Non-Operating Revenue
Written-down value of Assets Sold 299,000
Transfer from Reserves 4,707,706
5,006,706
Less Non-Operating Expenditure
Acquisition of Assets 4,780,679
Repayment of Loans 409,096
Transfer to Reserves 1,879,320
Budget Result (Balanced) 0
Ordinary Meeting – 15th June 2016 Page 15
This is Page No. 15 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 16
This is Page No. 16 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
04) DELIVERY PROGRAM PROGRESS REPORT (FM.PL.1)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council note the report.
REPORT This report relates to and provides information about Council’s progress in achieving
the strategic outcomes prescribed in Council’s Integrated Planning and Reporting
Delivery Program. It provides information on the performance of Council’s strategic
objectives in a streamlined summary aligned directly with Council’s Delivery Program.
In accordance with Section 404(5) of the Local Government Act 1993, the General
Manager must ensure that regular reports are provided to Council as to progress with
respect to the achievement of the principal activities detailed in the Delivery Program.
Progress reports must be provided at least every 6 months.
This report has been compiled in consultation with management and staff.
A copy of the Delivery Program Progress Report as at June 2016 is attached for
information.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS 1 Delivery Program Progress Report 5 Pages
Ordinary Meeting – 15th June 2016 Page 17
This is Page No. 17 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 18
This is Page No. 18 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 19
This is Page No. 19 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 20
This is Page No. 20 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 21
This is Page No. 21 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 22
This is Page No. 22 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
05) DRAFT POLICIES (RM.PO.1)
(Raelene Mulligan)
RECOMMENDATION:
1. That Council endorse the Draft Procurement Policy and Draft Plant and Vehicle
Purchase and Disposal Policy as presented.
REPORT Draft Procurement Policy
The draft Procurement Policy has been introduced to outline the minimum standards
required for any procurement activity, ensuring a transparent probity driven
procurement process that can withstand any scrutiny.
The purpose of this policy is to provide clear guidelines for the procurement of goods
and services. This policy will assist CTW in ensuring best value for money, good
management practices and legislative compliance.
Draft Plant and Vehicle Purchase and Disposal Policy
The plant and vehicle purchase and disposal policy is intended to ensure that the most
suitable plant is purchased, balanced with best value principles. It is also provided to
ensure that plant and vehicles are replaced in a transparent manner and in accordance
with legislative provisions and guidelines issued by the Office of Local Government
and ICAC.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS 1 Draft Procurement Policy 4 Pages 2 Draft Plant and Vehicle Purchase and Disposal Policy 4 Pages
Ordinary Meeting – 15th June 2016 Page 23
This is Page No. 23 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 24
This is Page No. 24 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 25
This is Page No. 25 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 26
This is Page No. 26 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 27
This is Page No. 27 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 28
This is Page No. 28 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 29
This is Page No. 29 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 30
This is Page No. 30 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 31
This is Page No. 31 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
06) STAFF PERFORMANCE REVIEWS (PE.EC.1)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council note the information.
REPORT Annual performance reviews on all staff will be completed during June 2016. The
General Manager is pleased to report that he is supported by a cohesive and dedicated
team in Operations Management, Finance and Administration.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 32
This is Page No. 32 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
07) LOCAL GOVERNMENT REMUNERATION TRIBUNAL (GR.LR.4)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council endorse its policy of paying the maximum fees to the Chairman and
Members of Central Tablelands County Council, as determined by the Local
Government Remuneration Tribunal for Category County Council – Water.
REPORT Council has received advice that the Local Government Remuneration Tribunal has
delivered its determination in regards to fees payable to councillors and
mayors/chairpersons for 2016-2017, increasing fees by 2.5 per cent from 1 July 2016.
A full copy of the Tribunal’s 2016 Annual Review will be tabled at this Council meeting
for Councillors information.
The following table lists the Tribunal’s determinations for 2016-2017:
Councillor/Member
Annual Fee
Mayor/Chairperson
Additional Fee*
Minimum Maximum Minimum Maximum
Principal City 25,670 37,640 157,030 206,620
Major City 17,110 28,240 36,360 82,270
Metropolitan Major 17,110 28,240 36,360 82,270
Metropolitan Centre 12,830 23,90 27,260 63,640
Metropolitan 8,540 18,840 18,180 41,090
Regional Rural 8,540 18,840 18,180 41,090
Rural 8,540 11,290 9,080 24,630
County Council –
Water 1,700 9,410 3,640 15,460
County Council – Other 1,700 5,630 3,640 10,270
Council’s policy is to pay the maximum fees as determined by the Local Government
Remuneration Tribunal.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil
Ordinary Meeting – 15th June 2016 Page 33
This is Page No. 33 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 34
This is Page No. 34 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
08) INQUIRY INTO WATER AUGMENTATION IN RURAL AND REGIONAL NEW SOUTH WALES (GR.LR.2)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council note the report.
REPORT Councillors may be aware, that the NSW Legislative Council’s General Purpose
Standing Committee No.5 is currently conducting an inquiry into water augmentation
in rural and regional New South Wales.
The inquiry will report on the performance or effectiveness of the NSW government
agencies that are responsible for the augmentation of water supply for rural and
regional New South Wales, and in particular the following:
a) investigate the requirement for a water equation (demand and supply out
to the middle of this century) for rural and regional New South Wales
b) examine the suitability of existing New South Wales water storages and
any future schemes for augmentation of water supply for New South
Wales, including the potential for aquifer recharge
c) review the NSW Government’s response to the recommendations of the
June 2013 report by the Standing Committee on State Development on
the adequacy of water storages in New South Wales
d) examine the 50 year flood history of New South Wales, particularly in
northern coastal New South Wales, including the financial and human
cost
e) examine technologies available to mitigate flood damage, including
diversion systems, and the scope of infrastructure needed to support
water augmentation, by diversion, for rural and regional New South
Wales
f) examine social, economic and environmental aspects of water
management practices in New South Wales and international
jurisdictions, including the following case studies:
i. Broken Hill town water supply/Menindee Lakes system
ii. South Western NSW water management practices
iii. North Western NSW water management practices
g) the efficiency and sustainability of environmental water being managed
by different State and Federal Government departments and agencies
h) the management, appropriateness, efficiency and reporting of:
Ordinary Meeting – 15th June 2016 Page 35
This is Page No. 35 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
i. inter-valley transfers
ii. carryover
iii. the management and reporting of the water market, and
i) any other related matter.
Council has been invited to make a submission to the inquiry. The closing date for
submissions is 14 August 2016. The General Manager in consultation with senior
management, will provide a draft submission to the August Council Meeting on the
Legislative Council’s inquiry into augmentation of water supply for rural and regional
NSW.
A copy of the invitation and terms of reference for the inquiry into water augmentation
in rural and regional New South Wales is provided as an attachment to this report.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS 1 Inquiry into water augmentation 4 Pages
Ordinary Meeting – 15th June 2016 Page 36
This is Page No. 36 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 37
This is Page No. 37 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 38
This is Page No. 38 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 39
This is Page No. 39 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 40
This is Page No. 40 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
09) LOCAL GOVERNMENT WATER MANAGEMENT CONFERENCE (CM.CF.1)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council give approval for the Chairman, Deputy Chairman, General
Manager and Director Operations & Technical Services to attend the 2016 LG
Water Management Conference in Broken Hill.
REPORT
The 2016 LG Water Management Conference will be held in Broken Hill from Sunday
28 August 2016 to Tuesday 30 August 2016.
The Chairman, General Manager and Director Operations & Technical Services
normally attend this Conference and, occasionally in the past another Councillor has
attended. As early bird registrations close in mid July 2016, the General Manager is
seeking approval from Council to register the Chairman, Deputy Chairman, General
Manager and Director Operations & Technical Services to attend.
A Draft Program of the 2016 LGNSW Water Management Conference is attached for
information.
BUDGET IMPLICATIONS Funded in Operational Plan 2016/2017 POLICY IMPLICATIONS Nil ATTACHMENTS 1 LGNSW Water Management Conference Program 4 Pages
Ordinary Meeting – 15th June 2016 Page 41
This is Page No. 41 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 42
This is Page No. 42 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 43
This is Page No. 43 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 44
This is Page No. 44 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 45
This is Page No. 45 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
10) CENTROC BOARD MEETING HELD 12 MAY 2016 (CM.CF.3)
(Gavin Rhodes)
RECOMMENDATION:
1. That Council note the report and associated minutes of the Centroc Board
Meeting held 12 May 2016.
REPORT
A Centroc Board Meeting was held at Parliament House in Sydney on 12 May 2016.
The Chairman and General Manager represented CTW at the Board Meeting.
A copy of the Mayoral Report and the Minutes from the Centroc Board Meeting held
12 May 2016 are attached to this report for your information.
BUDGET IMPLICATIONS Funded in Operational Plan 2016/2017 POLICY IMPLICATIONS Nil ATTACHMENTS 1 Centroc Mayoral Board Report 12th May 2016 10 Pages
Ordinary Meeting – 15th June 2016 Page 46
This is Page No. 46 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 47
This is Page No. 47 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 48
This is Page No. 48 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 49
This is Page No. 49 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 50
This is Page No. 50 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 51
This is Page No. 51 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 52
This is Page No. 52 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 53
This is Page No. 53 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 54
This is Page No. 54 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 55
This is Page No. 55 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 56
This is Page No. 56 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
11) EXECUTIVE DEAN’S AWARD – DIRECTOR FINANCE & CORPORATE SERVICES (PE.EC.3)
RECOMMENDATION:
1. That Council note the outstanding academic achievement of Council’s Director
Finance & Corporate Services.
