ce 065 428 title automated office 40s. interim guide ... · title automated office 40s. interim...

DOCUMENT RESUME

ED 364 778 CE 065 428

TITLE Automated Office 40S. Interim Guide.INSTITUTION Manitoba Dept. of Education and Training,

Winnipeg.REPORT NO ISBN-0-7711-1139-8PUB DATE 93NOTE 33p.PUB TYPE Guides Classroom Use Teaching Guides (For

Teacher) (052)

EDRS PRICE MF01/PCO2 Plus Postage.DESCRIPTORS Classroom Techniques; Computer Software; Course

Content; Educational Resources; Employment Potential;Foreign Countries; High Schools; Job Skills; LearningActivities; Lesson Plans; *Microcomputers; *OfficeAutomation; *Office Occupations Education; *OfficePractice; Simulation; Student Evaluation; TeachingMethods; Units of Study

IDENTIFIERS Manitoba

ABSTRACTThis curriculum guide was developed for a full-credit

course for students who are pursuing business and office workimmediately after graduation from high schools in Manitoba and forstudents planning postsecondary study in this field. The coursebuilds on and reinforces the concepts, skills, and knowledge masteredin the business curriculum. In this course, students apply what theyhave learned in a simulated office setting. Students developcompetency using computers in an electronic office environment, andthey use electronic applications such as electronic communications,computerized information management, desktop publishing,reprographics, and machine transcription. The guide includes thefollowing components: (1) an employability skills profile; (2)recommended program patterns for business education courses; (3)

rationale for the program; (4) evaluation methods; (5) timeallotments; (6) goals and objectives; and (7) seven units of study.The units cover these topics: introduction, electroniccommunications, information management, desktop publishing,reprographics and machine transcriptinn, simulation or officepracticum, and keypunch competency for job entry. Units consist of agoal, objectives, and teaching methods keyed to the objectives. Abibliography listing 5 texts and 28 resource materials and sourcescompletes the guide. (KC)

***********************************************************************

Reproductions supplied by EDRS are the best that can be madefrom the original document.

***********************************************************************

1993

Automated Office 40S

lo

U.S. DEPARTMENT OF EDUCATIONOSIrcie of Educatrorrai Research and improYement

EDUCATIONAL NESOURCES INFORMATIONCENTER tERICI

eTshIS document has been reproduced asreceived from Ihe person or orgernrahonorrginattng rt

0 Minor changes have been made to improvereprocluctron Quality

POrnts of 'reeve or opinions staled rn this document do nOt necessarily represent officialOERI positron or pohcy

"PERMISSION TO REPRODUCE THISMATERIAL HAS BEEN GRANTED BY

At_

Interim Guide

TO THE EDUCATIONAL RESOURCESINFORMATION CENTER (ERIC)."

1993

Automated Office 40S

Interim Guide

ManitobaEducationand Training !

ISBN 0-7711-1139-8

it

AUTOMATED OFFICE 40S

This guide replaces, in part, the Office Procedures 302, and Data Processing 302guides of 1982, and becomes effective September, 1993. The contents have beendeveloped as part of the review of the Business Education cluster of courses whichare affected by computer technology.

ACKNOWLEDGEMENTS

Members of the Business Education Steering Committee are

Gayle Halliwell (Chair)Lord Selkirk School Division No. 11

John ProudfootSt. James-Assiniboia School Division No 2

Iris OverbyInterlake School Division No. 21

Lily BudzakWinnipeg School Division No. I

Bill VandurrneSt. Vital School Division No. 6

Ben ZajacRiver East School Division No. 9

Roy Watt, ConsultantGoewan Personnel Services

Kathy Brough, Office Systems ManagerManitoba Telephone System

Edith LyonManitoba Business Education Teachers' Association

Ken HardyRed River Community College

AUTOMATED OFFICE

Members of the Automated Office Working Party are

Anne Marie Rigaux (Writer)Winnipeg School Division No. 1

Vicki Cie lenLord Selkirk School Division No. 11

Yvonne CollinsSt. Vital School Division No. 6

Barbara LintonBrandon School Division No. 40

Janice HammRed River Community College

Jacqueline MoatPSI

Consultants to committees are

Marcel Daeninck (until 1992)Business Education ConsultantManitoba Education and Training

Tom PrinsBusiness Education ConsultantManitoba Education and Training

H. Marshall DraperCoordinator, Technology and ScienceManitoba Education and Training

AUTOMATED OFFICEG

CONTENTS

Employability Skills Profile 1

Recommended Program Patterns 2

Rationale 3

Evaluation 3

Time Allotments 4

Goals and Objectives 4

Automated Office 40S 9

Introduction 13Electronic Communications 14Information Management 15Desktop Publishing 18Reprographics and Machine Transcription 20Simulation or Office Practicum 23Keypunc-h Competency for Job Entry 24

Bibliography 25

AUTOMATED OFFICE

7

EM

PLO

YA

BIL

ITY

SK

ILLS

PR

OF

ILE

: The

Crit

ical

Ski

lls R

equi

red

of th

e C

anad

ian

Wor

kfor

ce

Aca

dem

ic S

kills

Tho

se s

kills

whi

ch p

rovi

de th

e ba

sic

foun

datio

nto

get

, to

keep

, and

to p

rogr

ess

on a

job

and

toac

hiev

e th

e be

st r

esul

ts.

Can

adia

n em

ploy

ers

need

peo

ple

who

are

abl

eto C

omm

unic

ate

Und

erst

and

and

spea

k th

e la

ngua

ges

in w

hich

busi

ness

Is c

ondu

cted

List

en to

und

erst

and

and

lear

nR

ead,

com

preh

end,

and

use

writ

ten

mat

e-ria

ls, i

nclu

ding

gra

phs,

cha

rts,

and

dis

play

sW

rite

effe

ctiv

ely

in th

e la

ngua

ges

in w

hich

busi

ness

Is c

ondu

cted

Thi

nk Thi

nk c

ritic

ally

and

act

logi

cally

to e

valu

ate

situ

atio

ns, s

olve

pro

blem

s, a

nd m

ake

deci

sion

sU

nder

stan

d an

d so

lve

prob

lem

s in

volv

ing

mat

hem

atic

s an

d us

e th

e re

sults

Use

tech

nolo

gy, i

nstr

umen

ts, t

ools

and

info

rmat

ion

syst

ems

effe

ctiv

ely

Acc

ess

and

appl

y sp

ecia

lized

kno

wle

dge

from

vario

us fi

elds

, e.g

., sk

illed

trad

es, t

echn

olog

y,ph

ysic

al s

cien

ces,

art

s an

d so

cLI s

cien

ces

Lear

nC

ontin

ue to

lear

n fo

r lif

e

Per

sona

l Man

agem

ent S

kills

The

com

bina

tion

of s

kills

, atti

tude

s an

dbe

havi

ours

req

uire

d to

get

, to

keep

, and

to p

ro-

gres

s on

a jo

b an

d to

ach

ieve

the

best

res

ults

.

Can

adia

n em

ploy

ers

need

peo

ple

who

dem

on-

stra

te

Pos

itive

Atti

tude

s an

d B

ehav

iour

sS

elf-

este

em a

nd c

onfid

ence

Hon

esty

, int

egrit

y, a

nd p

erso

nal e

thic

sA

pos

itive

atti

tude

tow

ard

lear

ning

, gro

wth

,an

d pe

rson

al h

ealth

Initi

ativ

e, e

nerg

y, a

nd p

ersi

sten

ce to

get

the

job

done

Res

pons

ibili

tyA

bilit

y to

set

goa

ls a

nd p

riorit

ies

in w

ork

and

pers

onal

life

Abi

lity

to p

lan

and

man

age

time,

mon

ey, a

ndot

her

reso

urce

s to

ach

ieve

goa

lsA

ccou

ntab

ility

for

actio

ns ta

ken

Ada

ptab

ility

Pos

itive

atti

tude

s to

war

d ch

ange

Rec

ogni

tion

of a

nd r

espe

ct fo

r pe

ople

'sdi

vers

ity a

nd in

divi

dual

diff

eren

ces

The

abi

lity

to id

entif

y an

d su

gges

t new

idea

sto

get

the

job

done

crea

tivity

Tea

mw

ork

Ski

lls

Tho

se s

kills

nee

ded

to w

ork

with

oth

ers

on a

job

and

to a

chie

ve th

e be

st r

esul

ts.

Can

adia

n em

ploy

ers

need

peo

ple

who

are

abl

eto W

ork

with

Oth

ers

Und

erst

and

and

cont

ribut

eto

the

orga

niza

tion'

s go

als

Und

erst

and

and

wor

k w

ithin

the

cultu

re o

fth

e gr

oup

Pla

n an

d m

ake

deci

sion

s w

ith o

ther

s an

dsu

ppor

t the

out

com

esR

cipe

ct th

e th

ough

ts a

nd o

pini

ons

of o

ther

sin

the

grou

pE

xerc

ise

"giv

e an

d ta

ke"

to a

chie

ve g

roup

resu

ltsS

eek

a te

am a

ppro

ach

as a

ppro

pria

teLe

ad w

hen

appr

opria

te, m

obili

zing

the

grou

pfo

r hi

gh p

erfo

rman

ce

The

re is

a g

row

ing

conc

ern

that

man

y yo

ung

peop

ledo

not

see

the

dire

ct r

elev

ance

of w

hat t

hey

are

lear

ning

in s

choo

l to

thei

r ne

eds

in la

ter

life.

The

Con

fere

nce

Boa

rd o

f Can

ada

has

iden

tifie

d th

ecr

itica

l ski

lls, q

ualit

ies,

and

abi

litie

s th

at s

tude

nts

will

requ

ire to

mak

e a

succ

essf

ul tr

ansi

tion

from

sch

ool

to w

ork

The

se s

kills

are

dev

elop

ed th

roug

h a

varie

tyof

life

exp

erie

nces

pro

vide

d by

par

ents

, int

egra

ted

educ

atio

nal a

ppro

ache

s in

sch

ools

, pos

t-se

cond

ary

inst

itutio

ns, a

ctio

ns th

at s

uppo

rt s

kill

deve

lopm

ent

on th

e la

b, a

nd fo

rmal

and

info

rmal

opp

ortu

nitie

s fo

rup

datin

g sk

ills

thro

ugho

ut li

fe.

9

RECOMMENDED PROGRAM PATTERNS

This flowchart is meant to provide schools with a recommended sequence of studiesfor the new Business Education courses. While the prerequisite to any course is at thediscretion of the school, the skill development as shown in the flowchart isrecommended. However, it is left to schools to schedule courses and to advisestudents based upon the educational readiness of individual students.

Exploration of General Business 20G125G*

Business I OGI I5G* Retailing 20S

Business Principles 30GShorthand andTranscription 30SPromotions 30SRelations in Business 30S

Economics 40GLaw 40GShorthand andTranscription 40SManagement 40SMarketing Practicum 40S

Introductory Automated

Keyboarding Word Office Seminar

I5G Processing 40S in Business

30G 40S

AdvancedKeyboarding25G Advanced

Word Processing45S

ComputerApplications20G

* Under development

SoftwareApplications30S

1 0

AccountingPrinciples30G

AccountingSystems

40S

AUTOMATED OFFICE 2

RATIONALE

Automated Office 40S is a full-credit course designed for those students who arepursuing business and office work immediately after graduation and for those studentswho are planning post-secondary study in this field. Students proceeding with theircareer search will find Automated Office 40S appropriate and useful.

It is assumed that students will have acquired a working knowledge of computeroperations and software applications and will be prepared to apply their skilis in asimulated office environment. Many students will have completed the courses WordProcessing 30G, Advanced Word Processing 45S, and Software Applications 30S.

Automated Office 40S builds on and reinforces the concepts, skills, and knowledgemastered in the business curriculum. It is a course where students consolidate whatthey have previously learned and apply it in a simulated office setting. Students willdevelop competency using the computer in an electronic office environment. They willexperience electronic applications such as electronic communications, computerizedinformation management, desktop publishing, reprographics, and machinetranscription.

Classroom equipment and software should match, as closely as possible, the typesof equipment that students will be expected to use on the job.

EVALUATION

Automated Office 40S should approximate, as closely as practical, an actual officeenvironment. Daily informal evaluation procedures designed to reinforce positivelystudent achievement should be undertaken. Assignments should be evaluated forcorrectness, neatness, and productivity.

Guidelines for Evaluation

Assignments and Projects 50%

Notebooks, personal folders,personal work habits, and attitude 20%

Tests and Exams 30%

100%

AUTOMATED OFFICE 3

TIME ALLOTMENTS

Automated Office 40S is a one-credit course that has been developed and approvedby Manitoba Education and Training. It is intended for students pursuing vocationalcompetency for direct entry into the world of business or for further study at a post-secondary level. It represents 110-120 hours of instruction.

The following guidelines for time allotments are recommended

UNITS HOURS

. Introductory Review and Assessment 10

. Electronic Communication 5 10

. Storage and Information Management 20

. Desktop Publishing 20

. Reprographics and Machine Transcription 20

. Simulation or Office Practicum 25

. Keyboard Competency for Job Entry 10 15

110 120

GOALS AND OBJECTIVES

Goals

To have students review basic computer operations and keyboarding skills.To introduce students to the concepLs of electronic communications.To teach students the procedures for computerized information management.To teach students the features of desktop publishing.To provide students with skills in reprographics and machine transcription.To have students demonstrate the skills needed in an automated office.To provide students with keyboard competency for job entry.

AUTOMATED OFFICE 4

0 Objectives

UNIT 1: INTRODUCTION

Skills Assessment and Review

Students should be able to

explain the parts of a computer system: the input devices, CPU, memory, harddrive, floppy drive, and output devicesturn on the computer, access the operating system, and load a specified softwarepackagekey in straight copy material at a speed of approximately 40-45 words per minuteformat letters, manuscripts, tables, memorandums, outlines, and reports

UNIT 2: ELECTRONIC COMMUNICATIONS

Electronic Mail/Communication Devices


state advantages of electronic mailexplain the general concepts of various electronic communication devices such asthe fax machine, electronic banking, modems, public and private networkingsystems

UNIT 3: INFORMATION MANAGEMENT

Records Management


define the terms and key concepts used in the management of recordsdescribe the nature of records and the need for management of records in thebusiness environmentclassify documents and apply appropriate retention schedules

AUTOMATED OFFICE 5

1 3

Filing Rules and Procedures


describe file management, including filing methods and rulesdetermine appropriate classification systems for various types of recordsexplain how to prepare records for filingindex and alphabetize names in an alphabetic filing system

Data Base Files


load a data base programcreate a data base filesort and manipulate information in the data base

Microfiche/Microfilm


explain the advantages and disadvantages of microfiche and/or microfilrnlocate, or explain how to locate, information that is stored on microfiche ormicrofilm

Petty Cash Management


establish and maintain a petty cash system and maintain all documents relatingto "petty" expenditures within the office

UNIT 4: DESKTOP PUBLISHING

Document Formatting/Design


use appropriate desktop publishing vocabulary (scroll bars, import graphics, placetext, clip art, text area,* graphic area, header/footer)describe standard rules of design and layout (proportion, balance, rhythm, unity,contrast)

AUTOMATED OFFICE 6

14

manipulate the mouse using the following actions: point, click, drag, release,selectuse a desktop publishing software package to

design and layout a single-page document with two or more columns per pagedemonstrate the steps necessary to place text and import graphicschange fonts and sizes

use pre-designed templates to create newsletters, brochures, invitations, resumesuse additional features of specific desktop publishing packages: kerning, leading,thesaurus, scannerscan in logos and pictures using optical scannerprint a hard copy of the designed page using a laser printer or printer compatiblewith the desktop publishing software being used

UNIT 5: REPROGRAPHICS AND MACHINE TRANSCRIPTION

Copy Machines


define the selection criteria to be considered when choosing a reprographicmethodproduce copies by using a number of reprographic facilitiesoperate special features of available copier machines such as reduction,enlargement, automatic duplexing, automatic feeding, sorting, and collating

Copyrights


define the term copyrightdetermine if there are any copyright restrictions that apply to material beingcontemplated for reproductionlocate the Canadian Copyright Act as well as any amendments and summarize theinformation in a brief report

Dictation


give adequate information at the beginning of each item type ofcommunication, right jobs identified, copy instructionsspell names, cities and unusual technical wordsrepeat amounts of money, dates, and other figures

AUTOMATED OFFICE 7

speak distinctly and slowly, yet naturallymark the length of each item on the indication slipprovide appropriate closing instructions

Transcription


identify parts of the transcription unitdemonstrate various functions of the equipmentdevelop skill in effective listening techniqueapply correct business English skills to the transcription processuse reference material to produce mailable copyrespond to special instructions from the individual giving the dictationdemonstrate effective editing skills in the preparation of mailable transcript at anefficient rate

UNIT 6: SIMULATION OR OFFICE PRACTICUM

Automated Office


send a message by electronic mailperform record management and filing activitiesproduce a mailable transcript making required copies, arranging documentsappropriately for mailingproduce a document using desktop publishing

UNIT 7: KEYBOARD COMPETENCY FOR JOB ENTRY

Preparation for Job Entry


fill out a generic job application formprepare a personal data sheet/resumewrite a letter of applicationparticipate in a mock job interview

AUTOMATED OFFICE 8

Keyboarding Review


keyboard a 5- and 10-minute straight-copy, timed-writing at a speed acceptableto current business requirementscomplete a basic formatting activity such as keyboarding a letter in an acceptableformat and at a speed acceptable to current business standards

AUTOMATED OFFICE

L. 79

AUTOMATEDOFFICE 40S

is

UNIT 1: INTRODUCTION

GOAL: To have students review basic computer operations and keyboardingskills.

OBJECTIVES METHODS

1.0 Skills Assessment and Review


1.1 explain the parts of acomputer system

the input devicesCPUmemoryhard drivefloppy driveoutput devices

1.2 turn on the computer,access the operatingsystem, and load aspecified software package

Consult the computer manual asnecessary.

1.3 key in straight copymaterial at a speed ofapproximately 40-45 wordsper minute

Provide practise material.

1.4 format letters, manuscripts,tables, memorandums,outlines, and reports

AUTOMATED OFFICE

19

13

UNIT 2: ELECTRONIC COMMUNICATIONS

GOAL: To introduce students to the concepts of electronic communications.

OBJECTIVES METHODS

1 .0 Electronic Mail/Communication Devices


1.1 state the advantages ofelectronic mail

1.2 explain the general Arrange field trips to acquaintconcepts of various students with current methods ofelectronic communicationdevices such as a faxmachine electronic banking,modems, public and private

electronic communication.

A school link to MINET using a modemprovides students practice with

networking systems EMAIL.

AUTOMATED OFFICE 14

UNIT 3: INFORMATION MANAGEMENT

GOAL: To teach students the procedures for computerized informationmanagement.

OBJECTIVES METHODS

1.0 Records Management


1.1 define the terms and key Explain what a record managementconcepts used in themanagement of records

system is and discuss the planning,organization, and control ofinformation so that it can beeffectively retrieved for later use.

The basic principles of recordsclassification, records retention, filingsystems, and records controlapply regardless of the medium usedto store records.

1.2 describe the nature ofrecords and the need formanagement of records inthe business environment

1.3 classify documents and Have students identify types ofapply appropriate retention records that might be considered vitalschedules or very important in a

schoollegai officebankhospital

AUTOMATED OFFICE

21

1 5

UNIT 2: ELECTRONIC COMMUNICATIONS (CONT.)

OBJECTIVES METHODS

2.0 Filing Rules and Procedures


2.1 describe file management Outline the rules for various filingincluding filing methodsand rules

systems

AlphabeticSubjectGeographicNumericCross-referencing

The Association of Records Managersand Administrators (ARMA) has issueda "Guidelines To Alphabetic Filing"which is being recommended as astandard for businesses to follow.Practice kits will provide hands-onexperience.

2.2 determine appropriateclassification systems forvarious types of records

2.3 explain how to preparerecords for filing

2.4 index and alphabetizenames in an alphabeticfiling system.

AUTOMATED OFFICE 16

UNIT 3: STORAGE AND INFORMATION MANAGEMENT (CONT.)

OBJECTIVES METHODS

3.0 Data Base Files


3.1 load a data base program

3.2 create a data base file

3.3 sort and manipulateinformation in the database

Provide instructions to operate thedata base program.

4.0 Microfiche/Microfilm


4.1 explain the advantages anddisadvantages ofmicrofiche and microfilm

4.2 locate, or explain :.J..v tolocate, information that isstored on microfiche ormicrofilm

A field trip to a library or businessoffice where records are stored onmicrofiche or microfilm will helpstudents become familiar with typesof information storage.

5.0 Petty Cash Management


5.1 establish and maintain apetty cash system andmaintain all documentsrelating to "petty"expenditures within theoffice

A spreadsheet cén be used to illustratethis topic.

AUTOMATED OFFICE

23

17

UNIT 4: DESKTOP PUBLISHING

GOAL: To teach students the features of desktop publishing.

OBJECTIVES METHODS

1.0 Document Formatting/Design


1.1 use appropriate desktoppublishing vocabulary(scroll bars, importgraphics, place text, clipart, text area, graphic area,header/footer)

1.2 describe standard rules ofdesign and layout(proportion, balance,rhythm, unity, contrast)

1.3 manipulate the mouseusing the following actions:point, click, drag, release,select

1.4 use a desktop publishingsoftware package to

design and layout asingle-page documentwith two or morecolumns per pagedemonstrate the stepsnecessary to place textand import graphicschange fonts and sizes

Arrange field trips to locations usingthe latest desktop publishingtechniques to supplement the desktoppublishing software and equipmentavailable in the schools.

AUTOMATED OFFICE 18 0? 4

UNIT 4: DESKTOP PUBLISHING (CONT.)

OBJECTIVES METHODS1

1.5 use pre-designed templatesto create newsletters,brochures, invitations,resumes

1

1

1.6 use additional features of1

specific desktop publishing 1

packages: kerning, leading,thesaurus, scanner

I

1

1.7 scan in logos and picturesusing optical scanner

1.8 print a hard copy of thedesigned page using a laserprinter or printer compatiblewith the desktop publishingsoftware being used

I

1

1

411) AUTOMATED OFFICE 1 9

_

UNIT 5: REPROGRAPHICS AND MACH NE TRANSCRIPTION

GOAL: To provide students with ski Is in reprographics and machinetranscription.

OBJECTIVES METHODS

1.0 Copy Machines


1.1 define the selection criteriato be considered whenchoosing a reprographicmethod

1.2 produce copies by using anumber of reprographicfacilities

1 .3 operate special features ofavailable copier machinessuch as reduction,enlargement, automaticduplexing, automaticfeeding, sorting andcollating

Arrange for a demonstration of variouscopy machines by school office staff.Give students the opportunity to usethe school reprographic facilities.

2.0 Copyrights


2.1 define the term copyright

2.2 determine if there are anycopyright restrictions thatapply to material beingcontemplated forreproduction

AUTOMATED OFFICE

0 ry

20

UNIT 5: REPROGRAPHICS AND MACHINE TRANSCRIPTION (CONT.)

OBJECTIVES METHODS

2.3 locate the CanadianCopyright Act as well asany amendments andsummarize the informationin a brief report

3.0 Dictation


3.1 give adequate informationat the beginning of eachitem type ofcommunication, right jobsidentified, copy instructions

3.2 spell names, cities andunusual technical words

3.3 repeat amounts of money,dates and other figures

3.4 speak distinctly and slowly,yet naturally

3.5 mark the length of eachitem on the indication slip

3.6 provide appropriate closinginstructions

Demonstrate the functions of thedictation equipment.

,.......

1110 AUTOMATED OFFICE

27

21

UNIT 5: REPROGRAPHICS AND MACHINE TRANSCRIPTION (CONT.)

OBJECTIVES METHODS

4.0 Transcription


4.1 identify parts of thetranscription unit

4.2 demonstrate variousfunctions of the equipment

4.3 develop skill in effectivelistening technique

4.4 apply correct businessEnglish skills to thetranscription process

4.5 use reference material toproduce mailable copy

4.6 respond to specialinstructions from theindividual giving thedictation

4.7 demonstrate effectiveediting skills in thepreparation of mailabletranscript at an efficientrate

Demonstrate the function of thetranscription equipment. Emphasizethe following to enable students to

think about the content beinglistened co making sure the contentmakes senselook for any inconsistencies incontentuse listening skills, concentrate andeliminate distractionskeyboard the work once the goalis to produce mailable copy with thefirst listeninguse reference material (dictionary,word division book, thesaurus)listen ahead to the next few wordsbefore keyboarding the goal beingto listen and keyboard continuouslyproofread as the information iskeyed and make immediatecorrections using the spell-checker.

AUTOMATED OFFICE 22

UNIT 6: SIMULATION OR OFFICE PRACTICUM

GOAL: To have students demonstrate the skills needed in an automatedoffice.

OBJECTIVES METHODS

1.0 Automated Office


1.1 send a message by Explain the objectives of officeelectronic mail simulation or a model office.

1.2 perform record Develop rotatieo systems that willmanagement and filing allow class parVcipation in an office-activities like setting.

1.3 produce a mailable Assist students with the preparationtranscript making and plans for workflow, establishingrequired copies, arranging priorities and developing workdocuments appropriately schedules. Prepare schedules so thatfor mailing students will be able to plan ahead of

the schedule and become goal1.4 produce a document using

desktop publishingoriented.

Explain that the work of the office is apart of a system where the output ofone stition can become the input foranother. Emphasize that an errormade by one employee can affect thework of other employees and thevolume of work produced.

Assist students in organizing theirwork and work stations to increaseefficiency. Provide students withopportunities to develop the ability tomake decisions and to workindependently.

AUTOMATED OFFICE

29

23

I UNIT 7: KEYBOARD COMPETENCY FOR JOB ENTRY

GOAL: To provide students with keyboard competency for job entry.

OBJECTIVES METHODS

1.0 Preparation for Job Entry


1.1 fill out a general jobapplication form

1.2 prepare a personal datasheet/resume

1.3 write a letter of application

1.4 participate in a mock jobinterview

2.0 Keyboarding Review


2.1 keyboard a 5- and 10-minute straight-copy,timed-writing at a speedacceptable to currentbusiness requirements

2.2 complete a basic formattingactivity such askeyboarding a letter in anacceptable format and at aspeed acceptable to currentbusiness standards

AUTOMATED OFFICE

Jo

24

BIBLIOGRAPHY

Note: Refer to the current Manitoba Textbook Bureau Catalogue for additional textsand resources.

TEXTS

Barrington, et al. Electronic Office Procedures. McGraw-Hill Ryerson, 1990.Teacher's Manual.Applications Workbook.

Bedford, et al. The Canadian Office Systems and Procedures. Copp Clark PitmanLtd., 1990.Teacher's Manual.

Hume. Information Processing in Today's Office. McGraw-Hill Ryerson, 1989.Teacher's Manual and Key.

Sperling, et al. Complete Course in Office Procedures. Fifth edition. McGraw-HillRyerson, 1982.Teacher's Manual.Business Forms and Working Papers.

Tarnal, L. The Canadian Office Today. John Wiley & Sons Canada Ltd., 1982.Student Workbook.Teacher's Resource Manual.

RESOURCE MATERIALS

For current materials that can be used in the business education classroom, obtain amembership ($20 fee) in the

Canadian Foundation for Economic Education2 St. Clair Ave. West, Suite 501Toronto, ON M4V lL5

Anderson, et al. The Word Finder. Fourth edition. Fearon Teacher Aids.

Attridge. Office Procedures: A Word Processing Approach. Nelson Canada Ltd.,1982.

AUTOMATED OFFICE 253 i

Attridge and Cunnington. Contemporary Office Procedures. McGraw-Hill Ryerson,1983.Study Guide.Instructor's Manual.

Canadian Dictionary of the English Language. Houghton Mifflin Canada Ltd., 1982.

Canadian Secretary's Handbook. Second edition. Maxwell Macmillan Canada, 1983.

The Concise Office Dictionary. Eighth edition. Oxford University Press, 1990.

Farmer and Brown. Dicta-Typing: A Short Course. Second edition. Nelson CanadaLtd., 1982.Instructor's Manual.

Gehris, et al. DDC Desktop Publishing Using WordPerfect 5.0. Copp Clark PitmanLtd., 1989.Teact-er's Manual.

Gregg Office Job Training Program. Maxwell Macmillan Canada.Training Manual and Resource Materials for the following topics: AccountsPayable Clerk, Accounts Receivable Clerk, Billing Clerk, Clerk Typist, Credit Clerk,

111File Clerk, Mail Clerk, Office Cashier, Order Clerk, Payroll Clerk, Purchasing Clerk,Stock Control Clerk, Traffic Clerk, Typist.

Hulme, K. An Introduction to Desktop Publishing. Nelson Canada Ltd., 1990.Instructor's Manual.

Jennings and Fedoruk. Secretarial and General Office Procedures. Canadian edition.Prentice-Hall Canada Inc..

Jennings and Kilgour. Secretarial Procedures for the Automated Office. SecondCanadian edition. Prentice-Hall Canada Inc., 1990.

Kent, G. E. You're Hired Job Search Strategies for the 90's. Copp Clark PitmanLtd., 1989.

Larson, S. Desktop Publishing: Essential Applications (Short Course). MaxwellMacmillan Canada, 1990.Instructor's Manual.

McCauley, R. On the Job: Temporary Office Simulations. Copp Clark Pitman Ltd.,1983.Teacher's Key Volume I and II.

AUTOMATED OFFICE 2632,

Melanson, et al. Information Processing Concepts. Copp Clark Pitman Ltd., 1988.

Miller and Wong. Words into Print. John Wiley & Sons Canada Ltd., 1984.Instructor's Resource Manual.

Mitchell, et al. Machine Transcription. Copp Clark Pitman Ltd., 1985.Instructor's Guide.Working Papers.Audio Cassettes (set of 16).

Mothersill. Design with Desktop Publishing. Nelson Canada Ltd., 1990.

Roget's II The New Thesaurus. Indexed or Permabound edition. Houghton MifflinCanada Ltd..

Sabin. Reference Manual for Secretaries and Typists. Third edition. McGraw-HillRyerson, 1986.

The Secretary's Desk Book. Copp Clark Pitman Ltd., 1982.

Smith, et al. Pitman Office Handbook. Second edition. Copp Clark Pitman Ltd.,

0 1988.Student Activity Guide.

20,000 Words. Seventh Canadian edition. McGraw-Hill Ryerson.

Walker and Preece. Word Processing Applications. Copp Clark Pitman Ltd., 1984.Instructor's Manual.

Winder, et al. Transitions A Practical Guide to the Workplace. Maxwell MacmillanCanada, 1989.Teacher's Manual.

The Word Desk Set II. Houghton Mifflin Canada Ltd., 1983.Includes: The Word Book II, The Right Word II and The Written Word II.

AUTOMATED OFFICE3 3 27

ce 065 428 title automated office 40s. interim guide ... · title automated office 40s. interim...

Documents