Private and Confidential

Candidate Information Pack Chief Executive, HM Prison and Probation Service

Reference P1810-086L | Final | Doc#959035

Contents Welcome Message 1 Background to the Ministry of Justice 2 The Role and Profile 3-5 Overview of the Appointments Process including Indicative Timeline 6-8 Terms, Condition and Benefits 9-12 Appendices for completion

▪ Annex 1: Personal Information Form ▪ Annex 2: Diversity Data Form

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Welcome Message

Thank you for your interest in the role of Chief Executive of HM Prison and Probation Service (HMPPS).

This is a high profile, demanding and fascinating role in the UK Civil Service, leading a unique organisation within the Ministry of Justice.

HMPPS is an executive agency responsible for running prisons and probation services across England and Wales. It has over 42,000 directly employed staff and a wide range of private and third sector partners. Its work is often in the public eye, and rightly so: a successful, decent and humane penal system is the mark of

a truly civilised society. Like other parts of the criminal justice system, the Agency has faced pressures and challenges in recent years. It is responding with determination and new thinking, to become more effective and more efficient, improving performance and building public confidence.

We are looking for someone with the right leadership and strategic skills to head the Agency. Their success in this role will be a distinctive contribution to the story of reform and renewal of our prison and probation services.

The successful candidate will have a track record of delivering excellent service through strategic, values-driven leadership and capable management of a large complex workforce. At the same time, they will need to be comfortable working in a high profile, demanding public environment. They will have the authority to operate at a senior level, both with ministers and public service colleagues and with our passionate and knowledgeable stakeholders.

As Chief Executive of HMPPS, they will lead a strong, experienced senior team. They will also be a member of the Ministry of Justice’s Executive Committee, with collective responsibility for large parts of our system of justice.

If you feel you have the experience and skills to meet the requirements of this exciting role, we would be delighted to hear from you. Please get in touch with our Executive Search partners, Russell Reynolds Associates, for an informal discussion.

Richard Heaton, CB

Permanent Secretary, Ministry of Justice

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Background to HM Prison and Probation Service

HM Prison and Probation Service is an executive agency of the Ministry of Justice. We work with our partners to carry out the sentences given by the courts, in both custody and the community, and to reduce reoffending by supporting the rehabilitation of people in our care. The Agency directly manages public sector prison and probation services. A small headquarters is focused on providing operational support services and contract manages private sector providers of offender management services in both custody and the community.

Priorities

To deliver the Government’s vision and investment to make prisons places of safety and reform, and to continue to transform our work in the community.

To provide safe and supportive environments where people address the factors that caused them to offend and prepare for a more positive future.

HMPPS values

▪ Purpose – We implement the sentences and orders of the Courts. We prevent victims by changing lives.

▪ Humanity – We believe that lives can change for the better. We work to encourage hope and to provide opportunities for rehabilitation. We treat everyone with decency and respect.

▪ Openness – We are fair. We know that clear and just decisions make a difference in our work. We are transparent about what we do and look to learn and innovate to do better.

▪ Together – We value diversity. We work across prisons, probation and youth custody and with our partners and providers to make a positive difference to communities.

Further information about HMPPS can be found at:

https://www.gov.uk/government/organisations/her-majestys-prison-and-probation-service

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The Role

HMPPS has a duty to implement the sentences and orders of Her Majesty’s courts; to protect the public; and to rehabilitate offenders. The Chief Executive will be responsible for leading the organisation to focus on the priorities set out by the Secretary of State.

These include ‘Getting the basics right in prisons’ – improving decency and safety; coming down hard on criminal activity and drug abuse in prisons and providing strong support and incentives for prisoners who want to change and ‘play by the rules’.

New organisational and regional structures have been recently introduced to provide prison governors with more support and specialist resources to tackle crime and make the progress necessary. The Chief Executive will build on this early progress.

Within probation services, this means working with those responsible for sentencing to increase confidence in non-custodial alternatives and providing better targeted evidence-based advice on intervention options. It also requires effective and consistent enforcement of court orders.

HMPPS has a critical role to play in building a wider justice ecosystem to help create the circumstances in which people are diverted or deterred from committing crimes. Working closely and productively with local community partners to address wider issues such as accommodation, education, and health will be essential to achieve this.

A key part of the approach is the implementation of a new Education and Employment Strategy which will provide more opportunities for those in custody to gain real work skills and to move into employment on release.

Over the next 12 months a programme of work will be implemented to comprehensively address the issues arising from David Lammy’s Review into the treatment of, and outcomes for, Black and Minority Ethnic individuals in the Criminal Justice System and Lord Farmer’s Review of Family Ties for offenders. Both these reviews provide critical recommendations for HMPPS.

In addition to the above, the CEO will be responsible for the following:

▪ Leading a large, complex, high profiled public service with a workforce of over 42,000 people;

▪ Being accountable for a budget in excess of £4bn;

▪ Providing strategic direction and building a shared vision of the future of the custodial and non-custodial services;

▪ Driving a programme of transformation to continue the reform of the prison and probation service, specifically:

1. The transformation of the prison estate, including the ten prison programme agreed by the Minister;

2. The improvement of contract management arrangements for the provision of education in prisons;

3. The introduction of a new Offender Management Custody Model to drive improvements in safety across the system.

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▪ Leading and continuously improving the day-to-day operations, administration and performance of HMPPS to ensure it meets its objectives and targets through both agency resources and through professional services provided across the department;

▪ Developing and leading the implementation of the agency’s strategy and business plans to deliver to the expectation of stakeholders;

▪ Ensuring the delivery of the Extremism Action Plan agreed by Ministers;

▪ Ensuring the recommendations of the Lammy Review are fully implemented and delivering the Implementation of the HMPPS Equality Strategy;

▪ Serving on the Executive Committee and Board of the Ministry of Justice.

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The Profile

To be successful in this role, you will have:

▪ Clear evidence of successful senior leadership in a complex, operational environment,

including management of substantial financial budgets;

▪ Demonstrable experience of leading and delivering significant change and continuous

improvement within a large operating business, by introducing innovative solutions and

approaches and pioneering new models of delivery to challenging timescales;

▪ Clear evidence of operating credibly in complicated stakeholder landscapes and

building productive and collaborative relationships across organisational boundaries;

▪ The ability to cope with ambiguity and to think critically and analytically to draw sound

conclusions on the basis of complex data;

▪ A high level of resilience and experience of responding effectively in very pressurised

or sensitive circumstances;

▪ The ability to represent HMPPS and the Department credibly with the media;

▪ The ability to inspire inclusiveness and contribute to a culture that recognises and makes

use of diverse experiences and values.

For an informal conversation about the role, please contact: Patrick Johnson Patrick.Johnson@russellreynolds.com Fiona Birkmire Fiona.birkmire@russellreynolds.com

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Overview of the Appointments Process

Russell Reynolds Associates has been invited to support this recruitment and will acknowledge your application and advise you of the outcome of the long list and short list meetings. Applications will be reviewed by the panel to select those demonstrating the best fit with the post and the criteria set out in the person specification.

If you are shortlisted, you will be provided with full details of the next stages and dates in the selection and assessment process. You will have the opportunity for informal meetings, including with the Secretary of State, prior to the final selection panel interview to learn more about the role and the organisation. Further details will be provided if you progress to this stage of the selection process.

The selection panel will be chaired by Jan Cameron, Civil Service Commissioner.

Where possible Russell Reynolds Associates will provide feedback. However, depending on the volume of applications it may not always be possible to provide individual feedback to all candidates.

Indicative Timetable

Week commencing 22 October Advert live

Noon 3 December Advert closes

Week commencing 3 December Longlisting

Week commencing 17 December

Shortlisting

Week commencing 7 January Assessment and meetings

Week commencing 14 January Interviews

Assessments:

If you are invited for interview you will be asked to undergo an assessment designed to identify your key behavioural strengths as well as any associated areas for development. This is to support the selection panel’s decision making.

The assessment lasts approximately two hours and consists of a number of personality

questionnaires and a subsequent discussion with an assessor. You will need to be flexible about setting aside time in your diary to do this. Those undertaking the assessment will be provided with full details beforehand. The assessment does not lead to a pass or fail decision; rather, it is intended to highlight areas of strength and possible concerns which the panel can probe at interview.

The assessment explores your career motivations, as well as levels of resilience, strengths in building relationships and how influential they are, how you lead and manage, how you manage change and complexity as well as understanding your key values, attitudes and behaviours.

If you have been assessed previously and apply for another SCS post at the same pay band within a two-year period, it is our policy to reuse the original report.

Candidates may also be required to undertake other forms of assessment prior to final interview, such as a staff engagement exercise and a media test.

