capps executive committee meeting presentation · 2017. 6. 9. · cpa can assist oversight bodies....
TRANSCRIPT
CAPPS
Executive Committee Meeting
June 25, 2015
Agenda
I. CAPPS Accomplishmentsa) Financialsb) HR/Payroll
II. CAPPS FundingIII. Legislation Impacting CAPPS
a) Contract Management
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CAPPS Accomplishments: Financials
CAPPS Financials (Central)
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l
Hub Agency
Hub Agencies - In Progress
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CAPPS Accomplishments: HR/Payroll
CAPPS HR/Payroll (Central)
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Office of the State Prosecuting
Attorney
Hub Agencies
Health & Human Services
Health and Human Services Commission
Dept. of Aging & Disability Services
Dept. of State Health Services
Dept. of Assistive & Rehabilitative
Services
Cancer Prevention and Research
Institute of Texas
Dept. of Family & Protective
Services
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CAPPS Funding: Roadmap
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CAPPS Funding: Agency RequestsFi
nanc
ials
HR/P
ayro
ll
DS
LiCStAH
CA
a
M
Additional CAPPS Funding Approved FY16-17FY 16/17 Biennium
AgencyFTEs
(by end of 2017)
FY16 FY17 Biennial Total
Financials, HR/Payroll,
Both or Maintenance
Veterans Commission 0 125,000 82,000 207,000 Financials
Office of Court Administration 2 432,769 370,669 803,438 Financials
Alcoholic BeverageCommission 1 105,967 132,277 238,244 Financials
Department of Licensing and Regulation
1 81,558 54,554 136,112 Financials
Higher Education Coordinating Board 4 640,376 750,024 1,390,400 HR/Payroll
epartment of Public fety 4 1,908,585 307,268 2,215,853 HR/Payroll
ilitary Department 3 334,487 334,487 668,974 Both
brary and Archives ommission 2 250,000 250,000 500,000 Both
ate Office of dministrative earings
1 342,000 125,559 467,559 Both
omptroller of Public ccounts 25 21,213,485 18,204,185 39,417,670
CAPPS Deployments &
Maintenance
TOTAL: 44 25,475,282 20,652,078 46,127,360
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Legislation Impacting CAPPS: Contract Management
The 84th Legislature expanded the ERP definition of Purchasing to include Solicitations and Contracting.
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• Senate Bill 20 directs state agencies to report contract and purchasing information in the uniform manner required by CPA for contracts entered into with an effective date of Sept. 1, 2015, or greater.
• By rule, the CPA will determine what contracting information CAPPS agencies will report. Agencies can provide contracting information through specific data fields or with attachments.
Legislation Impacting CAPPS: Contract Management Cont.’d
Enhanced transparency will provide more information on contracts such as:
• A brief summary of contracts• The criteria used to award contracts• Details on awards based on best value to
the state• Statements of work and work orders for contracts• The proposed budget for contracts• Information on conflicts of interest• Justification for change orders, amendments,
renewals, extensions or other actions resulting in increased monetary value
• Contract monitoring detailsAdditionally, mandatory approvals at various stages can be established through system workflow functionality.
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Legislation Impacting CAPPS: Contract Reporting Requirements
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CPA is actively working to define how CAPPS users will be impacted by SB20 and will issue CAPPS reporting requirements soon.
Additionally, CPA will be meeting with the LBB and DIR to determine how CPA can assist oversight bodies.
CPA is also analyzing the impact of Article IX of House Bill 1 which requires additional contract reporting requirements from agencies to the
Legislative Budget Board (LBB). This includes:• Reporting all previous fiscal year contracts over $50,000 by Oct. 1 of each year• Notifying the LBB prior to making a payment over $10M on a contract• Certification signed by the agency Executive Director stating that the process used to
award the contract (over $10M) is compliant and in accordance with published rules
Legislation Impacting CAPPS: Legacy System Retirements
By Oct. 1, 2016, CAPPS Agencies must report the following to the LBB:• Any information technology
systems retired as a result of a CAPPS deployment or anticipated deployment
• Cost savings or projected cost savings resulting from the systems’ retirement
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Next Meeting
The next meeting of the CAPPS Executive Committee will take place no later than 30 days prior to the next Legislative session.*
*Per the CAPPS Governance Document.
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Questions?Send them to:
Sandra WoodruffAssistant Director, Fiscal Management
https://fmx.cpa.state.tx.us/fmx/capps/www.txprojectone.org 12