canton c 111

CANTON ADMINISTRATION BUILDING 1150 S. CANTON CENTER ROAD

CANTON, MI 48188 REGULAR BOARD MEETING

MAY 14, 2019

7:00 P.M.: CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: ANTHONY, FOSTER, GRAHAM-HUDAK, SIEGRIST, SLAVENS, SNEIDEMAN & WILLIAMS ADOPTION OF AGENDA APPROVAL OF MINUTES: APRIL 23 & MAY 8, 2019 CITIZEN’S NON-AGENDA ITEM COMMENTS/PUBLIC COMMENT PAYMENT OF BILLS RECOGNITION:

1) RESOLUTION RECOGNIZING RETIRED CANINE OFFICER HOSS (PSD) CONSENT CALENDAR:

1) CONSIDER EXTENSION OF AN EXISTING METRO-ACT PERMIT WITH ATT (MSD)

2) CONSIDER SECOND READING OF AN ORDINANCE TO AMEND CHAPTER 46, ARTICLE II OF THE CANTON CODE OF ORDINANCES ENTITLED “OFFENSES INVOLVING THE PERSON” TO REVISE SECTION 46-31 (PSD)

3) CONSIDER AUTHORIZATION OF PERMIT FOR 2019 LIBERTY FEST FIREWORKS

DISPLAY (PSD) GENERAL CALENDAR:

1) REQUEST APPROVAL OF WEBSITE ADA COMPLIANCE SERVICE WITH CIVICPLUS (FBD)

2) REQUEST PURCHASE OF 2019 COMPUTER WORKSTATION REPLACEMENTS (FBD)

3) CONSIDER APPROVAL OF A BUDGET AMENDMENT AND AWARD OF A PURCHASE

ORDER CONTRACT TO MICHIGAN CAT FOR THE PURCHASE OF A CAT 308E2 RQ RUBBER TRACK EXCAVATOR AND TOWMASTER TILT TRAILER TO TRANSPORT (MSD)

4) AUTHORIZE AN EXTENSION OF CONTRACTS FOR SCHENA ROOFING, SPECTRUM SIGNS, MANNIK SMITH GROUP AND KENTWOOD OFFICE FURNITURE (CLS)

CANTON C om 111 unit y

5) CONSIDER APPROVAL OF IMPROVEMENTS FOR IRRIGATION AT HERITAGE PARK (CLS)

6) CONSIDER APPROVAL OF BID AWARD FOR ROOF AND SOFFIT REPLACEMENT AT THE CANTON HUMAN SERVICES CENTER (CLS)

7) CONSIDER APPROVAL OF BID AWARD FOR SIDEWALK REHABILITATION AT

VILLAGE THEATER (CLS)

8) CONSIDER APPROVAL TO INCREASE THE PURCHASE ORDER FOR THE RENTAL OF LIBERTY FEST TENTS, TABLES AND CHAIRS (CLS)

9) CONSIDER APPROVAL OF PROPOSAL FOR SUMMIT AQUATIC CENTER LAZY RIVER COATING REPLACEMENT (CLS)

10) CONSIDER APPROVING 2019 BUDGET AMENDMENTS TO POLICE FORFEITURE

ACCOUNTS (PSD)

11) CONSIDER THE PURCHASE OF A ONE-YEAR EXTENDED WARRANTY FOR 800 MHZ RADIOS (PSD)

12) CONSIDER REQUEST TO RENEW BILLING SERVICE AGREEMENT WITH ACCUMED

BILLING, INC. (PSD)

13) CONSIDER APPROVING THE PURCHASE OF A REPLACEMENT FORD EXPLORER POLICE INTERCEPTOR AND AN ASSOCIATED 2019 POLICE BUDGET AMENDMENT (PSD)

14) APPOINTMENT TO ETHICS BOARD (CLERK)

15) APPROVAL OF A PURCHASE ORDER TO DOMINION VOTING FOR ELECTION EQUIPMENT SOFTWARE (CLERK)

ADDITIONAL PUBLIC COMMENT OTHER ADJOURN

ACCESS TO PUBLIC MEETINGS

In accordance with the Americans with Disabilities Act, individuals with disabilities who require special accommodations, auxiliary aids or services to attend or participate at the meeting/hearing should contact Kerreen Conley, Human Resources Manager, at 734-394-5260. Reasonable accommodations can be made with advance notice.

1 April 23, 2019

Charter Township of Canton Board Proceedings – April 23, 2019

A regular meeting of the Board of Trustees of the Charter Township of Canton was held Tuesday, April 23, 2019 at 1150 Canton Center S. Canton, Michigan. Supervisor Williams called the meeting to order at 6:30 p.m. for a special hearing. Special Hearing Motion by Siegrist, supported by Slavens to open the appeals hearing to the denial of a 2019 license for Tarlochan Gill. Motion carried unanimously. Guru Chawla was appointed to represent Mr. Gill and spoke for five minutes in favor of the appeal. Deputy Police Chief Wilshire presented for five minutes on the issues that resulted in the denial. The trustees each spoke about their concerns over the master driving record of Mr. Gill. Chawla spoke for five additional minutes in favor of the appeal. Motion by Siegrist, supported by Slavens to close the appeals hearing to the denial of a 2019 license for Tarlochan Gill. Motion carried unanimously. Motion by Slavens, supported by Foster to deny the appeal and uphold the Clerk’s denial of the 2019 license for Gill. Motion carried unanimously. The Supervisor led the pledge of allegiance at 7:00 P.M. Members Present: Anthony, Foster, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Members Absent: None Staff Present: Director Hohenberger, Director Meier Adoption of Agenda Motion by Siegrist, supported by Foster to approve the agenda as amended with Item G8 moved to Item G0. Motion carried unanimously. Approval of Minutes Motion by Siegrist, supported by Sneideman to approve the Board Meeting Minutes of April 9, 2019 as presented. Motion carried unanimously. Public Comment was held. Payment of the Bills: Motion by Slavens, supported by Sneideman to approve payment of the bills as presented. Motion carried unanimously.

CHARTER TOWNSHIP OF CANTON EXPENDITURE RECAP FOR THE TOWNSHIP BOARD MEETING OF

April 23, 2019 101 GENERAL FUND 554,215.80 204 ROADS FUND 23,868.00 206 FIRE FUND 429,868.79 207 POLICE FUND 648,067.17 208 SUMMIT OPERATING (General) 48,679.71 219 STREET LIGHTING 20,005.88

2 April 23, 2019

230 CABLE TV FUND 37,059.50 245 PUBLIC IMPROVEMENT 0.00 246 TWP (COMMUNITY) IMPROVEMENT 15,680.52 248 DDA - CANTON 29,115.23 261 E-911 UTILITY 97,221.69 265 ORGANIZED CRIME - DRUG ENFORCEMENT 0.00 274 CDBG 10,850.00 275 ARRA GRANTS FUND 0.00 276 NSP GRANTS FUND 0.00 401 CAP PROJ - ENERGY PROJECT 0.00 402 CAP PROJ - SUMMIT CONSTR 0.00 403 CAP PROJ - ROAD PAVING 0.00 584 GOLF FUND 124,390.02 592 WATER & SEWER FUND 245,872.95 596 SOLID WASTE 325,970.30 661 FLEET 37,895.69 701 TRUST & AGENCY FUND 1,162.92 702 CONSTRUCTION ESCROW 13,529.15 736 POST EMPLOYMENT BENEFITS 67,747.98 852 SPECIAL ASSESSMENT DEBT 0.00

TOTAL - ALL FUNDS 2,731,201.30

Consent Calendar: Item C-1. Appointment to the Historic District Commission Motion by Siegrist, supported by Sneideman to approve the Township Supervisor’s recommendation for appointment of Joan Lager to the Canton Historic District Commission for a three-year term effective through April 30, 2022. Motion carried unanimously. Item C-2. Consider the Second Reading of Code of Ordinance Amendments to Part I, Chapter

74 Entitled “Utilities”, Article II, Division 2, Subdivision II Entitled “Schedule of Rates and Charges”, Section 74-83 and Section 74-84 Entitled “Water Billing; Water Meters”

Motion by Siegrist, supported by Sneideman to remove from the table, adopt and publish the Second Reading of the Code of Ordinance, Part I, Chapter 74 Entitled “UTILITIES”, Article II, Division 2, Subdivision II entitled “SCHEDULE OF RATES AND CHARGES”, Section 74-83, and Section 74-84 Entitled “Water Billing; Water Meters” with a publication date of April 12, 2019 and effective date of May 1, 2019. Motion carried unanimously. Item C-3. Consider Approval of a Metro-Act Permit for US Signal Motion by Siegrist, supported by Sneideman to approve the Metro-Act Right-of-Way Telecommunications permit to US Signal and authorize the Township Clerk to sign the permit on behalf of Canton Township. Motion carried unanimously. Item C-4. Consider authorizing the Township Supervisor to sign the Sanitary Sewer Service

agreement between WTUA, Wayne County, and the City of Plymouth.

Motion by Siegrist, supported by Sneideman to authorize the Township Supervisor to sign the sanitary

3 April 23, 2019

sewer service agreement between WTUA, Wayne County, and the City of Plymouth. Motion carried unanimously. General Calendar: Item G-0 Consider Approval of CDBG Housing Rehab Change Order Motion by Siegrist, supported by Slavens to waive the internal policy and exceed the $25,000 per home threshold limit award the increase to the change order to the contract for a housing rehabilitation at xxxx Fernwood to Stratton Home Improvement in the amount of $4,000. Motion carried unanimously. Item G-1. Consider Approval of a Special Land Use for Alrig Multi-Tenant Building Motion by Siegrist, supported by Sneideman to approve the following resolution. Motion carried unanimously.

RESOLUTION OF BOARD OF TRUSTEES

CHARTER TOWNSHIP OF CANTON, MICHIGAN

Approval of the Special Land Use for a Multiple Tenant Commercial Building (Formerly Hayden’s Restaurant)

WHEREAS, the Project Sponsor has requested special land use approval for a multiple tenant building that would incorporate general office, medical and dental clinics, training and education centers, standard bar/restaurant with accessory pick-up window, specialty retail, business services and personal service establishments, and general retail uses on parcel no. 049-99-0001-704, located at the southeast corner of Ford and Lotz Roads; and,

WHEREAS, the Planning Commission reviewed the request and applicable criteria and voted

6-0 to recommend approval, as the request meets a general criteria for a special land use approval in the Corporate Park Overlay District, the building and site can accommodate the proposed uses and renovation of the building and, updates to the site will bring the parcel into closer conformance within the design guidelines of the district;

NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the request for a multi-tenant building which could include general office (6.08.D.1), medical and dental clinics (6.08.D.2), training and education centers (6.08.D.11), standard bar/restaurant with accessory pick-up window (6.08.D.17),specialty retail, business services and personal service establishments (6.08.D.19) and general retail uses (6.08.D.20) on parcel no. 049-99-0001-704, subject to final site plan approval. Item G-2. Consider Approval of the Site Plan for Fire Station #2 Motion by Siegrist, supported by Sneideman to approve the following resolution. Motion carried unanimously.

RESOLUTION OF BOARD OF TRUSTEES

CHARTER TOWNSHIP OF CANTON, MICHIGAN

Approval of the Site plan for Fire Station No. 2

4 April 23, 2019

WHEREAS, the Project Sponsor, Canton Township, has requested site plan approval for a municipal building for a fire station on the north side of Warren Road between Lilley and Haggerty Roads; and,

WHEREAS, the Planning Commission reviewed the request and voted to recommend approval; NOW THEREFORE BE IT RESOLVED, the Board of Trustees of the Charter Township of Canton, Michigan does hereby approve the site plan for a municipal building for a fire station on tax parcel nos. 041-99-0003-000, 041-99-0006-000 and 041-99-0008-000, subject to all applicable local and state requirements. Item G-3. Consider Approval for Change Order to Complete Independence Park

Sidewalk Gap with Rotondo Construction Corporation Motion by Siegrist, supported by Slavens to approve a change order contract with Rotondo Construction Corporation for the Independence Park sidewalk gap in the amount of $144,030.43; and further authorize the contractor to pull the permit with WCDPS on behalf of Canton Township. Motion carried unanimously. Item G-4. Consider Award of a Contract for Professional Design and Engineering Services to

Wade Trim Associates, Inc. for Improvements at Administration Complex Heritage Park – Paving and Design

Motion by Siegrist, supported by Slavens to award a contract and purchase order for engineering consulting services for the Administration Complex Heritage Park – Paving & Design, to Wade Trim & Associates, Inc. in an amount of $43,500 plus a 10% contingency of $4,350 for a not-to exceed amount of $47,850. Motion carried unanimously. Item G-5. Consider Approval and Award of a Purchase Order Contract to DPR Architects for

Architectural and Engineering Services for Public Works Storage Facility Expansion

Motion by Siegrist, supported by Slavens to award a purchase order contract to DPR Architects in an amount of $35,500, plus a 10% contingency of $3,550 for a total not-to-exceed amount of $39,050. Motion carried unanimously. Item G-6. Consider Purchase of Three (3) Mowers for the Parks Division Motion by Siegrist, supported by Slavens to authorize the purchase of (3) SCAG Turf Tiger II zero-turn riding mowers in the amount of $37,188 from Wayne Lawn & Garden, 39915 Michigan Ave, Canton, MI 48188 with funds coming from Budget Account 101-752-50.970_0030 Capital Outlay Machinery and Equipment. Motion carried unanimously. Item G-7. First Reading of an Ordinance to Amend Chapter 46,

Article II of the Canton Township Code of Ordinances, Entitled “Offenses Against The Person,” Section 46-31, “Assault and Battery” to Increase the Maximum Punishment to 93 Days in Jail.

Motion by Siegrist, supported by Slavens to introduce for first reading an ordinance which amends Chapter 46 of the Canton Township Code of Ordinances, Article II, Section 46-13 entitled “Assault and battery; domestic assault and battery.” Motion carried unanimously.

5 April 23, 2019

Motion by Siegrist, supported by Sneideman to table for consideration the proposed text amendment to Chapter 46 of the Canton Code of Ordinances and schedule a second reading for May 14, 2019. Motion carried unanimously. Item G-9. Consider Request of Michigan Townships Association (MTA) to Discuss and

Consider a Proposal to Make Township Elections Nonpartisan Motion by Siegrist, supported by Sneideman to oppose a proposal to make Township elections nonpartisan. Motion carried by a vote of 5-2. Aye: Foster, Graham-Hudak, Siegrist, Slavens, Sneideman No: Anthony, Williams Item G-10. Consider Approval of Budget Amendment for Cable Television Production

Assistant Upgrade and Factor Analysis Motion by Siegrist, supported by Anthony to make the following budget amendments. Motion carried unanimously.

Increase Salaries and Wages Full Rime 230-250.703_0010 $7,500 Increase Various Fringes 230-250.724 $1,500 Decrease Transfer to Fund Balance 230-250.999 $9,000

Additional Public Comment: None Other: Siegrist reported the Board of Trustees is accepting applications for the Ethics Committee until April 26, 2019. The Ethics Subcommittee is needed to review the applications. Foster reminded residents the HOA letter of interest for local road repair is due by April 30, 2019 at 4:30 p.m. and more information is on Canton Township website www.canton-mi.org. Adjourn: Motion by Siegrist, supported by Slavens to adjourn at 8:12 p.m. Motion carried unanimously. ______________________ ______________________ Michael A. Siegrist, Clerk Pat Williams, Supervisor

http://www.canton-mi.org/

1 May 8, 2019

Charter Township of Canton Board Proceedings – May 8, 2019

A special meeting of the Board of Trustees of the Charter Township of Canton was held Wednesday, May 8, 2019 at 1150 Canton Center S. Canton, Michigan to consider going into closed session. Supervisor Williams called the meeting to order at 5:30 p.m. Members Present: Anthony, Foster, Graham-Hudak, Siegrist, Slavens, Sneideman, Williams Members Absent: None Staff Present: Director Trumbull, HR Manager Conley, Corporate Counsel Kolb Motion by Siegrist, supported by Anthony to enter into closed session under Section 8(e) of the Open Meetings Act for Attorney Client Privilege. Motion carried unanimously. Motion by Siegrist, supported by Sneideman to return to open session. Motion carried unanimously. Public Comment: None Adjourn: Motion by Siegrist, supported by Anthony to adjourn at 6:29 p.m. Motion carried unanimously. ______________________ ______________________ Michael A. Siegrist, Clerk Pat Williams, Supervisor

Resolution Recognizing Retired Canine Officer Hoss

Whereas, the Canton Public Safety Department recognizes the importance of its Police Canine Unit; and Whereas, in April 2011, Hoss started his career in law enforcement with Canton Police Department’s Canine Unit where he and his partner,

Officer Bryan Szostak, have been responsible for the tracking and apprehension of suspects, searching for evidence and missing persons, building searches, narcotics searches and crowd control; and

Whereas, Hoss and his partner attended weekly training classes and were required to certify bi-annually with the National Association of

Professional Canine Handlers; and Whereas, For over seven years, Hoss and his partner worked full-time on patrol, responding to runs that included robbery, breaking &

entering, homicide, assault, narcotics possession, and missing & wanted persons; and Whereas, Hoss and his partner participated in numerous annual school, special event and public demonstrations; and Whereas, Hoss retired from his Canine Unit duties on April 5, 2019, but will continue to reside with his partner; and Whereas, The Canton Police Department is appreciative of Hoss and Officer Szostak’s dedication and commitment to the Canine Unit; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Charter Township of Canton upon recommendation of the Director of Public Safety, does hereby recognize Hoss for his commendable contribution to the Canton community and the Canton Public Safety Department. _______________________________ ______________________________________ Date Pat Williams Canton Supervisor

CANTON Community

CANTON COMMUNITY REQUEST FOR BOARD ACTION

MEETING DATE: May 14, 2019 AGENDA ITEM # C-1 ITEM: Consider Extension of an Existing Metro-Act Permit with ATT PRESENTER: William Serchak, Engineering Manager INDIVIDUALS IN ATTENDANCE: None

EXECUTIVE SUMMARY: In 2003, Canton Township’s Telecommunication Ordinance No. 157 (now known as Chapter 66 of the Township Code of Ordinances) became effective. Under this ordinance, the Township must not unreasonably withhold the issuance of a permit to occupy and use the public right-of-way for telecommunication providers, provided the application is administratively complete. In April 2019, we received a letter from ATT requesting a renewal for their existing MetroACT permit to install various underground and aboveground utilities within the Township. BACKGROUND: The applicant will be required to obtain permits from Wayne County and MDOT in order to perform any construction work in the public right-of-way owned by these outside agencies. STRATEGIC PLAN/GOALS: N/A ACTION REQUESTED: Authorize the Township Clerk to execute the letter of agreement for renewal of the ATT MetroACT permit in Canton Township. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Canton Township receives revenue through the METRO Act amounting to $45,000 per year from the various telecommunication providers within the Township. IMPLEMENTATION PLAN: Upon approval, Municipal Services will coordinate with the Township Clerk for signature and will provide ATT with the renewed permit. DIRECTOR'S RECOMMENDATION: N/A FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to approve the renewal of the Metro-Act Right-of-Way Telecommunications permit for ATT and authorize the Township Clerk to sign the permit on behalf of Canton Township. ATTACHMENTS:

1. ATT MetroACT Renewal Request Letter


MEETING DATE: May 14, 2019 AGENDA ITEM #C-2

ITEM: Consider Second Reading of an ordinance to amend Chapter 46, Article II of the Canton Code of Ordinances entitled “Offenses Involving the Person” to revise Section 46-31.

PRESENTER: Josh Meier, Public Safety Director

INDIVIDUALS IN ATTENDANCE: None anticipated.

EXECUTIVE SUMMARY: The Board is being asked to consider an amendment to the ordinance to increase the penalty to a maximum of 93 days in jail or $500, which is the same penalty under state law, in order to provide a greater punishment/deterrent for offenders. With the proposed amendments, Canton’s assault and battery ordinance is now identical to state law.

BACKGROUND INFORMATION: Currently, the Township’s assault and battery and domestic assault and battery ordinance has a maximum penalty of 90 days in jail and/or a $500 fine. The Police Department has requested the ordinance be amended to increase the penalty to a maximum of 93 days in jail or $500, which is the same penalty under state law, in order to provide a greater punishment/deterrent for offenders. The Charter Township Act limits penalties for violations of local ordinances to 90 days in jail and/or $500, unless the local ordinance “substantially corresponds to a violation of states law.” With the proposed amendments, Canton’s assault and battery ordinance is now identical to state law, and thus the maximum penalty may be increased to 93 days in jail and/or $500 fine.

STRATEGIC PLAN/GOALS: Maintain the public peace, health, safety and welfare of the citizens of Canton Township.

ACTION REQUESTED: Remove from the table, hold a second reading, and adopt text amendment to Chapter, 46, Article II, Section 46-31 of the Canton Code of Ordinances.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: None.

IMPLEMENTATION PLAN: If approved, this ordinance will be published and become effective on May 23, 2019.

DIRECTOR’S RECOMMENDATION: Approved MODEL RESOLUTION:

(1) I move to remove from the table, hold the Second Reading and adopt an amendment to

Canton Code of Ordinances, which amends Chapter 46 of Canton Code of Ordinances, to be published and become effective on May 23, 2019.

ATTACHMENTS:

1. Draft text amendment to Chapter 46, Article II (redlined).2. Draft text amendment to Chapter 46, Article II (clean).


MEETING DATE: May 14, 2019 AGENDA ITEM # C-3

ITEM: Consider Authorization of Permit for 2019 Liberty Fest Fireworks Display

PRESENTER: Joshua C. Meier, Director of Public Safety

INDIVIDUALS IN ATTENDANCE:

EXECUTIVE SUMMARY: The fireworks display permit application and associated documentation from ACE Pyro, LLC, from Manchester, Michigan, has been reviewed by the Fire Marshal and was found to be compliant with all National Fire Prevention Association (NFPA) requirements as well as all state and federal fireworks laws. Canton Fire Department personnel and equipment will be staged at the fireworks location in case an emergency situation arises.

BACKGROUND INFORMATION: In 2016, the Board approved a five-year contract request from Leisure Services with Ace Pyro, LLC, in Manchester, Michigan, to provide the fireworks display for Canton’s annual Liberty Fest.

STRATEGIC PLAN/GOALS: n/a

ACTION REQUESTED: Approval for the Canton Township Clerk to sign the permit for a fireworks display to be held June 15, 2019.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: RBA for permit only; no fees associated with this request.

IMPLEMENTATION PLAN: Upon board approval and Township Clerk’s signature, the Fire Marshal or his designee will transfer the signed permit to a representative from ACE Pyro, LLC.

DIRECTOR'S RECOMMENDATION: Approve

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approve

SUPERVISOR'S RECOMMENDATION: Approve

MODEL RESOLUTION: I move to authorize the Canton Township Clerk to sign the permit for ACE Pyro, LLC, authorizing their permission to possess, transport and display fireworks at Canton’s Liberty Fest on June 15, 2019.

ATTACHMENTS: Attachment A – Fireworks permit application Attachment B – Contract service agreement Attachment C – Certificate of Insurance

CANTON COMMUNITY

REQUEST FOR BOARD ACTION

MEETING DATE: 5/14/2019 AGENDA ITEM # G-1

ITEM: Request Approval of Website ADA Compliance Service with CivicPlus

PRESENTER: Wendy Trumbull, Finance & Budget Director


EXECUTIVE SUMMARY: IT Services is requesting permission to subscribe to an ADA

Compliance Service & Certification solution called AudioEye, which is offered by CivicPlus (the

Township’s website hosting provider). CivicPlus has partnered with AudioEye to offer its

customers the ability to quickly, efficiently, and cost-effectively ensure their website is ADA

Compliant and Certified as such. Subscription to this service will allow the Township to become

quickly compliant with Federal laws as it pertains to website and ADA compliance requirements,

which was noted as a needed enhancement within our ADA Transition Plan.

The initial quoted price of this service was $35,800. In order to limit the Township’s costs,

changes were made to our website structure, which allowed the cost to be greatly reduced to

$11,300. CivicPlus will hold this cost flat if the Township signs a 3-year agreement. We are

asking that the Board waive the purchasing policy and allow the Supervisor to sign a 3-year

agreement with CivicPlus.

BACKGROUND:

During the course of our ADA Transition Plan, it was noted that our website it not currently in

compliance with the Americans with Disabilities Act. As a result, we are requesting the Board

approve a 3-year contract with CivicPlus utilizing a software solution, which scans our website to

ensure compliance.

Current practice by IT staff to maintain ADA compliance is an entirely manual process. It

requires staff to visually police the Township’s website to ensure published information and

content meet the ADA Compliance guidelines and requirements. When non-compliant content is

identified, key IT staff make corrections or notify the department of the non-compliant content.

Due to the size of the Township’s website, content which is not compliant does find its way

through the approval process and can go undetected for some time. The service being requested

will automate the review process and provide the Township the ability to automatically detect,

auto-correct and report key staff of content which does not meet guidelines. Aside from the

automated testing benefit, the service provides ‘visitor usability features,’ which can provide a

seamless ADA compliant experience to visitors.

The offering of this service by CivicPlus is unique due to its tight integration with the back-end

systems that comprise the Township’s website management system and therefore offers the most

seamless experience possible to the system administrators.

If interested, AudioEye can be experienced at the website of Portsmouth, VA at:

http://www.portsmouthva.gov. Look to the lower right corner of the website front page for the

white on blue human being icon to begin your experience.

STRATEGIC PLAN/GOALS: Efficiently utilize resources and maintain fiscal responsibility while

still providing ADA Compliant web experiences to Township residents and meeting mandated

Federal regulations.

ACTION REQUESTED: Approve the waiving the of the Township’s Purchasing Policy

requirement to “Request for Proposal” any expenditure in excess of $10,000. IT Services worked

diligently to reduce the initial proposed costs to a very amenable figure. Due the unique and sole

back-end access of Township content provided by CivicPlus to the AudioEye solution, no

competing Website ADA Compliant offerings would be capable of a more seamless integration.

Approve the request to enter into an agreement with CivicPlus for the service and features

provided by its AudioEye offering. Create a new purchase order in the amount of $11,300 to

CivicPlus for the initial year of the AudioEye service.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: All required funding will be expensed

from the ITS Division’s 101.258.930_0015 Maintenance & Repair – Software Support account

from the 2019 fiscal year. This agreement and service will be annual and ongoing with

anticipated customary increases.

IMPLEMENTATION PLAN: There is no interruption of services to Township Departments or

residents anticipated. CivicPlus has informed Township staff that once the Statement of Work and

agreement have been received by CivicPlus, they will work with AudioEye to schedule the project.

Once the project commences, there will be three (3) phases of implementation lasting a period of

approximately 100 calendar days in total.

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval

SUPERVISOR'S RECOMMENDATION: Approval

MODEL RESOLUTION: I move to approve waiving the Township Purchasing Policy

requirements for publication of a Request for Proposal for purchases in excess of $10,000 and

approve the attached 3-year agreement between the Township and CivicPlus for the AudioEye

Ally Services. I further move to approve a purchase order in an amount not to exceed $11,300

payable to CivicPlus, Inc. for subscription to and services offered by the AudioEye Ally Services

ATTACHMENTS: CivicPlus Statement of Work – AudioEye Ally Service 3-Year Agreement

CANTON COMMUNITY


MEETING DATE: 5/14/2019 AGENDA ITEM # G-2

ITEM: Request Purchase of 2019 Computer Workstation Replacements

PRESENTER: Wendy Trumbull, Finance & Budget Director


EXECUTIVE SUMMARY: During the financial challenges of past years, the IT Services

Department worked to minimize the impact by greatly reducing or eliminating scheduled computer

workstation replacements. 2019 is the first year to address the necessary large-scale replacement

of outdated and out of warranty computers. In addition to the expired warranties, the older

computers remain on the Microsoft Windows 7 Operating System. Microsoft has published a

schedule for end of support in January of 2020 for its Windows 7 operating system. Additionally,

several applications internal to the Township will cease support for Windows 7 later this year.

These factors make it important that the Township replace a significant number of Computer

Workstations this year.

The computer pricing is very aggressive and is derived from the State of Michigan purchasing

contract negotiated with Dell Computers. For this reason, IT Services is requesting that the

purchasing policy requirement to bid this purchase be waived and that a purchase order be

approved for the amounts and specifications listed in the quotes. The total amount, not to exceed

$140,500, was included in 2019 budget approved by the Board.

BACKGROUND INFORMATION: During the financial challenges of past years, the IT

Services Division greatly reduced or eliminated the scheduled replacement of computers. In 2019

the IT Services budgeted for a significant number of workstation replacements. Numerous factors

are pushing IT Services to replace such a large percentage of the computers in 2019. All 153

computers needing replacement utilize Microsoft Windows 7. As Microsoft has published January

14, 2020 as the last date of support for Windows 7, it is imperative that computers be replaced to

maintain access to current security patches issued monthly by Microsoft. Additionally, a subset

of these computers are required to be utilizing Windows 10 by November of 2019. The annual

end-of-year update to the Township’s Financial Application will require the use of Windows 10.

IT Services solicited pricing from Dell Computers. The Dell OptiPlex line of computers which the

Township has used exclusively for the past 15 years has provided great value while also providing

extremely negligible amounts of post-purchase hardware support.

In order to maximize the financial resources for this purchase, IT staff evaluated the work position

of each computer to be replaced. Consequently, we have created a very specific list of computers

utilizing various levels of hardware, processors, and RAM for the computers being replaced. This

permitted IT to further reduce overall costs for this expenditure.

STRATEGIC PLAN/GOALS: Efficiently utilize resources and maintain fiscal

responsibility while still providing employees with modern computer workstation, which have a

track record of providing high levels of uptime to all Township divisions.

ACTION REQUESTED: Waive the purchasing policy requirement of publishing a Request

for Proposal, as the prices and discounts supplied have been negotiated by the State of Michigan

with Dell Computers. Permit IT Services to create a Purchase Order in the amount totaling

$140,500 to Dell Computers for the purchase of a total of 153 computers to replace Township

computers prior to January of 2020.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: The funding for this purchase was

budgeted for in the IT Services Division 2019 Budget. All required funding exists and will be

expensed from the ITS Division’s 101-228.970_0010 Capital Outlay Computers and Equipment.

IMPLEMENTATION PLAN: The installation of the new computers will be deployed in a

manner which will least impact the operation of Township employees. All plans and schedules

will be cleared with departmental Director’s first and communicated to the employee base prior to

any computer replacement being completed.

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval

SUPERVISOR'S RECOMMENDATION: Approval

MODEL RESOLUTION:

I move to waive the purchasing policy Request for Proposal requirement for this purchase utilizing

the price as negotiated by the State of Michigan.