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Arrangements for interview:

The final interview will be held at 102 Petty France, London. You will be advised of the format in advance. If you are required to prepare a presentation for the final interview, you will normally be given at least one week’s notice of the subject.

Expenses incurred by candidates during the recruitment process will not be reimbursed except in exceptional circumstances and only when agreed with the Department in advance.

Reserve lists:

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies in the Civil Service requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.

Alternative formats:

If you wish to receive this information in hard copy or in an alternative format (e.g. audio, Braille or large font) then please contact Paul.Massini@cabinetoffice.gov.uk.

If you cannot apply online, please post applications to:

Henry Scarlett, Russell Reynolds Associates, Almack House, 28 King Street, London SW1Y 6QW. Please quote the vacancy reference number on the envelope.

Civil Service Commission’s Recruitment Principles:

Selection for appointment to the Civil Service is on merit, on the basis of fair and open competition, as outlined in the Civil Service Commission’s Recruitment Principles.

The Civil Service Commission has two primary functions:

▪ Providing assurance that selection for appointment to the Civil Service is on merit on the basis of fair and open competition. For the most senior posts in the Civil Service, the Commission discharges its responsibilities directly by overseeing the recruitment process and by a Commissioner chairing the selection panel.

▪ Hearing and determining appeals made by Civil Servants under the Civil Service Code which sets out the Civil Service values – Honesty, Integrity, Impartiality and Objectivity – and forms part of the relationship between civil servants and their employer.

More detailed information can be found at the Civil Service Commission website http://civilservicecommission.independent.gov.uk

Complaints:

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact MoJ SCS Talent at SCSBP@justice.gsi.gov.uk in the first instance.

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Application Instructions

Please submit materials by email to Responses@RussellReynolds.com prior to advert closing at Noon, Monday 3 December 2018. Your submission should include:

▪ The reference number in the subject line P1810-086L.

▪ CV, clearly named, setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years.

▪ A Statement of Suitability, clearly named and not longer than two pages, explaining how you consider your personal skills, qualities and experience provide evidence of your

suitability for the role, with particular reference to the criteria in the person specification.

▪ The names of at least two referees who may be contacted at short list stage, i.e. before final interview, describing in what capacity and over what period of time they have known you. Referees will not be contacted without your consent.

▪ Confirmation from you that you are happy for Russell Reynolds Associates or its client to undertake any necessary background checks, including career, regulated health or social care activity where roles involved children or vulnerable adults, credit and qualifications, or similar, post short list stage.

▪ Notification of any dates you are unable to accommodate within the indicative timetable set out in the previous section.

▪ Your mobile number – and any other useful contact telephone numbers – together with your preferred e-mail address, which will be used for all correspondence between us.

▪ The completed Personal Information Form at Annex 1 and the Diversity Monitoring Form at Annex 2. As part of the application process, you will be asked a number of diversity-related questions. If you do not wish to provide a declaration on any of the particular characteristics, you will have the option to select 'prefer not to say'. The information you provide when submitting your application is mandatory and will help us monitor our progress towards the Civil Service becoming the most inclusive employer by 2020. See the Civil Service Diversity and Inclusion Strategy for more information.

▪ If you have any questions about submitting your application, please contact fiona.birkmire@russellreynolds.com

Note: Failure to submit CV and Statement of Suitability will mean the panel will have only limited

information on which to assess your application against the criteria in the person specification.

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Terms, Conditions and Benefits

The below information is supplied in good faith but does not in itself form any part of a contract of employment.

Appointment Term This is a 5-year appointment with the possibility of extension.

Location Candidates will need to be able to spend on average three days a week in London. In addition, they are expected to be available to deal with urgent business outside of normal working hours.

Working Arrangements

This post is a full-time role, although some flexible working options may be considered. It is open to candidates with an existing job share partnership.

Salary Range & Annual Pay Awards

The salary for this post is set within the Senior Civil Service Pay Band 3 range.

External candidates can expect to receive between a range of £140,000-£200,000 per annum dependent on skills and experience.

Salary and terms of appointment for an existing Civil Servant would be within the normal rules for appointment on level transfer or promotion.

Pension Your pension is a valuable part of your total reward package where:

• the employer makes a significant contribution to the cost of your pension;

• your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution; and

• your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire.

