california department of public health office of oral health · presentation as time permits. ......
TRANSCRIPT
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California Department of Public Health
California Department of Public HealthOffice of Oral Health
Fiscal Training
February 22 and 28, 2019
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California Department of Public Health
Presenters
Rosanna JacksonChief, Community and Statewide Interventions Section
Kimberly SteeleChief, Administrative Support Unit
Brandee MillerContract Manager
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California Department of Public Health
General Meeting Information• Is this meeting being recorded? No. The slides and Q&As
will be posted on the OOH webpage, along with other meeting materials.
• Mute: All participants will be on mute during the meeting.
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California Department of Public Health
Questions• During Meeting: Use the Chat Box. Questions will be
answered at the end of each segment and at the end of the presentation as time permits.
• After Meeting: Submit questions to [email protected]
• Summary of Q&A: Posted on OOH webpage
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California Department of Public Health
Agenda• Welcome & Introductions• Budget • Grant Amendments• Invoicing• Program Letters
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California Department of Public Health
Budget FI$Cal Transition
Beginning July 1, 2018, California Department of Public Health transitioned to the new Financial Information System for California (FI$Cal).
The new system often lengthens the processing time of procurement which include contracts, amendments, service and purchase orders and payment processing, which means invoice payments have been delayed.
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California Department of Public Health
Budget TipsBudget revision permitted 2X each year
**Due Dates Revised**• Due April 30
– Realign budget if needed based on actual spending– Required if appears cost will exceed approved line items
amounts• Due September 30
– Revise prior year budget to show actual spending– Move unspent budget to next FY and adjust accordingly– Personnel should not be a placeholder– Update justification with each revision
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California Department of Public Health
Budget Tips
Personnel Changes
Position Title Monthly Salary Range
Monthly Annual FTE % Months Original Budget
Revision Proposed Budget
Public Health Program Manger $4,568-$7,086 $6,317 $75,802 10.7% 8.60% 6 $4,055 $2,275 $1,780
Licensed Vocational Nurse $3,092-$4,796 $4,072 $48,863 50% 23.42% 6 $12,216 $9,047 $3,169
Registered Nurse I (A)-TBD $4,046-$6,276 $4,953 $59,433 25% 0% 6 $7,429 $7,429 $0
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California Department of Public Health
Budget Tips
Building Year 3 Budget:• LOHPs are required to have a program
coordinator at least 50%.
• Do not use personnel as a placeholder.
• Any changes to the approved budget must be reflected on the justification.
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California Department of Public Health
Budget Tips
Updated:
• Timelines and Due Dates
• Contract Manager Assignments
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California Department of Public Health
Questions?
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California Department of Public Health
Grant Amendments
Staff are working on grant amendment packages and will be reaching out to our grantees soon with the following:
• Revised CDPH 1229; • Revised Exhibit B; • Original Document D submitted with grant
application, for reference;• Blank Document D to request changes to the
scope of work, if needed; and• Blank Document B to revise, if needed.
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California Department of Public Health
Grant Amendments
• Requested forms are due on or before March 8.
• Staff will send the request with instructions and the required forms.
• At this time we are allowing changes to Objectives 8-11, if applicable, by revising Document D, Scope of Work and Deliverables FY 2017-2022 to align work plan revision objectives.
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California Department of Public Health
Questions?
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California Department of Public Health
Invoicing
Submit invoices electronically to [email protected]
• Invoices due 60 days following end of each quarter except the final.
July – September due Nov 30October – December due Feb 28January – March due May 30April – June FINAL due September 30
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California Department of Public Health
Invoicing
• Expenditures cannot exceed approved budget line item. If overspent, revision must be submitted and processed for payment.
• In the header of the tracking page please add the grantee name, invoice number and invoice period in the upper right hand corner.
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California Department of Public Health
Questions?
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California Department of Public Health
Program Letters
18-01 Proposition 56 Continuos Appropriation Guidance
19-01 Local Oral Health Program Work Plan Revisions and Scope of Work Amendments
19-02 Local Oral Health Program progress Report Guidance
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California Department of Public Health
Questions?
Questions can be submitted to [email protected]. A summary of the questions and responses will be posted on the OHP webpage.
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California Department of Public Health
Thank You