cancer registration
DESCRIPTION
Cancer Registration. Oncology Team Tulip Integrated Cancer Clinic Dr Sardjito General Hospital. TULIP integrated cancer clinic. Funded by Dutch Cancer Foundation ( KWF ) Operated since 2001 Service: adult oncology cases. Multi-disciplinary approach . Number of cancer visits. - PowerPoint PPT PresentationTRANSCRIPT
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Cancer Registration
Oncology Team Tulip Integrated Cancer ClinicDr Sardjito General Hospital
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TULIP integrated cancer clinic
• Funded by Dutch Cancer Foundation (KWF)
• Operated since 2001
• Service: adult oncology cases.
• Multi-disciplinary approach.
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Number of cancer visits
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Top 5 visits in 2012
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Oncology management stillspreads in separated units
Radiodiagnostics
Radiotherapy
Chemotherapy in general wards and one
day care “Tulip”
Dx Lab and supportsPathology,
Molecular biology, immunology, clinical chemistry, cytogenetics
Cancer clinic
Other clinics(departs of surgery,
gynaecology, ENT, pulmonology,
etc)
Surgery
First visit Diagnostic Treatment
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Tulip cancer clinic and radiotherapy have particular medical records
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Background • Cancer registration has not been comprehensively done.• Systematic collection of data for every cancer patient have
not been registered well. • Bottleneck includes
– commitment to persist the work– lack dedicated person in doing documentation – financial support
• Lack information to support policy in improving cancer management.
• A small registration has been started in Tulip.
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Tulip cancer registration• It started in 2012. • Research intention. • Aim:
– cancer incidence– success of treatment– comparison of available treatment to the standard, treatment
modalities• Case report form – based.• Involves data from 2007-2011 on 4 cancer types:
– Breast cancer - Colorectal cancer (CRC)– Nasopharyngeal cancer (NPC) - Multiple myeloma (MM)
• Principle: starts small and grows. Other types of cancer will be registered as well.
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(Non-official) organization Head of subdepart of hematology
and medical oncology
Data coordinator - CRC(subspecialty fellow)
Data coordinator - MM
(subspecialty fellow)
Data coordinator - NPC
(subspecialty fellow)
Data coordinator – breast ca
(subspecialty fellow)
Data manager - CRCResearch assistant
Data manager – NPCResearch assistant
Data manager – MMResearch assistant
Data manager – Breast Research assistant
Head of Tulip cancer clinic
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Items on Case Report Form• Demography (Patient’s Initial, Patient’s Code, Tulip/RSUP Dr. Sardjito MR, Date of Birth, Age, Address, Contact Number, Address
Type, Sex, Occupation, Education Level, Funding, Risk Factors, Past History)
• Diagnosis (Visit Type, Chief-complaint, Early Sign, First Party Treating Chief-complaint, Chief-complaint to Medical-attention Period, Early-detection to Surgery Period, Surgery to Chemotherapy Period, Early-detection, Additional Tests, Performance Status, Clinical Diagnosis, Pathological Diagnosis)
• Therapy (Surgery, Chemotherapy, Radiotherapy, Additional Tests, Toxicity)
• Post-therapy Monitor (Treatment Response, Event)
• Second-line therapy* (Indication, Type, Regimen, Start Date, End Date, Duration, Cycle, Additional Tests, Toxicity)
• Post-Second Line Therapy Monitor (Treatment Response)
• Consecutive Therapies• Follow-up (Latest Follow-up Date, Final Status, Overall Survival, Disease Free Survival, Progression Free Survival)
• Other Analysis (Metastasis, Biomarkers, Comorbidity)
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Flow of data collectionMedical Record
(Tulip Integrated Cancer Clinic)
Medical Record (RSUP Dr. Sardjito)Case Report Form
Excell database
SPSS
Analysis
Data verification and exclusion
Data completion and verification
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Interim results
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Number of cases of the 4 cancer types
387
8
38
57
9
59
88
65
18
70
17
4257
20
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Age distribution (breast ca)
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Age distribution (CRC)
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Age distribution (NPC)
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Age distribution (MM)
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Sex distribution
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Histology grading (breast cancer)
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Histology grading (CRC)
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Histology grading (NPC)
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Treatment modality (Breast cancer)
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Treatment modality (CRC)
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Treatment modality (NPC)
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Treatment modality (MM)
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Overall survival (CRC)
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Overall survival (NPC)
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Data of CRC on SRiKanDi (n= 173)
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CRC on SRiKanDi (topography)
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Data of CRC on SRiKanDi (morphology)
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Challenges• MR searching– Often takes days to find and get them ready for data
entry• Incomplete information (either in Tulip or central MR) • Data discordance• Loss to follow up needs mail and call checking.• Registration technical trainings• Multiple data sources• Funding and organization
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Can we set up such organization?
RSKN Dharmais (1996-now)
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Further steps• Consolidation with other departments (Indonesian society of
oncologist, Yogyakarta branch)– Surgeon (oncology surgeon)– Radiology (diagnostic and radio-oncology)– Pathology– Pediatric – Etc
• Study on data collection and administration in order to perform hospital-based cancer registration (Guardian YS, MD, MHealthinfo)
• Trainings• Set up organization • Learn from other centers (Dharmais, overseas)• Fund raising (self-funded grant attract)
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Acknowledgement
Data coordinator Susanna H. Hutajulu, MD, PhD (Internist) Mardiah Suci H, MD, PhD (Internist)Femiko Mora, MD (Internist)Suryo A Taroeno, MD (Internist)
Project leaderJohan Kurnianda, MD (hematologist-medical oncologist)
Data managerWahyu Wulaningsih, MD, MRes.Naomi Yoshuantari, MDZulrahman, MDSri Wahyuni, Public health
Multidisciplinary oncology team for cancer registryArtanto, MD (oncology surgeon)Wigati D, MD (radio-oncologist)Retno Dwi D, MD, (radio-oncologist)Henry Kusumo, MD (radiologist)Lina Choridah , MD (radiologist)Ediati, MD (pathologist)Ghozali, MD (pathologist)Eddy Supriyadi, MD, PhD (pediatrician, oncologist)Nungki Anggorowati, MD, PhD (pathologist)Bambang Hariwiyanto, MD, PhD (ENT oncologist)Sagung Rai Indrasari, MD (ENT oncologist)Camelia Herdini, MD (ENT oncologist)Burham W., MD (gynaecology oncologist)Lutfan Lazuardi, MD, PhD (health informatics)Guardian Y S, MD, MHealthinfo (health informatics)Fatwasari Tetra Dewi, MD, PhDEtcs.
Steering committeeTeguh Aryandono, MD, PhD, Prof.(oncology surgeon)Kartika Widayati, MD – Head of Tulip clinic(hematologist-medical oncologist)Ibnu Purwanto, MD (hematologist-medical oncologist)Kunta Setiaji, MD – Chief of cancer committee (oncology surgeon)
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Data of CRC on SRiKanDi (ICD 10)
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Overall survival (Breast cancer)
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Overall survival (MM)