For more information visit www.civilservice.gov.uk/pensions

Leave Allowance Full time new entrants to the Civil Service and those Civil Servants on modernised terms and conditions will be entitled to 25 days leave increasing on a sliding scale to 30 days after 5 years’ service.

In addition to this you are entitled to 8 public/bank holidays plus an additional day for the Queen’s Birthday. The allowance is pro-rated for part-time staff.

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With competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work.

Training and Development

An induction package developed jointly by the Department and the Cabinet Office will be available for the successful candidate tailored to their individual needs.

Other Benefits • Childcare - The government has introduced the Tax-Free Childcare scheme. Working parents can open an online childcare account and for every £8 they pay in, the government adds £2, up to a maximum of £2000 a year for each child or £4000 for a disabled child. Parents then use the funds to pay for registered childcare.

• Interest free season ticket and bicycle loans.

• Some Departments also offer onsite facilities including fitness centres and staff canteens.

Eligibility The post is advertised to suitably qualified people in the external market, and to existing Civil Servants and those in accredited Non Departmental Public Bodies.

Nationality To be eligible for employment you must be a national from the following countries:

• The United Kingdom

• The Republic of Ireland

• A Commonwealth Member State*

• A European Economic Area (EEA) Member State

• Switzerland

• Turkey

Certain family members of EEA, Switzerland and Turkish nationals are also eligible to apply regardless of their nationality.

(*Commonwealth citizens not yet in the UK, who have no right of abode in the UK and who do not have leave to enter the UK are ineligible to apply.)

For further information on whether you are eligible to apply, please visit Gov.UK.

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Security Clearance Before the appointment of the successful candidate can be confirmed, the Department will undertake background security checks. As part of this, we will need to confirm your identity, employment history over the past three years (or course details if you were in education), nationality and immigration status, and criminal record (unspent convictions only).

The successful candidate must hold or be willing to obtain security clearance to Developed Vetting clearance level before taking up post. Further details will be provided about this on request to Paul.Massini@cabinetoffice.gov.uk.

Conflicts of Interest

Candidates must note the requirement to declare any interests they may have that might cause questions to be raised about their approach to the business of the Department. They are required to declare any relevant business interests, shareholdings, positions of authority, retainers, consultancy arrangements or other connections with commercial, public or voluntary bodies, both for themselves and for their spouses/partners.

The successful candidate will be required to give up any conflicting interests and his/her other business and financial interests may be published.

If you believe you may have a conflict of interest, please contact Paul.Massini@cabinetoffice.gov.uk before submitting your application.

Equality and Diversity

The Ministry of Justice is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department's objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation.

We will promote and support the use of a range of flexible working patterns to enable staff to balance home and work responsibilities; and we will treat people fairly irrespective of their working arrangements.

Under the terms of the Equality Act 2010, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify in your application. We will also consider any reasonable adjustments under the terms of the Act to

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enable any applicant with a disability (as defined under the Act) to meet the requirements of the post.

We offer a Guaranteed Interview Scheme (GIS) for all disabled applicants. We are committed to interviewing all applicants with a disability who provide evidence of meeting the minimum requirements necessary for the post, as set out in this applicant pack.

To be eligible, your disability must be within the definition laid down in the Equality Act 2010. A disabled person is defined by the Equality Act 2010 as someone who has a physical or mental impairment, which has a substantial and long-term adverse effect on their ability to perform normal day-to-day activities.

For the purposes of this policy, these words have the following meanings:

• ‘substantial’ means more than minor or trivial

• ‘long-term’ means that the effect of the impairment has lasted, or is likely to last, 12 months (there are special rules covering recurring or fluctuating conditions)

• ‘normal day-to-day activities’ include everyday things like eating, washing, walking and going shopping

Civil Service Code All civil servants are subject to the provisions of the Civil Service Code that details the Civil Service values, standards of behaviour and rights and responsibilities. For further information visit Gov.UK.

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Annex 1: Personal Details

Surname:

Forename(s):

Title:

Address for correspondence:

Postcode:

Mobile and/or other Telephone Number(s) for the purpose of this application, including international dialing code(s):

E-mail address for the purpose of this application:

Annex 2

The Civil Service is committed to recruiting, retaining and developing a workforce across the Service that at all grades reflects the diverse communities we serve. It is vital that we monitor and analyse diversity information so that we can ensure that our HR processes are fair, transparent and promote quality of opportunity for all staff. Your co-operation in providing us with accurate data will help us ensure we design and use policies and processes that attract and retain a diverse and talented workforce.

