cdrs.columbia.edu what is academic commons? sarah holsted digital repository coordinator, cdrs 20...
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CDRS.COLUMBIA.EDU
What isAcademic Commons?
Sarah HolstedDigital Repository Coordinator, CDRS
20 March 2009CUL/IS Digital Library Seminar
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Outline
• What is AC?• So what?• Assumptions• What is a repository?• Where does AC fit?• What do we have right now?• What’s going on right now?• What’s going to happen?• Where do you and I fit?
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What is Academic Commons?
• Academic Commons is Columbia University’s research repository where current faculty, student, and staff can deposit electronic copies of their work.
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So What?
• AC is a work in process• Made several presentations the past
few months – provide an update• Provide language, concepts for
everyone to participate in the conversation
• Show where AC and CDRS fit into CUL/IS
• Continue to discuss
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Assumptions
• Use open source as much as possible• Follow standards – no one-off’s• Scalable, repeatable• Plan for the future – interoperable, granular,
co-development • Give back• Opportunities for research– Data– Role of libraries in research – collaboration
platform
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What is a repository?
• Types of institutions who have established repositories
• Motivations for repositories: access: publishers, digital divide; preservation; interoperation
• Basic features of repositories• Some words used around
repositories: DSpace/Fedora/ePrints; metadata; rights; services
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Repository Definition #2
[Institutional repositories are] “a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.
--- Clifford Lynch, Director, Coalition for Networked Information, Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age (2003)
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Where does AC fit?
• Repositories at Columbia• CDRS• AC within the library– every division has expertise and history
to contribute in development
• AC @ CU: grey lit; preserve; open
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What do we have right now?
• AC blog (in development): http://digital.lampdev.columbia.edu/cdrs-site/academiccommons/
• Swift: https://www1.columbia.edu/sec/cu/libraries/staffweb/digital/ir/index.html
• Behind the Scenes: https://www1.columbia.edu/sec/cu/libraries/bts/academiccommons/index.html
• AC: http://academiccommons.columbia.edu • Collections : CJEB, Econ Working Papers-
NEEO, Computer Science, Chuck Mee
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What’s going on right now?
• **Apologies for cross-posting**• Updates…
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7 Areas of Repository Development
Technical Infrastructure
Technical Infrastructure
GoalsGoals
ContentContent
Evaluation
Evaluation SustainabilitySustainability
Outreach
Outreach
PoliciesPolicies
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Goals: Establish a process that will result in an explicit mission statement and goal(s) for the IR and that will enable CDRS to talk about the IR within the
broader context of the libraries and Columbia University
• Mission Statement – DONE• Repository Goals – DONE• Link mission and goals to the libraries and Columbia
community – IN PROCESS
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Mission Statement
Academic Commons:
• Extends the traditional role of the libraries, as facilitator of study and research, to provide a platform that supports research at all stages and that preserves, manages and provides access to multiple types of materials in differing digital formats.
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Academic Commons Goals• Provide for the secure, long-term preservation of digital
resources created through the study and research of faculty, students and staff at Columbia University;
• Increase access to these resources by making them available for discovery, use, and re-use online;
• Develop innovative services that enhance the discovery, visualization, management and use of resources;
• Create an environment for the study of scholarship at the intersection of the physical and digital worlds
• Support a culture of contribution and curation that enables every member of the Columbia University community to participate in Academic Commons
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Policy: Establish or revise policies that are critical to IR objectives, short- and long-term.
• Collection Development – basic statement – DONE
It is the place to store, manage, publish, and preserve a digital record of your work. However, it is not the place to save every version of a book or paper, image or presentation.
– Full policy, conforms to CUL format – IN PROCESS• Rights:
– Revised Author Rights statement - DONE– Copyright statements – review based on need ->Copyright
Advisory Office!!!– Documentation and workflow to help users assign rights-TO DO
• Access: repository content and services– Dark archive; CU only; global; mix;– Preservation and retention
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Technical Infrastructure: Develop a technical infrastructure and services for an IR that enable
scalable, sustainable growth
• Implementation Plan (P. Renfro, 23 July 08)– July thru December 2008
• Hardware deployment• Initial Fedora & WMS installation and testing
• Fedora Working Group: CDRS, LDPD, LITO; Steering Committee• Applications: preservation, metadata management,
Academic Commons
• Middleware: Search-Lucene/Solr; View: Fascinator
• Architecture: Fedora, Tomcat, Mulgara, MySQL
• Storage: local, backed up daily; offsite, backed up in real time
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Outreach: Raise awareness of Academic Commons, CDRS, and solicit content from Columbia community
• CDRS website• Academic Commons website• Academic Commons FAQ• ScholComm/CAO Presentations• Legacy-LDPD• Selectors• Random: 1/week
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Content: Acquire, organize and contribute high priority content (and metadata) to Academic
Commons and identify broader development issues
• Acquisition– Solicit– Deposit
• Management– Preservation– Cataloging
• Dissemination– Architecture– Interfaces– Tools– Policies
Hybrid Approach•Automate•Educate (& Empower)•Manual
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Acquisition Plans• Solicitation - Current
– (SH) 1 : 1 (individual users)– (SH) 1 : many (Dept chairs, Dept admins)
• Solicitation - Desired (Procurement Network!)– (SH, Selectors, Dept Admins) many : many (CU
community)
• Deposit – Current– Many (CU community) : 1 (SH + external, roving hard
drive; 6 pack of beer)• Deposit – Desired
– many (CU community) : many (email, website, batch FTP(?), dept admins)
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Depositing in Academic Commons
• Presentations to departments, centers, working groups
• Consultation about content
– Preparing content for deposit
– Describing content with metadata
– Educating about author rights statement
– Educating about copyright
– Developing a process for ongoing deposit
• Contact: Sarah Holsted; [email protected]
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Preparing items for depositinto Academic Commons✚
Description
✚
Preservation
Rights Information
Levels of Access
= ↵
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Pliny
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Content (Current, Acquired, Desired)
• Existing Content (Source, Type, Number of Items)– Economics, Discussion Papers; 442– Center on Japanese Economy and Business; working papers,
occasional papers, event reports and videos; 355– theses (ProQuest, 10345)
• Recently Acquired Content (Source, Type, Size)– Statistics: technical papers, data, code, lecture notes; 1GB– Computer Sci: technical papers, lectures of video; 800MB– Theater Division: plays, promotional items; 2GB– University Seminars; 16GB
• High Priority to Acquire– Honors Theses– CUL/IS publications, presentations– Earth Institute
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Evaluation, Sustainability
• Evaluation: Inherent• Systems design and test• Interface• User satisfaction
• Sustainability: Assumed, somewhat• Cost recovery• Grant writing
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7 Areas of Repository Development
Technical Infrastructure
Technical Infrastructure
GoalsGoals
ContentContent
Evaluation
Evaluation
SustainabilitySustainability
OutreachOutreach
PoliciesPolicies
Academic CommonsAcademic Commons
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What’s going to happen?• Deadline: June 30, 2009• Documentation: author rights, DIY info for copyright, preservation,
metadata creation, submission; FAQs about services • Self-submission, simple web form; batch submission post-
consultation• Metadata cleaning in Pliny• Review of object format-TBD• Metadata and object (or surrogate) pushed to Fedora• AC functionality:
– Basic search across metadata fields: title, keyword, format, author– Some full-text searching– Push cites to CU websites (or blogs or Facebook)– Wiki?
• Post-June 30– Enhancements to cataloging tool– Review process for self-submit and begin to promote and scale up– Enhance AC interface, refine services, spec new services
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Where do you and I fit?
• CDRS, LDPD, LITO, Preservation: infrastructure, interfaces, formats
• Technical Services: align with CUL practices• Selectors: identify content, make
connections• Archives: scope content, share knowledge• Reference, CCNMTL: help users; identify
new services• Management: policies, external connections
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Questions & Discussion