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call to artistsrequest for proposals

Call To Artists - Rossdale Pocket Park Public Art Project

The Rossdale Pocket Park public art competition, open to professional artists residing in

Edmonton and area, is held in accordance with the City of Edmonton policy “Percent for

Art to Provide and Encourage Art in Public Areas” (C458C).

Budget: $23,000.00 CAD (maximum, all inclusive)

Deadline for Submissions: 4:30 pm MST on Wednesday, November 22, 2017

Installation: early Fall 2018

An INFORMATION SESSION will be held:

Wednesday, October 25, 2017, 5:00 pm – 6:00 pm

Lestock Lounge Room – Prince of Wales Armouries, 10440 108 Avenue, Edmonton, AB

RSVP is required – by Monday, October 23, 2017 (see contact info below) – the event

will be cancelled with low response. City of Edmonton & EAC Public Art personnel will

outline the specifics of the project and requirements. After the Info Session notes from the

meeting are available at http://publicart.edmontonarts.ca/calls/

For more information, contact Grace Law: phone (780) 424–2787 ext. 230 or email: glaw@edmontonarts.ca

The Edmonton Arts Council is committed to equity in all aspects of its work, and invites proposals from all potentially interested

artists. We thank all artists for their time and professional interest in this call.

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About EdmontonWith more than one million people living in the Greater Edmonton region, Edmonton is the largest, northernmost municipality

in North America. The city is situated at the confluence of prairie and boreal forest, its river valley constituting the longest

stretch of connected urban parkland in North America.

For millennia, people of many nations have called Edmonton home. The Indigenous peoples of the area, and the Métis in the

1800s, laid the foundations of this thriving community. Situated in the heart of Treaty No. 6 territory, Edmonton is now home to

Canada’s second-largest urban Indigenous community. The city’s continual development as a thriving urban centre encourages

ongoing migration of people from across Canada and around the world.

Deep histories and shared future visions imbue Edmonton with an energetic diversity that contributes to a dynamic urban

landscape alive with arts and culture, business, research and development, and industry.

A spirit of revitalization and renewal fuels the city from Downtown to the suburbs. Major infrastructure projects include

recreation centres, roadways, streetscapes, and public transit, which in turn provide public art opportunities through the City’s

“Percent for Art to Provide and Encourage Art in Public Areas” policy.

Artworks commissioned through the Percent for Art Program are accessioned into the City of Edmonton Public Art Collection.

With more than 230 pieces, the Collection includes visual art from a variety of disciplines by local, national, and international

artists.

Rossdale Pocket Park ProjectThe Rossdale Park Project expands the existing Rossdale Linear park using land that is part of the fenced property surrounding

Fire Station 21. The revitalized park will offer an inviting, usable, and safe space to the public. Additional amenities will include

greenery, seating, and improved access to the network of River Valley pedestrian and cycling trails.

Located in the River Valley Flats, the historic Rossdale neighbourhood is significant to Edmonton’s Indigenous and heritage

communities. Notable sites include: EPCOR’s decommissioned Rossdale Power Plant, and functioning Water Treatment Facility;

the RE/MAX baseball field, the Rossdale Burial Site. Fire Station 21, which is due to be reactivated, is adjacent to the Rossdale

Linear Park.

The finished park will stretch two city blocks along 94 avenue from 101 street to just past 100A street.

Public Art Opportunity The Edmonton Arts Council, on behalf of the City of Edmonton, seeks an artist or artist team to create an exterior sculptural

installation for the Rossdale Pocket Park. The artwork can be existing, in as new condition, or a new creation. The sculpture(s)

should be of intimate scale to suit the park’s setting.

Artwork LocationThe artwork(s) will be sited in the park’s northwest corner. Two to four potential sites will be available (see page 3). Artwork(s) will

be placed on brick plinths measuring 750mm x 750mm x 1200mm (see page 7 for an example).

Rossdale Pocket Park

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Artwork Design Parameters

The artwork must adhere to the following design parameters:

• Doesnotcauseopportunityforaccesstorestrictedareas(i.e.donotbuildinsuchamannerastoallowclimbingto

areas not normally accessible to the public;

• Ensureartworkdoesnotposeariskofinjurytothepublic(example:sharppoints,sliphazards,etc.);

• Meetfirecodeswithrespecttoflammabilityasapplicable;

• MeetanyapplicableAlbertaBuildingCodestandards;

• Artworkmustbeconstructedofdurablepermanentmaterials;

• Artworkmustbevandalresistant;

• Artworkmustnotinterferewiththeoperationandserviceabilityofthespace;

• Artworkmustbedesignedtobeaccessibleformaintenance.

Artwork PermanenceAll artwork proposals will receive a preliminary conservation review for permanence of materials and construction methods in

order to proactively address maintenance and conservation concerns. The EAC Public Art Conservation program supports the

artistic process while ensuring that all commissioned artworks are high quality, durable, and maintainable.

Because the Edmonton Public Art Collection is located in the public realm, it is important that durable materials are used.

Artwork proposals should take into consideration the location in which they will be sited. This can include (but is not limited

to) repeated weather changes and climactic cycles, sunlight exposure, physical environment risks, and countless audience

interactions.

For additional resources, please go to publicart.edmontonarts.ca/static_media/pdfs/files/publicart/Public%20Art%20

Conservation%20Tips%20for%20Artists.pdf

project images

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Rossdale Neighbourhood Map

Surrounding Land and Use

project images

5Rossdale Park Space Map

project images

6Landscape Plan with Artwork Locations

project images

7Plinth example – see page 2 for dimensions

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Selection Process: The successful artist/artwork will be chosen through a one-stage juried process unless designated otherwise by the Edmonton

Arts Council. Selection Committee members will include: City of Edmonton, project team, artist and community representatives.

The Selection Committee is under no obligation to choose any finalists. All decisions of the Selection Committee are final. The

City of Edmonton and the Edmonton Arts Council reserve the right to revoke the public art call/project.

Communication with the Selection Committee: The Edmonton Arts Council is responsible for all verbal, written, and/or electronic communication between artists making

submissions and members of the Selection Committee. Any communication between applicants and Selection Committee

members regarding submissions or the call may result in disqualification.

Submission Requirements: Please send elements 1 - 8 as a single pdf file, and element 9 (Visual Documentation) as separate jpeg files. Submissions must be

emailed. Incomplete applications will not be accepted. Artists must submit the following in order to qualify for consideration:

r 1. SUBMISSION FORM Complete and signed with contact information;

r 2. PROPOSAL PACKAGE One summary of the proposed artwork (100 words or less); one full written

description of the proposed artwork (including detailed artist’s concept, size,

materials and timeline);

r 3. ARTIST STATEMENT & BIO Total of one page maximum

r 4. REFERENCES Four, with a minimum of two from either public art commissioning agents,

clients or consultants. Please provide references’ current contact information only,

reference letters are not required.

r 5. PROPOSAL IMAGES: Preliminary two-dimensional representations, drawings, or renderings that

describe the proposed artwork.

r 6. BUDGET FORM Budget for the proposed artwork not to exceed the maximum, all inclusive total

of $23,000.00 CAD (for any and all costs related to the design, fabrication,

installation of the proposed artwork and applicable taxes);

r 7. CURRICULUM VITAE Detailing professional experience as an artist and other relevant information;

max 3 pages.

r8. DOCUMENTATION LIST The Documentation List must be a clearly itemized list of filenames and

information that correspond to the Visual Documentation files.

r 9. VISUAL DOCUMENTATION Of previous public artworks or artworks, which best illustrate a body of artwork

that relates to the proposal. Include a maximum of 10 images jpeg files only

please, we will not accept PowerPoint or tiff formats; minimum 150 dpi; Number

each jpeg to correspond with the Visual Documentation List.

Application Process

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Criteria for Selection:

Artists who meet the following criteria may be considered for commission:

• Apracticeinsculpture,installationartordesign,asisrelevanttothecall,

• Qualityofoverallpastwork,

• Styleandoriginalityofproposal,

• Appropriatenessofproposalforthecontext,

• Technicalfeasibilityandappropriatenessofmaterialsoftheproposal.

Deadline for Submissions:

Complete submissions must be received in office no later than 4:30 pm MST on Wednesday, November 22, 2017

Submissions must be sent to:

Rossdale Pocket Park Public Art Project

Grace Law glaw@edmontonarts.ca

Subject Line: Rossdale Pocket Park

EAC Database Consent:

Following completion of the selection process, artists’ names and contact information will be added to the Edmonton Arts

Council Public Art database, and newsletter distribution lists. If you do not want to have your information added to the

database, or receive communication from the Edmonton Arts Council, please indicate so on the submission form.

Loss or Damage: While every precaution will be taken to prevent loss or damage, the jury, the Edmonton Arts Council and

their agents shall not be liable for any loss or damage, however caused.

Commission: The total commission for the Rossdale Pocket Park Public Art Project is $23,000.00 CAD (including GST), inclusive

of all costs including, but not limited to, artist fees, materials, insurance, design, fabrication, and installation at all relevant site

locations.

Original Work: The artist must guarantee that the artwork is original and does not violate the copyright of any other person.

Contract: The artist(s) will enter into a contract with the Edmonton Arts Council.

Copyright: Successful artist(s) must be prepared to grant and license to the City of Edmonton and the Edmonton Arts Council

the exclusive right to exhibit the artwork in perpetuity and the non-exclusive right to photograph or video tape the artwork for

promotion or distribution, without further compensation. The artist retains copyright as the creator of the artwork. The City of

Edmonton will not alter the artwork for purposes of maintenance, conservation, etc. without prior consultation with the artist.

The City of Edmonton reserves the right to move or de-accession the artwork if necessary and will make every effort to notify

the artist.

sample budget

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Sample Budget Form

Expenditures Details Dollar AmountAdministration costs:

Includes permits, documentation, studio, overhead, storage, etc.

Artist Fees:

Includes concept design, design development, coordination and artist project management, etc.

Engineering and other Specialist Consultant Fees: Including structural, mechanical, electrical, landscape, etc. as required to develop proposal.

Fabrication: Including all costs related to materials, fabricators and/or contractors and fabrication. Additional pre-installation storage costs (for any anticipated off site storage that is not already assumed in studio costs)

Transportation and Installation: Including all delivery, travel, contractor costs ,site related costs, etc.

Insurance, General Sales Tax:($2 million general liability, automobile insurance through installation, all taxes including any GST, HST, other out of province or out of country taxes as applicable)

Contingency: Sufficient to cover unexpected developments that are the artist’s responsibility (10% suggested)

$Total Expenditures$23,000.00 (not to exceed CAD Cash Value)

submission form

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Name:

Address:

City/Province: Postal Code/Country:

Phone (home): Phone (work):

Email Address: Website (if applicable):

Please retain my application as part of the Edmonton Public Art artist database at the Edmonton Arts Council.

(Check one.) rYES rNO

How did you hear about this Call to Artists? rEAC Weekly rEAC Monthly rArt Rubicon rAkimbo

Other: __________________________________________________________________________________________________________

I , _________________________________ (PRINT NAME) hereby make a Submission for the Rossdale Pocket Park Public Art Project

and am in agreement with the Terms of Competition as outlined in the Information Package.

Applicant Signature Date

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r BUDGET FORM

r CURRICULUM VITAE

r VISUAL DOCUMENTATION of Previous Work - jpegs only please, we will not accept PowerPoint or tiff formats; about 1MB.

r VISUAL DOCUMENTATION LIST (see page 8)

Rossdale Pocket Park Public Art Project

r SUBMISSION FORM

r PROPOSAL PACKAGE (Project Summary & Project Description)

rARTIST STATEMENT & BIO

r REFERENCES

r PROPOSAL IMAGES (see page 8)

The information on this application is being collected under the authority of Section 33(c) of the FOIP Act and will be used by the Edmonton Arts Council to determine eligibility for Edmonton Arts Council Public Art programs. The aggre-gate data may be used for program planning and evaluation. All information collected by the Edmonton Arts Council is protected by the provisions of the FOIP Act. You may direct questions about the collection, use or disclosure of your personal information by this program to the Edmonton Arts Council at (780) 424-2787.

Deliver To: Rossdale Pocket Park Public Art Project

Grace Law glaw@edmontonarts.ca

Deadline: Received in office no later than 4:30 pm MST on Wednesday, November 22, 2017

Please send submission requirements listed above as one pdf file (except portfolio images, see page 8). No hard copies will be accepted.

Applications will not be accepted by fax. Incomplete applications will not be accepted.

Check List – Include all of the following: