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Capacity Building training on Climate-Resilient Water Safety Plan

31st March-04 April 2015

Bishoftu town, Oromia Region

CR-WSP trainees at Bishoftu Town, Photo Eyob MoWIE, 5April, 2015 Field visit CR WSP training, common water fetching utensil

for animals and human being with poor consumer practice

at public stand point in Bishoftu town Photo Eyob 2April 15

CR-WSP trainees during group work discussion, Bishoftu Town

Photo Eyob, 3 April 2015

CR-WSP training, improper water storage at a household,

Bishoftu Town, photo Eyob MoWIE, 3 April 2015

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• Following the International Training of Trainers on Climate resilient Water Safety Plan Organized

by Ministry of Water, Irrigation and Energy in Collaboration with WHO Ethiopia Country Office, cascading

of the capacity building training conducted in selected pilot sites for the implementation of Climate

Resilient Water Safety Plan.

• The training objectives include:

o Enable participants to understand concepts of Climate resilient Water Safety Plan

o Participants will able to use the skill and knowledge gained on Climate Resilient Water

Safety Plan to facilitate project implementation and train others in this regard.

o Encourage participants to present/share their experiences on Water Safety Plan and

learn from each other.

o Develop Plan of Action/improvement plan/ for the implantation of Climate Resilient

Water Safety Plan.

• Before the training core facilitators/trainers identified and did adequate preparation for the

training including:

o Training package adopted using the WHO training packages including translating to the

local language.

o Practical group exercises were also adopted to fit the local situation/context including

translating to local language.

o Baseline assessment data for the respective pilot water supply system was used as an

input during the theoretical sessions and practical exercises.

o 5 small groups of 5-6 members identified considering to have mixture of different

backgrounds including working area, education levels, level of experience and others.

o Throughout the training participants were encouraged and supported by facilitators to

gain the maximum knowledge and practical skill on Climate resilient Water Safety Plan

through:

Two ways interactive communication.

Theoretical presentations were emanated from the practical aspect of the local

situation.

Each session is followed by practical group exercises.

Presentation of group exercises enables further discussion among participants.

Pop Quiz given to participants to assess the level of understanding for which most

participants score high results.

• Participation and involvement of all government actors including Ministry of Water, Irrigation

and Energy, Oromiya Regional Water, Mining and Energy Bureau, Bishoftu town relevant Office,

Bishoftu town water supply and Sewerage Enterprise.

o Training participants were critically identified and timely invited through the involvement

of the above actors.

o Selected Town officials have also attentively attended the training. Bishoftu water supply

and sewerage enterprise manager and other officials were also attended the training

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session. In the closing session they expressed their full commitment at all level towards

successfully implement Climate Resilient Water Safety Plan in Bishoftu town as per the

developed plan of action through involving various stakeholders for their financial and

technical support. It is also good to take lesson/best practices from other pilot CR-WSPs

implementation sites/areas that will be instrumental in scaling up implementation at

country level.

o All necessary logistic support was timely done to successfully conduct the training as

planned.

Achievement:

• A total of 22 participants successfully attended the capacity building training on Climate

resilient Water Safety Plan from 31 March-04 April 2015 at Bishoftu town, Oromiya region.

The participants were drawn from Bishoftu town water supply and sewerage enterprise,

relevant South Bishftu town Offices and participants from Oromiya regional Bureaus.

• Participants acquired the necessary knowledge and skill as to Climate Resilient Water Safety

Plan that will enable them to implement the Program in their town.

• Adequate practical experiences gained on Water Safety Plan as a result of participants

interaction guided by trained facilitators.

• During both theoretical and practical field sessions and using the baseline assessment data

completed for the respective sites, participants were able to thoroughly identify and assess

risks using adopted risk assessment matrix (attached risk assessment matrix) to their water

supply system from catchment/source to consumers. Based on the Risk assessment table

participants has developed Plan of Action/improvement plan for the

• Respective water supply system (Urban utility and rural community managed water supply

system).

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CRWSP training, a household with full of animal waste within the

water tap liable to contamination photo Eyob MoWIE, 02 April 2015

CRWSP training, well-constructed reservoir with capacity of

1000m3 at Gudete Gabriel, Bishoftu town photo Eyob 02 April 15

Field visit, CRWSP training, old and exposed pipelines with full of

wastes disposed around that cross dry weather road at Bishoftu

town photo Eyob 02 April 2015

CRWSP training, a participant presenting risk assessment matrix

of Butajira town water supply system, photo Eyob 02 April 2015

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Challenges/Gaps:

• No significant challenges were seen as lessons were taken from a similar training conducted

at Butajira town, SNNPR region. Therefore, prior arrangement of training venue and rental

vehicle arrangement for one day practical field visit was done based on the schedule and the

training was also conducted properly.

• Baseline assessment data for Bishoftu town implementation sites was not completed prior

to the training. Even though the town is not originally selected as a pilot site for CRWSP

project, we had visited to serve as a demonstration site during the international training of

trainers conducted earlier. There is a possibility of implementing Cr WSP in Bishoftu town

based on the available budget within this project. However, base line data need to be

completed soon using structured data collection format.

• One of the borehole failed which has high yield of 45 lit/sec which lead water shortage in

some parts of the town.

Lessons:

• Continue the involvement of concerned government actors from top to down level in

organizing/facilitating the training.

• Prior identification of proposed participants and timely invitation with adequate follow up

enable selected participants attended the training.

• Prior arrangement of training venue, rental vehicle arrangement for practical field visit and

proper training schedule that avoids holidays including Sunday was identified as key issues in

maximizing the training output.

Way forward:

• Develop comprehensive improvement plan for Bishoftu water supply and sewerage

enterprise to implement CRWSP that has been identified based on the risk assessment table

and need to be also included in the respective annual work plan to be supported by the

community, region or other WASH development partners operating in the respective area.

• Oromiya Water, Mine and Energy Bureau & Ministry of Water, Irrigating and Energy to

provide continuous technical support throughout if the project will be implemented.

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Annex A: Agenda

Training on Climate-Resilient Water Safety Plan for Regions

From 31st March-04 April 2015 Bishoftu town

DAY 1 (Tuesday, 31st March 2015)

Introduction to WSPs

System description (Step 2) and hazards (Step 3) & control measures / validation (Step 4)

DAY 2 (Wednesday, 01 April 2015)

Improvement plans (Step 5) and operational monitoring plans (Step 6) & Verification (Step 7)

DAY 3 (Thursday, 02 April 2015)

Field trip/Visit

Preparation of group presentations

Group presentations

DAY 4 (Friday, 03April 2015)

Management procedures (Step 8) and supporting programs (Step 9), WSP team (Step 1) & WSP review

(Step 10) and activity

DAY 5 (Saturday, 04 April 2015)

Impact of Climate Change on each steps of WSP

Improvement Planning Exercise

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Annex B: List of participants

S/N

Name of Participant

Organization

Email Telephone

1 Degefu Demissie Bishoftu town Water Supply &Sewerage enterprise

2 Lamii Birru Bishoftu town Water Supply &Sewerage enterprise

3 Workiye Tadesse W/E/F office

4 Abebe Bekele Bishoftu Health Office

5 Melkame Worku Oromiya water ,Mining & Energy Bureau

6 Mulu Hika Oromiya water ,Mining & Energy Bureau

7 Tadu Abo Bishoftu town Water Supply &Sewerage enterprise

8 Bacha Debele Bishoftu town Water Supply &Sewerage enterprise

9 Dechassa Abaye Bishoftu town Urban Agriculture office

10 Dejene Tekle Bishoftu town Urban Agriculture office

11 Lemessa Kejella Bishoftu town Education office

12 Goitom Geberemedin WHO/ Trainer

13 Gonfa Deressa Bishoftu town Education office Head

14 Ebsa Deresa Bishoftu town Water Supply &Sewerage enterprise

15 Zewidnesh Assefa Bishoftu town Women’s & Children Affairs office Head

16 Shito Mideksa Bishoftu town Women’s & Children Affairs office

17 Eyob Abebe MWIE/ Trainer

18 Endalkacwe Landu MWIE/ Trainer

19 Mame Abebe MWIE/ Casher

20 Assefa Beyene MWIE/ Driver

21 Getu Kassa Bishoftu town Municipality office

22 Bayouh Tadesse Bishoftu town Water Supply &Sewerage enterprise Board

Member

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Annex C: Risk assessment table on Climate- resilient Water Safety Plan, Bishoftu town Water supply service, April 2015

Are controls effective? Risk

assessment Additional control needed?

Process

Step Hazardous Event

Hazard

Type

Existing

control

measures

Yes

No

Som

ew

hat

Validation notes

Lik

elih

ood

Con

seq

uen

ces

Ris

k s

core

Ris

k l

evel

Yes

No

If yes, proposed controls (to be further detailed

in improvement plan)

Catchment Agricultural chemicals

(Pesticides, Herbicides &

fertilizers) used by farmers

around borehole might cause

contamination to the water

Chemical

✓

2 3 6 H ✓ Water shade management

Prohibition of nearby agricultural practice and

settlement as per the regulation

Catchment Fecal contamination of water

source due to settlement

near to the source

Microbial Elevated

well head

protection

box and

Fencing

✓

It is obvious that

nearby settlement to

water source can result

fecal contamination to

the water source

2

3

6

H

✓

Protecting further settlement around the well

field

Proper master plan indication of water source

areas.

Storage/

Reservoir

Due to high exposure of

Wind and Sunlight the

reservoir might crack lead to

water contamination

Physical

&

Microbial

Fencing,

well covered

& guard.

✓

The reservoir areas

fenced to prevent

animal intrusion but no

protection for winds &

Sunlight

1

3

3

M

✓

Plantation of indigenous & valuable plants

around the reservoir

storage/

Reservoir

Reservoir overflow can erode

& damage the pipelines

including the basement of the

reservoir which leads to

contamination of water.

Microbial

&

Physical

Canal for

over flow

✓

The canals not properly

constructed which

shows high erosion in

the area

2

2

4

M

✓

Constructing Ditch.

Distributio

n

Contamination of water due

to old pipelines that exposed

to damage

Microbial

&

physical

Maintenance

&

replacement

of old pipes

✓ 2 3 6 H

✓

Properly maintain damaged pipelines and

replacement of old pipe lines including regular

planning for inspection of distribution lines.

Distributio

n

Contamination of water in

public water stand points due

to usage of gas gates for both

animals and human at same

public point

Microbial

None

✓

3

3

9

H

✓

Training on water handling and safety

Regular monitoring program public water stand

point

9

Consumer

Practice

Contamination of water at

HH level due to un clean

storage containers, poor

basic sanitation and hygienic

practice

Microbial

&

Physical

None

✓

Observation showed

that HH store water in

un clean container,

compound sanitation is

very poor and hygienic

practice is also poor.

Dirty funnel/plastic

tube is used during

fetching from tap

3

3

9

H

✓

Hygiene promotion activity

Promote Basic sanitation activities

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Annex E. Plan of action on Climate Resilient Water Safety Plan, Bishoftu Town water supply service April 2015

S.NO Specific improvement action Arising from (relevant hazardous event) Responsible party Budget

( BIRR) Due date

Status (not yet

started, actions

undertaken to

date, etc.)

1 Conduct sensitization and awareness creation

to stakeholders on CR-WSP

Risk of different types of water and

sanitation related diseases due to inadequate

/poor capacity at all level.

Bishoftu town water

supply service

100,000.00 May-July 15 Not started

2 Conduct technical training on CR-WSP to

operators, care takers, water quality

technicians, environmental health workers, education experts, natural resource experts &

others


sanitation related diseases due to inadequate

/poor capacity at all level.

Bishoft town water

supply service


3 Promote hygiene and sanitation through

creating adequate awareness in the

community

Risk of microbial contamination of water

due to poor sanitation and hygienic practice

Bishoft town water

supply service

_ May-July 15 Not started

4 Sanitation campaign around public water

points and other through mobilizing the

community

Risk of microbial contamination of water

due to open manhole

Bishoft town water

supply service

_ May-July 15 Not started

5 Implementation of water shade management activates along the catchments.

Risk of Chemical contamination of water due to the use of agricultural chemicals and

to increase the potential recharge of the

source Boreholes.

Bishoft town water supply service


6 Protecting further settlement around the

source

Fecal contamination of water sources due to

human & animal interference

Bishoft town water

supply service &

Municipality

200,000.00 May-July 15

7 Construct ditch and planting vegetation in

the reservoir area to protect erosion and

wind

Risk of physical & microbial contamination

due to exposure of the reservoir to wind &

sun in addition to that there is no proper

canal for flushing over flow

Bishoft town water

supply service


8 Construct proper fence for the 30 public Water points

Risk of physical & microbial contamination of water due to access to animals and others

in the water points.

Bishoft town water supply service


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9 Maintain and replace old pipelines including

regular inspection of distribution lines.

Risk of physical, chemical & microbial

contamination of water due to old pipelines.

Bishoft town water

supply service


10

Procure different tools & equipment for

Operation and Maintenance activities.


sanitation related diseases due to lack of

appropriate maintenance activities

Bishoft town water

supply service


11 Procure portable Water Quality test kit Risk of microbial contamination of water

result in different water & sanitation related

diseases. The quality of water is not regularly tested

Bishoft town water

supply service


Total

1,880,600.00

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Summary of baseline data assessment on Climate Resilient Water Safety Plan for Bishoftu town water supply and sewerage service enterprise, April 2015.

• It is estimated that more than 181,450 people served by the water supply.

• It is located in midland agro ecological zone

• Source of water is from fifteen deep wells

a. Shimbira Meda well field

o Borehole #1 with 76.5m depth and yield of 5.0 lit/second established in 1988






b. Dembi well field

o Borehole #1 with 120m depth and yield of 5.6 lit/second established in 2005



c. Kurkura well field




d. Chelekleka well field




• Five reservoirs made of concrete

o Three reservoirs each with capacity of 1000m3.

o The 4th reservoir with capacity of 500m3 and

o The 5th reservoir with capacity of 200m3

• A total of 54 public water points, out of these, 50 public water points are functional, the other 4 are not

functional because of household pipeline connection/access.

• A total of 25,500 households(127,500 people) are customers each with household taps

• No plan exists as to operations and management practices including:

o Operational monitoring plan such as sanitary inspections, water quality monitoring

o Standard operating procedures

o Emergency response plan

o Operator or caretaker training programs

o Consumer education/training programs

o Equipment maintenance/calibration schedules

o Compliance monitoring plan

• However, consumer satisfaction monitoring plan is in place

• Annual operating costs per unit of water produced is 2,354,265.14 Birr / 2,595,545 m3 = 0.91 Birr

• Annual operating costs per # of consumers is 2,354,265.14 Birr / 181,450 consumers = 12.97 Birr

• Total revenue collected per consumer over past 12 months is 14,781,620.91 Birr/181,450= 81.46 Birr

• Total revenue as a % of total operating costs over past 12 months is 14,781,620.91 Birr /2,354,265.14 Birr

= 627.8%

• No budget received from government for current year for water supply system operations, maintenance,

management and improvements.

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• No water safety training or awareness raising events conducted. Moreover, water safety meetings within

water supply and other relevant organizations in past 12 months was not also conducted.

• Understanding of water supply system, hazards and hazardous events that threaten the water supply system

is found to be poor

• No data or records available on the extent to which equity is considered by water supplier.

• Water supply coverage of the town is about 76.3%.

• Unaccounted water loss is reported to be 24%. A total of 620,134m3 water lost in the last 12 months out of

2,595,545m3 water produced.

• No community water treatment is in place except disinfection of water wells.

• No records and/or data available regarding water sample tasted for microbial, physical and chemical

parameters over past 12 months.

• Have customer satisfaction analysis index and records are also available/shown. Accordingly, customer

satisfaction analysis for EFY 2006 showed that 95% of satisfaction. Formal record of consumer complaints

was also presented.

• No data available on proportion of HHs practicing correct use of recommended HWT technologies

• A total of 25,800 households( out of 35,814 HHs) have latrine facility in Bishoftu town with coverage of

71%

• Hygiene practice of the community is reported to be 53%.

• No data available on Diarrhea disease prevalence for Bishoftu town

• Diarrheal disease the 4th among top 10 diseases reported in Bishoftu town with a total of 7,526 diarrhea

cases reported out of 68,110 cases that account about 10.26% of cases in the last 12 months.

• No reported outbreaks of water-related illness for the past 12 months.

• Bishoftu town water supply and sewerage service enterprise has 108 employees

o Manager 01

o Water facility administration core process

Process owner 01

Electrician 02

Mechanic 01

Plumber 15

Operator 06

Water quality expert 01 but he is on education

o Purchasing and finance core process 31

o Human Resource and logistic support core process 50

• Bishoftu town water supply and sewerage service enterprise has an established and active board with 10

members represented from relevant sectors cabinet members in the town and community representatives.

The board is chaired by mayor of the town.

• Ato Ibsa Deresu Kena’a is manager of Bishoftu town water supply and sewerage service enterprise.

o Cell phone +251911926603

• Ato Degefu is Water facility administration core process owner of Bishoftu town water supply and

sewerage service enterprise.

o Cell phone +251926854678 Office telephone +251114339179

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