California Department of Housing and Community

Development Collaboration Workshop

Emergency Solutions Grants Program

February 2012

ESG Staff

Tom Bettencourt, Branch Chief

Sabrina Sassman, Section Chief

Dan Apodaca, ESG Program Manager

Catherine Kungu, ESG Program Representative

Amanda Lockwood, ESG Program Representative

Connie Mallavia, ESG Program Representative

Helene Hiromoto, ESG Program Representative

Objectives

A) To meet with Continuums of Care contact persons and Stakeholders serving the homeless and “at risk” of homelessness populations.

B) To review, solicit dialog and receive ideas on major budget components of the new ESG Program.

C) To develop a coordinated effort between HCD (Recipient) and the Continuums of Care, service providers, community leaders and eligible subrecipients on ESG funding.

Although these workshops will be specific to ESG 2011 Round II funding, the general areas of discussion and input will carry forward into FY 2012 and in subsequent funding years.

Topics

I. Allocation of Funds

II. Performance Standards for Components Funded Under ESG

III. HMIS Activities

IV. Other Areas to Discuss

I. A. Allocation of FundsESG 2011 Round II

Regional Allocation of Funding:• New Project—up to 5% • Northern CA –33% • Southern CA –24% • Rural Allocation—19% • General Allocation—13% • General Adm. for HCD—6%

I. B. Allocation of FundsESG 2011 Round II

Continued...

Proposed Components:• Street Outreach• Emergency Shelter• Homelessness Prevention• Rapid Re-housing• HMIS• Administration

* See Eligible Expense Guide for all eligible activities under each Component above.

I. C. Expenditure Limit on Emergency Shelter & Street

Outreach Activities

The total amount of the 2011 Fiscal year grant that can be expended on Emergency and Street Outreach cannot exceed the greater of:• 60% of the current fiscal year grant:

$6,469,328OR

• Amount of FY 2010 funds spent on “Homeless Assistance” (HA) activities:

$6,357,061

Since 60% of current fiscal year is greater, the expenditure limit is $6,469,328.

I. C. Expenditure Limit on Emergency Shelter & Street Outreach Activities

Continued...

$6,469,328 (60% of Total Allocation)- $6,115,251 (Round I Funds spent on

HA)$354,077 (Remaining funds for ES & SO)

Therefore, the maximum amount available for Emergency Shelter and Street Outreach activities for Round II of the 2011 Allocation is:

9.1%

Discussion of Funding Priorities: Emphasis on HP and RR vs. ES• Funding Priorities:

Rapid Re-Housing (RR)Homelessness Prevention (HP)Emergency Shelter (ES)Street Outreach (SO)HMISAdministration (AD)

• Funding Limitations: Refer to Interim Rule dated December 5, 2011.

I. D. Allocation of FundsESG 2011 Round II

Continued...

I. E. Allocation of FundsESG 2011 Round II

Continued...

Funding by Component for Round II allocation:

* Street Outreach and Emergency Shelter limited to a total of $354,077 due to Round I allocations already made in Homeless Assistance Activities ($6,558,347).

** Based on 6% to HCD and 1.5% to Subrecipients; Round I Administration allocation was $342,270, therefore Round II is $466,396 to both HCD and Subrecipients.

Funding ActivityHomelessness

Prevention[3]

Rapid Re-housing[4]

Total Amount Budgeted

Rental Assistance [Refer to 3.2 in Eligible

Expense Guide][Refer to 4.2 in Eligible

Expense Guide]

Housing Relocation and Stabilization Services[Refer to 3.1 in Eligible

Expense Guide][Refer to 4.1 in Eligible

Expense Guide]

Subtotal

Emergency Shelter *[Refer to 2 in Eligible

Expense Guide] *

Street Outreach *[Refer to 1 in Eligible

Expense Guide] *

HMIS[Refer to 5 in Eligible

Expense Guide]

**Administration to Subrecipients Administration to HCD

(2.5%) $ 95,488(9.5%) $370,908

[Refer to 6 in Eligible Expense Guide]

Round II ESG Amount Budgeted (100%) $3,881,597

I. F. Allocation of FundsESG 2011 Round II

Continued...

Funding by Component for FY 2012

* Emergency Shelter and Street Outreach activities are limited to a maximum of 60% of the total HUD allocation.

Funding Activity Homelessness Prevention [3]

Rapid Re-housing[4]

Total Amount Budgeted

Rental Assistance[Refer to 3.2 in Eligible Expense

Guide][Refer to 4.2 in Eligible

Expense Guide]

Housing Relocation and Stabilization Services

[Refer to 3.1 in Eligible Expense Guide]

[Refer to 4.1 in Eligible Expense Guide]

Subtotal

Emergency Shelter * [Refer to 2 in Eligible Expense Guide] *

Street Outreach * [Refer to 1 in Eligible Expense Guide] *

HMIS [Refer to 5 in Eligible Expense Guide]

Administration7.5%

(6% - HCD; 1.5% - Subrecipients)[Refer to 6 in Eligible Expense Guide]

FY 2012 ESG Amount Budgeted

100% ($12 million)

II. Performance Standards for Components Funded Under ESG

Written standards for provision of ESG Components: HCD vs. Subrecipients.• HCD plans to have subrecipients provide standards -

Refer to Docket No. FR-5594-N-01, (page xii insert).

HCD performance standards for evaluating ESG activities - Rating Factors (maximum of 1400 points):• Applicant Capability - up to 300 points• Need for Funds - up to 200 points *• Impact and Effectiveness - up to 765 points• Cost Efficiency - up to 100 points• State Objectives - up to 35 points

* To be rated by the Continuum of Care in their Certification of Local Need form.

II. Performance Standards for Components Funded Under ESG

Continued...

Rating Criteria FESG ESG

Applicant Capability

300 pts. 300 pts.

Need for Funds 100 pts. 200 pts.

Impact and Effectiveness

250 pts. 205 pts. (Street Outreach and Emergency Shelter)280 pts. (Homeless Prevention)280 pts. (Rapid Re-housing)

765 pts.Cost Efficiency 100 pts. 100 pts.

State Objectives 35 pts. 35 pts.

Total 785 pts. 1,400 pts.

Old FESG/ESG Round I vs. ESG Round II:

III. HMIS Activities Funding, policies, and procedures for

the operation and administration of HMIS activities:• All subrecipients must participate in an

HMIS through a Continuum of Care in their service area. The Department proposes an 11% cap in HMIS activities, as in HPRP.

I. V. Other Areas to Discuss Match – to be required by the

subrecipients and shown on the application.

Indirect Costs – not eligible. Centralized or Coordinated Assessment

System(s) – If the Continuum of Care employs a centralized or coordinated assessment system, this must be described in the ESG Application.

Other Areas to DiscussContinued...

Maintenance of Effort (Supplanting) – applies to Units of General Purpose Local Government only.

HCD Monitoring and Reporting• Risk Assessment follow-up by site monitoring visits

and/or desk audits.

• Reports: Quarterly Performance Reports and Annual Performance Reports to be determined by HUD and HCD.

HCD involvement in regional discussions with CoC’s• Discussion on collaborations between CoCs and HCD.