cedar rapids community school district · associate principal end of 2019-2020 taft school year...

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT

REGULAR BOARD OF EDUCATION MEETING Educational Leadership and Support Center, Board Room

Monday, February 10, 2020 @ 5:30 p.m.

A G E N D A CALL TO ORDER (President Nancy Humbles) APPROVAL OF AGENDA (President Nancy Humbles) .................................................................................... 2 PUBLIC HEARING BA-20-250 Public Hearing - McKinley, Roosevelt, & Taft Middle Schools – ADA Restroom Improvement Projects (Chris Gates) ................................................. 2 SUPERINTENDENT’S REPORT /BOARD REPORTS (Noreen Bush/Board of Directors) COMMUNICATIONS, DELEGATIONS, AND PETITIONS (President Nancy Humbles) CONSENT AGENDA BA-20-000/12 Minutes – Regular Meeting on January 27, 2020 (Laurel Day) ................................. 3 BA-20-008/12 Open Enrollment – Denial 2019-2020 School Year (John Rice) .................................. 4 BA-20-009/12 Personnel Report (Linda Noggle) ................................................................................. 6 BA-20-012/06 Policy Manual – Approval –Policies 208 “Collaborative Decision-Making Process”, and

305 “Development of Administrative Regs & Procedures” (Noreen Bush/Laurel Day) ...... 16 BA-20-251 Approval - Resolution to Schedule a Public Hearing for Permanent Easement – Washington HS (Jon Galbraith) ................................................................................... 18 BA-20-252 Final Approval – Roosevelt MS - Walk-In Cooler Replacement Project – Certificate of Substantial Completion (Rich Reysack) .............................................. 24 BA-20-253 Preliminary Approval – Harding MS - Roofing Improvement Project – Bid Package 2 (Chris Gates) .......................................................................................... 27 BA-20-254 Purchasing Register – Wireless Access Points, Extreme Switches, Controller (Tom Day/Jeff Lucas) ................................................................................................... 29 BA-20-255 Award of Contract – McKinley, Roosevelt, and Taft Middle Schools – ADA Restroom Improvements Projects (Chris Gates) ............................................. 33 BA-20-256 Approval – Master Facility Planning Oversight Committee Membership – 2020-2021 School Year (Jon Galbraith/David Nicholson) ........................................ 37 BA-20-257 Agreement – ASCD - 2019-2023 School Years (John Rice) ...................................... 39 LEARNING AND LEADERSHIP BA-20-258 2019 Iowa School Performance Profile (Rod Dooley/Cynthia Phillips/Eric Christenson) .................................................... 51 SCHOOL BOARD CALENDAR ........................................................................................................................... 52 MEETING EVALUATION/ADJOURNMENT (President Nancy Humbles)

Board Meeting: Monday, February 10, 2020

A G E N D A

CALL TO ORDER – President Nancy Humbles APPROVAL OF AGENDA – President Nancy Humbles “I move that the agenda of Monday, February 10, 2020 Board of Education meeting be

approved as set forth, and that each item is considered ready for discussion and/or action.”

MOTION/2ND/ROLL CALL ACTION PUBLIC HEARING BA-20-250 Public Hearing – McKinley, Roosevelt, and Taft Middle Schools –

ADA Restroom Improvement Projects (Chris Gates)

Information Item Pertinent Fact(s):

Pursuant to notices published in The Cedar Rapids Gazette, a hearing must be held at 5:30 p.m. on February 10, 2020, for the purpose of receiving any objections to the adoption of prepared drawings, specifications, form of contract, and total estimated cost for McKinley, Roosevelt, and Taft Middle Schools - ADA Restroom Improvement Projects.

If no objections are presented and sustained, the recommended Board action is to give

final approval to the drawings, specifications, form of contract, and total estimated cost for this project.


SUPERINTENDENT’S REPORT/BOARD REPORTS COMMUNICATIONS, DELEGATIONS, AND PETITIONS CONSENT AGENDA BA-20-000/12 Minutes – Regular Meeting/Work Session on January 27, 2020 (Laurel Day) Exhibit: http://www.cr.k12.ia.us/our-district/board-of-education/ Action Item Pertinent Fact(s): It is the responsibility of the Board Secretary to keep the minutes of Board of Directors

meetings as required by Iowa Code §§ 21.3 and Board Regulation 202.10. The minutes will be available for public inspection within two weeks of the Board meeting and forwarded to the appropriate newspaper for publication.

Recommendation: It is recommended that the Board of Education approve the Minutes from the Regular

Meeting/Work Session held on January 27, 2020.

http://www.cr.k12.ia.us/our-district/board-of-education/


CONSENT AGENDA BA-20-008/12 Open Enrollment – Denial 2019-2020 School Year (John Rice) Exhibit: BA-20-008/12.1 Action Item Pertinent Fact(s):

1. Section 256.7(5), Chapter 17, of the Iowa Code “Open Enrollment,” allows parents/guardian to enroll their children/child in a school district other than the resident district of the custodial parent/guardian. In order for parents/guardians to exercise this option, their request must be submitted by March 1 of the year preceding open enrollment. For kindergarten children the deadline for submitting an application for open enrollment is September 1 of the current school year.

2. Applications filed after the deadline will not be approved unless the reason for late filing

qualifies for “good cause”; “good cause” means a change in the status of a child’s resident district for any of the following reasons: A. Family moved to a new district of residence B. Change in the marital status of the student's parents resulting in new resident district C. Placement of the student into foster care resulting in new resident district D. Adoption resulting in new resident district E. Participation in a foreign exchange program F. Participation in a substance abuse or mental health treatment program resulting in new

resident district G. Failure of negotiations for reorganization or rejection of proposed reorganization plan* H. Failure of negotiations for whole grade sharing or rejection of whole grade sharing agreement* I. Loss of accreditation or revocation of a charter school contract*

*If “good cause” is related to change in status of child’s resident district, the open enrollment request must be filed within 45 days of last board action or within 30 days of certification of an election, whichever is applicable.

3. Request may be denied if:

A. The student has been suspended or expelled by a district and has not been reinstated as a student in that district

B. Insufficient classroom space exists C. Minority/non-minority pupil ratios would be adversely affected D. An appropriate instructional program is not available E. The applicant missed the prescribed deadline and the request does not qualify for “good

cause”

4. If the denial is based on a desegregation plan and/or any other reasons, it may be appealed to the Linn County District Court and cannot be appealed to the State Board of Education. An appeal must be postmarked within 30 days of the Board decision.

Recommendation: It is recommended that the Board of Education approve the Open Enrollment-Denial of these

student(s) commencing with the 2019-2020 School Year.

BA-20-008/12.1

OPEN ENROLLMENT DENIALS 2019-2020 SCHOOL YEAR

Board Meeting February 10, 2020

EXIT Denial

Parent Student Grade Resident District Requested District C. Lamb & T. Hatch J. Lamb 10 Cedar Rapids Community Alburnett Community School District School District Reason: Application filed late

TOTALS: 1 Alburnett __________________________________________________________________________________________


CONSENT AGENDA BA-20-009/12 Personnel Report (Linda Noggle) Exhibit: BA-20-009/12.1-9 Action Item Roll Call Recommendation: It is recommended that the Board of Education approve the Personnel Report.

BA-20-009/12.1

BA-20-009/12 PERSONNEL

GRANTING LEAVES OF ABSENCE - SALARIED STAFF

Name Type of Leave Assignment Effective Date

Coffin, Amy Personal Language Arts 2020-2021 School

Roosevelt Year

Kottke, Julia Personal 2nd Grade 2020-2021 School

Van Buren Year

Schwartz, Joelle Personal ELL 2020-2021 School

Nixon Year

Waltmann, Ashley Personal Science 7/1/2020-8/26/2020

Jefferson

Washburn, Megan Personal Science 2020-2021 School

Wilson Year

CHANGE OF GRADE/POSITION - SALARIED STAFF

Name Salary Placement Assignment Effective Date

Fox, Alex $45,343 (prorated) Engagement Specialist 1/27/20

Polk

RESIGNATIONS - SALARIED STAFF

Name Reason Assignment Effective Date

Boone, Andrew Personal Math End of 2019-2020

Jefferson School Year

Cooling, Tera End of Program LINK Specialist End of 2019-2020

ELSC School Year

BA-20-009/12.2

Dunkel, Elizabeth Personal 2nd Grade End of 2019-2020

Van Buren School Year

Hootman, Audra End of Program LINK Specialist End of 2019-2020

ELSC School Year

Karsten, Erin Resignation Hearing Impaired Teacher End of 2019-2020

Jefferson/Jackson School Year

Merritt, Adam Personal Basketball 1/30/2020

Harding

Oberreuter, Amie Personal 5th Grade End of 2019-2020

Wright School Year

Skoneczka, Courtney End of Program LINK Specialist End of 2019-2020

ELSC School Year

Trandem, Kelly Personal Early Learning End of 2019-2020

Wright School Year

Young, Vanessa Personal ELL End of 2019-2020

Arthur School Year

RETIREMENT - SALARIED STAFF

Name

Assignment Effective Date

Ash, Carey

PE/Activity Coordinator End of 2019-2020

Wilson School Year

Ballard, Diane

Facilitator End of 2019-2020

ELSC School Year

BA-20-009/12.3

Callahan, Timothy

Language Arts End of 2019-2020

Washington School Year

Crowley, Eileen

Science 6/26/2020

Roosevelt

Duer, David



Fagan, Cindy School Nurse 6/30/2020

ELSC

Genkinger, Vicki

Technical Support 6/30/2020

Supervisor

ELSC

Goodlove, Jay


Kennedy School Year

Keifer, Kathy

Title I End of 2019-2020

ELSC School Year

Halsor, Linda

Strat I End of 2019-2020

Kennedy School Year

Hancock, Penni

Art End of 2019-2020

Van Buren School Year

Langhurst, Sarah

Physical Education End of 2019-2020

Madison/Pierce School Year

McCurry, Michael

Physical Education End of 2019-2020

Hoover/Jackson School Year

BA-20-009/12.4

Miner, Curtis

Language Arts/Job Coach 6/30/2020

Metro

Morris, Bonnie

Behavior Disorder End of 2019-2020

Bertram School Year

Pannkuk, Lisa


Nixon/Wright School Year

Patterson, Julia


Wilson School Year

Porter, Patricia


Polk School Year

Salucka, Ann


Franklin School Year

Schneekloth, Jeff

Associate Principal End of 2019-2020

Taft School Year

Seward, Kimberly

School Nurse End of 2019-2020

ELSC School Year

Waltmann, Ashley

Science 8/26/2020

Jefferson

Welch, Michael

Exploratory End of 2019-2020

Wilson School Year

White, Carol

World Language 6/30/2020

Washington

BA-20-009/12.5

Williams, Larry

Engagement Specialist 6/30/2020

Kennedy

APPOINTMENTS - HOURLY STAFF


Bateman, Auden $12.14 Food Service Asst 2/3/2020

Jefferson

Bean, Makinze $12.10 Para 2/3/2020

Jefferson

Beard, Diane $14.04 Para 2/3/2020

Erskine

Bissell, Ashley $18.68 Behavior Tech 2/3/2020

Arthur

Cavil, Ja'Don $13.93 Bus Attendant 1/27/2020

ELSC

Elam, Breanna $14.04 Para 2/3/2020

Hoover

Elkin, Ashley $13.96 Cashier 2/3/2020

McKinley

Kuba, Sherry $12.10 Para 2/3/2020

Franklin

Laird, Hannah $13.93 Bus Attendant 1/27/2020

ELSC

BA-20-009/12.6

McDowell, Laura $13.20 Para 1/27/2020

Grant

Payne, Nathaniel $14.04 Para 1/27/2020

Viola Gibson

Rueck, Tiffany $13.93 Bus Attendant 2/3/2020

ELSC

Sero, Robert $14.24 Para 1/27/2020

Franklin

Shaffer, Kristy $13.93 Bus Attendant 1/27/2020

ELSC

Worthen, Augustus $11.93 Crossing Guard 2/3/2020

Van Buren

Young, Kelan $12.10 Para 2/3/2020

Garfield

Zanzig, Walter $16.53 Custodial Floated 2/3/2020

ELSC

CHANGE OF GRADE/POSITION - HOURLY STAFF


Dircks, Makalia $12.10 Para 1/27/2020

Polk

RESIGNATIONS - HOURLY STAFF

Name Reason Assignment Effective Date

BA-20-009/12.7

Ali, Khalid Resignation Bus Driver 1/17/2020

ELSC

Ayers, Alexes Personal Child Care Professional 2/14/2020

Collins Aerospace

Cerka, McKaylia Resignation Para 2/7/2020

Taft

Clark, Donisha Resignation Bus Attendant 2/19/2019

ELSC

Fults, Susan Resignation Food Service Asst 1/27/2020

Madison

Heck, Molly Resignation Child Care Professional 2/2/2019

5 Seasons

Heldt, Jill Resignation Para 1/21/2020

Kennedy

Kasongo, Mamie Resignation Crossing Guard 6/6/2019

Hoover

King, Trishia Voluntary Resignation

Bus Attendant 1/24/2020

ELSC

Osborn, Brein Resignation Bus Attendant 1/31/2019

ELSC

Painter Philbrick, Tiffany

Resignation Van Driver 2/7/2020

ELSC

BA-20-009/12.8

Pins, Tenneh Personal Child Care Professional 1/27/2020

ELSC

Russell, Amy Resignation Para 11/8/2019

Kennedy

Ryan, Devon Personal Child Care Professional 8/22/2019

5 Seasons

Seltrecht, Cameron Resignation Bus Driver 2/7/2020

ELSC

Stout, Dawn Resignation Bus Driver 1/31/2020

ELSC

Tenley, Juliet Personal Kindergarten 2/3/20

Van Buren

RETIREMENTS - HOURLY STAFF

Name

Assignment Effective Date

Althoff, Joan

Paraprofessional End of the 2019-2020

Pierce School Year

Barnett, Stephen

Paraprofessional End of 2019-2020

Bertram School Year

Bowman, Kim

Counselors Secretary 3/26/2020

Wilson

Carter, Brenda

Activities Secretary 6/30/2020

Washington

BA-20-009/12.9

Crosby, Margaret

Health Secretary End of the 2019-2020


Feddersen, Patricia

Paraprofessional 6/15/2020

Wright

Harken, Susan

Associate Principal Secretary

End of 2019-2020

McKinley School Year

Loboda, Maureen

Associate Principal Secretary

End of 2019-2020

Taft School Year

Mallie, Ann

Counselor's Secretary End of 2019-2020

McKinley School Year

Mathews, Cathy


Wilson School Year

McDowell, Shelley

Paraprofessional End of the 2019-2020

Kenwood School Year

Northern, Freddie


Polk Alt Center School Year

Stotelmyre, Holly

Health Secretary 3/20/2020

Wilson

Ross, Susan

Clerk Typist End of the 2019-2020

Kennedy School Year


CONSENT AGENDA BA-20-012/06 Policy Manual – Approval - Policies 208 “Collaborative Decision-Making Process”, and 305 “Development of Administrative Regs & Procedures” (Noreen Bush/Laurel Day) Exhibit: BA-20-012/06.1 Action Item Pertinent Fact(s): 1. The Board of Education reviews all policies, regulations and procedures at least once

every five years.

2. Board approval is required for all policies. This agenda item includes policies that were presented to the Board at a prior meeting. Administrative regulations and procedures do not require Board approval.

Recommendation:

It is recommended that the Board of Education approve Policies 208 “Collaborative Decision Making Process”, and 305 “Development of Administrative Regs & Procedures” of the District Policy Manual as recommended by the Superintendent.

Policy 208 Recommending elimination from Policy Manual: Policy Review Committee believes that this was a philosophical statement having been generated in the 90’s at the height of cooperative learning and moving away from isolated practices. Collaborative decision-making processes are inherent in all of our practices; so, it doesn’t seem necessary to have policy to state the obvious. It does not mean we are swaying away from collaboration, rather collaboration is who we are and how we operate. Collaboration is also in our belief statements.

COLLABORATIVE DECISION-MAKING PROCESS The District believes that our students are best served when decisions that affect them are made collaboratively by the individuals who are responsible for all aspects of their education. The Board empowers the District and its school communities to utilize a collaborative decision-making process where decisions are made at the most appropriate level. The collaborative decision-making process:

• Includes individuals affected by the decision.

• Is efficient and sensitive to time demands.

• Acts on substantive issues in thoughtful ways and be supported by data and research findings.

• Includes strategies to mediate and resolve conflicts.

• Includes the establishment of a culture that results in high levels of risk-taking, creativity, trust, ownership and commitment in alignment with community expectations and District, state and federal restrictions.

Approved: 01-22-96 Reviewed: 10-12-98

04-28-03 02-23-09

Revised: 06-08-15 _______________________________________________________________________________________________

Policy 305

Recommending elimination from Policy Manual: Policy Review Committee believes that the content from the policy is duplicative in nature; currently found in Policy 203 section of the manual.

DEVELOPMENT OF ADMINISTRATIVE REGULATIONS/PROCEDURES

Administrative regulations/procedures may be necessary to implement Board policy. It is the responsibility of the Superintendent to develop, monitor, and update administrative regulations/procedures. In developing the administrative regulations/procedures, the Superintendent should consult with administrators or others likely to be affected by the regulations. Once the regulations are developed, employees, students and other members of the school District community will be informed in a manner determined by the Superintendent. The Board will be kept informed of the administrative regulations/procedures utilized and their revisions. The Board may review and recommend change of administrative regulations/procedures. It is the responsibility of the Superintendent to enforce administrative regulations/procedures.

Approved: 11-27-78 Reviewed: 04-24-89

08-24-92 Revised: 03-11-96

10-26-98 06-09-03 02-23-09 10-13-14

BA-20-012/06.1


CONSENT AGENDA BA-20-251 Approval – Resolution to Schedule a Public Hearing for Permanent Easement

Agreement—Washington High School (Jon Galbraith) Exhibit: BA-20-251.1-5 Action Item Pertinent Fact(s):

1. Interstate Power and Light Company is requesting a permanent utility easement at Washington High School. The area in question is a 10-foot strip of land, containing approximately 10,280 square feet.

2. The District has no intention of building on this property nor should the permanent

easement cause any future hardship to the District.

3. Interstate Power and Light shall pay the District $1.00, plus attorney fees and publishing fees of $2,500.00.

4. The Board will consider taking action to accept the Permanent Easement Agreement and

hold a Public Hearing on this matter at the February 24, 2020 Board Meeting. Board acceptance of the Agreement is contingent on the outcome of the Public Hearing and final Board action.

Recommendation:

It is recommended that the Board of Education approve the Resolution to schedule a Public Hearing at the February 24, 2020 Board of Education meeting for the approval of Permanent Property Easement Agreement.

BA-20-251.1-5

Signed this ____ day of __________ _. 2020

GRANTOR(S): Cedar Rapids Community School District

By:-:-----:-:--:-----------------Nancy Humbles

ALL PURPOSE ACKNOWLEDGMENT

STATE OF ___________ _,_

COUNTY OF ___________ ) ss:

On this __day of__ , AD. 2020 , before me, the undersigned, a Notary Public in and for said State, personally appeared

or

__ __,to. me personally known

__ __,provided to me on the basis of satisfactory evidence

to be the persons(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

NOTARY SEAL ____ __________ _ (Sign in Ink)

(PrinUtype name)

Notary Public in and for the State of ---------

My Comrission Expires: ___________ _

ECRM263561 Pev. 3 02/16 Page 2

CAPACITY CL AIMB> BY SIGNER

___ INDIVIDUAL ___ CORPORATE

Trtle(s) of Corporate Officers(s):

___ NIA

___ Corporate Seal is affixed ___ No Corporate Seal procured

___ PARTNER(s) ___ Limted Partners hip ___ General Partnership

___ ATTORNEY -IN-FA CT ___ EXECUTOR(s), ___ ADMINISTRA TOR(s), ___ orTRUSTEE(s): ___ GUARDL,c\ N(s) ___ or CONSERVATOR(s) ___ OTHER

SIGN� IS RB>RESENTING:

List name(s) of persons(s)or entity(ies):0

Cedar Rapids Comnmity School District

BA-20-251.1-5

BA-20-251.1-5


CONSENT AGENDA BA-20-252 Final Approval – Roosevelt Middle School - Walk-In Cooler Replacement Project -

Certificate of Substantial Completion (Rich Reysack) Exhibit: BA-20-252.1-2 Action Item Pertinent Fact(s):

The project was completed for the contract price of $29,552.99 and the funding was provided by the Secure an Advanced Vision for Education Fund (SAVE). The project was substantially completed on January 27, 2020.

Recommendation:

It is recommended that the Board of Education approve the Certificate of Substantial Completion and approve payment of the retainage pay application for the Cedar Rapids Community School District – Roosevelt Middle School - Walk-In Cooler Replacement Project.

__ ,\_ )

Cedar Rapids Communtt.y School District

CERTlFICA TE OF SUBSTANTIAL COMPLETION

PROJECT: Roosevelt Middle School Walk-In Cooler-Freezer Replacement Project 2019

CONTRACTOR: Star Food Service Equipment & Repair

TO(OWNER): Cedar Rapids Community Schools District, In the County of Linn, State of Iowa Educational Leadership & Support Center 2500 Edgewood Rd NW Cedar Rapids, Iowa 52405-1015 CONTRACT FOR:

CHANGE ORDERS: CONTRACT TOT AL

$29,552.99 $ 0.00 $29,552.99

CONTRACT DATE: June 10th, 2019 PROJECT OR DESIGNATED PORTION SHALL INCLUDE:

To supply and install a cooler-freezer at Roosevelt Middle School

The work performed under this contract has been reviewed and found to be substantially completed

No Exceptions

The date of substantial completion shall be the date that the Cedar Rapids Community School Board of Educationaccepts the project by formal Board action.

Contractor /

;J?3'f�,....

__,,.,f11,._·v-�c.-e..-t4 u,pm �t/'-i311

Date Date

Formal board action taken on -------------- accepted the project.

Board of Education Secretary ______________ Date _________ _

Buildings & Grounds

2500 Edgewood Rd NW • Cedar Rapids, IA 52405

Phone: (319) 558-2202 • FAX: (319) 558-2208

February 10, 2020

February 10, 2020

BA-20-252.1-2

BA-20-252.1-2


CONSENT AGENDA BA-20-253 Preliminary Approval – Harding Middle School – Roofing Improvement Project – Bid Package 2 (Chris Gates) Exhibit: BA-20-253.1 Action Item Pertinent Fact(s):

1. The Administration herewith submit specification, and form of contract for Cedar Rapids

Community School District - Harding Middle School -Roofing Improvement Project- Bid Package 2.

2. Schedule leading to Award of Contract:

Notice to Bidders Publish February 11, 2020 Receive Bids 2:30pm February 27, 2020 Notice of Public Hearing Publish March 4, 2020 Hold Public Hearing 5:30pm March 9, 2020 Award Contract 5:30pm March 9, 2020 3. The project consists of installation of new roofing over the existing dome roof at Harding

Middle School.

4. The Architect’s estimate for construction is $825,000 and the funding source for this project is Physical Plant & Equipment Levy (PPEL).

Recommendation: It is recommended that the Board of Education approve the preliminary documents and

schedule for the Harding Middle School - Roofing Improvement Project-Bid Package 2.

1101 O l d M a r i o n R o a d N E ■ C e d a r R a p i d s , I o w a 5 2 4 0 2 ■ t . 3 1 9 . 8 6 2 . 0 3 8 4 ■ w w w . s o l u m l a n g a r c h i t e c t s . c o m

February 4, 2020

Mr. Jon Galbraith

Construction Projects Supervisor, Building and Grounds

Cedar Rapids Community School District

2500 Edgewood Road NW

Cedar Rapids, IA 52405

RE: Probable Cost of CRCSD 2020-21 Roof Improvements – Bid Package 2 –

Harding Middle School

Dear Jon:

In accordance with Iowa Code 38.3(2), the total probable cost of labor, materials,

equipment and supplies (excluding architectural & engineering design and construction

services) for Base Bid and Alternate 1B for the above-mentioned project is as follows:

Total Estimated Cost of Construction, Base Bid & Alternate 1B: $825,000.00

Respectfully,

Bradley s. Lang, AIA

Solum Lang Architects

Copy: Chris Gates, CRCSD

Jeff Portman, SLA

*The Architect, as a design professional familiar with the construction industry, has prepared the Opinion of ProbableConstruction Costs. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor,materials, or equipment, over the Contractor’s method of determining bid prices, or over competitive bidding, market, ornegotiation conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated priceswill not vary from the Opinion of Probable Construction Costs.

06.30.2021

2.11.2020.2021

BA-20-253.1


CONSENT AGENDA BA-20-254 Purchasing Register – Wireless Access Points, Extreme Network Switches, and

SmartZone 100 Controller (Jeff Lucas/Tom Day) Exhibit: BA-20-254.1-3 Action Item Pertinent Fact(s):

1. Wireless Access Points: The District is procuring additional wireless access points to be installed in our middle schools. The new access points are designed to handle a significantly higher number of device connections per access point. 2. Extreme Network Switches: The District is procuring Extreme network switches to add to or replace older switches in various locations to meet network capacity needs.

3. SmartZone 100 Controller: The District currently uses SmartZone 100 controllers. The District will add a 4th controller.

4. Networking equipment is eligible for E-rate Category 2 funding. E-rate is a federal program that offsets qualifying costs of certain services and equipment for eligible schools and libraries. The Districts costs for eligible Category 2 equipment is currently reduced by 80% through participation in this program.

5. The procurement request is timed to meet E-rate application parameters and deadlines.

Recommendation: It is recommended that the Board of Education approve the Purchasing Register – Wireless

Access Points, Extreme Network Switches, and SmartZone 100 Controller.

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT Purchasing Department

2500 Edgewood Rd NW Cedar Rapids, IA 52405

PURCHASING REGISTER

Purchases for approval or ratification

Description: Ruckus Access Point

School: Districtwide

Budget Year: 2020 - 2021

First Notice Date: February 1, 2020

Second Notice Date: February 8, 2020

Bid Due Date: March 2, 2020

Estimated Cost: $191,000.00

BA-20-254.1-3



PURCHASING REGISTER Purchases for approval or ratification Description: Extreme Network Switches School: Districtwide Budget Year: 2020 - 2021 First Notice Date: February 1, 2020 Second Notice Date: February 8, 2020 Bid Due Date: March 2, 2020 Estimated Cost: $54,000.00

BA-20-254.1-3



PURCHASING REGISTER Purchases for approval or ratification Description: Ruckus SmartZone Wireless Controller School: Districtwide Budget Year: 2020 - 2021 First Notice Date: February 1, 2020 Second Notice Date: February 8, 2020 Bid Due Date: March 2, 2020 Estimated Cost: $12,000.00

BA-20-254.1-3


CONSENT AGENDA BA-20-255 Award of Contract – McKinley, Roosevelt, and Taft Middle Schools –

Restroom Improvement Projects (Chris Gates) Exhibit: BA-20-255.1-3 Action Item Pertinent Fact(s):

1. The project consists of the restroom upgrades to the restrooms at McKinley, Roosevelt,

and Taft Middle Schools per the plans and specs. The source of funding is the Physical Plant and Equipment Levy (PPEL).

2. The low bid for the Restroom Improvement Projects—McKinley, Roosevelt, and Taft

Schools – is $510,900. The low bidder is Garling Construction.

Recommendation: It is recommended that the Board of Education approve an Award of Contract to the low

bidder, Garling Construction, for the Middle School ADA Restroom Improvement Projects at McKinley, Roosevelt, and Taft Middle Schools. The low bid amount is $510,900.


January 6, 2020

Mr. Jon Galbraith

Construction Projects Supervisor, Building and Grounds

Cedar Rapids Community School District

2500 Edgewood Road NW


RE: Probable Cost of CRCSD 2020-21 Restroom Upgrades – McKinley, Roosevelt,

and Taft Middle Schools

Dear Jon:

In accordance with Iowa Code 38.3(2), the total probable cost of labor, materials,

equipment and supplies (excluding architectural & engineering design and construction

services) for the above-mentioned project is as follows:

Total Estimated Cost of Construction: $825,000.00

Respectfully,

Bradley s. Lang, AIA

Solum Lang Architects

Copy: Chris Gates, CRCSD

Rich Reysack, CRCSD

Jeff Portman, SLA

*The Architect, as a design professional familiar with the construction industry, has prepared the Opinion of Probable Construction Costs. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment, over the Contractor’s method of determining bid prices, or over competitive bidding, market, or negotiation conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Opinion of Probable Construction Costs.

06.30.2021

1.14.2020

BA-20-255.1-3

BID TABULATION

Owner: Cedar Rapids Community School District SLA Project No.: 19028-G

Project Name: 2020-2021 Restroom Upgrades, McKinley, Roosevelt and Taft Middle Schools Bid Date: January 30, 2020

Location: Cedar Rapids Community School District Bid Time: 2:30 PM (Local Time)

ELSC 2500 Edgewood Road NW

Bidders Name & Address

Section

Bid Security: Included / Separate Envelope 004313 x x x x x x x x x x x x

Bid Form 004113

Addendum No. 1 Acknowledgment 004113

Bidder Status Form 004113.1

Authorization to Transact Business Wk Sheet 004113.2

Non-Collusion Affidavit 004113.3

Targeted Small Business (TSB) Form 004113.4

Schedule of Bid Prices 004201

Item Description Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price

BASE BID

Demolition and Renovation of

Existing Restrooms per Plans

And Specifications. (McKinley,

Roosevelt & Taft)

Lump Sum Lump Sum $567,000.00 Lump Sum $517,000.00 Lump Sum $510,900.00 Lump Sum $549,000.00 Lump Sum $641,510.00 Lump Sum $573,600.00

GRAND TOTAL (BASE BID) $567,000.00 $517,000.00 $510,900.00 $549,000.00 $641,510.00 $573,600.00

Tricon Construction

Group746 58th Avenue Court SW

Cedar Rapids, Iowa 52404

Septagon Construction3500 J Street SW


Garling Construction1120 11th Street

Belle Plaine, Iowa 52208

Unzeitig Construction

Company1619 F Avenue NE


x

x

x

x

x

x

x

x

x

Kleiman Construction6205 Locust Road SW


x

x

x

x x

Item

x

x

x

x

x

x

x

x

x

xx

x x

Peak Construction

Group660 Liberty Way, Unit C

North Liberty, Iowa 52317

x

x

x

x

x

x

x x x x x x

x x x

BA-20-255.1-3


January 31, 2020

Mr. Jon Galbraith, Buildings and Grounds Manager, Cedar Rapids Community School District, Educational Leadership and Support Center, 2500 Edgewood Road NW, Cedar Rapids, Iowa 52405

RE: CRCSD 2020-21 Restroom Upgrades – McKinley, Roosevelt & Taft Middle Schools Cedar Rapids Community School District

JON:

Six (6) bids were received on January 30, 2020, for the above referenced project.

We have reviewed the bids which were provided to us. The apparent low bidder is Garling Construction out of Belle Plaine, Iowa. Our initial review did not discover any irregularities with this bid. We recommend that the Cedar Rapids Community School District proceed with your award process on the basis of the lowest bona fide bid as listed below. This award may be subject to submittal of acceptable bonds, insurance and other requirements of the Cedar Rapids Community School District. We are enclosing a copy of the bid tabulation for your use.

Garling Construction

Base Bid: Renovation of Existing Restrooms per Plans and Specs $510,900.00 TOTAL $510,900.00

Please contact our office of the award decision and we will proceed with obtaining the agreement, bonds and insurance.

Thank you for the opportunity to work with you on this project, and we look forward to continuing to do so throughout the construction process. If you have any questions, do not hesitate to contact us.

Respectfully,

Brad s. Lang, AIA Partner SOLUM LANG ARCHITECTS, LLC

Enclosure: Bid Tabulation Form

CC: Traci Rozek, CRCSD Chris Gates, CRCSD Rich Reysack, CRCSD

BA-20-255.1-3


CONSENT AGENDA BA-20-256 Approval – Master Facility Planning Oversight Committee Membership 2020-2021 School Year (Jon Galbraith/David Nicholson) Exhibit: BA-20-256.1 Action Item Pertinent Fact(s):

1. The Master Facility Planning Oversight Committee is a Board-Appointed Committee and oversees the progress of the Master Facility Plan. The plan includes both the SAVE and PPEL funding sources.

2. The membership recommendation for the Master Facility Oversight Committee –

2020-2021 School Year - is provided as an exhibit.

Recommendation:

It is recommended that the Board of Education approve the Master Facility Planning Oversight Committee Membership for the 2020-2021 School Year.

Name Organization Term Length Term Ends

Steve Shupp Alliant Energy 3 years 2021

Sue Shanklin Collins Aerospace 3 years 2022

Frank Rainbolt United Fire 3 years 2023

Lindsay Schumacher Aegon USA 3 years 2023

Dave Dvorak Community member 3 years 2021

Pat Loeffler* North Central States Regional Council of Carpenters 3 years 2021

Dain Brunscheen Business Representative for Laborers Local 43 3 years 2023

Tina Rusbult District Custodial Rep ongoing

Master Facility Oversight Committee

2020/21 Membership Listing

BA-20-256.1


CONSENT AGENDA BA-20-257 Agreement – Cedar Rapids Community School District and Association for School and

Curriculum Development (ASCD) – 2019-2023 School Years (John Rice) Exhibit: BA-20-257.1-11 Action Item Pertinent Fact(s):

The Cedar Rapids Community School District would like to partner with ASCD for the 2019-2023 School Years. As part of the Agreement, the District will purchase professional learning services and digital licenses for the purposes of training staff.

Recommendation: It is recommended that the Board of Education approve the Agreement between the Cedar

Rapids Community School District and ASCD for the 2019-2023 School Years.

ASCD Purchase Agreement Page 1 of 9

Purchase Agreement Re No. CSn00005696

This Agreement is made February 10, 2020 (“Effective Date”), between Association for Supervision and Curriculum Development d/b/a ASCD (“ASCD”), located at 1703 North Beauregard Street, Alexandria, VA 22311, and Cedar Rapids Community Schools District (“Customer”), located at 2500 Edgewood Rd NW Cedar Rapids, IA 52405 for the purchase by Customer of various ASCD products, programs and services, each of which is further described and conditioned upon the terms set forth below and in the attachments and exhibits hereto, including the following:

ASCD Professional Learning Services ASCD Digital Products

1. Term. The “Term” shall be February 10, 2020 through and including June 30th, 2023, as further set

forth below: “Period 1” shall mean February 10, 2020 – June 30th, 2021 “Period 2” shall mean July 1, 2021 - June 30, 2022 “Period 3” shall mean July 1, 2022 – June 30, 2023

2. Fees. The pricing for all products and services included within the Agreement (the “Fees”), shall beas set forth in Exhibit A.

3. Purchase Orders. Customer shall review and confirm that the information on the attached Exhibit Bis correct prior to signing this Agreement. Once the Agreement is executed, Customer will promptlyprovide ASCD with a purchase order according to the schedule indicated in Exhibit A, but in noevent later than 20 days. Payment is due 30 days from the invoice date. Purchase order(s) must besent electronically to [email protected] and [email protected], or by mail to: ASCD, Attn:Finance, 1703 North Beauregard Street, Alexandria, VA 22311

4. Payments.

a. The Fee for ASCD Digital Products in the amount $194,400 is non-cancellable except as setforth herein and are due and payable as follows:

$ 36,000 no later than September 1, 2020 $ 36,000 no later than September 1, 2021 $ 122,400 no later than September 1, 2022

BA-20-257.1-11

mailto:[email protected]



b. The Fee for ASCD Professional Learning Services in the amount of $195,000 shall be due and payable no later than 30 days from the invoice date. For each period of the Term, invoices will be sent at the end of the month for any and all professional development services delivered during the previous month.

c. $ 65,000 no later than February 10, 2021 $ 65,000 no later than February 10, 2022 $ 65,000 no later than February 10, 2023

5. ASCD Professional Learning Services. ASCD agrees to provide the professional learning services

described in Exhibit C – Description of Services (“PLS”). Customer is responsible for reproduction of any handouts provided by ASCD for the PLS and will distribute related handouts, as well as any books ordered for the PLS, to attendees. Customer may reschedule the dates of the PLS, to take place no sooner than 46 days from the original dates. If the revised dates are within 45 days of the original dates, ASCD may assess an additional fee to be determined by ASCD, to cover the costs of rescheduling travel, lodging, etc. If the rescheduled date(s) are within 15 days from the original date(s), an additional fee of $500 will be due and payable to ASCD. Alternatively, Customer may substitute the above PLS for other ASCD products or services at the equivalent or greater price, with payment due for the difference. With respect to professional learning services as further set forth in Exhibit C attached hereto and incorporated herein by reference, the date, time and place of the professional development services shall be mutually agreed to by the parties, if not specifically designated in Exhibit C. The foregoing notwithstanding, all professional development trainings for each such period shall be scheduled and completed no later than 30 days of such period.

BA-20-257.1-11


6. Resources. Customer agrees to purchase the quantity of ASCD resources indicated in Exhibit A and cover the cost of standard shipping and handling fees. ASCD will not ship orders without a purchase order or advance full payment. Customer agrees to the Return Policy at http://www.ascd.org/customer-service/foryourinformation.aspx#Ordering/Returns.

7. Digital Subscriptions. ASCD grants to Customer and its designated educators, staff, and

administrators (“Users”), limited, non-exclusive, terminable, non-transferable subscription to access the digital Product(s) listed in Exhibit A via the respective website hosting the Product(s) or by any other means upon which the parties may agree, and to use the respective Product(s) in compliance with the Terms of Use, and any applicable additional Product Terms of Use located on the respective Website, which Customer acknowledges may be revised from time to time, without Customer’s or User’s prior consent. In the event of a direct conflict between the terms of this Agreement and the terms of the then-current Terms of Use and applicable Product Terms of Use, if any, the terms of this Agreement shall control. All digital subscriptions are non-refundable, whether activated or not.

7.1 Designated Users. For purposes of this section, “Users” shall mean educators, staff, and

administrators employed at the school(s) during the Term and listed in Attachment D attached hereto.

7.2 Participants List. Customer agrees to complete and return a Participants List that ASCD will

provide to Customer in electronic format separately which will provide ASCD with information required to set up Users. The Participants List must be completed and returned promptly to ASCD at [email protected].

8. Special Provisions Activate Licenses will start on July 1, 2020 and run through June 30, 2023.

See exhibit C for school list and schedule.

9. General Terms 9.1 Intellectual Property. With respect to PLS, Customer acknowledges that ASCD or its consultants

own and/or control the copyrights to all tangible or electronic presentation materials, handouts, and/or program books used in conjunction with

BA-20-257.1-11

http://www.ascd.org/customer-service/foryourinformation.aspx#Ordering/Returns

http://www.ascd.org/customer-service/foryourinformation.aspx#Ordering/Returns



services performed under this Agreement, and that no materials will be developed specifically for Customer. ASCD and/or the respective Consultant(s) shall retain all copyrights owned prior to entering this Agreement, and Customer may not reproduce any materials not designated reproducible without the express written permission of ASCD. All audio, video, and digital recording of the services is prohibited. ASCD also owns and or controls all proprietary rights in the Digital Subscription products and Courses described above and all rights not licensed to Customer and its Users either in this Agreement or separate Terms of Use and additional Terms of Use are strictly reserved. 9.2 Warranty. ASCD does not provide any warranty as to the quality or fitness for a particular purpose

of any product and service purchased.

9.3 Termination. ASCD may terminate this Agreement if ASCD has not received a purchase order within 30 days of the effective date of the Agreement. Customer may terminate this Agreement if the products and services described herein are not funded by federal, state and/or local funds. If the Contract is terminated as provided herein, ASCD will be paid for the time and services provided and expenses incurred up to the termination date.

9.4 Force Majeure. If an occurrence beyond either party’s reasonable control (but excluding financial

inability) make it impossible to perform under this Agreement, the party unable to perform shall not have any liability to the other party for the prevented performance. The terms of this Agreement may be suspended until the occurrence ceases to exist, or either party may cancel this Agreement, in which case the respective cancellation policy for the Product (as posted on ASCD’s website) applies. All obligations unaffected by such an occurrence shall remain in place.

9.5 Anti-Corruption Compliance. In connection with this Agreement, Customer shall comply with all

anti-bribery and anti-money laundering laws, regulations, rules, decrees, and official government orders (including court orders) of the United States of America and any other jurisdiction where Customer operates under this Agreement, as well as the standards on fraud and corruption adopted by public international financial institutions (“IFIs”) to the extent they apply to the activities under this Agreement.

Customer represents and warrants that, to its knowledge and to the extent within its control, it, its principals, owners, partners, officers, directors, employees, agents, representatives, business partners, contractors, subcontractors, and affiliates, have not, and will not (i) pay, offer, make, give, promise to pay, or authorize, or take any act in furtherance of, the payment of monies or any other thing of value to any person (including any public official or any private person; (ii) request, agree to receive, or accept any monies, payment, or any other thing of value from, any person (including any public official or any private person); or (iii) engage in other acts, if such acts may have caused or may cause Customer, ASCD, or any of their personnel, or any other person acting on behalf of any of them to be in violation of or inconsistent with the anti-bribery or anti-money laundering legislation to which any of them are subject including, without limitation, (v) the U.S. Foreign Corrupt Practices Act (“FCPA”); (w) anti-corruption and anti-fraud standards adopted by IFIs such as The World Bank, the Asia Development Bank, and other public development banks, if applicable; (x) all other applicable laws, regulations, rules, decrees, and government orders (including court orders) relating to

BA-20-257.1-11


combating bribery in business transactions; (y) the U.S. Money Laundering Control Act (“MLCA”); and (z) all other applicable laws, regulations, rules, decrees, and government orders (including court orders) relating to money laundering.

9.6 Entire Agreement. This Agreement, any exhibits or lists referenced in or attached hereto, and

purchase terms and conditions included on ASCD web pages posted on ASCD’s website for the respective events, products or memberships purchased, constitute the entire agreement of the parties and supersede any prior written or oral communications. This Agreement cannot be modified unless in writing signed by both parties. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. Signatures transmitted electronically by fax or PDF shall be binding and effective as original ink signatures.

This Agreement is acknowledged and accepted by Customer and ASCD: _____________________________ _____________________________________ Laurel Day Matt Monjan Board Secretary Managing Director Cedar Rapids Community School District ASCD Date: _______________________ Date ______________________________ Please email this Agreement to: Doug Reed Email: [email protected]

THE TERMS AND CONDITIONS SET FORTH HEREIN SHALL NOT BE BINDING ON ASCD UNTIL FULLY EXECUTED BY AN AUTHORIZED SIGNATORY FOR BOTH CUSTOMER AND ASCD.

BA-20-257.1-11


Exhibit A Purchase Order

ASCD EDUCATION SERVICES PERIOD 1

Item Quantity Description Price Total Activate – Digital licenses

10 Schools

10 Secondary schools

$3,600 $36,000

Professional Learning Services

10 days Workshops $6,500 $65,000

Total $106,000


Item Quantity Description Price Total Activate – Digital licenses

10 Schools

10 Secondary schools

$3,600 $36,000



Total $101,000


Item Quantity Description Price Total

Activate – Digital licenses

34 Schools

All Schools $3,600 $122,400



Total $187,400

BA-20-257.1-11


Exhibit B CONTACT

INFORMATION

Please provide the following information:

Contact: John Rice Title: Executive Director, Teaching and Learning

Phone: 319-558-4522 E-mail: [email protected]

Contact:JohnRice Title:___________________________________________________________

Phone: __319 558 4522_________________________________________ ________________ E-mail: [email protected]

Shipping Contact: _____________________________________________ Shipping Address: _____________________________________________ City, State, ____________________________________________ Zip: _________________________________________________ Phone: _______________________________________________ Delivery Date: __________________________________________________ Delivery Times: _________________________________________________

9.6.1 Do you have a Delivery Dock? 9.6.2 Do you have double door for pallet? 9.6.3 Do you require inside delivery?

Who will be the contact person for the work?

Who will receive and pay the invoices?

Shipping Information (required for resource delivery)

BA-20-257.1-11


Exhibit C Description of Professional Learning Services

Professional Learning Services Topic Standards Based Grading and Assessment ASCD Consultant Model / Format Workshops and Book Study Location Central Office Content SBG Date(s) Start Time End Time Number of Participant Demographics K-12 Teachers, Teacher leaders, Principals, Administration

Resources See above in section 1. Products Resources Delivery Date Resource Deliver Location See below in Contact Information ASCD Professional Learning Contact

Keisha Chandler: [email protected]

BA-20-257.1-11


Exhibit D Licensed Schools

School Name Address Number of Teachers Activate Start Date Secondary

Jefferson HS 1243 20th St SW ~110 July 1, 2020

Kennedy HS 4545 Wenig Rd NE ~110 July 1, 2020

Washington HS 2205 Forest Dr SE ~110 July 1, 2020

Metro HS 1212 7th St SE ~40 July 1, 2020

McKinley MS 620 10th St SE ~40 July 1, 2020

Harding MS 4801 Golf St NE ~60 July 1, 2020

Taft MS 5200 E Ave NW ~60 July 1, 2020

Roosevelt MS 300 13th St NW ~60 July 1, 2020

Wilson MS 2301 J St SW ~40 July 1, 2020

Franklin MS 300 20th St NE ~60 July 1, 2020

Primary and Secondary To be provided in Period 3

BA-20-257.1-11

ASCD Purchase Agreement Page 10 of

Exhibit D Licensed Schools

School Name Address Number of Teachers Activate Start Date Primary and Secondary

BA-20-257.1-11

ASCD Purchase Agreement Page 11 of

School Name Address Number of Teachers Activate Start Date Primary and Secondary

BA-20-257.1-11


LEARNING & LEADERSHIP BA-20-258 2019 Iowa School Performance Profile (Rod Dooley/Cynthia Phillips/Eric Christenson) Exhibit: Available at the Board Table Information Item Strategic Plan/Focus Areas ☐ Culture ☒ Student Learning ☐ Workforce ☐ Systems and Resources Pertinent Fact(s):

Administration will provide an overview of the 2019 Iowa School Performance Profile and Every Student Success Act (ESSA) data for CRCSD.


SCHOOL BOARD CALENDAR (Dates and times are tentative – please consult with the Board Secretary’s Office for more details)

2020 - FEBRUARY Monday Feb 10 5:30 pm Board Regular Meeting ELSC, Board Room 2500 Edgewood Rd NW Monday Feb 24 5:30 pm Board Regular Meeting/ ELSC, Board Room Work Session 2500 Edgewood Rd NW 2020 – MARCH Monday Mar 9 5:30 pm Board Regular Meeting ELSC, Board Room 2500 Edgewood Rd NW Mon - Fri Mar 16-20 CRCSD Spring Break 2020 – APRIL Sat - Mon Apr 4-6 National Schools Board Chicago, IL Association Convention Monday Apr 13 5:30 pm Board Regular Meeting ELSC, Board Room 2500 Edgewood Rd NW Monday Apr 27 4:15 pm Outstanding Building ELSC, Professional

Volunteer Recognition Development Center 5:30 pm Board Regular Meeting/ ELSC, Board Room

Work Session 2500 Edgewood Rd NW 2020 - MAY Friday May 8 12:30 pm District Retirement Luncheon Monday May 11 5:30 pm Board Regular Meeting ELSC, Board Room 2500 Edgewood Rd NW Thursday May 21 7:00 PM Washington HS Graduation US Cellular Center Friday May 22 7:00 PM Jefferson HS Graduation US Cellular Center Saturday May 23 2:00 PM Metro HS Graduation US Cellular Center 7:00 PM Kennedy HS Graduation US Cellular Center MEETING EVALUATION – President Nancy Humbles ADJOURNMENT – President Nancy Humbles

cedar rapids community school district · associate principal end of 2019-2020 taft school year...

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