cataloguing and retroconversion: what do we need to know as a community ?

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Cataloguing and retroconversion: what do we need to know as a community ?. Patricia Methven. Origins of this paper. JISC/RLUK Resource Discovery Taskforce London Library “Retrospective Cataloguing, or, The ‘forgotten projects’ ” survey supported by RLUK/MIMAS A visceral response to the survey. - PowerPoint PPT Presentation

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Page 1: Cataloguing and retroconversion: what do we need to know as a community ?
Page 2: Cataloguing and retroconversion: what do we need to know as a community ?

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Cataloguing and retroconversion:

what do we need to know as a community ?

Patricia Methven

Page 3: Cataloguing and retroconversion: what do we need to know as a community ?

Origins of this paper

• JISC/RLUK Resource Discovery Taskforce

• London Library “Retrospective Cataloguing, or, The ‘forgotten projects’ ” survey supported by RLUK/MIMAS

• A visceral response to the survey

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Page 4: Cataloguing and retroconversion: what do we need to know as a community ?

The visceral response

• seemed oddly targeted• questions likely to evoke information that did not offer

comparable evidence for the archives sector• an emphasis on retroconversion begged the question

about the extent of uncatalogued material• insufficient evidence of awareness of aggregators in use

in the sector: AIM25,A2A,HUB,Archive Wales,SCAN• didn’t address the growth of digital archives• didn’t address digital access to surrogates sufficiently.

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Page 5: Cataloguing and retroconversion: what do we need to know as a community ?

Why did RULK/JISC want the information ?- resource discovery1997: ‘Making the most of our libraries’ suggested 50

million records awaited retroconversion.

1999-2002: £30 million allocated to RSLP, 14 million items covered.

2007: RIN study (library/researcher consultation) suggested 50% of research collections still

hidden. 5

Page 6: Cataloguing and retroconversion: what do we need to know as a community ?

Opening your mouth and .....

• Lesley Richmond, I and doubtless others made our views felt

• New survey document aimed at HE encouraged by RLUK• Discussed at UKAD Steering Committee as potentially

applicable and useful more widely

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Page 7: Cataloguing and retroconversion: what do we need to know as a community ?

Opening the Treasury

• scope ?• scale of work ?• should we/can we do it now ?

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Page 8: Cataloguing and retroconversion: what do we need to know as a community ?

Timely ? (1)

• Aggregators have come of age and considering next steps.

• Significant advances in how we can and offer access to data

• Renewed appetite for information on which to build strategy for discovery and data management.

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Page 9: Cataloguing and retroconversion: what do we need to know as a community ?

Timely ? (2)

• Renewed driver in research communities to open up their data (as well as publications) for research driven by Open Access agenda.

• Library communities seeking a role.• Wider shared services agenda.• Impact of the recession.

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Page 10: Cataloguing and retroconversion: what do we need to know as a community ?

How much of our archives are catalogued ?• fond/collections• series• piece

Measured by linear metres or number of boxes.

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Page 11: Cataloguing and retroconversion: what do we need to know as a community ?

How well are holdings catalogued/recorded ?• accession record• box list • fonds – extended ISAD (G) e.g Archives Hub/AIM25• detailed list

Extents ?

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Page 12: Cataloguing and retroconversion: what do we need to know as a community ?

How standards based ? Use of what for what ?• NCA Name Authority Rules• UKAT• Library of Congress subject headings• ISAAR (CPF)• EAC• MARC AMC• ?

Extents ?

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Page 13: Cataloguing and retroconversion: what do we need to know as a community ?

Format of the catalogues ?

• hard copy• word processed/spreadsheets only• PDFs only• CALM/ADLIB/other proprietary• custom design software• embedded in library/museum catalogues

Extents ?

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Page 14: Cataloguing and retroconversion: what do we need to know as a community ?

Extent of record enhancement

• indexed/thesaurus support for fonds description• indexing of detail catalogues

Addition of community generated content to catalogue entry?

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Page 15: Cataloguing and retroconversion: what do we need to know as a community ?

Online accessibility of catalogues (1)

• within the institution only• exposed by institution through Google• available via national/regional portals (e.g SCAN,Archives

Wales,AIM25,Hub,A2A)

Extents?

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Page 16: Cataloguing and retroconversion: what do we need to know as a community ?

On line accessibility of catalogues (2)

• crosswalk software with library/museums within institutions

• more broadly (PRIMO,Worldcat Local,etc)• use of semantic web techniques• Linked data

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Page 17: Cataloguing and retroconversion: what do we need to know as a community ?

Enrichment of online access (1)

• catalogue links to individual surrogates• full digital databases themed or whole collections• contribution of digital surrogates to externally hosted sites• online exhibitions/focused articles• content provision to Virtual Learning Environments

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Page 18: Cataloguing and retroconversion: what do we need to know as a community ?

Enrichment of online access (2)

• provision of image galleries• offer flikr• offer RSS feeds/Twitter etc

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Page 19: Cataloguing and retroconversion: what do we need to know as a community ?

Next possible steps ?

• Creation of online questionnaires• Creation of backend tool to hold and crunch data( ? 3 year

trial)• RLUK latest funding approved – looking for partnerships• Scope for taking a two tier approach to reduce work

- data from aggregators as a first cut

- data from TNA work with local government

Do we have the appetite ?

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