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CDC AGM MINUTES 2017

CLAN DONALD CANADAANNUAL GENERAL MEETING MINUTES

September 9, 2017Ramada Conference Center, Cornwall, Ontario

Present: Annapolis - Gail Gordon, Barry MacDonald, Florence MacDonaldAntigonish - Ron MacDonald, Carol MacDonaldGlengarry Stormont - JR MacDonell, Ruth MacDonell, Joan Lemieux , Catherine DeFritas, Glenda McDonell, Mark Macdonell Halifax - Wade MacDonald, Sheila MacDonald, Pictou - Bob Spurgeon, Priscilla SharkeySouthern Ontario - Nathan MacDonald, New Members: Murray MacDonnell, Simon McDonald

AGENDA ITEM DISCUSSION ACTION PLAN1.0 Call to Order 2017 AGM called to order by High Commissioner John R. MacDonell at

0915 2.0 Additions to the Agenda 10.3 History of Clan Donald Canada - Glenda McDonell

10.4 AGM revenue - Barry MacDonald10.5 Teacher of the Year - Gail Gordon

3.0 Approval of the Agenda Motion to accept the proposed agenda by: Nathan MacDonald with one revision in 6.0 should read "Minutes of the 2016 AGM"Seconded by Bob SpurgeonMotion Carried

4.0 In Memoriam A moment of silence was held for those members who have passed away since the 2016 AGM. Those members include:Annapolis - Norena Davison & Dr. Gene MacDonaldAntigonish - Father G. MacInnisGlengarry \ Stormont - Bruce Anthony MacDonald, John Mike MacDonald, Stewart MacDonald, Anna MacDonald, George MacDonald, Wally McDonell, Brian MacDonald, Cynthia CameronHalifax - none notedPictou - Ella MacDonald, Marie MacDonald, Ray Kennedy

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AGENDA ITEM DISCUSSION ACTION PLANSouthern Ontario - none noted

5.0 Correspondence None noted6.0 Minutes of the 2016 AGM Minutes of the 2016 AGM distributed for members to review.

Motion to accept the minutes of the 2016 AGM by Ruth MacDonellSeconded by Barry MacDonaldMotion Carried

7.0 Business Arising from the minutes

7.1 Web site development - Bob Spurgeon

7.2 Membership renewal Options -

Bob Spurgeon have been in contact with Gordon MacDonald. To date the website has not changed or been updated with much new activity. It has been noted on other forums that the site is not active with inquiries as to whether the CDC still exists. There continues to be a need to have the website active and items changing on it consistency so that people keep going back to the site. Changes to the website only occurs when Gordie gets information usually through Bob to change something.

Members spoke about having to have a website that is current and mobile friendly. It need to link to other pages such as Facebook, Twitter, Instagram to get the next generation involved and engaged.

The updated website will include payment options as well as revised membership form.

Motion to form a group of three (3) volunteers to look at this issue and format a plan as how to deal with the website and to get back to the Directors by February 2018 or before moved by Ruth MacDonell.Seconded by Joan Lemieux.Motion Carried.

The electronic payment option is being used by Southern Ontario

Bob Spurgeon, Gordie MacDonald ( current webmaster) , Simon MacDonald, Nathan MacDonald and Alexander Mallwraite to engage in developing a plan to update the website and submit to the Directors prior to February 2018.

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AGENDA ITEM DISCUSSION ACTION PLANNathan MacDonald

7.3 Membership Form Revision - Nathan MacDonald

7.4 CDC Pamphlet - Nathan MacDonald

branch but it requires an email address and a credit card that is assigned to the account. At this time we do not have a credit card attached to the CDC group to enable this to occur.

The electronic registration form is currently being used by the Southern Ontario branch with success. Alexander is currently hosting the website on his own server so the website team will need to communicate with him to bring it onto the website. New form was developed at a cost of $200.00 to Nathan. Everyone agreed that the pamphlet was beautiful and representative of the CDC group. It will be used for distribution at all CD activities and a number were distributed to the group and were used at events over the summer and were well received. Nathan had 100 printed and JR MacDonell had 500 printed for distribution.

Motioned by Joan Lemieux that Nathan be reimbursed the $200.00 for the design of the pamphlet . Seconded by Sheila MacDonald Motion Carried.

Motioned by Bob Spurgeon that Nathan and JR be reimbursed for the printing of the pamphlets.Seconded by Wade MacDonald.Motion carried.

Bob Spurgeon ( Treasurer) to reimburse Nathan and JR for expenses once receipts are forwarded to him.

8.0 Annual Reports

8.1 Financial - Bob Spurgeon

7.2 Membership - Wade MacDonald

See Appendix A

Motioned by Ruth MacDonell to accept the financial report as presented . Seconded by Glenda MacdonellMotion Carried .

See Appendix B

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AGENDA ITEM DISCUSSION ACTION PLAN

7.3 Nomination Committee by Wade MacDonald on behalf of Wayne MacDonell

Report reflects the membership position as of September 9, 2017.

Motioned by Wade MacDonald to accept Membership report as presented. Seconded by Joan LemieuxMotion Carried.

See Appendix C

Current slate and expiry dates:

High Commissioner: JR MacDonell (2017) Deputy High Commissioner: Nathan MacDonald (2017) Secretary: Priscilla Sharkey (2017) Treasurer: Bob Spurgeon ( 2018) Directors: Wayne MacDonell (2018); Ruth MacDonell (2018); Joan Lemieux (2017); Barry MacDonald ( 2017); Dennis MacDonald (2017) Membership Chair: Wade MacDonald Genealogist: Archibald MacDonell

Proposed slate of Officers for 2018:

High Commissioner: Nathan MacDonald (2020) Deputy High Commissioner: Open Secretary: Priscilla Sharkey (2020) Treasurer: Bob Spurgeon ( 2018) Directors: Wayne MacDonell (2018); Ruth MacDonell (2018); Joan Lemieux (2020; Anne MacDonald (2020); and Gail Gordon (2020) Membership Chair: Wade MacDonald Genealogist: Archibald MacDonell

Call for nominations from the floor: of 17



Bob Spurgeon nominated Wade MacDonald for Deputy High Commissioner. Seconded by Mark MacDonell. Wade accepted the nomination. No further nominations from the floor.

Motioned by Wade MacDonald that slate of CDC offices be accepted as presented. Seconded by Nathan MacDonaldMotion carried.

9.0 Branch Reports9.1 Annapolis Valley9.2 Antigonish9.3 Glengarry \ Stormont9.4 Halifax9.5 Nova Scotia9.6 Pictou9.7 Southern Ontario

See Appendix D.

10.0 New Business 10.1 Newsletter - Priscilla Sharkey Priscilla spoke about the newsletter and the difficulties that have been

experienced with getting a newsletter together and out. Concerns centered around getting content for the newsletter, the cost and formatting without having a publishing program. there appears to be difficulty getting the content on time to publish a newsletter in the time allotted as information is not being forwarded in a timely manner and the person volunteering to put the newsletter together almost has to beg . The average cost to publish the colored newsletter is approximately $1500.00 per print with approximately $300.00 for postage.

Discussion ensued around how many newsletters per year; selling print ads to offset the costs; mailing lists; content; etc.

It was decided that there would be one colored newsletter designed

Members to send content to Simon MacDonald by October 15, 2017. Articles etc will be sent in a Word formatPhotos send in jpeg with a print / high resolution quality.

Content will need to go to the Director group prior to printing.

Wade MacDonald and Joan Lemieux will sent mailing lists to him.

Nathan MacDonald will send the newsletter format template.

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10.2 Location of 2018 AGM

10.3 History of CDC - Glenda MacDonell

10.4 AGM Revenue - Barry MacDonald

and posted prior to November 15, 2017 and potentially a second newsletter or mailing with 2018 AGM content in the spring.

Simon MacDonald volunteered to make an attempt at publishing the newsletter and possibly to get some ads to offset the printing costs. Content must be submitted to Simon by mid October 2017. Nathan volunteered to assist as he has the format.

