cash management system of birla cement 2009
DESCRIPTION
it is a project that based on the cash mgmt system, a service pioneer provided by big banks to the companies for the management of cash handling of company and their customerTRANSCRIPT
“Cash Management Services”
Dissertation submitted In Partial fulfilment for the
Post Graduate Diploma in Business Management
By
Nirved VaishnawRoll No.: GJUJUL08AA213
Batch 2008-2010
Under the Guidance of
RUCHI BHATIASENIOR LECTURER
NSB SCHOOL OF BUSINESS, NEW DELHI
NSB SCHOOL OF BUSINESS B-II/1, MCIE, Delhi-Mathura Road, New Delhi
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DECLARATION
I hereby declare that I have accomplished project report in the field of finance in
“Cash Management System of Birla Cement” is of my accurate work.
This report is based on secondary data.
I thanks who made so many to extend their helping hands to complete my job
successfully. It has not been submitted to any other university or institute for the award of
any degree/diploma etc.
NIRVED VAISHNAW
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ACKNOWLEDGEMENT
It gives me immense pleasure to thank “ Ruchi Bhatia mam , NSB School of Business New
Delhi “ whose co-operation, continuous guidance advice & interest helped me in making this
project successful.
I also extend my thanks to other members of the department for their continuous guidance &
in providing me the necessary information which helped me in carrying out the project
successfully.
I am also thankful to my friends for their help and suggestions which helped me in
completing my project successfully.
Nirved Vaishnaw
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TABLE OF CONTENTS
Serial no. Topics Covered
1 INTRODUCTION
List of Directors
Achievement of BCL-SCW & BVC
Product Profile
2 Overview of Finance Department
Functions and Responsibilities, Feasibility Study & Project
Reports , Budgeting, Cash Flow Statement, Working Capital,
Purchase, Pricing Policy
3 RESEARCH METHODOLOGY AND DATA COLLECTION
4 Cash Management System
BENEFITS OF CMS IN DIFFERENT AREA
CMS by SBI
CMS by HDFC
5 SWOT Analysis
6 SCOPE AND METHODS ADOPTED
7 RESULTS AND CONCLUSION
8 BIBLIOGRAPHY
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INTRODUCTION OF BIRLA CORPORATION LTD.
Overview
Founded in1919 by the visionary industrialist Shri G.D. Birla, at the outskirts of the
Kolkata, Birla jute manufacturing company Ltd. Was the first company of the Birla Industrial
Conglomerate. Under the stewardship of his nephew Shri M.P. Birla, the company diversified
and expand its business interest beyond jute, to encompass cement PVC coated fabric, PVC
floor covering and auto trims.
After the demise of Late Mr. M.P. Birla in 1990, his wife, Mrs. Priyamvada Birla took
over as chairman of Birla Corporation and continued to lead the company till her death on 3
July 2004. She was an entrepreneur of distinction strong business acumen and, under her
leadership; the company crossed the Rs. 1,300-plus turnover mark.
The company renamed Birla Corporation Limited, to reflect the wide range of
operation, is the flagship company of the M. P. Birla group. The strategic focus of the
company has been on steady growth by developing and assimilating technologies of
tomorrow to manufacturing an ever widening range of value-added product, while striving
for complete customer satisfaction in India and abroad. Birla Corporation Limited is proud of
safe work practice followed at all its factories and go downs. As an enlightened corporate
citizen, Birla Corporation Limited is keenly aware of social responsibilities too, and provide
education and health care facilities for its employees, their families and the community at
large.
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Its export in 2004-05 stood at Rs. 85.28crores. Over the year, BCL’s business has grown
from strength to strength.
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Overview : Cement Industry
The cement division of Birla Corporation Limited has seven plants, two each at Satna
(M.P.) – Satna Cement Works & Birla Vikas Cement, Chanderia (Rajasthan) – Birla Cement
Works & Chanderia Cement Works, and Durgapur (W.B.) – Durgapur Cement Works &
Durga Works & Durga Hitech Cement and one at Raebareli (U.P.) the total capacity of these
plants is 57.80 lakh tones. This plant manufacture varieties of Cement like Ordinary Portland
Cement (OPC),43 & 53 grade, Portland Pozolanna Cement (PPC), Fly Ash based PPC, Low
Alkali Portland Cement, Portland Slag Cement, Low Heat Cement and Sulphate resisting
Portland cement.
The cement is marked under the brand name of Birla Cement KHAJURAHO, Birla
cement CHETAK, Birla cement and Birla premium cement, bringing the product under a
common brand of Birla cement while retaining the niche identity of Khajuraho (for the OPC
product of Satna), Chetak (for OPC product of Chanderia) and Samrat of blended cement, i.e.
PPC & PSC, for all the units.
The division export large quantity of cement to Nepal and Bangladesh, under the
brand name of Khajuraho, Samrat, Camel, Royal tiger.
The special variety of SAMRAT cement, begun produced by the company is ideal for mass
concrete. RCC / pre-stressed – pre-cast structure (for reduced thermal crack), increased water
tightness of concrete, increase resistance to Sulphate soils and aggressive water and increased
resistance to alkali aggregate reaction beside corrosion resistance properties.
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SCW, BVC and DVC have received the ISO 9001-2000 quality system certification,
covering the entire range of production and marketing. SCW & BVC have received the IS /
ISO 14001 certificate, an international recognition for “Implementation of Environmental
Management System” BVC have got the “Best productivity of Performance” award from
NPC during 1986-88, NCCBM recognized it for “best in energy performance” during 1986-
87. It received “National Safety Award” for outstanding performance in achieving the longest
accident free-period during 1994. In 1996, it received the runner cup under scheme –1 of
National Safety Award, for the lowest average frequency rate accident. BVC has also
received “Fuller Energy Conservation Award” as first for “Lowest Thermal Energy
Consumption” (for group B’ category plants) for three consecutive years i.e. 1997-98, 1998-
99, 1999-2000. SCW has been adjudged by NCCBM the “Best In Energy Performance”
during 1993-94, 1994-95, 1995-96, 1997-98. It was the second best for “Improvement in
Energy Performance” during 1996-97. SCW has also got “Fuller Energy Conservation
Award” as first prize for “Lowest Thermal Energy Consumption” (for group A category
plants) for three consecutive years i.e. 1997-98, 1998-99, & 1999-2000.
BCW & SCW have received the ISO 9001-2000 certification for Quality
Management system, covering the entire range of production and marketing and also have
received the IS / ISO: 14001 certification for BCW & CCW have bagged various awards
from NCCBM. CCW have received the “Best Productivity” award during 1989-90 & 1993-
94. NCCBM recognized it for “Best Improvement in Thermal Energy Performance” during
1993-94. It has won “Lal Bahadur Shastri Memorial National award for “Excellent Pollution
Control Implementation” for 2001-02 by International Greenland Society. BCW was
awarded “Best Improvement in Energy Performance” and “Best Improvement in Thermal
Energy Performance” during 1992-93.
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The Rajasthan Government gave “Bhama Shah Samman” it during 1996. VEC-IIT
Madras chose Chanderia unit for excellence in “Improving Machinery Health Condition”
during 1997. VEC, Chennai chose Chanderia unit for sustained implementation of condition
monitoring and continued Machine Health Improvement Award during 2001-02. The Central
Board awarded the “Worker Education Trophy” for worker education, Udaipur Ministry of
Labor, Government of India for excellent contribution and Implementation of workers’
training during 1998-99 and again in 2001-02. BCW has received excellence award in
Cement Sector from the Rajasthan State Council, Jaipur, during 2002-03.
The DWC plant has received IS / ISO 9001-2000 license for Quality Management
system certification (accredited by road voor accredited Netherlands). The capacity of the
6,00,000 tons plant increased by another 10,00,000 tons, making it the largest plant in West
Bengal. The new grinding unit, Durga Hitech Cement, has one ball mill of 165 TPH
capacities. This environment-friendly project, commissioned in 2005-06, utilized thermal
power station fly ash to produce PPC. DCW recorded 114% capacity utilization in 2004-05,
emerging as the highest growing cement unit in the eastern region.
Cement plant were set up in MP and Rajasthan and Grinding units in West Bengal and UP.
Satna Cement Works - 1959
Birla Cement Works - 1967
Durgapur Cement Works - 1974
Birla Cement Works - 1982
Chittor Cement Works - 1986
SCW-Conversion Plant - 1989
Raebareli Unit - 1998
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FOUNDERS OF M. P. BIRLA GROUP:
LATE. SHRI. M. P. BIRLA LATE. SMT. PRIYAMVADAJI BIRLA
BOARD OF DIRECTORS:
MR. RAJENDRA S. LODHA (CHAIRMAN) MR. B.R. NAHAR (E.D.)
MR. N. K. KEJRIWAL MRS. NANDINI NOPANI
MR. HARSH V. LODHA MR. PRACHETA MAJUMDAR
MR. VIKRAM SWARUP MR. ANAND BORDIA
CHIEF FINANCIAL OFFICER
Shri P.K. Chand
ACTING COMPANY SECRETARY
Shri Girish sharma
AUDITORS
H.P. Khandelwal & company charted Accountants
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Achievements
1. SCW, BVC & DCW have got ISO 9002 quality certification, covering the entire
range of production & marketing.
