cataloguing with rda october 2010. with considerable help from … alan danskin (jsc chair) tom...
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CATALOGUING WITH RDAOctober 2010
With considerable help from …
Alan Danskin (JSC Chair)Tom Delsey (Former RDA editor)Robert Maxwell (Brigham Young)Pat Riva (BANQ)Adam Schiff (University of Washington)Margaret Stewart (Library & Archives Canada)Barbara Tillett (Library of Congress) and the test documentation on LC’s website
Topics
New terminology, instructions, workflowsNew MARC tags, subfields and codes for
bibliographic dataNew MARC tags, subfields and codes for
authority dataExamplesDay one implementation checklist for local
integrated library systems
Familiar encoding, punctuation
Encoding in MARC21, with some new tags, subfields, values
ISBD structure and punctuation AACR2 punctuation for name access
points
to describe the work of cataloguing
Terminology
RDA AACR2
element area
authorized access point heading
creator author, illustrator, etc.
preferred name for a person
personal name
RDA AACR2
preferred title + authorized access point for creator
main entry
preferred title + other information to differentiate
uniform title
collective title uniform title
RDA AACR2
variant access point See reference
authorized access point for related entity
See also reference
carrier description physical description
preferred sources (the sources for information have been expanded too)
chief source
General rulesincluding transcription and punctuation
Int’l Cataloguing Principles (2009)
2.1. Convenience of the user: descriptions and controlled forms of names for access should be made with the user in mind.
2.3 Representation: descriptions and controlled forms of names should be based on the way an entity describes itself.
2.4. Accuracy: The entity described should be faithfully portrayed.
RDA 1.7
Transcribe punctuation as it appears on the source …
245 $a What is it?...what is it not?
Add punctuation, as necessary, for clarity.245 $a Marcel Marceau, ou, L’art du
mime
2.8.1.4 and 2.20.7.3
The entity described should be faithfully portrayed
260 $ a Dublin : $b Appletree Press, $c2001.
500 $a Actually published in Belfast.
RDA 0.6 Core elements
were chosen based on FRBR-identified attributes mandatory for a national level bibliographic record to meet these user tasks
Find resources that correspond to the searchIdentify / confirm / distinguishSelect the appropriate option / formatObtain something that can be used
Choices in RDA
Elements beyond Core and Core if to include in local cataloguing
Alternatives to do something different than instructed
Optional omissions Optional additions Adherence to your local agency’s policies
More cataloguer’s judgment
Variant title “if considered to be important for identification or access”
Length of the film “if considered important for identification or selection”
Other persons associated with the work “if considered important for access”
Cataloger’s note “to justify the … form of the access point”
Source: Tillett 2010
RDA 3.4.5.3
when giving the extent of a resource consisting entirely of unnumbered pages, use one of the following
300 $a 93 unnumbered pages300 $a approximately 90 pages300 $a 1 volume (unpaged)
RDA 1.4
Transcribe elements in the language and script in which they appear …
Alternative if an element listed cannot be recorded in the script used on the source, record it in a transliterated form.
Optional addition record an element in a transliterated form in addition to the form recorded in the script used on the source.
Transcribing titles
245 $a Trina’s gide to rock climbing
246 $i Corrected title: $a Trina’s guide to
rock climbing
Trina’s gide [sic] to rock climbing
Trina’s g[u]ide Trina’s gide
[i.e. guide]
RDA 1.7.9 and 2.3.1.4 AACR
New and changed elementsNew MARC21 bibliographic tags
Description
RMWG working principles
MARC21 must remain neutral and flexible as to which types of records, fields and subfields map to which
FRBR entities database designChanges to support the granularity of RDA data are based on
an assessment of the benefits for end-users, and cost implications
http://www.loc.gov/marc/RDAinMARC29.html
… using the MARC record is a step backward, since it cannot accommodate key RDA concepts like FRBR entities and relationships
--Karen Coyle’s post to RDA-L 8/31/10
“Introduction of explicit elements is good metadata practice” -- Alan Danskin (JSC Chair)
One change to the leader
MARC records containing RDA descriptions will have leader/18 = i indicating ISBD punctuation is present
--redefined codes for this byte
leader/06 Type of record will continue to contain the code for primary content
040 Cataloging Source
$b language of cataloguing (NR)$e description conventions (R)
040 $a DLC $b eng $c DLC $e rda040 $a CaOTR $b fre $c CaOTR $e rda
RDA 2.3.1.4 Title proper
for monographs: transcribe as it appears245 $a Good faires of New York246 $i Title should read: $a Good fairies of New York
for serials & integrating resources: correct obvious typographic errors, and make a note245 $a Spinner’s quarterly500 $a Title on first volume reads: Spinner’s quartely
RDA 2.3.4.3 continuing resources
Record other title information appearing on the same source of information as the title proper
245 $a The Greenwood tree : $b newsletter of the Somerset and Dorset Family History Society
245 $a The purple purl
Other title information
RDA 2.3.4 Do not supply, transcribe what you find
Exception for cartographic resources and moving image resources
Memento [trailer]
Parallel titles
2.3.3.3 Transcribe a title as per 2.3.1 : “as it appears on the source of information”
Take parallel titles proper from any source within the resource (2.3.3.2)
Record the titles in the order indicated by the sequence, layout, or typography of the titles on the source or sources of information (2.3.3.1)
Statement of responsibility
RDA 2.4.1.5 Record a statement of responsibility naming more than one person, etc., as a single statement
245 10 $a Finding home : $b policy options for addressing homelessness in Canada / $c J. David Hulchanski, Philipa Campsie, Shirley B.Y. Chau, Stephen W. Hwang, Emily Paradis, general editors.
Statement of responsibility
RDA 2.4.1.4 Transcribe a statement of responsibility in the form in which it appears on the source of information
$c compiled from the best authorities of both languages by Professors De Lolme and Wallace, and Henry Bridgeman.
Optionally, you can summarize
$c by J. David Hulchanski [and four others]
RDA 2.4.2.3 examples
by the late T.A. Rennardedited, with an introduction, by Royal A. Gettmannby Mrs. Charles H. Gibson
If not all statements of responsibility appearing on the source or sources of information are being recorded, give preference to those identifying creators of the intellectual or artistic content. In case of doubt, record the first statement.
RDA 2.4.2
Sources that can be used for statement of responsibility are expanded. Only statements taken from outside the resource itself are enclosed in square brackets.
2.4.2.2 Take SOR from a) the same source as the title proper b) another source within the resource itself c) one of the other sources of information
specified under 2.2.4
RDA 2.4.1.5 - 6.27.1.3 - 19.2.1.3
100 $a Hulchanski, John David. $e editor245 10 $a Finding home : $b policy options for
addressing homelessness in Canada / $c J. David Hulchanski, Philipa Campsie, Shirley B.Y. Chau, Stephen W. Hwang, Emily Paradis, general editors.
700 $a Campsie, Philippa. $e editor700 $a Chau, Shirley B.Y. $e editor700 $a Hwang, Stephen. $e editor700 $a Paradis, Emily. $e editor
2.4.1
Option: abridge only without loss of essential information, do not use mark of omission. Omit all but the first named, indicate the omission by summarizing
Finding home : policy options for addressing homelessness in Canada / J. David Hulchanski [and 4 others], general editors.
No subfield $h in field 245
General material designations have been replaced by 3 new variable fields
336 Content Type (RDA 6.9)
337 Media Type (RDA 3.2)
338 Carrier Type (RDA 3.3)
Core element
Core element
subfields in 336, 337, 338
$a - content/media/carrier type term (R)
$b - content/media/carrier type code (R)
$2 - Source (NR)
RDA 6.9 Content Type, tag 336
the fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived spoken word text computer program
RDA 3.2 Media Type, tag 337
a categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource audio unmediated computer
RDA 3.3 Carrier Type, tag 338
a categorization reflecting the format of the storage medium and housing of a carrier
audio disc volume online resource
The motion picture
245 $a Come, thou tortoise / $c screenplay and direction by Jessica Grant.
336 $a two-dimensional moving image $2 rdacontent337 $a video $2 rdamedia338 $a videodisc $2 rdacarrier
The printed book
245 $a Come, thou tortoise / $c by Jessica Grant.
336 $a text $2 rdacontent
337 $a unmediated $2 rdamedia
338 $a volume $2 rdacarrier
Extent for a print book
300 $a 153 pages : $b illustrations ; $c 22 cm.
336 $a text $2 rdacontent
337 $a unmediated $2 rdamedia
338 $a volume $2 rdacarrier
Example PDF document
300 $a 1 online resource (ix, 120 pages) : $b illustrations (colour)
336 $a text $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier
Source: Tillett 2010
Website with maps and photos
300 $a 1 online resource336 $a text $2 rdacontent 336 $a cartographic image $2 rdacontent 336 $a still image $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier
Source: Tillett 2010
2.8 Publication statements
Elements get their own square brackets260 $a [London] : $b [Phipps], $c [1870]260 $a Duncan, British Columbia : $b [Eaglecrest Books], $c [2008].
Do not use Latin abbreviations260 $a [Place of publication not identified] : $b
[publisher not identified], $c 2010.
260 $a Windsor, Ontario : $bBlack Moss Press, $c2009.
260 $a Fredericton, New Brunswick, Canada : $b Canadian Rivers Institute, $c2010.
260 $a Seattle, Washington : $b Bennet & Hastings Publishing, $c 2009.
Publication/distribution/copyright
Place of distribution . . distributor's name … date of distribution is a core element for a resource in a published form if the date of publication is not identified (2.8 and 2.9)
© does not substitute for a publication date
Copyright date is an element in RDA (2.11) , a core element if neither the date of publication nor the date of distribution is identified.
260 $a[Place of publication not identified] : $b MacGillvray Books, $c [2002].
260 $aToronto : $b[publisher not identified], $c 1966.
260 $a San Diego, CA : $bThunder Bay Press, $c[date of publication not identified].
2.8.6.6 date not identified
If the date of publication is not identified, supply the date or approximate date & indicate that information is supplied either by means of a note, through coding, or the use of square brackets (1.9.2)
[1971 or 1972]
[2010] [2010?]
[between 1970 and 1979] [between 1970 and 1979?]
RDA 3.4 extent and 7.15
Extent is core element if the resource is complete or if the total extent is known
300 $a xvii, 323 pages : $b illustrations300 $a 93 unnumbered pages : $b chiefly
illustrations300 $a approximately 90 pages : $b maps (some
colour)300 $a 1 volume (unpaged)
3.4.1.5 commonly used terms
2 audio discs or 2 CDs
1 computer disc or 1 CD-ROM
1 videodisc or 1 DVD
502 Dissertation note
$a Dissertation note (NR)$b Degree type (NR)$c Name of granting institution (NR)$d Year degree granted (NR)$g Miscellaneous information (R)$o Dissertation identifier (R)
502 $b M.A. $c Ryerson University, $d 2009.
Example of an ebook
Example of a print thesis
relationships
Relate a person to a resource
RDA 18.4 gives 2 methods Authorized access point Identifier
Use appendix I to indicate the specific nature of relationships between a resource and persons, families, and corporate bodies associated with that resource … at the level of specificity that is considered appropriate
Welcome back subfield $e
100 $a Blais, Marie-Claire, $d 1939- $e author240 $a Belle bête. $l English 245 $a Mad shadows / $ cMarie-Claire Blais ;
translated from the French by Merloyd Lawrence.
700 $a Lawrence, Merloyd. $e translator
Relate one resource to another
RDA 24.4 gives 3 methods to show a relationship between resources
method 1 : identifier
020 $a 9781741461633 ISBN for a related manifestation
Relate one resource to another
RDA 24.4 method 2
Authorized access point245 $a Ten things I hate about you700 $i parody of (work) $a Shakespeare, William, $d 1564–
1616. $t Taming of the shrew
Relate one resource to another
RDA 24.4 method 3Description, structured or unstructured
500 $a Facsimile of: 2nd edition, revised. — London : Routledge.
500 $a Activities are based on the book How the brain learns, by David A. Sousa, 3rd edition, 2006.
New and changed elementsNew MARC21 tags
Authority data
Identify
Fitzgerald, Michael, 1955- Occupation: accountant
Fitzgerald, Michael, 1970-Field of activity: jazz discographer
FitzGerald, Michael A. Associated place : Idaho
Attributes of persons
046 special coded dates370 associated place371 address372 field of activity373 affiliation374 occupation375 gender377 associated language
RDA Appendix K lists possible relationships between persons, families and corporate bodies, e.g., employee, sponsor, descendant family, employer, predecessor.
MARC subfield $i added to 4XX and 5XX Authority is also used to specify these types of relationships.
Attributes of corporate bodies
046 special coded dates370 associated place371 address372 field of activity377 associated language
Relate one to corp another
RDA 29.4 gives 2 methods Identifier Authorized access point
111 $a Newport Jazz Festival 511 $a American Jazz Festival $i predecessorAuthorized access point representing the successor to the
American Jazz Festival
19.2.1.3 recording Creators
Kermit, the Frog
Authorized access point representing the creator for
Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog
recording Families as creators
Austen (Family : Austen, Jane, 1775–1817)
authorized access point representing the creator for published collection of family papers
Austen papers, 1704–1856 / edited by R.A. Austen-Leigh.
Summary of changes
Do not use abbreviations, or Latin “Take what you see” principle of transcription Transcribe inaccuracies, add a note if
warranted No more GMDs No more rule of 3 Make the relationships between entities clearer
Checklist for your local system
Changes to indexing Additions to templates Changes to validation New macros Configure import and export profilesRDA in MARC
http://www.loc.gov/marc/RDAinMARC29.html
read & listen
Read Adam Schiff’s presentation for BCLA 2010http://rda-jsc.org/docs/BCLAPresentation.ppt
Listen to podcasts by the Library 2.0 Ganghttp://librarygang.talis.com
Watch LC webcasts http://www.loc.gov/catdir/cpso RDAtest/rdatraining.html