Case Studies

KE Projects around the world

Ian Brown

KE Software

Collections Management

2 September 2005

Collections Management

2 September 2005

Royal Botanic Gardens, Sydney

• A KE Software customer since 1986

• Using EMu since 1999

• Storing information about their Herbarium

and Botanical Living Collections

• Currently around 190,000 specimens recorded

in EMu

Collections Management

2 September 2005

Trees in the Garden Project

•New online mapping service using KE

EMu Mapper

•View detailed information and stories

about the living tree collections

•Uses high resolution aerial photos• http://plantnet.rbgsyd.nsw.gov.au/TreesRBG

Domain/

Collections Management

2 September 2005

Search for trees, map their locations

Collections Management

2 September 2005

Zoom in on areas of the Gardens

Collections Management

2 September 2005

Results including location

Collections Management

2 September 2005

Detailed Information

Collections Management

2 September 2005

The Helsingborg Museums, Sweden

• New EMu customer

• Currently implementing EMu

• Plans to store information relating to:

• Plants and animals

• Collections of fine arts

• Cultural history

Collections Management

2 September 2005

Living Collections

• Live Animals, including:

• Cows

• Sheep

• Poultry

• Wild Flowers

Collections Management

2 September 2005

Modification of EMu Catalogue

Collections Management

2 September 2005

Modification of EMu Catalogue

Collections Management

2 September 2005

Modification of EMu Catalogue

Collections Management

2 September 2005

Modification of EMu Catalogue

Collections Management

2 September 2005

Web Publication of Helsingborgs Stadslexikon

Collections Management

2 September 2005

Helsingborgs Stadslexikon

• Encyclopedia consisting of information that Is

significant to the city of Helsingborg

• Each article within the book can consist of:

• Title

• Main Information

• Images

• References to other articles

Collections Management

2 September 2005

Helsingborgs Stadslexikon in EMu

• Each article stored as a Narrative

• Images attached to the article record

• References to other articles achieved using

“Associated Narratives”

Collections Management

2 September 2005

Helsingborgs Stadslexikon on the

Web• Fully searchable

• Browse by leading letter (as you would in the

book)

Collections Management

2 September 2005

Helsingborgs Stadslexikon on the

Web

Collections Management

2 September 2005

DMF Validation for French EMu Customers

• Government body responsible for French

museums

• Museum software must meet their standards

• French Museums prefer to use software that

meets the standards set out by the DMF

• Essential for us to move into the French

market

Collections Management

2 September 2005

DMF Validation

• We have just been validated by the DMF with

regards to “Module d'inventaire

réglementaire”

• Replacing paper accession register with

software

• Storing 18 categories of information

Collections Management

2 September 2005

DMF Validation in EMu

• Each Catalogue records has 2 sets of tabs

• 1 for accession information

• 1 for general management of the object

• Fill in the accession information

• Get record validated by Collection Manager

Collections Management

2 September 2005

DMF Validation in EMu

Collections Management

2 September 2005

DMF Validation in EMu

• Once validated the Accession tabs can no

longer be edited

• All data copied to general tabs for future edits

• Read only accession data is then used to

produce paper accession register

Collections Management

2 September 2005

DMF Validation in EMu

Collections Management

2 September 2005

What this means for KE Software

• We have made it onto the DMF’s website

• Museums looking for a new Collection

Management System will know that we are an

option.

Collections Management

2 September 2005

DMF Validation - What’s Next

• This is only the start

• We are now looking at getting validated for

the other 2 DMF standards:

• Exports vers Joconde en fonction

• (Export to National Data Base)

• récolement décennal

• (Auditing of the collection every 10

years)

Collections Management

2 September 2005

The End

Thank for Listening.