CASHLESS CANTEEN/MESS MANAGEMENTIIT ROORKEE

P R O P O S E D B Y *C O N S U L T O N O M I C E N T E R P R I S E

A R U N E S H C H A N D M A N K O T I A

CONCEPTThe Prepaid Food card will enable –The students to use the card for Food & Snacks purchase with hassle free

cashless process, this also helps him to budget his spending.The Catering teams will be able to centrally manage payments.The institute can control the Mess spending's & most important in-depth

analytics on Raw material to end food can be drawn.

Overall the system enables effective management with data to analyze the entire process.

KEY HIGHLIGHTS1. Provision of handheld machines:We can have portable canteen devices by which the caterers can book the order of student, the machine will be activated with the canteen card & at the same time it will also print a slip for manual record.2. Exhaustive reporting:There is complete set of exhaustive reports available which helps the vendor and Institute to get the details of the expenses and item's consumes that can be worked out monthly weekly or date wise.3. Centralization of information:Centralized complete canteen system of all the location and give the complete information as well as summary at one location, this feature helps to maintain all canteen related activity and management of the same from any single location and provides the critical information that may be useful in finalizing a vendor or can be used for internal MIS.

HIGHLIGHTS CONT….4. Single System ManagementIn a single software we can maintain multiple Facilities, multiple users and multiple vendors details.5. Calculation of item wise subsidy and accounting of the same:In future if the institute wants to re-structure subsidized food, item wise. The system is capable of giving reports of the total items consumed, subsidy amount, Student share.6.Restriction on items:We can have restriction on usage of items by employees like lunch, dinner, breakfast can have once in a day if required 7. Provision for the guest card:Guest card can be issued to every department by which the guest can have the canteen items conveniently without having any challenge of the paying or the employees seeking for reimbursement making it extremely smooth solution.

WORKINGEach Student shall be issued a card with a unique identified bar code which will be readwith the help of Bar code readers. Every time a student orders, their account shall beupdated with the amount and balance amount status updated.At the time of paying order bill, student will present their card which will be read with thehelp of card reader. Based on the bar code, student’s full history of previous orders alongwith balance payments, if any, shall be displayed. The cash counter staff can update thepayment and adjust against the existing balance.Student can also deposit amount in their account which will be updated in their eWallet.Every time cash transaction is updated in the system, we can integrate SMS gateway tosend SMS alerts to students with transaction confirmation and balance amount.

CASH COUNTER MODULE

• Create Student Account• Issue Duplicate Card (When card unusable or lost)• Top-ups management• Orders Management• Transaction Payment History of Students• Generate PDF of the transaction history and send on Email• MIS Report• Monthly Transactions (Total transactions done this month)

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