cargo & miscellaneous billing webcasts sis – simplified interline settlement
TRANSCRIPT
August 2008 SIS – Materials – Cargo Misc Webcast 2
Welcome to the SIS webcast! Audio available over this webcast or via a dial-in number
Phone Number: +1 514 392 3303 Conference ID: 7026529
1 hour long 30 minute presentation 30 minute Question & Answer (Q&A) session
Please hold all questions until the second half You will be unable to speak All questions must be typed into a Q&A window
which will appear later
Feedback can be entered using the statusbox on your screen ------------------------------>
August 2008 SIS – Materials – Cargo Misc Webcast 3
Welcome to the SIS webcast! Audio available over this webcast or via a dial-in number
You should now be able to hear something if youraudio is working! If not, you need to dial in:
Phone Number: +1 514 392 3303 Conference ID: 7026529
1 hour long 30 minute presentation 30 minute Question & Answer (Q&A) session
Please hold all questions until the second half You will be unable to speak All questions must be typed into a Q&A window
which will appear later
Feedback can be entered using the statusbox on your screen ------------------------------>
August 2008 SIS – Materials – Cargo Misc Webcast 4
Overview of this webcast Simplified Interline Settlement Webcasts & Introduction Interline Settlement Today & Scope of Webcast
Cargo Billing Miscellaneous Billing Central Repository & Supporting Documents Audit Trail & Rejection History (Cargo Only) E-Invoicing File Formats
Next Steps Questions & Answers
August 2008 SIS – Materials – Cargo Misc Webcast 5
Presenters Gianna Monsch, External Consultant
Project Management
James Shannon, IATAProject Coordination
August 2008 SIS – Materials – Cargo Misc Webcast 6
SIS Webcasts August 6
Passenger Billings (including prime, sampling, auto-billing, non-prime, audit trail, and supporting documents)
August 7 Integrated Settlement Data Interfaces (including IS-WEB and validation) Cargo & Miscellaneous (including Cargo original billings and rejections)
September 3 General SIS Webcast (repeat of webcast done in July)
See http://www.iata.org/whatwedo/finance/clearing/sis/webcast.htm for schedules and materials
August 2008 SIS – Materials – Cargo Misc Webcast 7
Introduction to SIS (General Webcast) “Integrated Settlement” is based on the principles of completely paperless
billing, invoicing, and settlement
Benefits include: Data quality improvements to the billed carrier Billing carrier’s upload format doesn’t impact billed carrier’s download format Reduction in paper and courier fees and internal supply chain (paper handling)
costs Automation & Optional Services Quicker cash flow due to reduced rejection timeframes
‘Airline Profile’ to be a centralized database for all IS options and permissions
IS features discussed are subject to change
August 2008 SIS – Materials – Cargo Misc Webcast 8
Non-core Functionality Core functionality of SIS enables paperless billing and settlement. The non-core functionality is considered by the SIS Working Groups
to be “value-added services”; its final inclusion is dependent upon implementation costs and airline demand and will likely be billed to carriers separately, based on usage.
Non-core functionality is coloured orange on the following pages
August 2008 SIS – Materials – Cargo Misc Webcast 9
Interline Settlement - Now
ICH
ATPCO
(incl F&F pre IDECValidation)
BilledAirline
BillingAirlineCargo IDEC File (monthly)
Pax IDEC File (monthly)
F12 – (weekly)F1 – net amounts of inv
F2 - summary
Cargo IDEC File (monthly)
Pax IDEC File (monthly)
F3– (weekly)
Paper invoices, with coupon listing, coupons, rejects, supporting documents(monthly)
AIA F&FF&F: receives NFP value
All: May receive sales records
ARC-Compass(NFP storage)
Previously released sales record
prorateengine prorate
engine
GDSsBSPs
ACHRecap sheets - weeklySettlement sheets –
(weekly)
August 2008 SIS – Materials – Cargo Misc Webcast 10
SIS – Simplified Interline Settlement
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Other
IS-WEB
IS-XML
IS-IDEC
August 2008 SIS – Materials – Cargo Misc Webcast 12
Cargo Billing – with IS Original Billings Rejection Memo & Charge Memo (same record but different
fields used)
Correspondence Can also be sent outside of Integrated Settlement (e.g. via email)
August 2008 SIS – Materials – Cargo Misc Webcast 13
Cargo Billing – Original Billings
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Other(TBD)
IS-WEB
IS-XML
IS-IDEC
Billing File / Data(similar to today)
Billing File / Data(similar to today)
*Core / non-core file formats have not yet been fully defined
August 2008 SIS – Materials – Cargo Misc Webcast 14
Cargo Billing – RMs, CMs, Correspondence
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Other
IS-WEB
IS-XML
IS-IDEC
Billing File / Data(similar to today)
Billing File / Data(similar to today)
*Email / other for correspondence is a unilateral choice made by the billing airline
Email or Other(correspondence only)
August 2008 SIS – Materials – Cargo Misc Webcast 15
Correspondence – With IS Correspondence can include an “authority to bill” flag
which identifies when the authority to bill has been issued
Not tied to settlement periods like transactions in Integrated Settlement – real-time and similar to e-mail but via IS-WEB interface
Validation ensures no “cross-over” – correspondence can only be in reply to another correspondence (or 3rd-stage RM) and cannot be out-of-order
August 2008 SIS – Materials – Cargo Misc Webcast 17
Miscellaneous Billing
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Other
IS-WEB
IS-XML
IS-IDEC
Billing File / DataBilling File / Data
August 2008 SIS – Materials – Cargo Misc Webcast 19
Supporting Documents – With IS
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
* Could be used with all record types (including prime coupon billings, Cargo, etc)
? ?