2. Best Energy performance award in 1995-96 & 1994-95.
3. Second best improvement in energy performance award in 1995-96.
4. Top export award in 1994-95.
5. First prize in productivity to CCW in 1993-94.
6. Special Export award in 1993-94.
7. Best Energy performance award to SCW in 1993-94.
8. Special export in 1992-93.
9. Top export award for 1990-91 & 1991-92.
10. Second Best Performance in 1991-92.
11. Best Performance award in 1989-90.
Product Profile
At Satna Cement Works & Birla Vikas Cement the dry process of Cement production
followed which is termed as a modern technology. The Entire Manufacturing process is
controlled through a microprocessor based programmable logic control system to maintain a
constantly uniform quality of Cement & high rate of production. The entire operation of plant
is controlled in a single control room. SCW plant, which was initially, a plant using a wet
technology for cement production was changed an to a dry one in the year 1989. These
modern plant have also taken adequate core to prevent the environment policy & dust
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nuisance to its surrounding areas. These cement mills have electrostatic precipitator (ESP)
installed to check dust emission & to ensure health hazard free atmosphere.
Both the plant uses the global technology for the production of goods & consistent
quality cement. The Stacker Reclaimer Technology & the alkali by pass system along with
other sound technology make the manufacturing process of Birla Cement Khajuraho a highly
competitive & unique one.
The various varieties of cement produced at these plants are:
1) Ordinary Portland Cement (33, 43, 53 grade)
2) Portland Pozzolana Cement (PPC)
3) Low alkali Cement.
4) Sulphate resistant Cement.
5) Special Cement for Indian Railway Sleeper (IRS-T-40)
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The benefits of using high quality cement manufactured by the company are :
1) Ideal for mass concrete structure.
2) Reduce thermal cracks.
3) Increased water tightness of concrete.
4) Higher fineness, ideal for plastering.
5) Increased resistance for sulphate attack & aggressive water.
6) Increased resistance to alkali aggregate reaction.
7) Improved durability.
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General Review of company
The year 2005-06 was the most successful year of the company since its inception in
terms of financial performance. The company, maintaining stable growth, posted 7%
increased in turnover to Rs. 1433.44 crores as compared to Rs. 1342.64 crores in the pervious
year. The interest cost further reduced during the year Rs. 13.62 crores as compared to Rs.
21.69 crores in the previous year. Profit before tax recorded at 54% jump when up to Rs.
144.09 crores from Rs. 93.70 crores in the previous year. The company recorded the highest
ever turnover, cash profit, profit before tax and profit after tax during the year. The
management continued its effort to control and reduce cost across all the division at all
levels. Profitability of the company improved due to increase in volumes, sales price
realization and better operating efficiencies.
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Corporate Matters
Thermal power plant of 27 MW each for captive use at the company’s units at
Chanderia and Satna were installed and put to use during the year. These power plant are
expected to reduce the power cost significantly and increase the operational efficiencies.
The company’s new unit: Durga Hitech Cement, adjacent to the existing plant at
Durgapur, West Bengal was also commissioned for commercial production on 24
December 2005.
The company has taken up steps to enhance the capacity of clinker production at its
plant in phases. The project once executed, will result in saving in fixed running cost and
existing infrastructure like railway siding and power plant will also be used optionally.
Effort to shift Soorah Jute Mill’s to Birlapur from heart of Kolkata city for economic
viability, operational efficiencies and environmental issues are continuing.
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OVERVIEW OF FINANCE DEPARTMENT
OF COMPANY
Overview
As I was working in finance department in Birla Corporation Ltd. So it is important to
give brief overview of what are the function and working of a finance department in cement
industry. Mainly in the manufacturing industry all department are closely integrated with
finance department and its important to discuss its functioning related to various department.
Functions and Responsibilities
Functions and responsibilities of the finance and accounts wings include the
following.
1. Determine the financial resources required to meet the corporation operating and
capital expenditure program.
2. Forecast how much of there of these required would be met by internal
generation of funds by the corporation and will have to be obtained outside the
corporation.
3. Develop the best plan to obtain the external funds needed.
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4. Establish and maintain the system of financial control governing the allocation
and use of funds.
5. Analysis of financial result of all the operation reports the fact to management
and make recommendation concerning future operations.
6. Carryout special studies with a view to reduce cost improve efficiency and
profitability.
The above are dealt with in detail here under.
Feasibility Study and Project Report
In regards capital expenditure relater to new project or expansion feasibility studies
and details project report are to be prepared by the management and the financial wing to
ensure should examine these reasonable profits. The financial resources for meeting the
expenditure would be available.
Budgeting
Long term operating cornering period of 10 years indicating the likely profit loss
earned during period.
Preparation of long term capital expenditure budget covering a period of about 5-10
years and advice the management in regards to the timing of the incurrence of capital
expenditure.
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Capital expenditure budget in regards to the capital expenditure that is expected to be
incurred during the year. The preparation of the arrival-operating budget.
The budget returns that flow out of the comprehensive budgetary system in operating.
Cash Flow Statement:
Baled on the long term budget the financial wing would prepare a cash flow statement
indicating the inflow and outflow statement indicating the inflow and outflow of cash during
the period similarly it will also prepare a detailed monthly cash flow statement for the year
based on the annual budgets.
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Working Capital
It will also make an assessment of the total working capital and working capital
requirement for the fiscal year and advice the management regarding the sources of financing
the working capital requirement.
Purchase:
Finance wing will be associated on a matter relating to purchase of equipments,
machinery etc. it would also lay down suitable procedure for purchase to ensure that adequate
control is exercised over such purchase and that there is no un-economic purchase.
Pricing Policies:
It will also advice the chief executive on pricing policies taken by the organization in
regards to the selling price of power inter department issues charging of material to job
contract.
Service Condition:
It would advice the management on all the service matter having financial implication
such as scale of pay dearness allowance, bonus, gratuity etc.
Accounting Matter
General finance and accounts being is in charge of allows, budgets and internal audit
of the corporation. It shall maintain adequate records of assets n liabilities and transaction of
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the corporation see the adequate internal audits there of the correct and regular made and
recommended and enforced duly approved method and procedure where by the business of
the corporation with the maximum safety efficiency and economy.
It shall examine all proposal disbursement from the corporation’s fund and approve in
the advance payment required take made in accordance with the prescribed administrative
and accounting requirement and procedures.
Stores Account:
Finance and account wings are responsible for the maintenance of adequate system of
stores accounts. It would assists the management in determining the minimum, maximum and
ordering levels of various items and also be responsible for the introduction and for operation
of the ABC method of control with a view to reduce. The inventory holding is the optimum
level.
It will also be responsible to ensure that the verification of stocks of various items of
stores is carried out by ensuring.
1. That physical stack of selected items is verified everyday.
2. That each item of stock is verified at least once a year.
3. That the surprise element in regard to stock verification is maintained.
4. Internal audit: it will be organized on effective internal audit department and will
process the report submitted by the internal audit and place the same before the
chief executive.
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5. Annual accounts and audit: it will ensure that the annual accounts are prepared in
time according to provision of law. It will attend to all matters relating to the
statutory audit and the audit by the controller and audit general.
6. Tax matters: it will be responsible for attending to all tax matters relating to the
corporation.
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Special Studies
It may take up from time to time special studies particularly with reference to
economics in administration and other overhead expenditure and such other areas, which
have a bearing on the profitability of the corporation. It may also take up for study the
administrative, accounting and other procedures prescribed with a view to.
1. Eliminate unnecessary movement of paper and
2. Reduce clerical work.
Reporting
The following reports are taking submitted to the management
1. Resource employed.
2. Summary of the cash flow for the quarter.
3. Forecast of the cash flow for the next quarter.
4. Capital expenditure incurred during the quarter compared with sanctioned amount,
Budget estimate etc.
5. Any other report prescribed by the undertaking relating financial matters.
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Head Office Finance & Accounts wing.
1. Establishment
2. Bills & banking
3. Management information systems & financial Concurrence.
4. Assets accounts.
5. Book keeping and compilations.
6. Budget and finance.
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RESEARCH METHODOLOGY AND DATA COLLECTION
Data collection
All the data are collected by the secondary sources most of the data collected by the website
of the company and the news bulletin as well as the magazine of the company.
The some data about the CMS services and the terms and the condition and the adoption of
that service are collected by the meetings of HDFC and SBI bank managers and the detailed
notes are prepared with help of the web site of the banks which provides the cash
management products
Research process
First I select the topic of report and doing the survey of the company with help of company
site then identify main problem of preparing report by the secondary resources of data after
that I was work for the selection of all fact data then designed a suitable project report
regarding the available recourses of data then collect the sample of data and then analyzed all
the collected data with sound mind and prepared a report honestly.
Tentative selection of the topic of research.
Initial survey of literatures.
Defining or selecting the research problem.
Extensive literature survey.
Specification of the information required: Formulating the hypothesis
Design of the research project.
Sample Design
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Making The Decision
Collection of data.
Execution of the project.
Analysis of Data
Testing the hypotheses.
Reviewing at generalizations.
Preparation of the report.
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CASH MANAGEMENT SERVICE
Overview of cash management service of birla
HDFC provides cash management services to corporate clients . (Funds Available in
Shortest Time) from 198 collecting location across the country with pooling facility at
different branches as per client choice, which is physically connected to out central hub at
Mumbai. H.D.F.C.’s product is aimed at enhancing liquidity, reducing costs and providing
opportunities for profit for their client. The product is technology-driven and the entire
network is linked through VSATs / leased lines. Under H.D.F.C., funds are transferred
directly to the client main account (at any one or more of the 65 pooling centers) from
various collection centers on the same day that they are cleared at the centers. H.D.F.C. also
offers disbursement / payment services through a separate debit transfer module to facilitate
payment at various expenditure centers & plant location. On a daily basis detailed MIS
reports, covering location-wise presentation, location-wise credit and cheque returns, are
made available to corporate head offices as well as to the local offices / representatives at the
various centers of the client through Email. H.D.F.C. also customize the MIS report to suit
the client’s requirements. Daily / monthly reports are sent to client through E-Mail. Full
reconciliation support is provided centrally from H.D.F.C.’s hub at Mumbai through a
dedicated team. With a huge volumes routed through this product, H.D.F.C. is the
acknowledged leader in the collection services, which basically at collection of sales
proceeds electronically for companies having a wide market network spread all over the
country.
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Flow Chart of Transfer of Funds from H.D.F.C. to Birla Corporation.
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H.D.F.C. Allahabad
H.D.F.C. Varanasi
H.D.F.C. Delhi H.D.F.C. Patna
H.D.F.C. Main Branch Mumbai
RaibareliDivision Satna Cement
DivisionMain Branch Kolkata
What is CMS.
Cash Management Service is a service provided by bank to corporate
clients for collection & payment of funds.
Cash Management Service is the process of optimizing receivable and
Payables while ensuring predictability in the cash flows
CMS was introduced by corporation bank in 1982.
Cash Management Product is the service provided by banks for
Collection/payment keeping following targets:
Speedier movement of funds resulting in faster access to funds
Cost Saving
MIS Support for Internal Control, Bank Reconciliation &
Proper Fund Planning
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Why OPT CMS.
SCW is a cement manufacturer who sells their cement through their depot
network at various locations situated in MP, UP, Bihar, Jharkhand, Uttranchal &
West Bengal.
Against above sales, funds are collected in the form of Cheque/ Demand Draft.
Traditional Approach of CMS.
In the earlier time for payment and collection:-
We used to use Cheque and DD that was:-
Time taken
Costly
Unsecured & Risky
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Feature of CMS
Fastest movement of funds. Creditors
Reducing transit float to the minimum. Suppliers
Competitive cost
MIS Support for proper fund planning
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Features of CMS
Collection Management Payment Management
Procedure of CMS
Our representatives at Depot presents cheques/demand drafts with the
dedicated CMP collection branches at various locations.
Collection branch transmits summary of instruments presented to CMP
Centre, Mumbai for onward transmission to client’s office for MIS purpose
On completion of clearing, confirmation of credit and details of cheques
returned are sent to CMP Centre, Mumbai for crediting \ debiting client’s
account.
Details of credit/returned instruments report transmitted to clients through
CMP Centre, Mumbai
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Process of CMS
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Representativeof Depots
H.D.F.C. Branch
Message
MIS Reports to Satna
Credit customer’s account at PoolingBranch at Satna
Instruments to clearing section
CMS Centre Mumbai
Types of Instruments
1. General clearing
2. local clearing
3. On branch clearing
4. Other branch clearing
Drawn on the Branch – Credited on the same day
High Value Clearing – Credited on the same day
General Clearing - As per norms of clearing
Outstation Cheques/ Demand Drafts are however not accepted under this
system
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MIS SUPPORT
Location wise Instruments Presentation Report
Location wise Credit Report
Client Wise Instrument Return Report
REPORTS
PRESENTATION REPORT
DEPOSIT REPORT
RETURN REPORT
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PRESENTATION REPORT – SPECIMEN
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CREDIT REPORT - SPECIMEN
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CLIENT WISE INSTRUMENTATION RETURN REPORT - SPECIMEN
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BENEFITS OF CMS IN DIFFERENT AREA
TO CUSTOMERS-:
Better Cash Management
Regular Computerized MIS/Reports
Instant Liquidity
Faster and Higher turnover
Higher Income and Profitability
TO INDUSTRY-:
Time saving
Proper fund planning
Cost saving
TO BANK
Fully control of own a/c
Transecting.
Reduce idle fund
Optimize return
Time and cost efficient
Geographical coverage
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CMS SERVICES PROVIDED BY SBI.
SBI has the banking network of over 9,000 branches and this enables it to deliver the
financial solution at your suppliers’ doorsteps, across the span of the country.
SBI - F.A.S.T.
CASH MANAGEMENT PRODUCT - STATE BANK OF INDIA,
STATE BANK OF INDIA provides cash management services to Corporate Clients
under the brand name SBI-FAST (Funds Available in Shortest Time).
SBI FAST ensures optimization of collections and payouts while ensuring predictability
in the cash flows.
SBI FAST ensures getting Funds in time, quick transfers, account reconciliation, easy
disbursements, controlled processes and customized MIS.
SBIFAST eliminates the inherent delays of the traditional funds transfer mechanism
and enhances liquidity to ensure optimum planning and utilization of funds.
Banks are also offer File upload facility on our web based portal and are in the process
of providing complete Host to Host facility
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Unresolved Issues with SBI System
No remittance facility is available (other than traditional system like TT) at
locations where SBI does not have CMP facility. This results into delay in
collection of funds at Satna and company has to reimburse DD charges to the
parties which has been about Rs. 67 Lacs during 2006-07
Even SBI with CMP facility does not have trained & experienced man power
at some of the locations which results in delay
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CHARGES OF SBI-:
REMOTE LOCATION 50 PAISE
ADVANCE LOCATION 20 PAISE
Remittance Charges-:
(Paise per thousand)
Category – A : 3 Paise Category – A : 3 Paise
Category – B : 5 Paise Category – B : 5 Paise
Category – C : 10 Paise Category – C : 10 Paise
Category – D : 15 Paise Category – D : 15 Paise
Category – E : 25 Paise Category – E : 25 Paise
Categories are based on our turnover and infrastructure available at concerned branches of the banks
(Negotiation of Remittance Charges by our Head Office is under process)
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Offers of CMS by H.D.F.C.
Guaranteed transfer of collection proceed on the same day the funds are cleared at
CMS collection center located all over the country to the central account of
corporate at a designated pooling center. No accounts need to be maintained at the
collection centers.
Day-end-Balance sweep of balance in operative account maintained at CMS
centers to facilitate local disbursement.
Transfer of Day-end-Balance in collection accounts maintained at various CMS
centers to main account.
Customize credit to clients account at Mid-day and end-of-the-Day.
Customize MIS on collection across the country, including forecast of expected
credit, through E-Mail on the same day.
Centralized Reconciliation Statement.
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Benefits to Birla Corporation with CMS
Centralized Control of cash
Cost Reduction
Enhanced Liquidity
Interchange of Information between treasury & operating units
Reduced excess cash balance
Cash forecasting & scheduling
Effective control over disbursement
Efficient Financial Management
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H.D.F.C. HANDLES
COLLECTION
Collection of instrument tendered at various CMS collection center. Depending
on the clearing practices prevailing at the various center (i.e. Day-‘0’, Day-‘1’,
Day-‘2’), credit is offered, as mandated, to the client’s main account at the
pooling center the same day as cleared.
Instrument can be deposited at the collection centers either by the
dealers/distributors/representatives or through couriers as per the arrangement.
Client is not required to open any account at the center from which the facility is
availed.
Collection of instrument is High Value Clearing / MICR clearing, drawn on local
branch and drawn on other local HDFC branches.
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Disbursements (Debit Transfers)
Debit balances in operating accounts, where withdrawals are permitted up to a
prefixed daylight limit, maintained at CMP centers transferred to the main
account at the end of the day.
The facility dispenses the use of allocated limits and thereby ensures better
control, for the client, over debits.
Customized MIS
Daily presentation / credit / return reports provided to the representative / dealer at
the local center.
Daily location-wise / product-wise presentation / credit / return report provided to
the corporate office through E-Mail.
Customized weekly / fortnight / monthly consolidated reports in soft-form,
compatible with the client accounting system, through E-Mail / Floppy / CD-
ROM as required, for easier and speedier reconciliation.
Daily credit forecast report though E-Mail.
Uncluttered / Pure MIS is our USP since the product is entirely through HDFC’s
own network.
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Pricing
The pricing of the product is competitive but the volume driven and depend on the
location, type of the facility and amount of individual instruments.
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Special Features
Exclusive CMP Cells at collection centers.
Large network of collection center (Metro / Urban / Semi Urban / Rural) spread
throughout the country linked up through VSATs / Leased lines. The collection
network currently covers 320 locations, being expanded on a continuous basis,
based on client’s requirements.
Uncleared funds facility.
Mid-day credit from high value centers to selected clients.
Option of pooling at any fully computerized branch of the bank.
No correspondent arrangement, collection are handled exclusively through our
own network and hence cost effective.
Facility for courier pick-up of instrument from client local office.
Centralized dedicated client support desk at CMS center, Mumbai for single
point reconciliation support, prompt attention to your queries.
Scope for unlimited expansion of collection network though SBI branches.
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List of Collection Centre:
Sr. LOACATION
1. DEORIA
2. BAREILLY
3. VARANASI
4. FAIZABAD
5. JABALPUR
6. GONDA
7. ALLAHABAD
8. GORAKHPUR
9. LUCKNOW
10. KANPUR
11. JHANSI
12. PATNA
13. SULTANPUR
14. BANDA
15. RAMPUR
16. AZAMGARH
17. MOTIHARI
18. MUZAFFARPUR
19. GWALIOR
20. BAHRAICH
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21. REWA
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C.M.S. Charge
LOCATION C.M.S.charges(Paisa per 1000)
Kanpur Nil
Lucknow Nil
New delhi Nil
Allhabad Nil
Bareilli Nil
Patna Nil
Azamgarh 0.45
Bairach 0.45
Banda 0.45
Deoria 0.45
Faizabad 0.45
Gonda 0.45
Gaya Nil
Gorakhpur Nil
Jhansi Nil
Mirzapur 0 .45
Muzzaffarpur Nil
Sultanpur 0.45
Varanasi Nil
Jabalpur Nil
Rampur 0.45
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Gwalior Nil
Katni Nil
Motihari 0.45
NOTE: if any location neither H.D.F.C. BANK NOR CO-ORDINATOR &
instrument collected &cleared through by correspondent bank then C.M.S.
CHARGES WILL BE APPLY RS.2PER THOUSAND.
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HDFC Vs SBI REGARDING CMS
Sr. HDFC SBI
1. CMS charges are nil where HDFC
branch are available.
CMP charges apply by bank where
SBI branch are available.
2. HDFC provide the service by
correspondent bank where HDFC
branch not available.
SBI do not provided the service
where SBI branch not available.
3. HDFC service time is more than
SBI.
SBI service time is less than HDFC.
4. In CMS report of HDFC with A/c
no. & date, Party name and time is
also mentioned.
In CMP report of SBI only A/c no.
& date is mentioned.
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CONCLUSION OF CMS
The CMS service has mostly provided by the HDFC,SBI,IDBI,and ICICI banks there are two
side of benefit by cms first to the company which adopted the cms services and second to the
banks which gives the better services to customer as a remittance charges .
Due to the cms the float of the money are minimized which gives the directly profit to the
company as an investment return the cms also provides some credit to the company without
interest for a period of time which increase the capital of compny for the production
The cms services support to the MIS which help to information about clarification of
instrument on this basis of it company can prepare reports like presentation credit and return
reports which identified the cash flow and also help to the investment daily basis.
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SWOT ANALYSIS OF CMS-:
STRENGTH-
Good dealer’s network.
Attractive services.
Ready availability.
It help in forecasting.
WEAKNESS-
I Probability of dishonored cheques.
n at par cheques the banks charges is 50 paisa per 1000.
Late transaction by banks.
OPPORTUNITIES-
IF THE SBI PROVIDED CMS IN BOTH LOCATION (REMOTE &
ADVANCE) THEN THE NO. OF CUSTOMER WILL BE INCREASES.
THREATS-
SOME OTHER SERVICES
RTGS SERVICE
REAL TIME GROSS SETTLE
NEFT SERVICE
NATIONAL ELECTRINIC FUND TRANSFER
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SCOPE AND METHODS ADOPTED
Overview
First of all understand the problem of a company one should analyze the process in
which problem lies. So first of all we will study the supply chain or logistics part in
accordance with sales of Birla corporation and then we will study the inflow of funds from
outside the company to within the company after the sale of cement.
Flow diagram of Sales of Cement from BCL to its Distributor and inflow of funds
from distributor to BCL through CMS
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Main Branch Mumbai
HDFC at Delhi
HDFC at Panna
Satna Cement Division
Depot Patna
Depot Delhi
DistributorA
DistributorB
DistributorC
DistributorD
In the above given diagram first of all manufacturing and packaging of cement
is done in Satna Cement unit of Birla Corporation Ltd, than that cement is transferred from
Satna cement works to respective depot through rail or road routes as per convenience. Then
whomsoever distributor want to purchase cement from these depot has to be registered at
these depot and they have to give some required deposit at these depots. Then whenever these
distributor need their required amount of cement has to make payment in advance. If
distributor does not belong to that particular city at which the depot is located then only DD’s
are accepted from those distribution and other local distributor can make the payment through
local bank cheques. Now these cheques and DD’s are collected at different depot level and
deposited in local H.D.F.C. under CMS for clearance. Then if the cheques / DD’s are cleared
amount is transferred from these local banks to H.D.F.C. main branch Mumbai and unpaid
cheques / DD’s are returned back and depots are intimated for not cleared cheques / DD’s.
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Problem Definition and Details
In an industry mobilization of funds is very much important, that also when funds run
in millions or rupees. Every company want to complete its working capital lifecycle as fast as
it can, so to do that they make credit purchase from these suppliers whereas they takes
advances from there customers. Taking credit from there suppliers whereas they takes
advances from there customers. Talking credit from supplier does create a problem but
making a customer payment in advance as he also a businessman creates problem areas.
From customer point of view he would also like take to take some credit from the company
but as per BCL’s rule cement is only supplied after the payment is made. So taking advance
from customer makes him to find the loopholes of the company so he can take advantage and
make some delays in payments. Due to which following problem arises.
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Problem Statement 1
Some times when distributor have to make payment in advance and they don’t have
sufficient funds, they draws the cheques of required amount and deposit it with depot and get
the supply of cement. When these cheques are sent for clearance they become unpaid and
return back from the bank. Thus we intimate the distributor to make the repayment of unpaid
cheques, in between these procedures distributor get their credit time.
Methodology Adopted
First of all analyze this problem we have to understand the accounting procedures
which are followed by particular depot.
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Flow Diagram
Yes
No
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Distributor present cheques to depot
Cheque is recorded in bank voucher slip at depots and collected
Cheques are attached with pay in slip of CMS and sent to bank for clearance
Unpaid cheques are returned back
Clearance at HDFC
Amount is transferred to main branch Mumbai for further processing
Therefore to verify that whether a distributor is making repetitive false
payment, we have to go though a vouching process in which we have to analyze the bank
voucher slips and that how many times a distributor cheques are getting unpaid. If the same
distributor cheques are getting unpaid then a report is prepared with all the documents and is
sent to depots for further proceedings. Then the distributor is penalized on that amount and he
has to pay interest on that amount. But the amount of interest is not a proper solution because
that amount runs in few hundreds whereas the amount blocked i.e. working capital runs in
lacs. So different measures are taken to avoid those circumstance.
Problem Statement 2
When a distributor blocks fund the amounts in lacks but when the funds being
blocked by the banks the amount are in crores. As discussed earlier Birla corporation funds
are mobilized through HDFC’s product CMS. So to have a further discussion first of all we
should study the flow of funds at CMS.
Methodology Adopted:
First of all to analyze this problem we have to understand the accounting procedures
which are followed at those particular depots.
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Flow Diagram
No
Yes
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Deposit of chequese by Depots at H.D.F.C. local branch
Fund is transferred to H.D.F.C. main branch at Mumbai
Fund is transferred to respective Division of BCL
Clearance at H.D.F.C
In CMS transferred at HDFC cheques/DD’s are send for clearance to various banks of
which cheques belongs. Every CMS center of HDFC had given a time limit for clearance of
amount according to different places. But it happens that cheques are not in that stipulated
time which has been prescribed by that bank. Therefore to check whether all the centers of
HDFC are clearing the funds in given time period we have reconcile the statement given by
the bank for clearance of cheques by looking into the time period taken by clearance of those
cheques.
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RESULTS AND CONCLUSION
Report For Problem 1
Few suggestions that has been given by me in the report are as follows:
1. All the depots must be integrated with an ERP system so as to minimize data
redundancy.
2. As the depots maintain there accounts on paper therefore to analyze the accounts
was difficult. So all the depots should be computerized.
3. Many of the vouchers were missing as they were transferred from depots to
SCW.
Computerization can solve this problem as data can be sent electronically
through E-Mails.
4. As voucher were hand written due to which there were many errors in cheques
numbers in book voucher slips, computerization can solve the problems.
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Report and Suggestions For Problem 2
By analyzing four months data of CMS i.e. of April, May, June, and September
months the following outcomes has been drawn.
1) Here are the amounts for all four months and all the depot transfers:
results
Branch
Name
April May June July
Interest
Loss
Location
Total
Interest
Loss
Location
Total
Interest
Loss
Location
Total
Interest
Loss
Location
Total
Bahraich 6347.38 14487331 - 14409331 - 24213412 2055.55 20242965
Banda 2446.74 7909313 1020.79 7860116 3835.42 14893276 6161.95 6404441
Basti 1562.83 4879876 97.64 1379060 199.45 1199133 - -
Mozzfarpur 1274.76 9434945 1022.76 11766253 263.85 10619981 2476 9201182
2) From above given figure we can clearly state that there are few branches of
H.D.F.C. which are not working properly and specially the Banda, Bahraich &
Muzzafarpur, so expect these branches all other branches are working properly.
We should give them the sorted data so that they can give their clarifications.
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3) The interest in month of April, May and June is calculated on 10.75%, whereas
due to rise in percentage of interest it has been calculate on 11% in month of
September.
4) As all branches are working properly except few and also the calculated amount
is very less as compared to transaction amount, so we should not charge interest
but should levied only when they do not improvise.
5) Many small branches like Banda, Deoria, Sultanpur etc has 1 day limit for
clearance of Cheques / DD’s whereas main branch like New Delhi, Mumbai,
Allahabad, Varanasi, Lucknow etc has 2 day limit. So we should ask them to
switch to 1 day instead of 2 days so we can reduce the life cycle of working
capital by 1 day.
As per above given figures the important part is not the interest but the amount
blocked by the bank.
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Bibliography
Website – www.google.com
Data collected from HDFC web site
Data collected from SBI web site
WWW.satnacement.com.
WWW.birlacorporation.com.
Magazines
Agenda items
CMA documentation bulletin
Cement statistics
NEERI
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