cc2018 - presentation guidelines. introduction communicate thoughts and ideas effectively using...
TRANSCRIPT
Introduction Communicate thoughts and ideas effectively
using various tools and media
Presentation skills important for job interviews bidding for contracts explaining to clients
Investment in presentation skills is always rewarded
gives an “edge” over other candidates
Introduction Focus on your strengths
use these to best advantage Try to be yourself
build on your strengths identify and work on your weaknesses engage the audience
What works for one person might not work for another use techniques that make you feel
comfortable
Preparation
When preparing, consider: Who is the audience?
what do they already know? What is the main purpose of my talk?
approval, giving information...? What material do I have/need? How much time do I have?
to prepare for the talk for questions
What visual aids are appropriate/available?
The AudienceEnsure the presentation meets the needs of the
audience Who are they? Why are they here? How many will be present? What do they hope to gain? What is their level of expertise? What do they expect of me? Do I know them already? Is it a formal presentation or an informal talk? What is the purpose of the presentation?
The Content The content should be appropriate for the
purpose needs of audience level of expertise of audience time allowed
Consider key areas to be included Design a logical structure Focus on the main topics
do not try to cover too much material detail can often be given in an accompanying report
Know the background be confident about the topic be able to deal with any questions
The Structure
Introduction: Tell them what you are going to tell them
Main Body of Talk: Tell them
Conclusion: Tell them what you have told them
The Structure: Introduction
Explains the purpose and outline Could include:
Welcome the audience Introduce yourself
introduce your team and your role if appropriate Identify the topic and scope Ensure that the audience can hear and see
a rehearsal can help here Indicate how long the presentation will be
The Structure: Main Body of Talk
Contains material in a logical and appropriate structure
present facts
consider options
make recommendations
in keeping with the topic of your talk
The Structure: Main Body of Talk Ensure the material covered is:
memorable
relevant to your audience
meets requirements of the audience
Main Body of Talk: The Project Proposal
Check the coursework specification Check the presentation guidelines You need to include:
An outline literature review problem(s) your are trying to solve, key issues, etc.
Aims and objectives Proposed tools and techniques
DFD, UML, ERD, rich picture, decision tables... Identified project boundaries, constraints,
risks, contingency plans
The Structure: Conclusion
Summarise the main points helps the audience remember
Show how arguments support conclusion create a logical flow
Delivering your presentation Personal approach Maintaining attention Visual aids Timing Question time
Personal approach Gesture and body language
Show you are confident and in control ...but not over-confident
Eye contact Communicate with each member of the audience
Smile Be friendly, welcoming and approachable
Breathing Controlled breathing helps
be calm and confident project your voice
Maintaining attention Do not read from prepared text
Reading voice not as spontaneous as natural voice
Talk could become monotonous Could lose your place
Avoid trying to memorise your talk Not able to respond to audience Could forget something Could lose the sequence and structure
Vary the tone of voice Show enthusiasm/commitment
Maintaining attention Avoid speaking too quickly Try to maintain good posture
be relaxed be mobile
Demonstrate that you understand the topic
Enjoy yourself the audience will be on your side they want to hear what you have to say
Visual aids Visual aids (e.g. slides) are useful if
they: Attract and maintain attention and interest Assist in explanation of complicated issues Make the structure of the presentation clear Act as verbal “landmarks” for the speaker Communicate data more easily
e.g. tables of figures, graphs showing trends
Visual aids Visual aids can become a problem if:
Too much information is displayed at any one time They cannot be seen in all parts of the room
test before the talk itself You are talking to the screen and not the audience
creates a barrier loss of eye contact voice may be inaudible
You have the slides in the wrong sequence You simply read from the slides
Timing Keep within the time allocated
might be stopped if you overrun audience might lose interest
Check the time without being too obvious rehearse to check time at key points
If you overrun, summarise the main points and close do not “steal” time from team members
Rehearse your talk check timing check material covered check sequence check handovers (if appropriate) allow for questions
Question Time: Did they understand what you told them?
The audience will want to ask questions clarify their own understanding explore related ideas
Handling questions well adds to the success of talk
Look at the person asking the question listen to what they have to say do not interrupt wait until they have finished
It is often useful to repeat the question make it clear in your own mind rest of the audience knows what you are addressing
Question Time: Did they understand what you told them?
Answer clearly, but not in excessive detail Check the asker is happy with the response If you do not know the answer, be honest and
say you will find out Do not ignore the question and answer one
you would have preferred to have been asked instead
Always be polite to those asking the questions
Summary Do
Prepare background research if not used in the talk, may be needed at question time
Obtain material from a wide range of sources Be organised – prepare and rehearse Structure your presentation
Use cards with bullet points or your slides Focus on the specific requirements Speak clearly Have eye contact with your audience
avoid staring at individuals