cavan monaghan community centre replacement public meeting

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Agenda

The Township of Cavan Monaghan

Special Council Meeting

Monday, May 2, 2016

6:00 p.m.

Council Chambers

Members of the gallery are asked to please turn off all electronic devices during the Council Meeting.

Any special needs requirements pertaining to accessibility may be directed to the Clerk’s Office prior

to the meeting.

Pages

1. Open Session

2. Call to Order

3. Approval of the Agenda

4. Disclosure of Pecuniary Interest and the General Nature Thereof

5. Closed Session

6. Report - Finance-2016-07 Updated Financial Impact Review of a new Arena

and/or Community Centre K Pope)

2 - 6

7. Opportunity for the public to ask questions / provide comments on a potential

new community centre

7 - 24

Anyone wishing to speak must be prepared to provide their name and address to

be included in the minutes of the meeting. Each member will be limited to two (2)

opportunities to address Council during this meeting.

8. General Business

9. Confirming By-law

9.1 By-law No. 2016-29 being a by-law to confirm the proceedings of the

Special meeting held May 2, 2016

25 - 25

10. Adjournment


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Regular Council Meeting

To: Mayor and Council

Date: May 2, 2016

From: Kimberley Pope, Finance Department

Report Number: Finance 2016-07

Subject: Updated Financial Impact Review of a new Arena and/orCommunity Center

Recommendation:

That Council receives Finance Report 2016-07 containing updated information on thefinancial impact of a new Arena and/or Community Center for information. ______________________________________________________________________

Overview:

On April 18th, 2016 staff reported to Council, Finance Report 2016-05, regarding thepotential financial impact of building a new Arena/Community Center. The reportidentified the potential debt to build a facility ranging between $10 million - $30 millionand the associated implication on the municipality’s Annual Repayment Limit (ARL).

As per the presentation by The Rethink Group on current costs, the CAO requested thatan updated report be provided which considers a $15 million Arena or a $20 millionCommunity Center utilizing potential internal reserve transfers for consideration. Staffhave provided these updated calculations to include the annual debt repayments as partof the municipal revenues and calculated ARL. The previous report maintained aminimum 3% ARL available for potential emergency debt obligations. This reportindicates a reduced ARL below 3% in year 2018 (0.84%) and in year 2021 (1.31%).

The financial information provided maintains the growth forecasts as per the approvedDevelopment Charges Study (May 2015) and the approved Water & Wastewater Study(November 2015). The municipality maintains the long-term debenture of the BuildingCanada Fund (BCF) project, as approved, for the Millbrook Water WastewaterTreatment Plant, Water Storage Facility and extension of the Water & Wastewaterservices along County Road 10. The calculations also maintain a potential $1 milliondollar future debt obligation for the replacement of Fire Station No.1.

The annual debt and financial obligation limits for municipalities are determined underthe Municipal Act 2001, to ensure the maximum debt capacity for the municipality is notexceeded. A municipality shall use the most recent Annual Repayment Limit (ARL)provided by the Ministry for any financial commitments, liabilities and contractualobligations for which payment may or will be required beyond the term for which Councilwas elected.


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Financial Impact:

This financial impact review of facilities for a $15,000,000 Arena and a $20,000,000Community Center are provided for information and comparative purposes.

Tax rate increase calculations Arena Community Center

Capital Cost $15,000,000 $20,000,000Potential Community Center Debt $7,192,154 $11,692,154

Tax rate increase (per 2016 Roll Total) 8.3% $0Annual payment per $100,000 Residential Assessment (20 year term) 49.00$ $79Annual payment per $250,000 Residential Assessment (20 year term) 123.00$ $198

As an example of the impact of a potential $15 million dollar new infrastructure;3.32% approved 2016 tax rate increase ($19.19 per $100,000 RT)

+ 8.3% tax rate increase for a $15M new infrastructure= 11.62 % total tax rate increase,= $68.19 municipal tax increase per $100,000 of residential assessment

The schedule below has been updated include the annual debt repayments as part ofthe municipal revenues and excludes the minimum 3% ARL available for potential

emergency debt obligations. The ARL available is reduced below 3% in year 2018(0.84%) and in year 2021 (1.31%). Therefore with these revisions the municipality isable to extend additional debentures up to $7.2 million.

A $15 million capital expenditure, with additional reserve transfers from the Phase-InLevy and Asset Replacement Reserve, would create a potential debenture of$7,192,154 and would ensure the annual repayment limit is not exceeded. However a$20 million dollar facility would exceed the ARL and would require approximately $4.5 -$5 million of additional funding from other sources.

All cost comparisons include the following seven (7) consistent factors;

• Development Charges Revenue contribution of $1,807,846• Reserve Transfer (2016-2017 OLG revenues) of $2,500,000• Reserve Transfer (Phase-In Levy) of $2,000,000

• Reserve Transfer (Asset Replacement Reserve) – 4 year depreciation value• Repayment over a 20 year term, municipal lending rates from OILC

• ARL indexing by the growth forecast for revenue projections• Reduced ARL by $3 million to remove annual OLG revenue

Arena Community Center

Capital Cost $15,000,000 $20,000,000

Less: Development Charges -$1,807,846 -$1,807,846 Less: Reserve Transfers (2016/17 OLG Revenues) -$2,500,000 -$2,500,000

Less: Reserve Transfer (Phase-In Levy) -$2,000,000 -$2,000,000 Less: Transfer (Asset Replacement Reserve) -$1,500,000 -$2,000,000

Potential Community Center Debt $7,192,154 $11,692,154

Annual Repayment Limit (ARL), as per the Municipal Act, 2001

ARL Exceeded2018 -$300,2262019 Debt managed within -$119,523

2020 the ARL as per the -$163,4142021 Municipal Act , 2001 -$208,925

2022 (in grey shaded areas)

2023

Total ARL Exceeded $0 -$792,087


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Any future infrastructure project that would incur debt that exceeds the municipality’sannual repayment limit (ARL) is not permitted under the Municipal Act and will not beconsidered an option by the municipality.

This report does not consider land acquisition in the calculations provided as thisvaluation is not available for inclusion at this time.

Attachment:

1. $15 M Debt Capacity (ARL) and Debenture Forecast Schedule (2015-2025)2. $20 M Debt Capacity (ARL) and Debenture Forecast Schedule (2015-2025)

Respectfully Submitted by, Reviewed by,

Kimberley Pope Yvette HurleyDirector of Finance/Treasurer Chief Administrative Officer


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Presented by Robert Lockh

The RETHINK GROUP

April 18, 2016


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Demand for Indoor Recreation Faciliti

What has transpired in the region sinwhat is planned, anticipated & being r

re: recreation facilities?

The Arena/Community Centre propo2014 Feasibility Study & the 2011 Mas

Costs & other information associated wsingle & a twin pad arena.


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Questions & Discussion.

Try to focus in on the preferred facilit – which will require further contemplatdefinition.

Associated Information

2014 Arena/Community Centre Nee

Feasibility Study New Community Centre Planning P

(April 4th PowerPoint presentation)


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Sources of Information: Use patterns of the community

Registration (user groups & pro

User Group Survey & worksho 2011 Parks & Recreation Mast

Leisure Trends + Best Practice

Other recent plans & new faciliregion


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Anticipated population growth:2031 (30% increase over 2011 cepopulation of 8,850) – based on cnumbers in support of the Townsh

That represents an annual averagrate of 1.5% (well above the aver0.27% since 1991).


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Unless the rate of population growexceeds that of the past few decaprofile of the population will coage - for the next 30 years – influe

mostly by the big Baby Boom & Egenerations.

With most of the new population t

for the Millbrook Settlement Arebe the best location for a new comcentre.


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For the foreseeable future, the neearenas in Cavan Monaghan can beaccommodated by one ice pad.

If demand eventually exceeds lo

some nearby arenas have excescapacity.

22 ice pads in the region (av. ratpad:14,000 pop.). CM: 1 per 9,0

In most communities, demand fobased activities has declined sig


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There is a need for indoor faciliti& recreation programming & vobased groups to support the intelarge & increasing older adult p(similar needs for children & you

Strong interest has been expressecentralized, multi-facility commcentre.


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The Township’s population will need larger to support some of the facilitiesuggested in the 2011 Parks & RecreMaster Plan, especially with a fitnes

indoor swimming pool located at F

Re: indoor soccer: Trent Hills & Ha

have just opened indoor soccer faciliPeterborough is contemplating one +Fowlers Corners facility.


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For most types of culture & rec. fathe Twp., supply & quality are benorm for a community the size &characteristics of Cavan Monagha

The 2011 Parks & Recreation Ma& the 2014 Feasibility Study recoa similar multi-facility communi


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Indoor soccer facilities in HastiBaltimore

New twin-pad arena to be built U.

Indoor swimming pool & field hbeing contemplated at Trent U.

Peterborough Sport & wellness

could be expanded (gyms, fitne Strong demand for an arts cen

larger art gallery in Peterborou


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Very strong demand for expansnetwork in Peterborough.

Conditions are improving for ac

growth within the Peterborough


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Single-pad NHL-size arena with se200-300, 6-8 adult-size dressing roother components & features of a marena

Elevated walking/running track arou

arena Ample lobby with a concession, caf

seating, ice viewing area, etc. Assembly hall/gymnasium

Multi-purpose activity rooms Energy-efficient facility Contemporary features


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If you plan to further pursue this endewould be prudent to again consult thcommunity to confirm the componfeatures of the facility (both, to rese

raise awareness). An online household survey and

Community Forum to discuss & components – to inform the conce

design process. Later, a Community Forum to re

evolving facility concept.


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Required site size: 8 acres (+/-), dependingnature/size of facility

2014 estimated capital cost: $15.9 - $19.95% per year - $17.5 - $22 million in 2016$)

Single-pad arena only: $12.5 - $15.5 (2016

Estimated net operating cost: $189,600 indecreasing to $146,800 by Year Five.

Current facility:

2015 net operating cost: $183,142

estimated 2016 net operating cost: $151,


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Capital Cost: $23-30 million (2016 $)

depending on level of fit & finish, featusize – to be confirmed, based on moreinformation.

Operating Costs: may break even, don level of use & rates.

Site requirements: 8-10 acres, depefacility footprint, seating, parking requsite characteristics.


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The Township of Cavan Monaghan

By-law No. 2016-29

Being a by-law to confirm the proceedings of the Special meeting of theCouncil of the Township of Cavan Monaghan held on the 2

nd day of May,

2016

Whereas the Municipal Act, 2001, S.O., 2001, c.25, S.5, S. 8 and S. 11authorizes Council to pass by-laws;

Now Therefore the Council of the Township of Cavan Monaghan hereby enactsas follows:

1. That the actions of the Council at its Special meeting held on the 2nd

day

of May, 2016 in respect to each recommendation and action by theCouncil at its said meetings except where prior approval of the OntarioMunicipal Board or other statutory authority is required are herebyadopted ratified and confirmed.

2. That the Mayor and Clerk of the Township of Cavan Monaghan arehereby authorized and directed to do all things necessary to give effect tothe said actions or obtain approvals where required, and to execute alldocuments as may be necessary in that behalf and the Clerk is herebyauthorized and directed to affix the Corporate Seal to all such documents.

Read a first, second and third time and passed this 2nd

day of May, 2016

_____________________ _____________________

Scott McFadden Elana Arthurs

Mayor Clerk

cavan monaghan community centre replacement public meeting

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