August 2008 SIS – Materials – Cargo Misc Webcast 20
Central Repository & Supporting Docs What?
Any type of supporting document (image, PDF, IS-XML, etc)
How long? As long as the data is operationally required
When? Before or after the associated record is uploaded (with “pending
attachments” flag, which allows for notifications if not uploaded)
How? To be determined in the next phase with the help of the supplier
August 2008 SIS – Materials – Cargo Misc Webcast 22
Audit Trail & Rejection History (Cargo) With operational data being stored:
Future records (e.g. rejections) don’t need supporting documents re-attached
IS-WEB can be used to search and take action on previous billings: Search & browse through all records for which your carrier billed
or was billed View audit trail of linked correspondences, rejections, and
original billings Find outgoing correspondences that haven’t been responded to Go directly to appropriate action
August 2008 SIS – Materials – Cargo Misc Webcast 23
Audit Trail Analysis & Reporting (Cargo) Search by prefix code, coupon number, source code,
billing period, authority to bill, etc Drill down through tickets, coupons, tax breakdowns,
correspondences, etc Viewing and downloading of analysis (reporting)
available Actions (where applicable):
View the rejection history Create a rejection memo Create correspondence Create a billing memo
August 2008 SIS – Materials – Cargo Misc Webcast 24
Cargo & IATA e-freight Currently all cargo attachments are “electronic presentation”
(scanned images or other visual representations) When IATA e-freight is fully implemented:
Most records will be “e-electronic” (a structured, machine-readable format) and the format will be required by IS
Both the billed and billing carriers will have digital copies of some records, which will no longer need to be attached in IS
Before e-freight is fully implemented, carriers may bilaterally choose to send the e-electronic records or to not send any records
August 2008 SIS – Materials – Cargo Misc Webcast 26
E-Invoicing
BilledAirline
Integrated Settlement
BillingAirline
Enab
ling
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Enab
ling
Proc
esse
s
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Other
IS-WEB
IS-XML
IS-IDEC
Billing File / Data(similar to today)
Billing File / Data(similar to today)
Create invoice file (where applicable)
Optionally create and verify digital signature
Optionally store e-invoice in a legal archive
Settle claims via ICH / ACH Make invoice (incl. optional
digital signature and verification) available for download
August 2008 SIS – Materials – Cargo Misc Webcast 27
E-Invoicing Carriers can submit a:
Billing file containing all information necessary to be a legal invoice, therefore submitting a legal invoice
Billing file without necessary data (such as reference data or digital signature)
IS adds the necessary data or digital signature, thereby creating the legal invoice
IATA will be legally mandated by the carriers to supplement the billing file with this information
Invoice will be made available via IS-WEB
August 2008 SIS – Materials – Cargo Misc Webcast 28
E-Invoicing Need for digital signature depends on both billing and
billed carriers (option in airline profile and specified on upload file)
Legal e-invoice archive will be an option for carriers that need it
Billed carriers do not need to be concerned with the billing carriers’ requirements pertaining to e-invoices (or vice versa) – IS will handle this with the input of individual carriers
August 2008 SIS – Materials – Cargo Misc Webcast 29
E-Invoicing Reference Data
An invoice contains legally-required fields (e.g. VAT number, company name, etc)
Those fields can be stored in the airline profile and added during the legal invoice creation
Or the billing carrier can upload them in the billing file (any discrepancies between the uploaded data and the profile will be sent in an alert)
Settlement Method New field that designates how the billing will be settled: ICH,
ACH, bilaterally, or not at all
August 2008 SIS – Materials – Cargo Misc Webcast 30
E-Invoicing - General Claims and protests will be settled with the clearing
houses like today
August 2008 SIS – Materials – Cargo Misc Webcast 31
Cargo & Miscellaneous File FormatsProcess IS-IDEC IS-XML IS-WEB
Cargo – Original Billing* Cargo – RMs, CMs, Correspondence Miscellaneous – All * Non-core file formats have not yet been defined; “Other” (such as CSV) will be non-core and based on carrier needs
Subject to change based on costs and carrier demand See ‘IS File Formats’ and ‘Pax Non-Prime’ webcasts for more information
August 2008 SIS – Materials – Cargo Misc Webcast 32
Next Steps – Sep to Dec 2008 Webcasts through September RA annual meeting (September 08)
Presentation and breakout sessions for information and discussion
FinCom (September 08) Update on SIS (they strongly support the project)
Board of Governors (December 08) They wish to see radical change and will decide the way forward They will be looking for initiatives that reduce operating costs,
improve data quality, and help to meet environmental objectives
SIS Project Team Continues the momentum through to Phase 3
August 2008 SIS – Materials – Cargo Misc Webcast 33
Questions?
Email:
SIS Website:
www.iata.org/whatwedo/finance/clearing/sis/index.htm