career nttf evaluation and promotion processes
DESCRIPTION
This workshop was held on November 14, 2014, and addressed the evaluation and promotion process for non-tenure-track faculty at the University of Oregon. Topics covered include the timeline; candidate responsibilities; research, teaching, and service expectations; and vitae and personal statement preparation.TRANSCRIPT
• Materials presented are for general informational purposes only and do not constitute official University rules, policies or practices, or interpretations or summaries of such rules, policies or practices. No warranties or representations are made as to the accuracy of any information presented. Any discrepancy between the information presented here and the official rules and policies of the University of Oregon and the Oregon University System is not intended to and does not alter or amend the official rules and policies.
DISCLAIMER
Promotion and Tenurefor Untenured Faculty
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs
NTTF Faculty (Instructional)Review and Promotion
Barbara Altmann
18 November 2014
Two kinds of reviews:
reviews for contract renewal
every contract period or every 3 years, whichever is sooner
promotion reviews
only 1 review in a year when up for promotion
independent decisions made on renewal and promotion
CBA: ARTICLE 19
Development of written procedures and criteria at unit level (Article 19.2) – in process F14. Policy must include process for reviewing adjuncts
Policies and procedures must be available to faculty
If promotion criteria change, faculty can elect current or prior version
Promotion process must involve review committee
Must specify whether external reviewers needed
POLICIES AND PROCEDURES – SOME PRINCIPLES
Purpose: to determine “if the NTTF member is meeting the standard of excellence appropriate to a major research university”
Goal: “to help [NTTF] grow as scholars, researchers and educators, identify areas of strength, and identify areas that need improvement”
Timing: each contract period prior to consideration for renewal or once every 3 academic/fiscal years, whichever is sooner
REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF
Instructional NTTF
Review includes student evaluations and one peer review per contract period
Research NTTF
Assessment of quality of work and outcomes by established procedures
Librarians
Review of demonstrated achievement in professional roles
CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]
Review process must include an opportunity for individual to discuss performance with supervisor
Evaluation of professional development activities will consider availability of support, opportunities, and individual’s efforts to secure funding
Faculty members will be evaluated only on criteria approved and made available
CONTRACT RENEWAL REVIEW, CAREER NTTF [CONT’D]
Eligibility: 6 years of service at average of .4 FTE or greater (counting a maximum of 3 terms per AY on 9-mo contract, 4 terms per AY on 12-mo contract)
“Up or out”: applicable only for librarians. Promotion is elective. Employment can continue at current rank
Promotion not purely for longevity of service
Accelerated review: possible for particularly meritorious case
PROMOTION REVIEWS, CAREER NTTF
Credit for prior service: determined at time of hire; flexible use; consideration of 6 years prior to promotion
Multiple or joint appointments: expectations and process specified at time of hire; must be signed
Initiating promoting process: candidate notifies unit head in year prior to the year in which promotion is sought
PROMOTION REVIEWS, CAREER NTTF [CONT’D]
CV
Personal statement: teaching, scholarship, research and/or creative activity, service, contributions to institutional equity and inclusion (all as measured against criteria)
As applicable:
Teaching portfolio
Scholarship portfolio
Service portfolio
Professional activities portfolio
List of qualified external reviewers
PROMOTION: MATERIALS PROVIDED BY CANDIDATE
Waiver of access to materials: individual may choose to waive, in writing and in advance, access to evaluation materials (doesn’t preclude redacted versions or summary). Waiver statement included in file.
Notice of meetings: individual must be given 3 days notice of meeting; can bring colleague or union rep as observer
WAIVER AND NOTICE OF MEETINGS
Statement of duties and responsibilities
Conditions of appointment
Criteria for promotion
Candidate materials
Supervisors’ letters of evaluation
External reviews, if applicable
Committee report; unit recommendation and vote
Unit head’s independent review and recommendation
PROMOTION FILE: MATERIALS SUBMITTED BY UNIT
For AY14-15, files due in AcAff by 15 April (earlier internal deadlines for deans’ offices)
Review and recommendation by vice president, dean, or director is added after file leaves unit
File reviewed by provost or designee, with recommendation from Academic Affairs and Office of VP for Research and Innovation (as appropriate)
Candidate notified in writing
ONCE PROMOTION FILE LEAVES DEPARTMENT
Assumption of new rank: beginning of next academic or fiscal year (or nearest next term)
Reapplication for promotion if unsuccessful: possible after 3 additional years at average of .4 FTE or more
Appeal of denial: as provided by CBA Article 21
Withdrawal of application for promotion: made in writing to provost and dean anytime before provost’s decision
AFTER THE REVIEW
CBA available on Academic Affairs web site:
http://academicaffairs.uoregon.edu/
Contacts:
Barbara Altmann, Senior Vice Provost, AcAff
[email protected] (6-2172)
Ken Doxsee, Vice Provost, AcAff
[email protected] (6-2846)
Jane Gordon, Senior Project Leader, Implementation
[email protected] (6-7891)
RESOURCES
Promotion and Tenurefor Untenured Faculty
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs