CEN BII Stockholm 2nd of december 2014

TECHNICAL ASSSITANCE & COOPERATION FOR DIGITAL TRANSFORMATION

French E-Invoicing portal

Contributing to digital transformation

Alain DUCASS, joined TACD as Associate Director, responsible for the international development of the technical assistance on international markets. Chief mining engineer and senior civil servant, Alain Ducass assumed for 40 years in positions of responsibility in several government departments and agencies in connection with the Parliamentarians' offices of the Presidency of the Republic and the Prime Minister of France and several other countries. For ADETEF he has headed the French representation of France in the PEPPOL project . Alain has got a strong expertise on eID and cybercriminality projects heading the eID and eSignature community for OpenPEPPOL

Thierry AMADIEU, MBA. Owner, has founded TACD to provide consultancy services and technical assistance in digitalization of public procurement processes and e-Procurement Has grown its expertise on eProcurement since 2002 working for AIRBUS on the deployement of Sup@iWorld (Ariba-I2 sourcing platform ).Has leaded the coordination of piloting activities of PEPPOL project and the devlopments of PEPPOL e-Catalogue pilot for healthcare in 2012 in France. Takes part to the PC 434 for the development of the eInvoicing EN representing AIFE , the French govermental IT agency of the Ministry of finances.

agenda

•Legislative process• Implementation steps and framework•Ramp-up •Adoption•Enablement of Contracting Authorities (CA’s)•Enablement of Economic Operators (EO’s)•Roadmap

Legislative process• Simplification law, september 2013• December 2013, enabling act legitimates the use of a legislative vehicle

to enforce e-Invoicing in public procurement by order of the French government

• Arbitration carried out by AIFE with all stakeholders , contracting authorities, association of French mayors (AMF), local authorities (French General Councils association) etc. and EO’s representative organisations

• Order, voted by the French parliament the 26th of june 2014 recognizing e-Invoicing as mean of simplification for businesses and mandating this use with the Public Sector

Implementation steps • Whilst the Modernization Law of the French Administration (LME) has

mandated e-Invoicing reception for the French State ( Ministries and related bodies) since the 1st january 2012 (without any obligation for EO’s) …

• Art.1 makes mandatory e-Invoicing for all EO’s in public procurement the 1st of january 2017

• Art.3 specifies that enforcement will take place gradually:▫ 1st january 2017 for large groups and all CA’s ▫ 1st january 2018 for intermediate size enterprises▫ 1st january 2019 for mediun size enterprises▫ 1st january 2020 for small enterprises

Implementation framework • Art.2 : « A mutualized solution will be made available by the French

govt enabling the submission, reception, and processing of invoices and designated as e-Invoicing portal » (*)

• AIFE having gained experience with CHORUS invoice has been assigned to operate and maintain this new « e-Invoicing portal »

(*) « Une solution mutualisée, mise à disposition par l'Etat et dénommée « portail de facturation », permet le dépôt, la réception et la transmission des factures sous forme électronique. »

Ramp-up Drastic increase in volume

• 5 millions invoices (French ministries )

• 250 public bodies and State related services

• 100 millions invoices (whole public sector)

• 78 000 contracting authorities in France

AdoptionDigital transformation • Several thousand’s of buyers versus 1 million supplier’s (estimated)• Unlock value for buyer’s (digital transformation from paper-fax-based processes )• Gaining supplier’s motivation, the « long tail » (few invoices for small amount) • 60% of invoices with average amount under 300 euros

Cost efficiency• A free of charge access for EO’s• Technical changes to existing systems should be minimal and commercially neutral• Process changes to current workflows for both customer and supplier should be

minimal• Cost should be minimal for sending invoices. 

Enablement of CA’s :

• Plug in several thousands Contracting Authorities in France• Connect procurement communities, directly or via existing Regional

portals• Ensure transmission of invoices to end points • Processing to back end ERP’s / accounting systems and back office to

public treasuries

Enablement of EO’S

• Connect Economic operators is out of scope of the e-Invoicing portal ( but under the responsibility of service providers only)

• Ensuring interoperability and a free access to the portal • Integrating business rules sometimes specifics• Enabling traceability of payments (and notification)• Conforming to the fiscal legislation (specifically VAT Directive)• Accepting multiple formats, structured UBL 2.0 / CII UN/CEFACT or

unstructured (PDF with or without e-signature) or a direct deposit via portal

A roadmap • Developping a new design taking advantage of the outstanding

experience of CHORUS portal and issue a technical specifications for the 1st quarter 2015

• Creating a single gateway for service providers through a service layer (SOA) reaffirming a position of neutrality regarding technical interoperability but encouraging the choice of standards and overarching infrastructure like PEPPOL to increase interoperability for cross border transactions

• Integrating the requirements of the EN on e-Invoicing along with PC 434 and CEN BII developments

• Parallelizing of activities, with respect to a tight timeframe; for example, aligning specifications on the requirements raised by the standardization work

Thanks for your attention

For further information :

Thierry AMADIEUthierry.amadieu@amadieu-conseil.eu

Tél. +33 6 25 63 44 71