Any information you provide in this form:

▪ Will be used by the relevant Department and Cabinet Office for statistical purposes only;

▪ Will not influence the assessment of your application and will not be seen by anybody directly involved in the selection process;

▪ No information will be published which allows any individual to be identified. We would appreciate your co-operation in completing this form to help us better understand how we, as an employer, ensure equality of opportunity for all.

1. Gender

Male ☐ Female ☐ Prefer not to say ☐

2. Age

29 or under ☐ 30 to 39 ☐ 40 to 49 ☐

50 to 59 ☐ 60 to 64 ☐ 65 and over ☐

Prefer not to say ☐

3. Ethnicity (please tick one box only)

Asian/Asian British

Bangladeshi ☐ Chinese ☐ Indian ☐

Pakistani ☐ Any other Asian background

☐

Black/African/Caribbean/Black British

African ☐ Caribbean ☐ Another

Black/African/Caribbean

background ☐

Mixed/multiple ethnic groups

White and Asian ☐ White and Black African ☐ White and Black Caribbean ☐

Any other mixed/multiple ethnic

background ☐

White/White British

White ☐

Other ethnic Group

Arab ☐ Any other ethnic group ☐

Prefer not to say ☐

4. Do you consider yourself to be disabled?

Yes ☐ No ☐ Prefer not to say ☐

5. Which of the following best describes how you think of yourself?

Heterosexual/Straight ☐ Gay/Lesbian ☐ Bisexual ☐

Other ☐ Prefer not to say

6. Religion or belief (please tick one box only

No religion ☐ Buddhist ☐ Christian ☐

Hindu ☐ Jewish ☐ Muslim ☐

Sikh ☐ Any other religion ☐ Prefer not to say ☐

7. What is your current work pattern?

Full-time ☐ Part-time ☐ Job Share ☐

Other ☐ Prefer not to say ☐

8. Do you have caring responsibilities? (please tick all boxes that apply)

None ☐ Primary carer of a

child/children (under 18) ☐

Primary carer of disabled

child/children ☐

Primary carer of disabled adult

(18 and over) ☐

Primary carer of older

person (65 and over) ☐

Other ☐

Prefer not to say ☐

9. Where are you currently working?

Home department of vacancy ☐ Oher government

department ☐

Wider public service ☐

Voluntary sector ☐ Private sector ☐ Other ☐

Prefer not to say ☐

10. Are you applying on promotion? (Existing Civil Service applicants only)

Yes ☐ No ☐ Prefer not to say ☐

11. Are you currently on a cross-government talent scheme?

Future Leaders Scheme ☐ High Potential Development

Scheme ☐

Senior Leaders Scheme ☐

Other ☐ None ☐ Prefer not to say ☐

12. Where did you hear about this job?

From a Civil Service employee

☐

From the Civil Service Jobs

website ☐

Guardian Jobs ☐

Executive Appointments/FT ☐ LinkedIn ☐ Times Online ☐

Twitter ☐ Word of Mouth ☐ Other ☐

Prefer not to say ☐

Thank you for completing this form.

Official Use Only

Department reference code

Organisation reference code

Vacancy reference number

Pay band

Status reference code

Profession reference code

Key capability reference code

Exception 1: All male shortlist

Exception 2: All male panel

Exception 3: Internal campaign

Annex 3 (CEO HMPPS)

Guaranteed Interview Scheme

If you require this form in an alternative format please let us know. The Civil Service is committed to the employment and career development of disabled people and we guarantee to interview to anyone with a disability whose application meets the minimum criteria for the job. By ‘minimum criteria’ we mean that you must provide us with evidence in your application which demonstrates that you generally meet the level of skills and experience as set out in the ‘who are we looking for’ section of this candidate information pack. The Equality Act 2010 defines someone as a disabled person if

• they have a physical or mental impairment and;

• the impairment has a substantial and long term adverse effect on their ability to carry out one or more normal day to day activities.

For the purposes of this scheme, these words have the following meanings:

• 'substantial' means more than minor or trivial;

• 'long-term' means that the effect of the impairment has lasted, or is likely to last, 12 months (there are special rules covering recurring or fluctuating conditions);

• 'normal day-to-day activities' include everyday things like eating, washing, walking and going shopping.

Do you wish to claim an interview under the Guaranteed Interview Scheme?

Yes

No

Name:

Date: