calpads reporting & certification
DESCRIPTION
CALPADS STATE REPORTING SPRING 1 English Language Acquisition Status / Title III Eligible Immigrants. CALPADS Reporting & Certification. Introductions and Ground Rules. Introductions CDE / CSIS Participants IBM Participants Ground Rules - PowerPoint PPT PresentationTRANSCRIPT
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CALPADS STATE REPORTINGSPRING 1
English Language Acquisition Status / Title III Eligible Immigrants
CALPADS Reporting & Certification
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Introductions and Ground Rules
Introductions– CDE / CSIS Participants– IBM Participants
Ground Rules– Mute phones while listening (*6 to mute and un-mute)– Do not place your phone on HOLD– Silence cell phones– Hold questions until Q&A periods– Submit all questions via the Chat function
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Course Description
PREREQUISITE AND AUDIENCE
Target Audience …..• LEA Program and Data Management Staff Responsible for
submitting Spring data to CALPADS• LEA System Administrator(s)
Prerequisites …..• Essential 1- 4 – Complete CALPADS Training series
• Hands-on Experience submitting and verifying SSID Enrollment and Fall 1
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Course Description
COURSE OBJECTIVES
Participants will understand …..• What data is expected
Participants will be able to …..• Identify and maintain English Language Acquisition data• Identify and maintain Title III Eligible Immigrant data• Understand key data submission error checks• Identify key reports• Understand key data certification error checks
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This module includes the following: Introduction to Spring 1 English Language Acquisition Status Title III Eligible Immigrants Data Certification Wrap-Up
Contents
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INTRODUCTION to SPRING 1English Language Acquisition Status
Title III Eligible Immigrants
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Introduction to Spring 1
FOCUS
Spring 1 collects ….
English Language Acquisition Count by Status as of Spring Census Day Count of English Learners Reclassified RFEP
during the Report Period
Title III Eligible Immigrants Count as of Spring Census Day
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Introduction to Spring 1
Data Submission Windows– Collection Window
Start Date = TBD End Date = TBD
– Amendment Window Start Date = TBD End Date = TBD
Spring Census Day– March 1
IMPORTANT DATES
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Introduction to Spring 1
Report Period
– From Date = Day after Previous Spring Census Day (March 2, 2010)
– Through Date = Spring Census Day for current Reporting Year (March 1, 2011)
IMPORTANT DATES
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Introduction to Spring 1
Participants IMM ELAS
Sector
Public Y Y
Non-Public Private N N
Non-Public Nonsectarian N N
School Instructional Level
Pre-Kindergarten Y N
Elementary Y Y
Intermediate/Mid/Jr Y Y
High School Y Y
K-12 School Y Y
Adult Education N N
Postsecondary N N
Ungraded N N
School Type
Traditional (non-educational options schools) Y Y
County Community Y Y
District Community Day Y Y
Division of Juvenile Justice Y Y
Continuation High Schools Y Y
Opportunity Y Y
Alternative Schools of Choice Y Y
State Special Schools Y N
Special Education Y Y
ROP/ROC N N
SCHOOLS EXPECTED
Recently closed schools (i.e., schools that closed during the Report Period) are expected to submit ELs who were reclassified as RFEP during the Report Period while enrolled in that school
Eligible Immigrant submission is optional for Pre-Kindergarten
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ENGLISH LANGUAGE ACQUISITION STATUS
(ELAS)
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English Language Acquisition
Provide critical information to government organizations to guide funding*, research, program planning, and policy decisions
– CDE uses to … Determine counts of eligible limited-English-proficient students
in order to fund LEAs for the NCLB Title III LEP Program Report LEP counts to the US Department of Education on the
Title III Biennial Report and other federal reports Report English language acquisition statuses, services, and
strategies to create the Language Census Report Project future EL enrollments and teachers that provide
instructional services to ELs
PURPOSE of ELAS Counts
* Title III funding uses certified data; however, the funding model requires aggregations of some LEA and Charter School data that may result in funding based on data that differ from the data certified by the LEA/Charter School.
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English Language Acquisition
Status of California public school students whose primary language is not English,* as determined by the Home Language Survey required by the California Code of Regulations– Students classified as of Census Day ….
English Learner (EL) Initial Fluent English Proficient (IFEP) Reclassified Fluent English Proficient (RFEP) To Be Determined (TBD)
– Students reclassified from EL to RFEP during the Report Period
CONTENTS
* Primary Language Code not equal English (00) or Sign Language (37)
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English Language Acquisition
No new data elements Student Profile data maintained on an on-going basis is
collected in the snapshot– Student Enrollment – determines a student’s effective enrollment
and which school reports the student– Student Information – determines a student’s English Language
Acquisition Status– Student Program – used as filter on reports [i.e. Special Education
(144), Title 1 Part C Migrant (135), Gifted and Talented (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)]
DATA SUBMITTED TO ODS
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English Language Acquisition
Presentation Name Public Name (CALPADS File Specifications) Use Field #
Student Enrollment (SENR)
School Start Date Student School Start Date All 1.23
School Exit Date Student School Exit Date All 1.26
Enrollment Status Enrollment Status Code All 1.24
Student Information (SINF)
Record Effective Start Date Effective Start Date All 2.04
Record Effective End Date Effective End Date All 2.05
Grade Level Grade Level Code All 1.25 / 2.32
ELAS Code English Language Acquisition Status Code ELAS 2.41
ELAS Start Date English Language Acquisition Status Start Date ELAS 2.42
Student Proficient or Advanced ELA Code Student Proficient or Advanced for ELA Code ELAS 2.43
Initial US School Enrollment Date (K-12) Student Initial US School Enrollment Date n/a 2.45
Enrolled in US School < 3 Cumulative Years (K-12)
Enrolled in US School less than Three Cumulative Years Indicator
IMM 2.46
Birth County Student Birth Country Code IMM 1.21
Primary Language Primary Language Code IMM 1.22
DATA & TERM DEFINITIONS
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
ELAS= English Language Acquisition StatusIMM = Title III Eligible Immigrant
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English Language Acquisition
Presentation Name Definition
K-12 Grade Level Code = KN, 01-12, UE, US
Open Enrollment Student School Start Date <= specified date AND Student School Exit Date >= specified date or blank
SINF Record Overlapping SENR Record
The period of days that the Student Information (SINF) record is in effect (i.e. Record Effective Start Date through Record Effective End Date) includes one or more of the same days that the Student Enrollment (SENR) record is in effect (i.e. Student School Start Date through Student School Exit Date)
DATA & TERM DEFINITIONS
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English Language Acquisition
STUDENTS REPORTED
1.1. Students with an English Language Acquisition Status (ELAS) Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD of EL, IFEP, RFEP, or TBD on Spring Census Dayon Spring Census Day
2.2. Students reclassified from EL to RFEP Students reclassified from EL to RFEP at any time during the at any time during the Report PeriodReport Period
ELAS COUNT
RFEP COUNT
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English Language Acquisition
STUDENTS REPORTED – ELAS CountELAS Count
1.1. Students with an English Language Acquisition Status (ELAS) Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD of EL, IFEP, RFEP, or TBD on Spring Census Dayon Spring Census Day
* Reported from the school with the open enrollment
– Open enrollment on Census Day* Enrollment Status = 10 (Primary)
– SINF record overlapping the enrollment on Census Day with: Grade Level = K-12 English Language Acquisition Status Code = EL, IFEP, RFEP, or
TBD English Language Acquisition Status Start Date <= Census Day SINF Effective Start Date <= Census Day SINF Effective End Date = Null or >= Census Day
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English Language Acquisition
STUDENTS REPORTED – RFEP CountRFEP Count2.2. Students reclassified from EL to RFEP Students reclassified from EL to RFEP at any time during the at any time during the
Report PeriodReport Period
*Reported from the school in which the reclassification occurred
− Open enrollment at any time during the Report Period*• Enrollment Status = 10 (Primary)
− Most recent SINF record overlapping the enrollment with:• Grade Level = K-12• ELAS Code = RFEP• ELAS Start Date >= Report From Date and <= Report Through Date• ELAS Start Date and SINF Effective Start Date are both >= Student School
Start Date and <= Student School Exit Date - if Exit Date not missing
− A prior SINF record exists for an enrollment where:• ELAS Code = EL• ELAS Start Date < the ELAS Start Date of the selected RFEP record• SINF Effective Dates overlap any open primary enrollment for the same school either during the Report Period or one calendar day prior to the Report From Date
SUMMARY• RFEP occurred during
the enrollment and during the Report Period
• Preceded by an EL for the same school during the Report Period
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English Language Acquisition
The Student Information (SINF) record must be effective (i.e. in effect) for the period of time being reported – based on Record
Effective Start & End Dates. This record identifies the ELAS Code.
English Language Acquisition Status (ELAS) Code
– Required for all Grade Levels except AD
ELAS Start Date– Required unless status is “English
Only”– Cannot be after Record Effective
Start Date or in the future Student Proficient or Advanced for
ELA Code– Required if ELAS Code = RFEP
STUDENT IDENTIFICATION
EffectiveDates
Caution: Primary Language not = English (00) or Sign Language (37) if EL, IFEP or RFEP. It is identified once during a student's school career and should never change.
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English Language Acquisition
1. Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD on Census Day*
SINF Record Effective Start Date <= Spring Census Day
SINF Record Effective End Date >= Spring Census Day or Null
ELAS Code = EL, IFEP, RFEP, or TBD
ELAS Start Date <= Spring Census Day
STUDENT IDENTIFICATION #1
Requirement on Spring Census Day: Open enrollment (SENR) and the following SINF record that overlaps Census Day
* Reported from school enrolled on Spring Census Day
Date Cannot be > Record Effective Start Date or Current Date
Code Required unless Grade = AD
Required if RFEP
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English Language Acquisition
2. Students reclassified from EL to RFEP at any time during the Report Period*
SINF Effective Start Date >= Student School Start Date & <= Student School Exit
ELAS Code = RFEP ELAS Start Date >= Student School
Start Date & <= Student School Exit and
<= Report Through Date and >= Report From Date
Prior ELAS for same school = EL
STUDENT IDENTIFICATION #2
Requirement at any time during the Report Period: Open enrollment (SENR) and the following SINF record that overlaps the SENR record
* Reported from School enrolled on ELAS Start Date. If multiple SINF records meet criteria, record with most recent Effective Start Date used.
Date Cannot be > Record Effective Start Date or Current Date
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English Language Acquisition
# Name Sev Description
56 Missing Student Proficient or Advanced for ELA Code
Fatal If English Language Acquisition Status State Code = RFEP (Reclassified Fluent English Proficient) Then Student Proficient or Advanced for ELA Code must be populated
165 Missing English Language Acquisition Status Code
Fatal If Student's Grade Level Code not = AD Then English Language Acquisition Status Code must be populated
216 Student Primary Language Code cannot equal English (00) or Sign Language (37) when English Language Acquisition Status Code equals EL, RFEP, or IFEP
Fatal English Language Acquisition Status Code equal to EL, RFEP, or IFEP must have a Primary Language Code other than English (00) or Sign Language (37)
DATA INPUT VALIDATIONS
ELAS Code If RFEP, Student Proficient or Advanced for ELA Code must be populated If student’s Grade Level Code not = AD, ELAS Code must be populated If EL, RFEP or IFEP, Primary Language cannot equal English or Sign Language
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English Language Acquisition
# Name Sev Description
164 Missing English Language Acquisition Status Start Date
Fatal If English Language Acquisition Status State Code not equal to EO Then English Language Acquisition Status Start Date must be populated
213 English Language Acquisition Status Start Date Greater Than the SINF Effective Start Date
Fatal English Language Acquisition Status Start Date should be less than or equal to SINF Effective Start Date
215 English Language Acquisition Status Start Date Greater Than the Current System Date
Fatal English Language Acquisition Status Start Date must be less than or equal to current date
DATA INPUT VALIDATIONS
ELAS Date If ELAS Code not = EO, ELAS Start Date must be populated ELAS Start Date must be < = SINF Effective Date ELAS Start Date must be < = Current System Date
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English Language Acquisition
# Name Sev Description
214 Warning: History of prior English Language Acquisition Status being overwritten by this submission
Warning English Language Acquisition Status Code of existing record should equal the English Language Acquisition Status Code of input record when the Effective Start Date is the same
DATA INPUT VALIDATIONS
ELAS Data Processing If submitting SINF with Effective Start Date = existing SINF Effective
Start Date, the ELAS Code on the input SINF should be the same as on the existing SINF to avoid overwriting history
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English Language Acquisition
REPORTS
Certification and Supporting Reports
C = Certification ReportS = Supporting Report
Note reports available in
ODS
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English Language Acquisition
CERTIFICATION REPORT
2.8 - English Language Acquisition Status - Count by Primary Language
• Period Reported: Spring Census Day
• Students Included: Students with an English Language Acquisition Status of EL, IFEP, RFEP, or TBD on Census Day
• Reported by: Grade & Primary Language on Census Day
• Reported for: School where enrolled on Census Day
Reminder: Primary Language is identified only once during the course of a student's school career and should never change
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English Language Acquisition
SUPPORTING REPORT for 2.8
8.1 – Student Profile
When accessed from school link on Report 2.8, includes the same students whose information was aggregated into 2.8
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English Language Acquisition
2.9 - English Language Acquisition Status - Census Comparison
CERTIFICATION REPORT
2.10 - English Language Acquisition Status - Census Comparison Student List
SUPPORTING REPORT for 2.9
Period Reported: Current and Previous year Census Day Note: For 2010-11, previous year data available only for aggregate EL
N/A2010-11
N/A2010-11
N/A2010-11
N/A2010-11
N/A2010-11
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English Language Acquisition
2.12 - English Language Acquisition Status - ELs Reclassified RFEP
CERTIFICATION REPORT
2.13 - English Language Acquisition Status - ELs Reclassified RFEP Student List
SUPPORTING REPORT for 2.12
• Period Reported: Previous Spring Census Day + 1 through Current Spring Census Day (3/2/10 – 3/1/11)
• Students Included: ELAS = RFEP with ELAS Start Date during the period reported
• Reported for: School where enrolled on date of reclassification (i.e. ELAS Start Date for RFEP) Note: May or may not be still enrolled on Census Day
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English Language Acquisition
KEY POINTS
No new data elements. No special submission of student data for Spring 1 English Language Acquisition if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and 2.
The qualifying Student Information record must have Effective Dates that overlap the student’s dates of enrollment for the period being reported
ELAS Start Date cannot be after the SINF Record Effective Start Date
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English Language Acquisition
KEY POINTS The Primary Language is the language the student first
learned, is spoken by the student, or in the case of student too young to speak, the language spoken most frequently by adults in the home. The primary language, also known as “native language,” is required during enrollment (generally gathered on the Home Language Survey) and should never change.
EL and FEP counts by language by grade level previously collected on the Language Census (LCEN) spring collection (report) will now be collected through the CALPADS Spring 1 Data collection. EL teacher counts and EL counts by instructional setting will be derived from data collected through the CALPADS Fall 2 data collection.
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Questions
English Language Acquisition
Status?
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TITLE III ELIGIBLE IMMIGRANTS
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Title III Eligible Immigrants
PURPOSE of Count
CDE allocates grants to LEAs that experience a significant growth in their eligible immigrant student populations, based on the total number of eligible immigrant students enrolled in California
CDE creates the required Student National Origin Report (SNOR) and determines the counts for the NCLB Title III Immigrant Program
The count occurs two times each school year to respond to LEAs that are impacted by significant enrollments of migrant students who may be absent for part of the school year. The higher of the two counts taken in the fall and spring is used for funding and reporting purposes.
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Title III Eligible Immigrants
No new data elements. No special data submission Student Profile data maintained on an on-going basis is
collected in the snapshot– Student Enrollment – determines a student’s effective enrollment
and which school reports the student– Student Information – determines students’ National Origin and
qualifications– Student Program – used as filter on reports [i.e. Special Education
(144), Title 1 Part C Migrant (135), Gifted and Talented Education (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)]
DATA SUBMITTED TO ODS
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Title III Eligible Immigrants
STUDENTS REPORTED Students designated as Title III Eligible Immigrant
who are enrolled on Census Day – are age 3-21 (inclusive) – are enrolled in any public or private elementary or secondary
school in grades K-12 (including UE and US)*– were not born in any of the 50 United States, District of
Columbia, or Puerto Rico– have not been attending any one or more K-12 schools in the
United States for more than three full school years cumulative
* Submission of PS data is optional
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Title III Eligible Immigrants
Student Enrollment (SENR) and Student Information (SINF) data as of Spring Census Day are used to identify students
STUDENT IDENTIFICATION
Open Enrollment Enrollment Status Code = 10 (Primary) Student Age = 3-21 (inclusive) using Student
Birth Date Student Birth Country Code not = US or PR* Enrolled in US School Less Than Three
Cumulative Years Indicator = Y** Grade Level Code = K-12 (KN, 01-12, UE,
US)*** * PR currently not implemented** Enrolled in Grades K-12 *** Certified Grade Levels - PS optional
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Title III Eligible Immigrants
Open enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth
Date Birth Country not = US Enrolled in US (K-12) School < 3
Cumulative Years = Y Grade Level = K-12
STUDENT IDENTIFICATION (cont.)
EffectiveDates
Requirement on Spring Census Day: Open enrollment (SENR) with qualifying SENR data
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Title III Eligible Immigrants
Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using
Birth Date Birth Country not = US Enrolled in US (K-12) School < 3
Cumulative Years = Y Grade Level = K-12
STUDENT IDENTIFICATION (cont.)
EffectiveDates
Requirement on Spring Census Day: SINF record that overlaps Census Day with qualifying Demographic data
Demographics
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Title III Eligible Immigrants
STUDENT IDENTIFICATION (cont.)
Note: Student Initial School Enrollment Date (in US & PR K-12, including homeschooling) is not used to identify Eligible Immigrants and is not validated against Enrolled in US School < 3 Cumulative Years Indicator
– Used in Pre-ID process– Required for K-12 if Birth County not = US or PR– Required for K-12 if ELAS Code = EL
Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Status data
EffectiveDates
Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth
Date Birth Country not = US Enrolled in US (K-12) School < 3
Cumulative Years = Y – Required of all Grade Levels if
Birth County not = US or PR– Does not include time in PS
Grade Level = K-12
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Title III Eligible Immigrants
STUDENT IDENTIFICATION (cont.)
Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth
Date Birth Country not = US Enrolled in US (K-12) School < 3
Cumulative Years = Y Grade Level = K-12*
Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Grade data
EffectiveDates
* PS optional
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Title III Eligible Immigrants
# Name Sev Description
58 Missing Student Initial US School Enrollment Date
Fatal If Student Grade Level Code = K-12
Then
If Student Birth Country Code Not Equal To US or PR
or English Language Acquisition Status = EL
Then
Student Initial US School Enrollment Date must be populated
61 Missing Enrolled in US School less than Three Cumulative Years Indicator
Fatal If Student Birth Country Code Not Equal To US or Puerto Rico Then Enrolled in US School less than Three Cumulative Years Indicator must be populated
DATA INPUT VALIDATIONS
Student Birth Country Code If not = US or Puerto Rico, the following must be populated
– Student Initial US (K-12) School Enrollment Date (Required for K-12 grade levels)
– Enrolled in US (K-12) School less than Three Cumulative Years Indicator (Required for All grade levels)
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Title III Eligible Immigrants
REPORTS
Certification and Supporting Reports
C = Certification ReportS = Supporting Report
Note reports available in ODS
Note that 2.2 is
available for both Fall 1 & Spring 1
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Title III Eligible Immigrants
CERTIFICATION REPORT 2.1 - Title III Eligible Immigrants - Count
SUPPORTING REPORT for 2.1
2.2 - Title III Eligible Immigrants - Count by Birth Country
• Can be accessed from Spring link on Report 2.1
• Can compare with Fall 1 Report 2.2 to verify Fall count
• Fall = Certified data from Fall 1• Higher count used for funding & reporting
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Title III Eligible Immigrants
SUPPORTING REPORT for 2.2
8.1 – Student Profile
• When accessed from school link on Report 2.2, includes the same students whose information was aggregated into 2.2
• When accessed directly, can be filtered for Title III Eligible Immigrants
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Title III Eligible Immigrants
KEY POINTS
No new data elements. No special submission of student data for Spring 1 Title III Eligible Immigrants if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and Fall 2.
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Questions
Title III Eligible
Immigrants?
Spring 1 Reporting & Certification v 1.749
DATA CERTIFICATION
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Data Certification
SNAPSHOT PROCESS
Spring 1 collects ….
1- Identify Students Included
3 - Report Students Using Selected Data
2 - Select Data for Included Students
Each step in the process has specific rules
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Data Certification
SNAPSHOT – Identify Students Included Student Criteria 1: Students (i.e. all grade levels except AD) with an
open primary enrollment on Census Day who meet at least one of the following criteria:– The most recent SINF record with a SINF Effective Start Date <= Census Day has
a SINF ELAS Code = EL, IFEP, RFEP, TBD, or Missing – Designated as Title III Eligible Immigrant as of the Report Date
Student Criteria 2: Students (i.e. all grade levels except AD) with an open primary enrollment during the Report Period that does not overlap Census Day who meet the following criteria:– Has a SINF record with an ELAS Start Date >= Report From Date and <= Report
Through Date where ELAS Code = RFEP and the SINF Effective Dates overlap the enrollment during the Report Period
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Data Certification
SNAPSHOT – Identify Students Included Student Criteria 1: Students (i.e. all grade levels except AD) with an
open primary enrollment on Census Day who meet at least one of the following criteria:– The most recent SINF record with a SINF Effective Start Date <= Census Day has
a SINF ELAS Code = EL, IFEP, RFEP, TBD, or Missing – Designated as Title III Eligible Immigrant as of the Report Date
Student Criteria 2: Students (i.e. all grade levels except AD) with an open primary enrollment during the Report Period that does not overlap Census Day who meet the following criteria:– Has a SINF record with an ELAS Start Date >= Report From Date and <= Report
Through Date where ELAS Code = RFEP and the SINF Effective Dates overlap the enrollment during the Report Period
#1 Students with Enrollment Overlapping Census Day
• ELAS Code = EL, IFEP, RFEP, TBD, or missing
• Title III Eligible Immigrant
#2 Students with Enrollment During Report Period Not Overlapping Census Day
• ELAS = RFEP
Students meeting one or both of the criteria are extracted. Note that RFEP SSID
& Immigrant can meet both.
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Data Certification
Students SENR SINF SPRG*
1 Students with enrollment overlapping Census Day Title III Eligible Immigrant Associated SINF includes ELAS Code = EL, IFEP, RFEP, TBD, or missing
Open primary enrollment effective on Census Day
Most recent SINF with SINF Effective Start Date <= Census DayFor RFEP, a prior SINF record where ELAS Code = EL and Effective Dates overlap enrollment
All SPRG records where the Education Program Membership Dates overlap the included SENR record on the Census Day
2 Students with enrollment during Report Period not overlapping Census Day ELAS Code = RFEP
All open primary enrollments effective during Report Period and on the Report From Date minus one day (not already included for #1)
All SINF records with Effective Dates that overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)
All SPRG records where the Education Program Membership Dates overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)
* Gate, Special Education, Migrant, Free or Reduced Price Meal, regardless of Membership Status
SNAPSHOT – Data For Included Students by LEA
Spring 1 Reporting & Certification v 1.754
Data Certification
Students SENR SINF SPRG*
1 Students with enrollment overlapping Census Day Title III Eligible Immigrant Associated SINF includes ELAS Code = EL, IFEP, RFEP, TBD, or missing
Open primary enrollment effective on Census Day
Most recent SINF with SINF Effective Start Date <= Census DayFor RFEP, a prior SINF record where ELAS Code = EL and Effective Dates overlap enrollment
All SPRG records where the Education Program Membership Dates overlap the included SENR record on the Census Day
2 Students with enrollment during Report Period not overlapping Census Day ELAS Code = RFEP
All open primary enrollments effective during Report Period and on the Report From Date minus one day (not already included for #1)
All SINF records with Effective Dates that overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)
All SPRG records where the Education Program Membership Dates overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)
* Gate, Special Education, Migrant, Free or Reduced Price Meal, regardless of Membership Status
EL, IFEP, RFEP, TBD and Eligible Immigrants enrolled on Census Day – all data effective on Census Day + Previous EL for RFEP
SNAPSHOT – Data For Included Students by LEA
RFEP not enrolled on Census Day – all data effective for enrollments during Report Period
Spring 1 Reporting & Certification v 1.755
Data Certification
SNAPSHOT – Report Students Using Data
* ELAS Count – Census Day Enrollment & Data
* RFEP Count – Report Period Enrollment(s) & Data
* Immigrant Count – Census Day Enrollment & Data
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Data Certification
REPORTS
Aggregate Report Review Required before Certification
ELAS, RFEP & Immigrant counts certified together
Spring 1 Reporting & Certification v 1.757
Data Certification
CERTIFICATION ERRORS – Title III Eligible Immigrant
# Name Sev Description
CERT045 Significant Change in the LEA's Number of Title III Eligible Immigrants
W The LEA’s current year Total Title III Eligible Immigrants count has either increased or decreased significantly when compared with previous year's count.
Snapshot warns that …. significant changes have occurred in the number of Title III
Eligible Immigrants
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Data Certification
# Name Sev Description
CERT003 Effective Student Information Record Missing for a Student
F A student with an enrollment effective on Census Day does not have a Student Grade Level record effective on Census Day that has an Effective Start Date on or after 7/1 of the Academic Year being reported.
CERT004 Ethnicity / Race Data Missing
F A student has no Ethnicity/Race data.
CERT090 EL, RFEP, or IFEP student reported with a Primary Language of English or Sign Language
F EL, RFEP, or IFEP Student record was reported with a Primary Language Code equal to English (00) or Sign Language (37).
CERT094 Missing Required SINF data: ELAS Code
F The student’s SINF record is missing one or more required data elements.
CERTIFICATION ERRORS - Student
Snapshot validates that students have …. Effective Grade Level record Ethnicity/Race data Correct Primary Language for ELAS Code ELAS Code
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Data Certification
CERTIFICATION ERRORS – ELAS
# Name Sev Description
CERT035 Significant Change in Number of ELs
W The school’s current year English Learner (EL) count has either increased or decreased significantly when compared with previous year's count.
CERT067 ELAS Student Not Reported
W A student enrolled on the Report Date whose most recent English Language Acquisition Status (ELAS) record during the Report Period includes an ELAS Code of EL, IFEP, RFEP, or TBD was not reported for the current year count because SINF Effective Dates do not overlap the Report Date.
CERT093 English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing
W The SINF record contains an English Language Acquisition Status Start Date which is either greater than the SINF Effective Start Date or the ELAS Start Date is Null (and the ELAS Code <> EO). When the ELAS Start Date is populated, the date must be on or before the
SINF Effective Date..
Snapshot warns that …. significant changes have occurred in the number of ELs ELAS data may be entered incorrectly preventing a student from
being reported ELAS Start Date > SINF Effective Start Date or is missing
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Data Certification
# Name Sev Description
CERT093 English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing
W The SINF record contains an English Language Acquisition Status Start Date which is either greater than the SINF Effective Start Date or the ELAS Start Date is Null (and the ELAS Code <> EO). When the ELAS Start Date is populated, the date must be on or before the SINF
Effective Date..
Report Period is 3/2/10 – 3/1/11. What was the
student’s status from 3/2/10 –
3/14/10?
Won’t show as RFEP on 2.12 which requires EL during Report Period. If reports are correct, may not need to modify. IVR will prevent in future.
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PREPARATION
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Preparation
Assign Security Roles– “Spring 1 Data Collection Certifier” for Certification– “Enrollment/Title III Eligible Immigrant” for Reports
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WRAP-UP
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Data Submission Resources
The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS SSID and Enrollment Procedures CALPADS Error List CALPADS User Manual with Glossary CALPADS Data Guide
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
SYSTEM DOCUMENTATION
Spring 1 Reporting & Certification v 1.765
Training Evaluation
Please Complete Our SurveyQuestions
http://www.csis.k12.ca.us/survey/calpads-training/