Cal Poly Triathlon Officer CoreA Breakdown of Officer Core Positions

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CP Tri Officer Core Structure

Student Head CoachPre

sid

ent

Vice President

Apparel Coordinator

Sponsorship Coordinator

Secretary

Treasurer

MTS Race Director

H&S Race Director

Student Head Coach

Sport Head Coaches

Public Relations

Event Coordinator

Webmaster

Presidential Responsibilities

Must have been on OC for 1 year

Lead Officer Core and Team

Lead OC and Team meetings

Take responsibility for all actions of OC and Team

Advance goals for the team established at the beginning of the year

Head up all matters concerning safety for the team

Vice Presidential Responsibilities

Assist President in overseeing Team events

Responsible for Team Registration

Organize team travel (carpools, etc.)

Promote and facilitate Team Loaner Bike Program

Oversee Sponsorship and Apparel Coordinators

In charge of the shed (our team storage unit)

Sexetarial Responsibilities

Keeping and maintaining minutes at all Team and OC meetings

Liaison between the Team and CP Student Life and Leadership, WCCTC, Sports Club Council, USAT, other school teams, and Cal Poly organizations

Coordinate the Team’s participation in Collegiate Nationals*** Sexetary=Nationals Coordinator

Keep team updated about Race Schedule and events Emailz

WOW Showcase and Open House shenanigans

Treasurer Responsibilities

In charge of all official accounting/banking records regarding the monies of the Team

Responsible for creating an annual Team budget in addition to budgets for Team events

Assist other Officers with the tracking of all monies related to other Officer positions

Oversee the Heart and Soles and March Triathlon Series Race Directors

REIMBURSEMENTS

PR Coordinator Responsibilities

Liaison between the Team, Team Alumni, and Team Parents Plan Alumni Dinner and Parent’s Night

Submit press releases to the School’s PR department, Team parents, and Team alumni

Maintain the Team’s online presence (social media)

Update Team history including photos, race results, and other large events

Oversee Event Coordinator and Webmaster

Student Head Coach Responsibilities

Must have been a Student Coach for at least one year

Attend at least one regularly schedule workout per sport per week during the regular training season

Organize weekly coaches meetings

Make sure Team practices abide by official School policies

Oversee Sport Head Coaches

Training plan***

MTS Race Director Responsibilities

Be responsible for the successful planning and production of MTS

Develop a quality race to raise money for the team

Recruit and lead committees to assist in the planning and production of MTS

Heart and Soles Race Director Responsibilities

Responsible for the successful planning and production of H&S

Develop a quality race to raise money for the team

Recruit and lead committees to assist them in the planning and production of H&S

Sponsorship Coordinator Responsibilities

Secure Team sponsorships for equipment, apparel, etc.

Maintain a positive and active relationship with all current team sponsors

Head up all team orders through sponsors: bike order, wetsuit order, Fluid orders, etc.

Apparel Coordinator Responsibilities

Design, order, distribute, and collect all monies for all Team apparel and uniforms

Assist the Treasurer in keeping track of all Apparel-related profits and expenses

Keep an updated inventory of all Team apparel

Event Coordinator Responsibilities

Plan and produce Team social and community events

Develop the annual volunteering requirements for Team Members and keep track of all Team member volunteer participation

Maintain an updated even calendar and volunteer credit spreadsheet on the Team website

Webmaster Responsibilities

Monitor and maintain the Team’s digital footprint (website, email aliases, web hosting & domains, social media accounts, and other)

Make sure that posted info on Team website is correct and is presented in a user-friendly manner

Create new Team email aliases as needed

Provide assistance, as needed, in maintaining the event websites for H&S and MTS

Sport Head Coaches

Each individual Sport will have a head coach that is in charge of all activities related to their sport Bike Head Coach*** promotes and facilitate the Team trainer

program

Apply for positions by April 19th!!