Nathan MacDonald stated that Southern Ontario was prepared to host the 2018 AGM. The members from Nova Scotia expressed concerns with having the AGM in Ontario two years in a row and with declining membership it would be good for NS to host it again. It was decided that the 2018 AGM will be hosted by Clan Donald Nova Scotia October 12 & 13, 2018 at Best Western Glengarry, Truro, NS and the 2019 AGM will be hosted by the Clan Donald Southern Ontario in St. Thomas with dates to be determined.

Glenda Spoke about the need to document the history of CDC as members are getting older and the story may be lost. CDC started about 1992 with Brundage and John H . Joan remembers that Marian Tobin has begun this work and thinks that it may be documented in the minute books from then. Priscilla stated that she has the minutes but she does not know if what she has goes back that far.

Barry spoke about the concerns that the CDNS had regarding their poor financial situation and with few new members joining in order to bring in revenue. He suggested that for the most part that the AGM is a fund raising event that he wanted the membership to consider the possibility of splitting the profit from the AGM with the hosting branch. 50% going to the branch that hosts the AGM and 50% to CDC. Discussion ensued as to how a deficit or loss from the AGM would be handled. It was decided that the loss would be assumed by the CDC. A caution was expressed by one member concerning the financial situation of CDC where the financial statement identified a deficit for the 2017 year and that this issue may have to be revisited in the future.

Simon to obtain a new email address to send all the content for the newsletter to him. email address is: [email protected]

AGM 2018 hosted by Clan Donald Nova Scotia October 12 & 13, 2018 at Best Western Glengarry, Truro, NS AGM 2019 will be hosted by the Clan Donald Southern Ontario in St. Thomas with dates to be determined.

Priscilla Sharkey will review the minute books that she has to establish if there is any content or documentation there that Marian may have written.

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10.4 Teacher of the Year - Gail Gordon

10.5 AGM Call to Action - Simon MacDonald

Motioned by Barry MacDonald that beginning with the 2017 AGM, that the profits of the AGM be split equally among the host branch and CDC.Seconded by Joan Lemieux. Motion Carried.

Gail Gordon spoke about Maggie MacDonnell who recently won the $1 Million Global Teacher Prize. Gail suggested that CDC should send her a letter of acknowledgement of her accomplishment.

Simon spoke about the research he has done since becoming interested in CDC. He has identified three areas that should be the focus of CDC:1) Membership, 2) Fundraising and 3) Outreach.

Motioned by Simon MacDonald that CDC should establish a call to action committee to discuss these issues and develop a action plan.Seconded by Barry MacDonald.Motion carried.

Call to action Volunteers include Simon MacDonald; Joan Lemieux; Nathan MacDonald & Wade MacDonald and other who wish to join in the future.

Beginning 2017, the hosting branch of the AGM and CDC will equally split the profits from the AGM.

Priscilla Sharkey to write letter to Maggie congratulating her on her accomplishments.

Call to Action Committee:Simon MacDonaldJoan LemieuxNathan MacDonaldWade MacDonald

11.0 Adjournment Meeting adjourned by JR MacDonell, Hugh Commissioner at 1225.

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Appendix A - Financial Report

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Clan Donald Canada Balance Sheetas of 30 June 2017

Assets

Bank 7,457.11Investments – Life MembershipsBonds (Action Direct) 4,799.31GIC (BMO Dartmouth) 4,400.00GIC (BMO Dartmouth) 5,000.00GIC (BMO Dartmouth 5,000.00 19,199.31

CDC and Other TrustsMutual Funds (C I Investments) 2,778.69 2,778.69Total Assets 29,435.11

Liabilities

Accounts Payable 0.00

Trust Funds PayableLife Member Trusts 11,375.00No Branch Trust 4,077.28Promotional Trust 3,621.03Total Trust Funds 19,073.31Total Liabilities 19,073.31

Equity

Retained Earnings 11,760.05Net Loss (1,398.25)Total Equity 10,361.80

Total Liabilities & Equity 29,435.11

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Clan Donald CanadaIncome Statement 2016 – 2017

RevenueProfit from AGM 1,586.59Dues 1,365.00Investment income 310.00

Total Revenue 3,261.59

ExpensesBursary 400.00Corporation Fees 0.00Life Mbr’s Dues To Branches To Provinces To Promotion Fund

250.0060.0080.00

390.00Newsletter Exp.2016 Spring Postage Printing2017 Spring Printing & Postage

232.871,593.30

1,841.153,667.32

PhotocopyingPostagePromotions 202.52TelephoneWebsite Management

Total Expenses 4,659.84

Profit or (Loss) (1,398.25)

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Trust FundsAs of 30 June 2017

Branch TrustsAlberta No Branch 210.00British Columbia No Branch 849.23Cape Breton No Branch 115.00Manitoba No Branch 480.00New Brunswick No Branch 223.05Nova Scotia No Branch 10.00Ontario No Branch 2,000.00Prince Edward Island No Branch 100.00Quebec No Branch 50.00Saskatchewan No Branch 40.00Total Branch Trusts 4,077.28

Promotional Fund Trust 3,621.03

Life Membership TrustsLife Membership @ $75.00 - 29 2,175.00Life Membership @ $300.00 - 24 7,200.00Life Membership @ $500.00 - 4 2,000.00Total Life Membership Trusts 11,375.00

Grand Total Trust Funds 19,073.31

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Appendix B – Membership ReportSeptember 6, 2017

Branch Dues Members Life Members Total Paid Members 2016 Nonrenewal memberships

Annapolis Valley 11 5 16 3Antigonish 21 2 23 6Glengarry - Stormont 161 11 172 16Halifax Region 20 1 21 7Pictou County 4 12 16 0Southern Ontario * 31 0 31 0Cape Breton** 0 1 1 0No Branch 1 5 6 1Totals 286 33

*Traditionally sign up members at summer games** No branch exists for this area

History Year Number of Members

2016 2702015 2352014 3302013 3022012 3042011 3172008 277

Wade MacDonald Membership Chair

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Appendix C- Nomination Committee Report

CDC officers as of January 1, 2018

High Commissioner: Nathan MacDonald (2020)

Deputy High Commissioner: Wade MacDonald (2020)

Secretary: Priscilla Sharkey (2020)

Treasurer: Bob Spurgeon (2018)

Directors: Wayne MacDonell (2018)

Ruth MacDonell (2018)

Joan Lemieux (2020)

Anne MacDonald (2020)

Gail Gordon (2020)

Membership Chair: Wade MacDonald

Genealogist: Archibald MacDonell

Appendix D - Branch Reports

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Annapolis Valley

Since September 2016, our branch has met 6 times. We decided against a March meeting this year. We celebrated St Andrews Day and Tartan Day, many invite guests. This year at Tartan day we heard an interesting story and got to see a small piece of Fraser of Boblany. Our Kirkin this year, we honoured this tartan. A new decision was to attend the Robbie Burns night hosted by the Scottish Country dancers in our area instead of holding our own. We welcome our new Commissioner, John Mac Donald, the newest member of the Valley group. He is also a Councillor of the Municipality of County of Annapolis; a busy man with lots of energy and some new ideas.

Antigonish

No report

Glengarry - Stormont

Halifax

Nova Scotia

Pictou

No report

Southern Ontario

Due to extenuating circumstances in the lives of our most active volunteers, Clan Donald Southern Ontario was unable to participate in as many activities as we have in recent years. In November we laid wreaths at cenotaphs in Ajax and Cambridge on behalf of Clan Donald.

We hosted clan tents at three Scottish Festivals this summer: The Georgetown Highland Games, The Cambridge Scottish Festival and The Fergus Scottish Festival

9 new members were signed up at Fergus and we had our biggest turnout yet for the parade of the Clans.

Clan Donald Southern Ontario Commissioner Nathan MacDonald was honoured to serve as the Clan Chieftain for the Cambridge Scottish Festival. His duties included, speaking at a media day in advance of the games as well as delivering opening remarks at the games, declaring the games officially open, handing out trophies to the pipe band competitors and officially closing the games.

Renewals were rather strong this summer but more work needs to be done to reach out to individuals with lapsed memberships, especially those who reside in communities such as Cobourg, Kincardine and Uxbridge as we did not return to games there this summer.

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Efforts are underway to construct a memorial cairn to the Massacre of Glencoe in Glencoe, Ontario but as yet, there has not been a strong local buy in.

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