REPORT
Council’s Director Finance & Corporate Services, Mrs Raelene Mulligan, is currently
studying a Bachelor of Accounting undergraduate degree by distance education
through Charles Sturt University. Undertaking this academic qualification is a
professional development condition of Mrs Mulligan’s employment agreement with
Council.
Noting the above, the General Manager is delighted to congratulate and acknowledge
Mrs Mulligan on her recent Executive Dean’s List Award in recognition of outstanding
academic achievement.
To receive an Executive Dean’s List Award a student must achieve the following:
Achieved a grade of Distinction or High Distinction in all coursework subjects
undertaken, and
Completed a minimum of 32 points over a maximum of 3 sessions.
In any given session, only a small number of students attain this high level of
achievement. The General Manager continues to encourage Mrs Mulligan with her
study, and fellow staff members with professional development aspirations.
Mrs Mulligan received her Executive Dean’s List Award at a Faculty of Business
Presentation Ceremony at Bathurst on 10 May 2016. A copy of Mrs Mulligan’s award
is provided for information.
BUDGET IMPLICATIONS Nil POLICY IMPLICATIONS Nil ATTACHMENTS 1 Executive Dean’s Award 1 Page
Ordinary Meeting – 15th June 2016 Page 57
This is Page No. 57 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Ordinary Meeting – 15th June 2016 Page 58
This is Page No. 58 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
12) MAINTENANCE OF COUNCIL'S SYSTEMS (WS.MO.4)
(Darrell Sligar)
RECOMMENDATION:
1. That the information be noted.
REPORT
a) Service Replacement Program
Council staff completed fifteen full and fifty partial replacements during the past two
months.
b) Hydrant/Valve Maintenance
Replacement of check valve at West Grenfell Reservoir has been completed.
Hydrant cleaning undertaken at Somers and Garland.
c) Reservoir Maintenance
Installation of a float valve at Lyndhurst Reservoir. Replacement of chlorine dosing
pump at Greys Hill Reservoir.
d) Pump Station Maintenance
Replacement of external steel pipework with HDPE at Grenfell North Pump Station.
Original Quandialla bore pump has been refurbished and is now a spare pump.
e) Filtration Plant Maintenance
Safety rail installed at Carcoar WTP following internal WH&S Audit. Refurbishment
of the No 1 filtered water pump from Carcoar has been completed. Dosing pipelines
at Carcoar have been re-painted in accordance with Australian Standards.
Corroded floor grating at Blayney WTP has been replaced with galvanised steel
grating.
f) Trunk Main Maintenance
Repair of valve and pipeline on Trunk Main ‘X’ at the Belubula crossing. Two breaks
were repaired on Trunk Main ‘C’. Leaking valve on Trunk Main ‘K’ just upstream on
McDonald’s Lane Pump Station was repaired.
A chlorinator has been installed at Old River Pump House to boost chlorine residual
during low demand periods (winter months).
g) WH&S
Council’s WH&S representative has conducted internal safety audits at
Canowindra, Grenfell and Cudal depots, with only minor safety issues being
recorded, such as replacement of MSDS. At every Audit, the WH&S representative
demonstrates the usage of BA (Breathing Apparatus) Units to staff.
Ordinary Meeting – 15th June 2016 Page 59
This is Page No. 59 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
Electrical equipment and tools at Canowindra Depot were tested and tagged as
part of CTW’s WH&S Program.
h) Meters
Reading of meters commenced in Blayney on the 7th April and was completed on
the 29th April with the reading of Cowra Shire rural connections.
Ten meters were replaced in the last two months due to age and condition.
i) Capital Works
Preliminary works for Trunk Main ‘K’ replacement is progressing. All existing pipe
infrastructure has been located and identified. Construction of access gates is in
progress and is due for completion at the end of June 2016.
Earthworks for the new office/amenities building at Blayney Filtration Plant has
been completed, with construction of the building due to commence at the end of
June 2016.
BUDGET IMPLICATIONS
Nil
POLICY IMPLICATIONS
Nil
ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 60
This is Page No. 60 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
13) PERFORMANCE OF COUNCIL'S SYSTEMS (WS.MO.4)
(Darrell Sligar)
RECOMMENDATION:
1. That the information be noted.
REPORT
j) Main Breaks
The main failures recorded during the past two months are listed in the table below.
Location Date Size Comment
Canowindra East St 29.04.16 100mm DNR
TMC - Green Gully 06.06.16 225mm Weld
Cowra Shire TMC – Sugarloaf 06.06.16 225mm Weld
Cudal Main St 13.04.16 100mm
Shrinking
pipe from
S/V
Eugowra Nanima St 03.05.16 150mm DNR
Grenfell Mid-West Hwy 12.05.16 225mm Leaking collar
Lyndhurst Mt McDonald Rd 12.05.16 100mm S/L
Manildra Orange St 03.05.16 100mm DNR
Orange St 10.05.16 100mm DNR
Millthorpe Nyes Gate Rd 03.05.2016 100mm DNR
k) Service Complaints and Requests
A summary of service complaints and requests received for the last two months are
as follows:
Row Labels Count of Town/Village
BLAYNEY 19
CHECK METER READING 1
CUSTOMER DAMAGED SERVICE 1
LEAKING METER 6
LEAKING SERVICE 5
METER NOT SHUTTING OFF 4
NO WATER COMPLAINT 1
PATHCOCK FAILURE 1
CANOWINDRA 12
HYDRANT LEAKING 1
LEAKING METER 4
Ordinary Meeting – 15th June 2016 Page 61
This is Page No. 61 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
LEAKING SERVICE 2
MAIN BREAK 2
METER NOT SHUTTING OFF 1
PATHCOCK FAILURE 1
PRV ISSUE/MAINTENANCE 1
CARCOAR 1
METER NOT SHUTTING OFF 1
CARGO 4
LEAKING SERVICE 2
LOW PRESSURE COMPLAINT 1
NO WATER COMPLAINT 1
COWRA SHIRE 2
CHECK METER READING 1
MAIN BREAK 1
CUDAL 3
LEAKING METER 2
MAIN BREAK 1
EUGOWRA 6
LEAKING METER 2
LEAKING SERVICE 3
MAIN BREAK 1
GRENFELL 9
CHECK METER READING 1
DIRTY WATER COMPLAINT 1
LEAKING METER 2
LEAKING SERVICE 3
MAIN BREAK 1
MAINTENANCE - GENERAL 1
LYNDHURST 1
MAIN BREAK 1
MANILDRA 7
LEAKING METER 1
LEAKING SERVICE 4
MAIN BREAK 2
MILLTHORPE 5
CUSTOMER DAMAGED MAIN 1
LEAKING METER 1
LEAKING SERVICE 1
MAIN BREAK 1
PATHCOCK FAILURE 1
QUANDIALLA 1
NO WATER COMPLAINT 1
Grand Total 70
Ordinary Meeting – 15th June 2016 Page 62
This is Page No. 62 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
l) Lake Rowlands
The level of Lake Rowlands has increased from 74% to its present level of 84%
(8.06.2016)
m) New Water Services
During the past two months there have been two new domestic water services
connected to Council’s mains.
BUDGET IMPLICATIONS
Nil
POLICY IMPLICATIONS
Nil
ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 63
This is Page No. 63 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
14) QUESTIONS ON NOTICE
(Gavin Rhodes)
No questions on notice were received. ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 64
This is Page No. 64 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
15) STANDARD & POOR’S CLASS ACTION SETTLEMENT AGREEMENT
(LS.CO.1)
REGIONAL WATER SECURITY PIPELINE PROJECT STAGE 2 FUNDING (WS.AM.1)
GENERAL MANAGER PERFORMANCE REVIEW (GO.CO.4)
(Gavin Rhodes)
RECOMMENDATION:
1. That, Council adjourn into a Closed Meeting and the press and the public be
excluded from the meeting of the Committee of the Whole, as these matters
are considered to be confidential under Section 10A(2) of the Local
Government Act, for the following reasons:
a. advice concerning litigation, or advice that would otherwise be
privileged from production in legal proceedings on the ground of legal
professional privilege, or
b. commercial information of a confidential nature that would, if disclosed:
i. confer a commercial advantage on a competitor of the council,
or
c. personnel matters concerning particular individuals (other than
councillors).
ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 65
This is Page No. 65 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
16) Proceed to Committee of the Whole
(Gavin Rhodes)
RECOMMENDATION:
1. That, as business for the Ordinary Meeting has now concluded, Council proceed into Committee of the Whole to discuss the items referred to in the report.
Council should exclude the press and public at this point, for confidential discussion on the items referred to Committee
ATTACHMENTS Nil
Ordinary Meeting – 15th June 2016 Page 66
This is Page No. 66 of the Agenda presented to the Ordinary Meeting of Central Tablelands County Council held at Canowindra on 15th June 2016
17) Report of the Committee of the Whole
(Gavin Rhodes)
RECOMMENDATION:
1. That the recommendations of the Committee of the Whole be adopted.
ATTACHMENTS Nil