I further move to create a new purchase order to Dell Computers in an amount not to exceed

$140,500 to cover the cost of purchasing 153 computers

ATTACHMENTS:

i3-qty49-US_QUOTE_3000037115979.1.pdf

i5-qty77-US_QUOTE_3000037617407.1.pdf

i7-qty7-US_QUOTE_3000037122083.1.pdf

i5LT-qty11-US_QUOTE_3000037972792.1

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MEETING DATE: May 14, 2019 AGENDA ITEM: G-3

ITEM: Consider Approval of a Budget Amendment and Award of a Purchase Order Contract to Michigan CAT for the purchase of a CAT 308E2 RQ rubber track excavator and Towmaster tilt trailer to transport. PRESENTER: Pat Williams, Township Supervisor INDIVIDUALS IN ATTENDANCE: None Anticipated. EXECUTIVE SUMMARY: Our Public Works staff operates and maintains the Township’s 460 miles of water main, 360 miles of sanitary sewer, multiple hydrants, valves, and other appurtances. The public works’ equipment fleet currently has a 1999 Case backhoe in use, which has reached its serviceable life and is due for replacement. In order to continue providing the necessary level of service, this machinery will be replaced with the proposed excavator. The CAT 308 excavator is to be purchased from Michigan CAT, a sole source provider in Michigan. Public Works is moving to all CAT equipment due to its excellent quality and DPW operators and mechanics being familiar with CAT products and operations. BACKGROUND: The proposed equipment was originally budgeted for replacement/purchase in 2020. Due to the reduction in both water and sewer costs from our providers in the 2019/2020 rate season, this purchase was moved to 2019 in order to spread capital expenses out and ease effects on future rates. This purchase was calculated into the 2019/2020 water and sewer rates, which were adopted in April. The excavator will be used to service and maintain Canton’s Water and Sanitary Sewer Systems when excavation is necessary. The rubber track option was selected to help prevent damage to roads and structures that must be crossed during excavation. To help with the cost, Public Works will be trading in a 1999 Case rubber tire back hoe that has reached its serviceable life. Michigan CAT has evaluated the Case Backhoe and have found the trade in value to be $20,000. Public Works has budgeted $150,000 for the purchase of the new excavator and transport trailer. The quote from Michigan CAT has been received in the amount of $158,916. Total cost to Canton will be $138,916 when the $20,000 trade in is subtracted from the quoted $158,916. STRATEGIC PLAN/GOALS: Our ongoing Fleet replacement Plan includes maintaining present assets and replacing aging equipment when necessary. ACTION REQUESTED: Accept the sole-source quote from Michigan CAT, and award a purchase order contract not-to-exceed $138,916for the purchase of a 2019 CAT 308E2 RQ excavator and Towmaster tilt transport trailer.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funding for this purchase was included in the 2019/2020 Water and Sewer rates. A budget amendment will be necessary for this expense. Funding as follows: Increase expense: #592-537.970_0040 Capital Outlay Vehicles; $69,458 #592-536.970_0040 Capital Outlay Vehicles: $69,458 Decrease Expense: #592-536.999 Transfer to fund balance: $138,916 IMPLEMENTATION PLAN: Upon approval by the Township Board of Trustees, the Public Works Division will create a purchase order and place the order with Michigan CAT, 19500 Dix Toledo Rd. Brownstown, MI 48183. The equipment is onsite and ready for delivery. DIRECTOR'S RECOMMENDATION: N/A FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION:

1) I move to approve the following budget amendment: Increase expense: #592-537.970_0040 Capital Outlay Vehicles; $69,458 #592-536.970_0040 Capital Outlay Vehicles: $69,458 Decrease Expense: #592-536.999 Transfer to fund balance: $138,916

2) I further move to award a purchase order contract to Michigan CAT for an amount not-to-exceed $138,916 for the purchase of a 2019 CAT 308E2 RQ rubber track excavator and Towmaster tilt transport trailer.

ATTACHMENTS:

1. Michigan CAT quote 2. Michigan CAT trade appraisal


MEETING DATE: May 14, 2019 AGENDA ITEM #G-4 ITEM: Authorize an Extension of Contracts for Schena Roofing, Spectrum Signs, Mannik Smith Group and Kentwood Office Furniture

PRESENTER: Greg Hohenberger, Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: In 2016, after conducting individual Requests for Proposal solicitations, Canton entered into separate contracts with Schena Roofing, Spectrum Signs, Mannik Smith Group and Kentwood Office Furniture for the provision of specific services. Each of those contracts contained a provision for an extension of three years should both the Township and the provider agree to maintain original contract expectations. All contractors as well as the Township has expressed a desire to extend their original contracts. Attachment “A” are letters from each of the aforementioned contractors. BACKGROUND INFORMATION: For the past three years, after a successful completion of a Request for Proposal, Canton Township has entered into separate contracts for the specific provision of services with the four companies listed below as sole providers to the Township. Also listed with those companies are the services which they have provided for the past three years with a high level of quality and customer service:

• Schena Roofing and Sheet Metal Roof repair and replacement • Spectrum Signs Sign design, manufacture and installation • Mannik Smith Group Geotechnical services • Kentwood Office Furniture Repair and replacement of office furniture

It is requested that the Township exercise their ability to extend the contracts of the aforementioned companies for another three years pursuant to the existing contracts. STRATEGIC PLAN/GOALS: Provide premier facilities; efficiently utilize resources; demonstrate fiscal responsibility ACTION REQUESTED: Authorize a three-year extension for the following services to the following contractors:

• Roof Repair and Replacement Service to Schena Roofing and Sheet Metal • Office Furniture Repair and Replacement to Kentwood Office Furniture

• Sign design, manufacture and installation to Spectrum Sign and Design • Geotechnical Services to Mannik Smith Group.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: Services and products provided will continue to come from individual department budgets as costs are incurred. IMPLEMENTATION PLAN: Agreements will be formally executed following Board approval. DIRECTOR’S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to authorize the Township Supervisor and/or Township Clerk to sign an extension to the agreements for:

• Roof Repair and Replacement Service to Schena Roofing and Sheet Metal • Office Furniture Repair and Replacement to Kentwood Office Furniture • Sign design, manufacture and installation to Spectrum Sign and Design • Geotechnical Services to Mannik Smith Group

The contract extensions will be for a period of three years each pursuant to the original contracts ATTACHMENTS: Attachment A: Letters


MEETING DATE: May 14, 2019 AGENDA ITEM#G-5 ITEM: Consider Approval of Improvements for Irrigation at Heritage Park

PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: In an effort to significantly enhance the play surfaces in Heritage Park and support future growth, Leisure Services is seeking to add an irrigation system to the west end of the park, utilizing the existing infrastructure currently servicing Pheasant Run Golf Course. This initial phase of a larger project includes an additional tap near Hole # 9, as well as underground lines that would run through the cricket field, football field, and up to the proposed new baseball field to be built in fall of 2019. This project is being funded through Wayne County Park millage funds, with the work to be performed by Reliable Landscaping in the amount of $58,300. The scope of work and costs were negotiated in accordance with prior approved agreement for irrigation services executed on January 13, 2017. BACKGROUND INFORMATION: Heritage Park, Canton’s signature community space, will be the recipient of significant upgrades beginning in 2019. Phases of this project include road and path improvements as part of Canton’s annual road improvement projects facilitated by Municipal Services, along with proposed upgrades to the Parks Division yard – which is utilized to service all of Canton’s parks and includes asphalt, fencing, and electrical gate upgrades. In addition to road, path, and lot improvements and irrigation additions, Leisure Services is coordinating efforts with the Greater Canton Youth Baseball & Softball Association (GCYBSA) to install a new baseball field – or Field # 4, to the existing quad to help further meet community demand. GCYBSA is committed to contributing $55,000 to the project, which allows each entity to coordinate the projects and maximize available resources. The project’s remaining balance will be funded by $121,300 from the Wayne County Park millage funds and $98,285 budgeted in the Community Improvement Fund. In total, the project will cost $274,685. A full overview is provided in the table below to convey the overall scope, with future Requests for Board Action to follow with the progression of the project.

2019 HERITAGE PARK

PROPOSED IMPORVEMENTS AND FUNDING SOURCES ITEM DESCRIPTION ESTIMATED

EXPENSES

Irrigation (infrastructure) Install new irrigation system, water source, and main

$ 25,500

Irrigation (new ballfield) Expand irrigation from new main to ballfields $ 16,500

Irrigation (Lacrosse) Expand irrigation from new main to existing lacrosse fields

$ 16,300

Irrigation Sub-total $ 58,300

Safety Net System Install new netting Infrastructure $ 5,000

New Ball Field No. 4 Fencing

Install new fencing for outfield and backstop to new ball field

$ 55,000

Maintenance Yard Fence Replace existing fence and gate $ 65,000

Electric for Gate Operator and Lighting

Install new electric for gate operator and security lighting at park maintenance yard entrance

$ 33,385

New Ballfield No. 4 Infield and Outfield

Install new infield material and enhance existing turf for an outfield

$ 55,000

TOTAL EXPENSES $ 271,685

WAYNE COUNTY IGA FUNDING TOTAL $ 121,300

COMMUNITY IMPROVEMENT FUNDING TOTAL $ 95,385

GCYBA CONTRIBUTION FOR BALL/OUTFIELD 4 TOTAL $ 55,000

TOTAL FUNDING $ 271,685

STRATEGIC PLAN/GOALS: Improve infrastructure. ACTION REQUESTED: Approve a purchase order in the amount of $58,300 for Reliable Landscaping for irrigation work in Heritage Park. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds in amount of are available in Account 101-752-99.970_0080 Capital Outlay Land Improvements. IMPLEMENTATION PLAN: Upon approval a purchase order will be created and the contractor will be contacted to install the equipment. DIRECTOR’S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval

I

SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to approve the purchase from Reliable Landscaping Inc., 8285 N. Lilley Road, Canton, MI 48187 for the installation of an irrigation system at amount of $58,300 to be paid from Account #101-752-99.970_0080. ATTACHMENTS: Attachment A – Project Proposals


MEETING DATE: May 14, 2019 AGENDA ITEM #G-6 ITEM: Consider Approval of Bid Award for Roof and Soffit Replacement at the Canton Human Services Center

PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: In February 2019, bids were solicited for the replacement of the original roof and soffit at Canton Human Services Building. The roof has experienced many leaks in the past 5 years and the soffit has had to be repaired regularly due to the insufficient framing to affix the soffit material. Staff is recommending to award the bid to Weatherseal Home Improvements Company in the amount of $70,465. BACKGROUND: The following bids were received:

Vendor Name Address Proposed Costs Weatherseal Home Improvement

Company 51662 Oro Drive Shelby Twp., MI 48047 $70,465.00

KSP Roofing 46958 N. Gratiot Chesterfield, MI 48051 $77,700.00 Schena Roofing and Sheetmetal 28299 Kehrig Drive Chesterfield, MI 48047 $95,772.00

Reasonable Roofing and Remodeling

1725 Michigan Road Port Huron, MI 48060 $97,615.00

** Roof One 275 S. Telegraph Road Pontiac, MI 48341 $44,800.00

Weatherseal Home Improvement Company provided the lowest qualified bid for this project at a cost of $70,465. Roof One bid $44,800 for the project but indicated that they had not bid the project with prevailing wage and asked that his bid be removed from consideration, see attachment A. Prevailing wage is required since CDBG funding is being used for this project. STRATEGIC PLAN/GOALS: Provide High Quality Services ACTION REQUESTED: Award the Canton Human Services Center Roof and Soffit Replacement to Weathershield Home Improvement Company, 51662 Oro Drive, Shelby Township, MI. 48047 in the amount of $70,465. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds are available in Account No. 274-694.970_0020 Community Development Block Grant fund. IMPLEMENTATION PLAN: Upon Board approval, a purchase order and contract will be generated and Weatherseal Home Improvement Company will be contacted.

DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to award the bid and the contract for the Canton Human Services Center Roof and Soffit Replacement to Weatherseal Home Improvement Company 5166 Oro Drive Shelby Twp. MI 48047 in an amount not to exceed $70,465 with funds to be paid from Account # 274-694.970_0020 Community Development Block Grant fund. ATTACHMENTS: Attachment A – Letter from Roof One withdrawing from Consideration Attachment B – Human Services Roof and Soffit Replacement Contract


MEETING DATE: May 14, 2019 AGENDA ITEM #G-7 ITEM: Consider Approval of Bid Award for Sidewalk Rehabilitation at Village Theater

PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: Over the past 12 years the original concrete area at the front of the Village Theater at Cherry Hill has cracked, heaved and deteriorated. The sidewalk is in overall poor condition. Staff hired Northwest Consultants to develop a bid specifications for the replacement of the concrete. Bids were received for the sidewalk work in front of the theater and Rotondo Construction Company provided the lowest qualified bid in the amount of $40,573. Rotondo has performed excellent work for the Township in the past. Therefore, Leisure Services staff is recommending that Rotondo be selected to perform the work. BACKGROUND: On March 28, 2019, bids were received for the rehabilitation of the concrete walkway at the front entrance to the Village Theater, as follows:

Name of Company Address

Bid with all sections and 6” concrete

Rotondo Construction Corp.

20771 Randall St. Farmington Hills, MI 48336

$40,573.00

Midtown Group LLC

5650 West Jefferson Detroit, MI 48209

$57,342.56

Hutch Paving

3000 East 10 Mile Road Warren, MI 48091

$59,959.00

Rotondo Construction Corp. presented the lowest bid of $40,573. Leisure Services staff is recommending that Rotondo Construction 20771 Randall St. Farmington Hills, MI. 48336 be awarded the bid for the Sidewalk Rehabilitation at the Village Theater for $40,573. STRATEGIC PLAN/GOALS: Provide High Quality Services ACTION REQUESTED: Award the Sidewalk Rehabilitation at Village Theater to Rotondo Construction Corp. 20771 Randall Street Farmington Hills, MI 48336 in the amount of $40,573. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds are available in account #101-761-50.970_0020 Capital outlay Buildings and Improvements. IMPLEMENTATION PLAN: Upon Board approval, a purchase order and contract will be generated and Rotondo Construction Corp. will be contacted.

DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to award the bid and the contract for the Sidewalk Rehabilitation at Village Theater to Rotondo Construction Corp. 20771 Randall St. Farmington Hills, MI 48336 in an amount not to exceed $40,573 with funds to be paid from Account #101-761-50.970_0020 Capital Outlay Buildings and Improvements. ATTACHMENTS: Attachment A – Bid Results and Analysis


MEETING DATE: May 14, 2019 AGENDA ITEM #G-8 ITEM: Consider Approval to Increase the Purchase Order for the Rental of Liberty Fest Tents, Tables and Chairs

PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: In May 2018, the Board authorized an agreement with American Rentals of Lansing, Michigan as the provider of tents, tables and chairs for the Annual Liberty Festival with options for auto renewals for up to 5 years with an opt-out clause by Canton Township, post-event for each year of the contract. The original purchase order was approved in the amount not to exceed $19,500 annually. As the Community grows, so does the needs of the Canton Liberty Festival and the many groups who utilize the tents, tables and chairs throughout the event. As a result, Leisure Services is seeking approval to increase the annual purchase order amount to $21,500. This increase will provide staff the flexibility to change the annual order to meet these needs. BACKGROUND: Leisure Services facilitates the rental of tents, tables and chairs for patrons and vendors to ensure safety for all and for uniformity throughout the grounds. A significant portion of the direct expenses associated with the Liberty Festival are recovered through participation fees, sponsorships, and third party agreements. Over 125 individual tents and hundreds of tables and chairs are provided throughout the festival. Several large tents are provided for guest comfort, providing shade and a place to sit and enjoy all of the amenities offered throughout. In addition, smaller tents are provided for specific activities – some of which are sponsored by Canton, and many of which are provided to vendors. Those participating in the Marketplace area, such as businesses, community groups and non-profits, are charged varying rates to help cover the associated costs. Sponsor packages and third-party vendor agreements also help offset costs. Now in its 28th year, the Liberty Festival continues to experience growth and is attended by approximately 60,000 people over the course of three days. STRATEGIC PLAN/GOALS: Provide High Quality Services ACTION REQUESTED: Authorize an increase in the purchase order for American Rentals, Inc. 4901 W. Grand River Ave., Lansing, MI 48906 to the amount of $21,500 annually. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds are available in Account No. 101-691-59.940 – Recreation Special Events Rentals. IMPLEMENTATION PLAN: Upon Board approval, a purchase order will be generated and

American Rentals, Inc. will be contacted. DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to approve the increase to the purchase order for American Rentals, Inc., 4901 W. Grand River Ave., Lansing, MI 48906 in an amount not to exceed $21,500 annually with funds to be paid from Account #101-691-59.940 – Recreation Special Events Rentals.


MEETING DATE: May 14, 2019 AGENDA ITEM #G-9 ITEM: Consider Approval of Proposal for Summit Aquatic Center Lazy River Coating Replacement PRESENTER: Greg Hohenberger, Leisure Services Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: In March 2019, proposals were solicited for the Summit Aquatic Center Lazy River Coating Replacement. The sole proposal received was from Aquatic Source. After a thorough interview with the company and having visited locations where Aquatic Source has done surface recoating, staff is satisfied with this company’s proposal. Aquatic Source has also performed other pool improvement projects at the Summit over the past 10 years with successful results. BACKGROUND INFORMATION: The Lazy River is a very popular feature of the Aquatic Center at The Summit on the Park and has been utilized by over 120,000 guests per year. The Lazy River specifically schedules 11 classes per week with 20 – 25 participants per class. In September of 2009, the original lazy river coating was replaced with a Marcite finish. This finish has a life expectancy of 10 years. The present condition of the lazy river surface is uneven, worn and discolored. The general overall condition is poor. This supports the conclusion that the surface has reached an end to its useful life. Aquatic Sources proposal included three options for recoating the lazy river. They offered Marcite with a one year warranty for $16,570, Diamond Brite Quartz with a two year warranty for $22,500 or a Pebble Tec finish with a ten year warranty for $36,000. As a necessary part of the bid, $2,700 was included for the replacement of 4 pool bottom drains. In addition, a $6,000 contingency for unforeseen conditions was requested to be added to the proposal amount total. After investigating other facilities and considering budget limitations, staff is requesting that a Diamond Brite Quartz be chosen to apply and that the 4 drains be repaired. Staff is also requesting and is comfortable with lowering the contingency for unforeseen conditions to this project to $4,800. Therefore, the total amount for the project be $30,000 which will match the allotted budget for the project. STRATEGIC PLAN/GOALS: Create and ensure quality facilities and services. ACTION REQUESTED: Award the contract for the Summit Aquatic Center Lazy River Coating Replacement to Aquatic Source, 190 Summit St. Brighton, MI 48116 in the amount of $30,000. BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds are available in Account #208-757-50.970_0020 Capital Outlay Buildings and Improvements.

IMPLEMENTATION PLAN: Upon Board Approval, a purchase order and contract will be generated and Aquatic Source will be contacted. DIRECTOR'S RECOMMENDATION: Approval FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approval SUPERVISOR'S RECOMMENDATION: Approval MODEL RESOLUTION: I move to award a contract for the Summit Aquatic Center Lazy River Coating Replacement project to Aquatic Source 190 Summit St. Brighton, MI 48116 for $30,000 with funds to be paid from Account #208-757-50.970_0020, Capital Outlay Buildings and Improvements.


MEETING DATE: May 14, 2019 AGENDA ITEM # G-10

ITEM: Consider Approving 2019 Budget Amendments to Police Forfeiture Accounts


INDIVIDUALS IN ATTENDANCE: n/a

EXECUTIVE SUMMARY: The Police Department is requesting budget increases for expenditures in the 2019 DEA and OMNIBUS Forfeiture Accounts, both of which will be offset by equivalent revenue increases in the 2019 DEA and OMNIBUS Fund Balance Appropriations line.

BACKGROUND INFORMATION: During the first quarter of 2019, the department has spent unforeseen forfeiture funds in relation to investigations and adjudications on drug forfeiture Task Force cases, as well incurred the expense of a second canine purchase, due to the unexpected passing of Thor (canine replacement was budgeted and will be removed for 2020). This amendment request also includes funds to cover two new computer tables and a new PSD server from Interstate Security, as part of a large security camera purchase/project being implemented by the Township. All purchases have been/will be in accordance with the Township’s purchasing policy.


ACTION REQUESTED: Approve amendments to the forfeiture revenue and expenditure accounts in the 2019 Police Budget, as stated below:

BUDGET IMPLICATIONS & ACCOUNT NUMBER:

Increase 2019 Police Revenues: Fund Balance Appropriation Federal DEA Forfeitures Acct #207-000-695_1004: $50,000 Fund Balance Appropriation OMNIBUS Forfeitures Acct #207-000-695_1006: $45,000

Increase 2019 Police Expenditures: Program Expenses OMNIBUS Forfeiture Acct #207-301-50.763_0020: $45,000 Program Expenses DEA Forfeitures Acct #207-301-50.763_0021: $50,000

IMPLEMENTATION PLAN: n/a

DIRECTOR’S RECOMMENDATION: Approve



MODEL RESOLUTION: I move to approve amendments to forfeiture revenue and expenditure accounts in the 2019 Police Budget, as stated below:

Increase 2019 Police Revenues: Fund Balance Appropriation Federal DEA Forfeitures Acct #207-000-695_1004: $50,000 Fund Balance Appropriation OMNIBUS Forfeitures Acct #207-000-695_1006: $45,000

Increase 2019 Police Expenditures: Program Expenses OMNIBUS Forfeiture Acct #207-301-50.763_0020: $45,000 Program Expenses DEA Forfeitures Acct #207-301-50.763_0021: $50,000

ATTACHMENTS: n/a



ITEM: Consider the Purchase of a One-Year Extended Warranty for 800 MHz Radios


INDIVIDUALS IN ATTENDANCE: n/a

EXECUTIVE SUMMARY: Public Safety’s current 800 MHz mobile and portable radio warranty expires at the end of May. The department is requesting to purchase a one-year Motorola extended warranty for 227 police and fire department radios in the amount of $15,810, from Comsource, Inc., the only local authorized Motorola service vendor in Michigan.

BACKGROUND INFORMATION: In 2012, the Public Safety Department purchased a comprehensive new 800 MHz radio system. The original investment in 800 MHz mobile and portable radios was just over $1 Million, and included a five-year warranty which has since expired. Motorola continues to offer a one-year extended warranty through their only local authorized repair vendor, Comsource. The warranty includes on-site service, pick-up and delivery. Based on the replacement cost of these radios, service coverage is recommended.

Motorola is a sole-source provider of their product, utilizing ComSource Inc., as their contracted local service vendor.


ACTION REQUESTED: Approve the purchase of a Motorola one-year extended warranty for 227 portable and mobile radios in the amount of $15,810, from Comsource, Inc., utilizing funds budgeted in the 2019 E/911 Professional & Contracted Services Account.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: Funds in the amount of $20,000 are budgeted for this expense in the 2019 E/911 Professional & Contracted Services Account #261-346-50.801_0050.

IMPLEMENTATION PLAN: n/a

DIRECTOR’S RECOMMENDATION: Approve



MODEL RESOLUTION: I move to approve the purchase of a Motorola one-year extended warranty for 227 mobile and portable 800 MHz radios in the amount of $15,810, from ComSource Inc., 41271 Concept Drive, Plymouth, Michigan.

ATTACHMENTS: Attachment A: Comsource Inc., Price Quote


MEETING DATE: May 14, 2019 AGENDA ITEM #G-12 ITEM: Consider Request to Renew Billing Service Agreement with AccuMed Billing, Inc.

PRESENTER: Joshua C. Meier, Director of Public Safety INDIVIDUALS IN ATTENDANCE: None anticipated EXECUTIVE SUMMARY: The Fire Department is requesting to renew its billing services contract with AccuMed Billing Inc. This would be a five-year contract utilizing pricing quoted through the Michigan Inter-Governmental Trade Network (MITN), which provides for a 6% service fee of all invoices collected to AccuMed Billing, Inc. BACKGROUND: Canton currently contracts with AccuMed Billing, Inc., for the service of invoicing and collecting fees charged for emergency medical services provided by the Fire Department. This contract provides that AccuMed Billing, Inc., invoices our patients’ insurance companies, Medicaid, Medicare, and, if patient is uninsured, the patient directly, for emergency medical services related to hospital transports. AccuMed Billing, Inc., also invoices and collects cost-recovery fees for the fire-related service of vehicle extrications only. The fee schedule charged by Canton for extrication service and emergency medical service was most recently approved by the Township Board of Trustees in 2008. AccuMed Billing, Inc., collects these pre-established fees, and sends monthly cost-recovery checks to Canton, along with an invoice for the 6% service fee. This service fee is the only fee paid to AccuMed Billing, Inc. Historically, AccuMed Billing, Inc., has provides an exceptional percentage rate of collections. Canton receives approximately $1.8 million annually in cost-recovery fees. STRATEGIC PLAN/GOALS: n/a ACTION REQUESTED: Approve the renewal of a five-year contract with AccuMed Billing, Inc., for the cost-recovery billing of emergency medical services and limited fire services offered by the Canton Fire Department, utilizing the MITN quote of a six percent service fee.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: Cost-recovery revenue is budgeted in Fire Revenue Ambulance Transports Account #206-000.638, and the 6% service fee is budgeted in Fire Expense Professional & Contracted Services Account #206-336-50.801_0050. IMPLEMENTATION PLAN: n/a DIRECTOR’S RECOMMENDATION: Approve FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approve SUPERVISOR'S RECOMMENDATION: Approve MODEL RESOLUTION: I move to approve the renewal of a five-year contract with AccuMed Billing, Inc., for the cost recovery billing of emergency medical services and limited fire services offered by the Canton Fire Department, utilizing the Michigan Inter-Governmental Trade Network quote of a six percent service fee. ATTACHMENTS: Attachment A – AccuMed Billing, Inc., Service Agreement

CANTON COMMUNITY

REQUEST FOR BOARD ACTION MEETING DATE: May 14, 2019 AGENDA ITEM #G-13

ITEM: Consider Approving the Purchase of a Replacement Ford Explorer Police

Interceptor and an Associated 2019 Police Budget Amendment PRESENTER: Joshua Meier, Public Safety Director INDIVIDUALS IN ATTENDANCE: None Anticipated EXECUTIVE SUMMARY: The Police Department, on the recommendation of Fleet Services, is requesting to purchase a replacement patrol vehicle, specifically a 2020 Ford Explorer Hybrid, utilizing the 2019 Macomb County Bid awarded to Signature Ford, in the amount of $35,834. This vehicle will replace a 2016 Ford Explorer that received significant body and frame damage after being struck by another vehicle while parked on the shoulder of I-275, in April. Because this is not a budgeted purchase, an amendment to the 2019 Police Budget is also being requested. BACKGROUND INFORMATION: Fleet Services is utilizing the same 2019 Macomb County Bid Sheet the Township used when purchasing vehicle in January. Unfortunately the cut-off has passed to order 2019 vehicles so we’ll be going with a 2020 model. The damaged 2016 vehicle will be auctioned off, and the proceeds from the sale will partially offset the cost of its replacement. STRATEGIC PLAN/GOALS: n/a ACTION REQUESTED: Approve the purchase of one (1) replacement 2020 Ford Explorer Hybrid in the amount of $35,834, and approve the associated budgeted amendment as listed. BUDGET IMPLICATIONS & ACCOUNT NUMBER: An amendment to the 2019 Police Budget is being requested, increasing the Revenue Account Fund Balance Appropriations #207-000.695 by $35,834 and the Expense Capital Outlay Vehicles Account #207-301-50.970.0040 by $35,834.

IMPLEMENTATION PLAN: Upon approval by the Township Board, a purchase order for Signature Ford will be generated for the Ford Explorer. Delivery can be expected 60-90 days from order date. The new unit will be delivered to the Fleet Service Center. All technology will be removed from the old vehicle and re-installed into the new unit.

DIRECTOR'S RECOMMENDATION: Approve



MODEL RESOLUTION: I move to approve the purchase of one (1) 2020 Ford Explorer Hybrid from Signature Ford, 3942 W. Lansing Rd, Perry, MI 48872 via a Macomb County Bid #21-18 MY2020 in the amount of $35,834.

I further move to approve an amendment to the 2019 Police Budget as listed below:

INCREASE REVENUE 207-301.695 Fund Balance Appropriations $35,834

INCREASE EXPENSES 207-301-50.970.0040 Capital Outlay Vehicles $35,834

ATTACHMENTS: Attachment A: Price Quote Attachment B: Photo of Vehicle

CANTON COMMUNITY



ITEM: Appointment to the Board of Ethics of Charise Anderson

PRESENTER: Michael Siegrist

INDIVIDUALS IN ATTENDANCE: None

EXECUTIVE SUMMARY: On May 8, 2018 the Township Board approved a second

reading of the Code of Ethics which amended Chapter 2 of the Township Ordinances and created

a Board of Ethics to hear complaints. The Board recreated the ethic’s subcommittee to review

applications for the appointed position and make a recommendation. On May 7 and 8, the

subcommittee met to interview three candidates out of the 17 initial applicants. After 30 minute

interviews, the subcommittee unanimously voted to recommend Charise Anderson, Esq. to the

Board of Ethics.

BACKGROUND INFORMATION: Charise Anderson, Esq. is a graduate of Thomas M.

Cooley Law School who works for the Attorney Grievance Commission investigating and

prosecuting misconduct in the State of Michigan. She is the Chairperson of the District H

Character & Fitness Committee of the State Bar of Michigan. Her prior work experience

includes the Wayne County Prosecutor’s Office and with the Michigan Housing Development

Authority. Charise Anderson, Esq

The remaining two appointments are to be made by the Supervisor and Human Resources

Manager.

STRATEGIC PLAN/GOALS: Comply with the law

ACTION REQUESTED: Approve the appointment of Charise Anderson, Esq to the Board

of Ethics.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: None

IMPLEMENTATION PLAN:

DIRECTOR’S RECOMMENDATION: Approved

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approved

SUPERVISOR'S RECOMMENDATION: Approved

*MODEL RESOLUTION: I move to approve the appointment of Charise Anderson to the

Board of Ethics as the Township Board Appointee.

ATTACHMENTS: Resumes

CANTON COMMUNITY



ITEM: Approval of a Purchase Order to Dominion Voting Systems for Purchase of

Election Equipment

PRESENTER: Michael Siegrist

INDIVIDUALS IN ATTENDANCE: None

EXECUTIVE SUMMARY: Dominion Voting Systems provided the Township with

election equipment for the 2018 election and every subsequent election. The Clerk’s office

determined that two additional High Speed Tabulators were required to count increases in

Absentee Ballots. The Township paid for software for the smaller scanners and not the

appropriate software package in the contract. Dominion has provided credit for the amount paid

($14.600) against the additional software cost ($38,200). The remaining $23,600 can be absorbed

in the existing budget.

STRATEGIC PLAN/GOALS: To meet the election needs of the community.

ACTION REQUESTED: Approve a Purchase Order to Dominion Voting Systems, Inc. in

the amount of $23,600.

BUDGET IMPLICATIONS & ACCOUNT NUMBER: No increase to overall fund budget,

internal transfer from 101-262.703_0015 Salaries and Part-Time Wages to 101.262.970_0010

Capital Outlay Computers and Equipment.

IMPLEMENTATION PLAN: Upon approval, a Purchase Order will be generated for

Dominion Voting Systems, Inc.

DIRECTOR’S RECOMMENDATION: Approved

FINANCE AND BUDGET DIRECTOR’S RECOMMENDATION: Approved

SUPERVISOR'S RECOMMENDATION: Approved

*MODEL RESOLUTION: I move to approve a purchase order to Dominion Voting Systems,

Inc. for the purchase of software in the amount of $23,600.

ATTACHMENTS: Invoice

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